PR Release procedure At Document level
Dear All,
I have a scenario PR release procedure at header level . for that i have activated the the config level for the particular PR document type Over all release indicator ticked for PR document type and release group. now the the release it not activated.
any other settings requiored.?.........
I have the Characteristics for PR release is
1. PR Document type
2. Purchasing group
Any other things is required...?......
why the release is not carried out for the header level...?
Any one help me regarding this?..........
Regards
Anand
Hi,
Only these 2 settings for overall release.
then you have to chack the release strategy only.
Select the -
> Check Release Strategies (OMGQCK)
If you have any RED mark. then your PR rel. straegy will not work.
check,
SAM
Similar Messages
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Release procedure for Document Park / Post
Dear FI experts,
We want to set release procedure for Customer Credit Notes (FB75)
For this we did following configuration -
FI >> FI Global Setting >> Document >> Document Parking (all setting w.r.t. release approval)
Created and parked a document using FB75.
In MM procedure we give the authorisaiton of Release code to respective users and then he is able to release the PO.
What is to be done in this case ?
What is the process / tcode for releasing this parked document.
Thanks & Regards
RajeshHi Prem
Thanks for ur reply
I tried MRBR but system is giving following message -
There are no blocked invoices that match your selection
Message no. M8654
In MM release procedure , authorisation of Release code is given to respective users and then he is able to release the PO.
What is to be done in this case ?
Can you please explain??
Regards
Rajesh -
Pur Requsition Release - Header and item level
Hi Team,
I have set up release procedure for header level.
I have gone thro the threads pertaining to PR release extensively on this forum and have configured accordingly.
1) At the header level release, I will get the 'release startegy' tab in the header only if I have the characteristics maintained for the PR document type. If I start assigning in the classes with 'CHARACTERISTIC' for the overall value which is GFWRT along with the Doc type, then it does not show up.
2) I have also tried at item level with plant, item val and doc type. It does show up, but for only the 1st strategy 01
THE ISSUE IS - I have 2 strategies 01 - Mgr & 02 - Fin Ctrl...It shows up for 01 , but in ME54 if I enter 02 and PR number, get the below error
The 1st level shows in PR, like wise at header as well.
If I try 2 nd level it gives a hard error as below...it should show up for 2 nd level right
"Purchase requisition XXXXX4540 cannot be released with release code 02"
Appreciiate anybody's help..
Best RegardsHi,
Have you simulated the release strategy.
How the release effect happen.
have you set the release status with right relese indicator.
please ensure all above.
Check this link for PR release procedure:
https://wiki.sdn.sap.com/wiki/display/ERPSCM/RELEASE+PROCEDURE
PR release strategy
http://www.sap123.com/a/59/
SAM -
hi sap guiders
any body can explain me the procedure of "release Procedure at Item level with using classification"Hi Lucky
Sorry for interrupting but this is told many times that Purchasing documents(PO,RFQ, SA and Contracts) can only be released at header level and not possible to release at item level.If you observe there is a basic logic behind this PO is released to Vendor which is a external party and you never wanted to send the same PO multiple times to the vendor as and when item release takes place.
where in case of PR it is a internal document and you can get initimation any number of times as it is not going out of your company.
having said that if still you want to release a PO at item level then you can achieve it in 2 ways but both are not advisable and it is like cheating the system.
1) Suppose you want to release a PO based on material group which is different for each line items(say 5 are there in your PO). now 1 st thing you should this charaterictics defined under release strategy. then in CL24N you should have a value X for material group. now you have to keep in mind that this X should always be there in line item number 1 in the PO as a value for material group. as system will search for 1st line item and if this value matches with CL24N then it will release your po. but still basic purpose will not get solved.
2) In CL24n do not assign any vaue to material group , leave it blank. then also system will allow you to release the PO.
Request you to please check both the cases and let me know the results.
regards
Yogesh -
PRQs and release procedure.
Hi,
how can I set a releasing procedure for PRQs <b>by document type</b>?
