Prevent cancelation of invoices

Hi all,
We create invoice lists for many customers from the underlying invoices. The invoice lists DO not carry any pricing in them and don't release to acocunting as standard SAP - only the invoices do. Occasionally, due to very high volume of billing, we send the invoice list but realize later that one or more of of the invoices in it was incorrect and cancel it. Our Business wants a process in place whereby if an invoice is on an current invoice list (i.e. invoice list is not canceled), the underlying bill also should not be allowed to cancel if anyone attempts to cancel it. Can this be achieved via any user exit or configuration? Conversely, if an invoice list has been canceled, the system should also allow the cancelation of the invoice/s underlying it. Appreciate any help or guidance.
Many thnaks!

Thanks, Keetthi. I looked at the possible solution and was thinking of using the field VBRK-FKSTO (checked or not) to read if the document is canceled or not. But, it looks this field works only for invoices, i.e. SAP updates it only if a bill is canceled but doesn't update it if the invoic elist is canceled. Thus, the problem is to validate the data - how to figur eout if the subsequent invoice list was indeed canceled or not. Another way could be to loop on the document table VBFA and instead of looking for a subsequent document type 3, to look for a 4 if it exists. Any idea how to make it simpler? I want to avoid looping on VBFA becaus ein some cases, our business people can and do cancele and create multiple times Some of the issue is training related too but I am loking for a system fix to make it 'idiot proof'! Thanks!

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<b>Before creating new entries following steps are mandatory.</b>
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see menu path in the SAP Implementation Guide (IMG): Supplier Relationship Management -> SRM Server -> Cross-Application Basic Settings -> Message Control -> Influence Message Control
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Save.</u>
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Avoid cancellation of invoice after a month validity

Hi
We need to prevent the cancellation of Invoice after the month is over. eg In Billing documnet 123 created on 30.07.2011, should not be allowed to be cancelled on 25.10.2011 once the month is over. It can be cancelled upto 31.07.2011
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Hi,
You can do it by enhancement, use this Include RV60AFZZ.you have to activate at VF11 transaction.while calcelling the billing system has to check the current date and billing creation date.if the current date is after the next month of the billing date.system should through an error message.
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Hello,
We want to prevent cancelling of CRM invoices.
Therefore we use badi /BEA/BDCPREQC.
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Find Billing Document of Cancelled Excise Invoice

Dear All,
How we can find out billing document of cancelled excise invoice?
Please help.
Regards
H.P.

For ex. I have an excise no 100 which is cancelled and its status is CEIV and I want to find out its billing document no. how can I find out.
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CAN PRINT OUT OF CANCELLED EXCISE INVOICE BE TAKEN ?

Dear All ,
I had made four excise invoices in J1IS , & posted through J1IV , when i had given print out of these four
invoives only two print out have come these two print out were of those invoice in which two line items are displaying , while other invoice invoice in which there were only one line item each is not printing , so i had cancelled all these four excise invoices , then again can u tell me how can i get the print out of these cancelled invoice in which single line item is displaying , pl help user want these cancelled invoice for his record .
sap11

Hi,
Whenever you create an Invoice, an Outbound Delivery will be created with which you can take print-outs. When you cancell an Invoice, an Outbound del (Reversal) will be created. If you take print out of this document, you will get same print out of the document, but no Excise Invoice Number will be printed on it. i.e no excise invoice number will be generated for the cancellation.
Regards,
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Cancelling Excise Invoice

Hello SAP gurus,
We have developed a programme for creation of Excise Invoice, once the document created we post it manually through J1IS.
The problem once Excise document generated (Posting not done) and if i want to cancle the invoice through J1IS, it is showing message "Document XXXXXXXX not posted". so can any one give me solution how to cancel Excise Invoice which is not posted.
FYI: Our sales process is- Sales order,Delivery,PGI,Excise,Billing
Thnx in advance for the replies.
Srikky

