Prepayment invoice matched to PO going on receiving hold
Hi everybody,
I want to know why a prepayment invoice will go on a receiving hold in oracle AP when matched to an unreceived PO. Outside of manually releasing the hold and making the payment is there some other set up that allows ONLY prepayment invoices not to go on a receiving hold whether they have been received or not. (This is in 11i)
All responses highly appreciated!
Thanks!!
Hi ,
Kindly check the option in the Invoice tab for this particular supplier site..the match option would have been set to Receipt ..Change this to PO and no 2 uncheck the option hold unmatched Invoice.
Hope this will resolve your issue.
Regards,
Ramaa
Similar Messages
-
Ap prepayment invoice matching
Hi experts
A very simple critaria that we have ap perpayment invoice to book and after that we entered one standard invoice to match this prepayment invoice ( partally or impartially is a diffirent case)
Now on that requirment i have to design one report that shows
number of invoices of one supplier and the status of these invoices .. with invoice amount, paid amount, prepayment applied amount and balance amount
how do i can get these columns ...i m tring to figure out the tables but cant find prepayment applied amount with reference to invoice and prepayment matching
any idea and suggustions would be very helpfull to me ..
regards
annuHi Suda,
Thank you for the replay. It is recurring issue. The user missed several prepayments at the end of the quarter.
When you mentioned the alert do you have one handy? I would appreciated very much if you send it to me.
Thanks,
Ben -
Preventing Overbilling in payable invoices matched to PO/Receipts
Hi,
how to prevent overbilling of a overbilling of a payable invoice matched to a po/receipt. (placing hold). we are in 11.5.10.2.
In the payable invoice find receipts window, fully matched receipts also getting displayed against a PO, users are able to enter quantity billed, (warning is displayed), but data saved.
Is this standard functionality?Keep in mind that we do not know what is going on in your system (what procedures are being followed). First thought - are the users failing to pick the Final Match option during matching? If you select Final Match, the system updates the closure status of the entire purchase order to "Finally Closed" when you validate the invoice. No further actions can be performed against a PO level that is closed. Sounds like your users can still match against fully received POs, which makes me think that your POs are not being closed out.
Also, what have you set up for your invoice tolerances? The downside of tolerances is that they work both ways. But using tolerances may help reduce the problems somewhat. So you may wish to look at that as well.
Hope this helps a bit.
John Dickey -
Invoices matched to the same line on the same PO going on Hold
Hi,
We have started to setup some of our suppliers to use iSupplier, to automate the process of shipping and invoicing. With some suppliers, once they create the ASBN/Invoice the goods may take up to 30 days for delivery. Invoice are being automatically imported into AP to be matched to the same open PO (same line and item). When Invoice validation runs (nightly), these Invoices are going on hold as at any point in time we may not have received the total goods for which we are invoicing, even though we may have received the total matching to the first invoice. This is intended functionality that tolerance level checks are only made at the PO Shipment level and not at the Distribution level. However, the intention of introducing iSupplier was to automate the invoicing process does anyone know if there's a way of avoiding having this invoices go on hold ?
Thanks,
Regina.Check that you still have the "Bookmarks Toolbar items" placed on the Bookmarks Toolbar
* Make sure that you have the "Bookmarks Toolbar" visible: "View > Toolbars"
* Check in "View > Toolbars > Customize" that the "Bookmarks Toolbar items" is on the Bookmarks Toolbar
* If the "Bookmarks Toolbar items" is not on the Bookmarks Toolbar then drag it back from the Customize window onto the Bookmarks Toolbar
* If you do not see the "Bookmarks Toolbar items" then click the "Restore Default Set" button
You can only move the content from a toolbar onto other toolbars if all toolbars support that feature. You need to check that in the options of each toolbar. -
How to apply a PO-matched prepayment invoice that has an extra tax line??
I have a situation where I created a prepayment that's matched to a PO, but since the prepayment invoice document has VAT associated to it and not the PO, I need to add that extra line. So after matching the prepayment to the PO, I added an extra line on the prepayment as Item type TAX.
Now after creating the actual invoice, when trying to apply the prepayment on the invoice, I can only see the actual PO amount and not the VAT line that was added afterwards to the prepayment. Therefore the invoice goes on a distribution variance hold.
My question is how would I be able to create a prepayment that's matched to a PO and that has an additional TAX line and then later on apply the full amount to an invoice?