Best regardshi,
in the release procedure:
for document type:
1. Create the charecteristic --> in additional data,
give the TABLE Name: CEBAN and FIELD Name : BSART,
for purchase requisitions : B is the charecter value.
and follow the process.
hope this may help you,
Regards,
Srinivas -
Release Procedure for every Purchasing documents
Hi,
for a procument of material eg:- Material007
Can I set Release Procedure for Purchase rquisition
then after releasing Purchase rquisition i need to create a RFQ
which is also subject to Release Procedure ,After releasing RFQ I should able to enter into a Contract,which also subject to Release Procedure ,After releasing Contract i need to create a Purchase Order which is also subject to Release Procedure,After releasing Purchase Order only I should be able to Receive the goods.
Is it possible to do this way ?Can any one help me?
ThanksWhy you want to put so many locks??????
well if case your required use below steps for all document typew in IMG.
suggestion to download the BBP from below link also
http://help.sap.com/bestpractices/BBLibrary/bblibrary_start.htm
3.4.24 Releasing Procedure for Purchase Documents
Use
This setting is incorporated to just give demonstration of how SAP Release procedure works. The aim of this procedure is to replace manual written authorization procedures using signatures by an electronic one, while maintaining the dual Ctrl principle. The person responsible processes the purchasing document in the system, thereby marking it with an "electronic signature" which can give the document legal force.
3.4.24.1 Creation of Characteristics
Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Materials Management Purchasing Purchase Order Release Procedure for Purchase Orders Edit Characteristic
Transaction Code CT04
2. On the Characteristic screen, make the following entries.
3. In put POVAL in filed Characteristic and choose Create (White paper) icon or Ctrl + F3 to begin creation of characteristic.
Field name Description User action and values Note
Select Addnl Data tab
Table Name Table Name CEKKO
Field Name Field Name GNETW
Choose Enter to continue, system will give an information message saying Format Data taken from ABAP dictionary, Choose Enter again to continue.
Select Basic Data tab
Description Description Total net order value
Status Status Released
Data Type Data type Currency format Selected by system
Number of characters Number of characters 15
Decimal places Decimal places 2
Currency Currency INR
Interval vals allowed Interval values allowed Check this tick box
Multiple Values Multiple values allowed Select this radio button
4. Choose Enter to complete the entries
5. Choose Save icon or Ctrl + S to save the characteristic.
3.4.24.2 Creation of Class
Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Materials Management Purchasing Purchase Order Release Procedure for Purchase Orders Edit Class
Transaction Code CL02
2. On the Class screen, make the following entries:
Field name Description User action and values Note
Class Class PORELPROC
Class Type Class Type 032
Choose Create icon or white paper icon to create new class.
Description Description Purchase Order Release Procedure
Status Status Released
Choose Char. Tab to input characteristic name.
Characteristic Characteristic POVAL Created in above step
3. Choose Enter to complete the entries
4. Choose Save icon or Ctrl + S to save the characteristic.
Result
Class type 032: Class PORELPROC created.
3.4.24.3 Configuration of Release Procedure
Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Materials Management Purchasing Purchase Order Release Procedure for Purchase Orders Define Release Procedure for Purchase Orders
Transaction Code SPRO
2. On executing the transaction system will give a popup screen choose Release Groups, system will display Change View u201CRelease Groups: External Purchasing Documentu201D: Overview.
