PR Manual Close

Hi,
Currently we have a situation when we have created PR on some amount on 100 000, than we created PO on half amount, and we have an information that we no longer will need rest 50 000 from PR, so we are trying to close these PR manually, using T-code ME52n, where on Sheet - Quantities/Dates we Close PR line checking BOX: Closed.
PR is created using Internal Order to which budget is assigned and Cost Center, so before closing this PR line I have a question: Will be the Internal Order budget released and moved from Commitment to Available Quantity after closing this PR line?

I am sort of confused, finally I tried to close PR line from Quantities/Dates Sheet and after checking the Commitment/Available budgets, the OPEN amount on PR line was closed and moved from commitment to Available quantity, thus it works, however you stated that it won't work, am I doing something else?

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View open qty and manually close SO

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Example : I have SO with qty 10pcs, but only 3pcs are delivered, the remaining 7pcs are yet to be delivered. Hence, this SO is still open. The thing now is that I want to see the open qty and manually close the SO.
I tried with VA05 but it doesn't show the open qty. What transaction to view the open qty? How to manually close an open SO? Is there a button or checkbox that I can just click on it to close the SO?
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Edited by: Wooi Ling Ng on Feb 14, 2008 2:56 PM

Hi,
As said that you want to close the sales order for 7 qty of total 10 qty.
When do the following.
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If you have many line items you can reject the undeliveried line items if you want them not to delivery.
Kindly Reward points if usefull.
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vK

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How to manually close a standard PO?

I wanted to inquire into the best way to manually close a standard PO in Release 11.5? Some of these PO's will have receipts and some may have partial invoicing. What would the steps be to manually close the PO? We want to close the PO from additional receipts or invoices, but we want to keep the history of the PO.
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Qty 10 ordered under PO# 123
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Hi Erik,
such scenarios do appear over time and specifically when the system is used by different users. Fortunately there are ways to handle such scenarios.
As you can understand different scenarios will require different type of actions. Based on the examples given by you I'll try to explain some scenarios.
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Since you are doing dummy receipt and invoice of remaining quantities thus it is cluttering the system with unwanted transactions apart from asking for additional work from all the users involved. Not a good practice.
Here I must mention that some organizations use "Allow Blind Receiving" option setup in the Receiving Options (parameters) window to prevent receivers from receiving the full due quantity compared to what has been physically received from supplier. When this option is on receivers won't be able to see the due quantity in the receipts screen. They have to manually key in the actually quantity received from supplier, thus reducing the chance of receiving additional quantity in the system compared to what has been physically received from supplier.
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Report for manually close GRPO

Hi Experts.
Hope you are all doing well.
Here all I need to know that if we can find out whether GRPO closed automatically or manually.
Regards,
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Hi Ravi,
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Manually closed DN appear with value 0 on sales analysis - items

Hello everyone,
When i manually close a Delivery Note (DN) using Data->Close that DN still appears on my sales analysis -> customer. (using the filter -> Delivery Notes)
However when i use sales analysis -> items i only get the list of items contained on that DN. All the columns (quantity, sales amount, gross profit, etc) are with zero values.
Is there any way of showing those values on the sales report? Or any other report? Is this standard system behavior? Shouldn't the items disappear completely then? What is the purpose of showing them without any further information?
Looking forward to be hearing from you.
Regards,
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Hello Gordon,
Thanks for the quick reply.
The business process requires me to close the DN manually:
The customer has something like 4000 employees that are created as customers. Each of those employees has a pre-defined creditline amount. DNotes can be created for each employee until that amount. On the second week of every month i need to close all these DNotes (i am doing this using an addon that runs based on schedule defined in a user table and that closes all DN that meet certain conditions) so that i can add more DNotes to each employee. At the end of every month i have another addon that totals all DN added that month (closed and open) and creates a single service invoice for a customer (defined in each employee).
So i need to close them manually because i cannot copy them to a consolidation partner (release of employee creditline and invoicing occur at the different moments during the month).
My disagreament with the system behavior is the following:
- I get the correct the results if i create a sales analysis -> customer. If they don't result in a sales transaction they shoudn't appear on this report either. (according to the logic you presented)
- Sales analysis -> Item. The item lines appear with zero. Once again, if it is not a sales transaction they shoudn't appear at all (according to the same logic). The system is doing the same thing as if the DN has been copied to an invoice which is a wrong behavior. This is a different situation and the item detail should be visible on the sales analysis report.
What do you think?
Regards,
Sérgio Romã

PR Manual Close

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