All responses appreciated!Hello
I still have to investigate for a problem with prepayments and line level calculation also (no PO matching involved), here is what I foundin the main AP doc (115apug.pdf, 4-150 to 4-155)
*Applying Prepayments in the Invoice Workbench*Payables creates Tax distributions automatically either when you choose the Calculate
Tax button in the Distributions window, or when you submit Invoice Validation for the
invoice. For invoices you enter in the Invoice Workbench, you can apply a prepayment
either before or after you validate an invoice, or while you are entering it. If you use Line
level or Tax Code level automatic tax calculation, Payables always creates separate tax
lines for your Item and Prepayment type distributions.
Note: Use automatic tax calculation to create tax distributions for
prepayments. Manually created tax distributions for prepayments are
not included in the Distribution Total. If the Distribution Total does
not match the Invoice Amount, Payables applies a hold to your invoice
during Invoice Validation.>
Hope it helps ;°)
I'll keep you inform if I have further info about my case
Xavier -
STO Stock not going to receive
Dear All,
I have raised STO, created delivery and done PGI. Now stock is in Transit whcih can be tracked sing MB5T.
Due to accident this stock is not going to receive by receving plant. How to handle this situtation as the stock will always shows in trasit for ever, how can I clear this.
Apart from this we are going to claim for the same from trasport vendor. How to account it.
Rgds
Srini.Hi,
Before you do the scraping of the material from stock in transit, you will have to check with the finance guys about where to account the scrap i.e.which business area or profit center. Weather it should be for the sending plant or for the receiving plant.
If you are accounting the value of good for the sending plant then you can reverse the PGI transaction and scrap the material.
If you are accounting the value of goods for the receiving plant then you have to receive the material and then scrap.
About claim from transport vendor, depending on the case to case basis. you can raise a credit note during invoice verification (only if the vendor agrees) This purely depends on the client requirement.
Regards
Srinivas.P -
Invoice Matching - Best Business Practice
As far as I know matching invoices to PO or to a receipt is done in AP. A colleague of mine is stating that matching should always be done at the purchasing level and that she has never seen it done in Payables. Other than the user's guide, would anyone know of a white paper that addresses the matching business flow.
We are not usinf Oracle Purchasing, but rather a third party solution (ePlus), and for whatever reason, the matching is going to be done in that solution. Invoices will also be created in that system, and interfaced to AP in order to issue checks.
Your input would be appreciated.
Thanks!Hi
It depends on the kind of External Software you are using and the purpose of the same.
You cannot Import PO to Payable to perform Matching in Payables unless PO is created in Oracle purchasing. Secondly performing a match between two system, Oracle Payables(Invoice) and PO in (ePlus) is very difficult. Also it depends on the type of item they are using in ePLUS. If it is service oriented Organization, then they would have created only service items which might have Performance Guarantee etc., which can be better reviewed and analysed by an Engineer who is incharge of the PO rather than Accountant performing the PO to Invoice Match
So it is better to identify and analyse the client Business and choose where to perform the PO to Invoice matching.
The choices are as follows
If it is inventory based matching then, Convince the client to use Oracle PO and Inventory Module and make the set up and import data from ePlus to these modules and create Invoice in AP and perform PO to Invoice Matching in Oracle.
If it is service oriented Item it is better to create Invoice in Eplus Itself and perform matching in Eplus and Push the Invoice and PO reference details to Oracle Payables to make payments
Hope this helps
Regards
Sivakumar -
Difference between 2way and 3way invoice matching
Hi Gurus,
What configuration needs to be done for 2way or 3way invoice matching concept??
How can we find out whether an invoice is 2way based or 3way based? What are the different impacts of 2way and 3way?
Please revert asap.
Thank You2-Way Match
1. - PO & invoice should match
2.- Quantity Billed <= Quantity Ordered
3.- No Receipt required
3-way Match
1.- Receipt, PO & invoice should match
2.- Quantity Billed <= Quantity Received
3.- Receipt required
In 3 way match - If the invoice is matched to the goods receipt ,the price is matched to the purchase order and the variance is within predefined tolerances, then the invoice is cleared for payment. If the invoice exceeds the predefined tolerances, the invoice will be posted and blocked for payment. -
PO default invoice matching issue
Hi All,
I'm facing a PO default invoice matching issue. As we know, we can use the PO default invoice type to copy the invoice detail information from PO e.g. PO distribution. The following is the problem details:
Oracle Application Version: 11.5.10.2
1. PO distribution (PO Charge Account) 01-110-1570-0000-000
2. Receiving Option (Expense AP Accrual Account) 01-000-2225-0000-000
3. Item destination type is Expense.
When I create the PO default invoice, give the po number and click the match button, Match to Purchase Order form comes out. And then I give the Qty invoiced and click the match button. Ideally, the invoice distribution account should be same as the PO distribution account e.g 01-110-1570-0000-000. But the invoice distribution account is 01-000-2225-0000-000. Could you please explain my doubt on this?