3. Choose New Entries icon and make the following entries:
Field name Description User action and values Note
Rel. Group Release Group 02
Class Class Name PORELPROC Created in above step
Description Description PO Release Procedure
4. Choose Enter to complete the entries
5. Choose Save icon or Ctrl + S to save the entries.
6. Choose yellow arrow to go back to popup screen.
7. Choose Release Codes to select.
8. Choose New Entries icon and make the following entries:
Field name Description User action and values Note
Grp Release group 02 Created in above step
Code Release Code 01
Workflow Workflow Leave it blank
Description Description Purchase Officer
Grp Release group 02 Created in above step
Code Release Code 02
Workflow Workflow Leave it blank
Description Description Materials Manager
9. Choose Enter to complete the entries
10. Choose Save icon or Ctrl + S to save the entries.
11. Choose yellow arrow to go back to popup screen.
12. Choose Release indicator to select.
13. Choose New Entries icon and make the following entries:
Field name Description User action and values Note
Release ind. Release Indicator 1
Released Released Leave it blank
Chgable Changeability 4
Value change % Change of value 10%
Description Description Purchase Order Blocked
Go to 2nd line and input the following values:
Release ind. Release Indicator 2
Released Released Select Check box
Changeable Changeability 6
Description Description Purchase Order Released
14. Choose Enter to complete the entries
15. Choose Save icon or Ctrl + S to save the entries.
16. Choose yellow arrow to go back to popup screen.
17. Choose Release Strategies to select.
18. Choose New Entries icon and make the following entries:
19. System will give new screen New Entries: Details of Added Entries
Field name Description User action and values Note
Release Group Release group 02
Rel. Stategy Release Strategy S1
Capital Items Release
Release Code Release Code 1 01
Release Code Release Code 2 02
20. Choose Enter to complete the entries.
21. Choose Release prerequisites icon and select check box 02 at the bottom and choose Enter.
22. Choose Release statuses icon, system will give a popup screen system will default 1, 1 and 2 entries one by one as a default. Choose Continue.
23. Choose Classification icon, here you can see Total net order value is displayed, please input >= 1.00 INR value in the white placed and choose Enter.
24. Choose Next Screen icon or choose F8 to continue.
25. If you want to simulate the release procedure you can choose Release Simulation icon.
26. Choose Enter to complete the entries.
27. To save the settings choose Save icon or Ctrl + S.
Result
Release procedure is saved.
3.4.24.4 Assignment of Values to Release Procedure
As a default all the purchase documents >= Rs. 1000000.00 is suggested in the following step of release procedure, if you want to have different one you need to change the value in the following step. If you do not want release procedure you may change the value to Zero.
Procedure
1. Access the activity using one of the following navigation options:
IMG Menu Cross-Application Components Classification System Assignments Assign Object to Classes
Transaction Code CL20N
2. On the Class screen, make the following entries:
Field name Description User action and values Note
Class Type Class Type 032
Choose Enter to Assign values.
Release group Release Group 02
Rel. Strategy Release strategy S1
Choose Enter.
System will give Class name in Assignments, Double choose Class Name.
System will display Characteristic name Total net order value. Assign the value >= 1000000.00 INR against filed Value.
3. Choose Enter to complete the entries
4. Choose Save icon or Ctrl + S to save the characteristic. -
Release procedure for Purchase Requsition and especially f. a document type
Dear Experts,
how can I establish a release procedure. I need to set up the procedure
without classification. But it depends on a document type.
I have been to the customizing section with spro
Materials Management/Purchasing/Purchase Requisition/Release Procedure
and have choosen "Set up Procedure without classification. ".
But can I assign a document type and how is the handling generally with.
Release Codes
Release indicator
Assign Release Indicators
Release Points: Prerequisites
Determination of Release Strategy
Thanks
IlhanHi Ramesh,
You are saying:
"Click on the Release strategy button under item tabs". Where is this button.
All what I have is: Tab for "Material Data", "Quantities", "Valuation", "Account Assignment",
"Source of Supply", "Status", "Contact Person", "Texts","Delivery Adress", "Customer Data",
on calling of Tcode me54n I get immediatly a message
"Purchase Requisition 5000000131 can not be released" although I didn't enter any number in it
Why does it refer to a PR Nr. generally . I think it is pre-filled- How can I call this transaction without this message ? Or how can I call this transaction so that I can type in my own Purchase Rq-Nr.
Regards
Ilhan -
Release Procedure for Service Entry Sheet Wr to the Purchasing document
Hi,
I have configured the Service entry sheet release procedure on the basis of Purchase order document type by creating Characteristic With table -field (CESSR - BSART) and also class is maintained where the defined characteristic has been assigned.Release group is assigned to the class and all necessary customizing activities carried over. I assigned release group n Strategy thru Cl20n and also checked in Cl30n for the document type where system is exactly proposing only one value for the document type. But when i create Service entry sheet thru ML81N after saving the document i checked for release strategy through Goto-> Service entry sheet -> Release Strategy which is grey mode.
I tried thru ML85 System says that no suitable purchasing document is available for release.
thank u
Nagarjuna
Edited by: yalamanchi nagarjuna on May 31, 2009 1:33 PMthe same configuration is not working in DEV environment but working fine in Quality and PRD
-
Release procedure for Purch Org at each plant level different release Proce
Hi gurus,
1.What is the difference b/w Centralized purchasing organization and Decentralized organization?