Thanks & Best Regards,
Jerome
Edited by: Jerome.Yin on Aug 21, 2009 8:25 PM
Duplicate Thread, Please look into the another one. Sorry for inconvenienceHi All,
I'm facing a PO default invoice matching issue. As we know, we can use the PO default invoice type to copy the invoice detail information from PO e.g. PO distribution. The following is the problem details:
Oracle Application Version: 11.5.10.2
1. PO distribution (PO Charge Account) 01-110-1570-0000-000
2. Purchasing Option (Expense AP Accrual Account) 01-000-2225-0000-000
3. Item destination type is Expense.
When I create the PO default invoice, give the po number and click the match button, Match to Purchase Order form comes out. And then I give the Qty invoiced and click the match button. Ideally, the invoice distribution account should be same as the PO distribution account e.g 01-110-1570-0000-000. But the invoice distribution account is 01-000-2225-0000-000. Could you please explain my doubt on this?hi
this is a general rules. invoice distribution shows the Debit entries. and AP Expense Accrual A/C is debited in Invoice while it is credit in Receiving.
Thanks
Lisan -
Payables Invoice -- Apply Prepayment Invoice
Hi,
I have a pre-payment invoice applied to a standard invoice. I need to identify the pre-payment invoice number which is applied to the invoice. I found the prepay invoice number is not there in the AP_INVOICES_ALL table. Please could anyone advise as to from which table I can get the Prepay Invoice Number.
Thanks,
GenooHi Geno,
The link is PREPAY_DISTRIBUTION_ID in ap_invoice_distributions_all table. When an invoice is applied to a prepayment, this information is recorded at distributions lines of invoice.
Below query provides you with prepayment number for a given invoice. You may have to change it little bit to suit your requirements.
This works for one invoice matched to one prepayment.
SELECT AI2.INVOICE_NUM FROM AP_INVOICES_ALL AI2, AP_INVOICE_DISTRIBUTIONS_ALL AID2
WHERE AID2.INVOICE_ID=AI2.INVOICE_ID
AND AID2.INVOICE_DISTRIBUTION_ID IN (
SELECT DISTINCT PREPAY_DISTRIBUTION_ID FROM AP_INVOICES_ALL AI1, AP_INVOICE_DISTRIBUTIONS_ALL AID1
WHERE AI1.INVOICE_ID=AID1.INVOICE_ID
AND AI1.INVOICE_NUM='&INVOICE')
Thanks,
-Naveen. -
Invoice matching report in AR Donwpayment Invoice
Hi Expert,
Customer would like to see AR Downpayment Invoice matching report as follow. May I know how to derive the information?
BP name(A) D/P Inv No(B). Total amount in D/P Inv(C) Amount applied in invoices(D) Remaining balance(E)=C-D
and the report must include supporting information about paid invoices
Inv No. Posting date Amount.--> Total of these amount must be same with (D)
Regards
ThomasDear Thomas,
In order to get this information you need a query that would work out the values in the ar down payment invoice.
This can be a beginning. However, some values must be calculated in the query because they are not in the table.
SELECT T0.DocNum, T0.CardCode, T1.VatSum, T1.LineTotal, (T1.LineTotal * T0.DpmPrcnt/100) as DPM, (t1.LineTotal - (T1.LineTotal * T0.DpmPrcnt/100) - T1.VatSum) as PAYM_LEFT FROM ODPI T0 INNER JOIN DPI1 T1 ON T0.DocEntry = T1.DocEntry WHERE T0.DocNum = '1'
Please, let me know if this is sufficient or you need some more information from the query.
Kind Regards,
Marcella Rivi
SAP Business One Forums Team -
BGP4 Session Goes Down receiving FULL Routers from providers
BGP4 Session Goes Down receiving FULL Routers from providers
CONF
router bgp 22999
no synchronization
bgp log-neighbor-changes
bgp maxas-limit 254
network 196.12.173.0
aggregate-address 196.12.173.0 255.255.255.0 summary-only
neighbor 64.247.171.17 remote-as 11992
neighbor 64.247.171.17 version 4
neighbor 64.247.171.17 soft-reconfiguration inbound
neighbor 64.247.171.17 distribute-list ramallo_in in
neighbor 64.247.171.17 distribute-list ramallo_out out
neighbor 196.12.168.202 remote-as 11367
neighbor 196.12.168.202 ebgp-multihop 2
neighbor 196.12.168.202 version 4
neighbor 196.12.168.202 next-hop-self
neighbor 196.12.168.202 soft-reconfiguration inbound
neighbor 196.12.168.202 distribute-list ramallo_out out
SHOW VERSION
Router# show ver
Cisco IOS Software, C2900 Software (C2900-UNIVERSALK9-M), Version 15.0(1)M3, REL
EASE SOFTWARE (fc2)
Technical Support: http://www.cisco.com/techsupport
Copyright (c) 1986-2010 by Cisco Systems, Inc.
Compiled Sun 18-Jul-10 03:32 by prod_rel_team
ROM: System Bootstrap, Version 15.0(1r)M9, RELEASE SOFTWARE (fc1)
Router uptime is 1 week, 10 hours, 11 minutes
System returned to ROM by power-on
System image file is "flash0:c2900-universalk9-mz.SPA.150-1.M3.bin"
Last reload type: Normal Reload
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If you require further assistance please contact us by sending email to
[email protected].
Cisco CISCO2911/K9 (revision 1.0) with 483328K/40960K bytes of memory.
Processor board ID FTX1445A1W4
3 Gigabit Ethernet interfaces
2 Serial interfaces
DRAM configuration is 64 bits wide with parity enabled.
255K bytes of non-volatile configuration memory.
250880K bytes of ATA System CompactFlash 0 (Read/Write)
SHOW LOG
*Sep 21 21:58:09.107: %BGP-3-NOTIFICATION: sent to neighbor 196.12.168.202 3/1 (
update malformed) 0 bytes
*Sep 21 21:58:09.107: %BGP-4-MSGDUMP: unsupported or mal-formatted message recei
ved from 196.12.168.202:
FFFF FFFF FFFF FFFF FFFF FFFF FFFF FFFF 00BB 0200 0000 2440 0101 0040 0216 0205
0000 2C67 0000 392E 0000 329C 0000 4BE5 0000 6D21 4003 04C4 0CA8 CA18 BE61 8B18
BE61 9818 BE61 9118 BE61 8F18 BE61 8318 BE61 9F18 BE61 9718 BE61 9618 BE61 9918
BE61 9E18 BE61 9C18 BE61 9B18 BE61 9D18 BE61 8C18 BE61 8118 BE61 9318 BE61 8E18
BE61 9418 BE61 9518 BE61 9A18 BE61 8218 BE61 8D18 BE61 9218 BE61 8918 BE61 8618
BE61 8518 BE61 8818 BE61 8A18 BE61 8718 BE61 8418 BE61 8018 BE61 90
*Sep 21 21:58:09.107: %BGP-4-BGP_OUT_OF_MEMORY: BGP resetting because of memory
exhaustion.
*Sep 21 21:58:19.895: %BGP-5-ADJCHANGE: neighbor 64.247.171.17 Down No memory
*Sep 21 21:58:19.895: %BGP_SESSION-5-ADJCHANGE: neighbor 64.247.171.17 IPv4 Unic
ast topology base removed from session No memory
*Sep 21 21:58:19.895: %BGP_SESSION-5-ADJCHANGE: neighbor 196.12.168.202 IPv4 Uni
cast topology base removed from session BGP Notification sent
*Sep 21 21:58:28.707: %BGP-5-ADJCHANGE: neighbor 64.247.171.17 Up
*Sep 21 21:58:31.267: %BGP-5-ADJCHANGE: neighbor 196.12.168.202 Up
*Sep 21 21:58:35.607: %SYS-5-CONFIG_I: Configured from console by vty0 (196.12.1
73.25)
*Sep 21 22:02:35.387: %SYS-2-MALLOCFAIL: Memory allocation of 65536 bytes failed
from 0x2342E9A8, alignment 0
Pool: Processor Free: 125144 Cause: Memory fragmentation
Alternate Pool: None Free: 0 Cause: No Alternate pool
-Process= "BGP Router", ipl= 0, pid= 239, -Traceback= 0x2340604Cz 0x23423490z
0x21AF2D38z 0x21AA5C80z 0x21AA5FB0z 0x21B63554z 0x21B63E58z 0x21AC7844z 0x21AC7D
04z 0x21AC83A8z
*Sep 21 22:02:35.387: %BGP-5-ADJCHANGE: neighbor 196.12.168.202 Down BGP Notific
ation sent
*Sep 21 22:02:35.387: %BGP-3-NOTIFICATION: sent to neighbor 196.12.168.202 3/1 (
update malformed) 0 bytes
*Sep 21 22:02:35.387: %BGP-4-MSGDUMP: unsupported or mal-formatted message recei
ved from 196.12.168.202:
FFFF FFFF FFFF FFFF FFFF FFFF FFFF FFFF 0061 0200 0000 3240 0101 0040 0216 0205
0000 2C67 0000 392E 0000 329C 0000 6D52 0000 1B89 4003 04C4 0CA8 CA40 0600 C007
0800 001B 89C8 3BC4 C618 C83D 1018 C83D 1A18 C83B 3C18 C829 D618 BA00 D417 BA00
D0
*Sep 21 22:02:35.387: %BGP-4-BGP_OUT_OF_MEMORY: BGP resetting because of memory
exhaustion.