2.How to maintain the Release procedure for Purch Org at each plant level different release Procedure or Release codes?
Regards,
HariprasadHi,
The solution for your second question is as follows.
1. go to spro- material managment -purchasing -POrelease prcedure for po--- define release procedure.
2. Create release grp, release codes & release indicators. Assign release codes to release grp.
3. Create release strategies.In the release strategies in classification define one of the characteristics as purchase organzation & the other as plant and define the values. You may put other parameters as per your requirements.
Regards
MG -
Release procedure problem and error
Dear Friends ,
I facing some major problems in release procedure , i had configured one release procedure in 4levels , due to some reason i had deleted 3release groups and codes due to it was not working . But after deleteing in purchase order it showing all release level and only firest level is working unable to make MIGO and other release levels are not working . The relese code which i had created is appearing in RFQ/CONTRACT etc automatically . I had not created for this any release level . It's very very different case ....till date never faced and heared . How to resolve this probelm . Due to what reasons this kind of problems occurs .
RBHi,
Try to delete all the release procedure available in the system.
First try to do the documents coorectly and configure.
You might have done mistake in assigning the charcteristics to the class
Please try create a NEw release procedure once again.
Don't worry about the procedure in the RFQetc...
G.Ganesh Kumar -
Hi Gurus,
I created a release procedure for PO. i created a single chs based on total amount of PO and assigned it to a single class. then configured it for 5 release codes. all the simulation is working fine.
But when I created the PO worth of 6 laks, which is above the level of last release code >=5 laks. when i go for release in ME29N or ME28 its giving an information message saying "document is not applicable for release procedure. in ME28 i am getting "message no documents found" for my release code and release group combination.
Where should i have gone wrong. give me some suggestions.
Thanks & Regards,
Poorna.Hi,
Your Maximum amount of PO which is applicable for release strategy is 5 Lakhs for your last release code.
Now if you create the PO for 6 lakhs then how the system will consider the release strategy.
Thats why you will not find the same in ME29N or ME28 to release the PO.
So you need to change your Characteristics value for last release code from = 5 lakhs to >= 5lakhs.
then system will consider the release str for any value above 5 lakhs for that last release code,
rgds
gsc -
Release procedure for this concept.
Dear Seniors,
1) I had set release procedure already for contract and purchase order. Whenever i do po w.r.to contract, i have to release both contract and PO to do GRN. For example, consider vendor X and Y, i have contract for these 2 vendors and i have released that contract too. When i raise PO w.r.to that contract with vendor X and Y, it should not ask for release. How could i set that and where can i do that particularly for that two vendor X and Y? For remaining vendors, it should ask for release at PO level also. kindly suggest me please.
2) Normally if we set message determination for PO, we can see print preview before release also. I would like to see the print preview after release of that PO. Before release of that PO, it should not show me the print preview. How could i set that ? Kindly suggest me please.
3) I am having 400 plants, if i want to maintain 400 sloc for those plants correspondingly. Do i need to do that manually or is there any tcode to create sloc in mass ?
Kindly clear my doubt please.
Regards,
JanaMM
Edited by: JanaMM on Sep 9, 2009 8:02 AMHi,
Solution for 1)
Simple way to tackel this is to create saperate document type for PO s which are created with reference to contract
Solution for 2)
Use development by using BADI in PO.
us logic check field FRGKE(release status) in EKKO.
Solution 3)
Create BDC for the extation of storage locations.
T-code = MMSC
regards,
sujit -
Release Procedure in PR .....
Hi SAP Gurus,
We do release procedure in PR with Account assignment category K.Here ,for collective release in pr (ME55),check box is disabled... Kindly help me how we enable the check box.We use scope of list as "F".All customization for release procedure is correct.
Thnks & Regards
SAP MM UserYou use this component if you wish to set up approval procedures for purchase requisitions or other purchasing documents. Under such a procedure, if a purchase requisition or external purchasing document fulfills certain conditions (e.g. the total order value exceeds $10,000), it has to be approved (by the cost center manager, for instance) before it can be processed further. This process of approving (clearing, or giving the "green light" to) a proposed item of expenditure is replicated in the SAP System by the "release procedure".