*Sep 21 22:02:46.379: %BGP-5-ADJCHANGE: neighbor 64.247.171.17 Down No memory
*Sep 21 22:02:46.379: %BGP_SESSION-5-ADJCHANGE: neighbor 64.247.171.17 IPv4 Unic
ast topology base removed from session No memory
*Sep 21 22:02:46.379: %BGP_SESSION-5-ADJCHANGE: neighbor 196.12.168.202 IPv4 Uni
cast topology base removed from session BGP Notification sent
*Sep 21 22:03:00.319: %BGP-5-ADJCHANGE: neighbor 196.12.168.202 Up
*Sep 21 22:03:01.347: %BGP-5-ADJCHANGE: neighbor 64.247.171.17 Up
Router#
Any ideas?I have CISCO ASR 1002-X with 4 GB Memory. i have the same problem
BGP Session goes down.
here is the log
*Feb 25 06:03:06.571: %BGP-4-BGP_OUT_OF_MEMORY: BGP resetting because of memory exhaustion.
*Feb 25 06:03:07.968: %COMMON_FIB-4-DISABLING: IPv4 CEF is being disabled due to a fatal error.
*Feb 25 06:03:10.107: %BGP-5-ADJCHANGE: neighbor X.X.X.X Down No memory
*Feb 25 06:03:10.107: %BGP_SESSION-5-ADJCHANGE: neighbor X.X.X.X IPv4 Unicast topology base removed from session No memory
*Feb 25 06:03:10.107: %BGP-5-ADJCHANGE: neighbor X.X.X.X Down No memory
*Feb 25 06:03:10.107: %BGP_SESSION-5-ADJCHANGE: neighbor X.X.X.X IPv4 Unicast topology base removed from session No memory
*Feb 25 06:03:10.107: %BGP-5-ADJCHANGE: neighbor X.X.X.X Down No memory
*Feb 25 06:03:10.107: %BGP_SESSION-5-ADJCHANGE: neighbor X.X.X.X IPv4 Unicast topology base removed from session No memory
*Feb 25 06:04:22.732: %FIB-2-FIBDOWN: CEF has been disabled due to a low memory condition. It can be re-enabled by configuring "ip cef [distributed]" -
QM in procurement: block invoice for payment if certificate not received
Hi,
I want to know if it possible to automatically block an invoice for payment if certificate in procurement hasn't been received.
I don't want to block the material, that is: I want to receive the material, transfer it in unrestricted stock but I shouldn't pay the invoice until its correspondant certificate is received.
Is it possible?
How should I proceed?
Thanks in advance.
Luis.Try user exit MIRO
LMR1M001 User exits in Logistics Invoice Verification
MRMN0001 Message output and creation: Logistics Invoice Verifica -
Invoice Match Option for PO in iSupplier Portal
What should be the invoice match option for POs transmitting through iSupplier Portal?
Pl do not post duplicates - Invoice Match Option for PO in iSupplier Portal
-
PO Releases 'invoice match option'
Hi,
The PO has one match option at the header and a different match option at the release line. This is causing an inability to match the invoice in Payables until it gets correctd.
How do i check where this invoice match option is defaulting from?
Is it from the supplier level or the Po header level.
and how can this problem be corrected?
Any ideas?
Thanks,
AshwathyHi,
I think you are mixing the two things,well i think anyway. Match approval level and match invoice options are independent. You can set the match approval level as default in the setup to say 2-way. Assuming you have done that when you enter the shipment details you can select the match invoice option to PO or to receipt.
Now match approval and match invoice are part of the optional information on the shipments. SO if you do not enter the match approval the default which is set to 2-way will be picked up.If you want match invoice to be PO, i suggest you don't enter any value for it, if the match invoice is NULL it will be displayed as PO so i am assuming it will be default unless you change it to receipt.
I think this should resolve your issue.
Regards,
Utsav.
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