It is sensible to define separate release procedures for different groups of materials for which different departments are responsible, and to define separate procedures for investment goods and consumption goods.
Features
Each person involved in the release procedure effects release (signifies approval) via a release transaction, using his or her release code. Once effected, a release can also be cancelled with the same code (that is to say, the original status is reinstated).
If linkage to SAP Business Workflow has been defined for a release code, rejection is also possible. This is only possible for purchase requisitions.
Which Documents Can be Released (Approved)?
Release procedures can be defined for the following documents:
Purchase Requisition
The external purchasing documents purchase order (PO), contract, scheduling agreement, request for quotation (RFQ), and service entry sheet
Release Procedure for Purchase Requisitions
Two different procedures are available for requisitions:
With classification
With this procedure, requisitions can be released both at item level (i.e. item-by-item) and in total. The latter approach is also termed "overall release".
Without classification
With this procedure, requisitions can only be released at item level.
The two procedures are mutually exclusive (that is to say, you must decide in favor of one of them only - you cannot use both).
Release Procedure for External Purchasing Documents
External purchasing documents (i.e. purchasing documents other than requisitions) are released at header level. Item-by-item release is not possible. These documents can only be released using the release procedure with classification.
sri -
TWO CURRENCIES IN ONE Purchase Orders Release Procedure.
TWO CURRENCIES IN ONE Purchase Orders Release Procedure.
Please provide a solution if a release strategy is maintained for two currencies like USD and SGD for more clarification please Read the below Requirement.
Requirement for Singapore:
u2022 COMPANY Asia (Singapore) wants its own Purchase order release strategy is based on their local currency (SGD)
u2022 Whereas COMPANY is using only USD as currency in Purchase order release strategy.
u2022 Standard SAP works based on Character currency which is defining in Class of Purchase release strategy and converts with Local currency to compare with Character Currency.
Required analysis:
u2022 The value assigned in classification is based on Conversion from SGD to USD, Due to Exchange rate fluctuations the assigned value is differ by large amounts and hence system is either determining the higher release strategy or Lower release strategy
u2022 But during Release Strategy Configuration the Net order Value is assigned as 3600 USD considering the Exchange as 1.388889.
u2022 As per the exchange rate in the purchase order 1.3799 the system is calculation the PO Net order Value but the Strategy is Determined based on the value maintained according to exchange Rate 1.388889
In the Purchase Order the system is
Ex: Total Purchase Order Value is 4765.21 SGD and 3453.30 in USD
For Level 1 the value limit is 5000 SGD if it exceeds 5000 SGD it has to go to his manager (Level 2) Exchange rate on 01.04.2008 is 1.3799.
System Considerations:
Possible Solution:
1. Create a new Class with Characteristic with Currency Value SGD System should determine the class based on the combination of Plant 6000 and Document Category F Purchase Order.
2. By using Enhancement spot with Function Module ME_RELEASE_STRATEGIE/ ME_RELEASE_STRATEGIE_EKKO
Logic:
1. System will determine the class PUR_RELEASE from table T16FG if the system finds Plant as 6000 and Document Category as F Then replace PUR_RELEASE with New class as ZPUR _6000.
2. Maintain Z table for the combination of Plant and Class for future requirement
Edited by: Mohammad Irfan on Jun 8, 2009 10:41 AMHi Mohamed,
You can create separate characteristics far all check points and assign those to class.
Regards,
Prasath -
Role conflict in release procedure
Dear All,
We have one scenario, we want to create two release procedures for different value of po i.e. >1 Lac and <= 1 Lac, we have one group and three person with these codes
01 engineer
02 manager
03 general manager.
Now for first release strat (< 1 lac)we want to keep two levels
01 engineer
02 manager
for second release strat ( >= 1 Lac)we will keep two levels
02 manager
03 general manager.
Group will be same for three of them and for both the release strat. now can anyone tell me that the role of 02 manager is conflicting between two release strat.
Because after implementign same release strategies, we are not able to release the po with code 02 for first release strat.
we are getting msg express document was terminated...
i think there is some prob in release proc itself..eventhough simulation is getting done ok in customisation.
Please reply at earliestHi,
Check
http://www.sap123.com/showthread.php?t=59
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