First check in the following IMG path
LG --> Tax on Goods Movements --> India --> Account Determination --> Specify Excise Accounts per Excise Transaction. Here ensure that following are maintained
CEIV          CR Credit     MSUSP CENVAT suspense account
CEIV          DR Debit     PLAAED PLA AED account
CEIV          DR Debit     PLABED PLA BED account
CEIV          DR Debit     PLASED PLA SED account
CEIV          DR Debit     RG23AED RG 23 AED account
CEIV          DR Debit     RG23AT1 RG 23 AT1 Account
CEIV          DR Debit     RG23BED RG 23 BED account
CEIV          DR Debit     RG23ECS RG 23 ECS Account
CEIV          DR Debit     RG23SED RG 23 SED account
Next select the next tab Specify G/L Accounts per Excise Transaction
There ensure that for the combination of Excise Group, Excise Transaction Type CEIV, Company Code and Chart of Accounts, necessary G/L Accounts are assigned
thanks
G. Lakshmipathi

Reversing PGI without cancelling Excise Invoice

Hi,
Is there any process where we can Reverse PGI without cancelling the Commercial Invoice & Excise Invoice and again connecting the same corrected delivery to the old invoice number.
To be more clear, in delivery if I have picked a wrong batch number (different from the physical dispatched batch) and generated the invoice. The mistake was identified at a later stage. So I can't cancell the invoice as it has already been sent to the customer. But in the system I have to correct the batch number to maintain the correct records.
Please suggest if any solution is there

Hi,
Your excise invoice is created with reference to the billing document and billing document has been created from delivery since PGI has been done.
You will have to cancel excise invoice using J1IH and cancel your billing document using VF11.
Reverse PGI using VL09, change batch in the delivery and PGI it again.
However, you would have new commercial invoice and new excise invoice numbers for the same.
Nothing can be done to retain the same invoice number using std SAP.
Regards,
Amit

How to cancel excise invoice when mov type is 122

Hello,
We are creating the PO for one material. and make the GR for that material (material is Quality inspection material)
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How to cancel excise invoice when material is qulaity inpspection.
What i made:
Made the Return delivery means 122 mov doc and Try to cancell the excise invoice......but no successful
Regards
sapman man

Hi
Cancelling of excise invoice will be done in the following ways depending on the situation.
Case 1:
Create PO
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Now we have to create a rejection inmvoice in J1IS with reference to the return delivery wherein the excise values gets reversed.
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Case2:
Create PO
Do MIGO (create and post excise invoice)
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Reg
Raja

Number range in cancelling excise invoice

Hai Gurus
wats the number range object for cancelling excise invoice???
regrds
Vibhu

Dear Vibhu,
There is no number range object for cancellation of excise invoice.
for excise invoice number range object is for local:J_1IEXCLOC
when cancelllation for excise invoice system geneate internal number range number.
for internal number range object is :J_1IINTNUM
for your better understanding find the folloing number range objects
J1I9 Maintenance for Number Range Object
J_1A_AAWBL Internal Way Bill Number for Asset Movements
J_1ANUMBER Number range for additional Argentine document number
J_1AOFFDOC Numbering Object for Official Documents
J_1APRNTCH Number ranges for printing characters
J_1BNFDOCN Nota Fiscal document number
J_1BNFNUMB Nota fiscal number
J_1I57FC 57FC Number Range Object
J_1IARE1 ARE1 Doc No object based on Series Group
J_1IARE3 ARE3 Doc No object based on Series Group
J_1IBOND Excise Bonding: Bond number object
J_1ICERT Withholding Tax Certificates (India)
J_1ICHLNNO Internal number range for challans
J_1ICONPLA Consolidated PLA serial no. generation
J_1IDEPINV Excise Invoice Number for Depot Invoices
J_1IEXCEXP Export excise invoice number range
J_1IEXCINV Excise invoice number **
J_1IEXCLOC Local excise invoice number range *******
J_1IEXCTST Excise invoice with intervals
J_1IEXINEX Excise invoice number for export
J_1IINTNUM Internally document number to be generated
J_1IINTPR2 Dispatch serial number
J_1ILIC Excise Bonding: License number object
J_1IPLA2 PLA part II number range object
J_1IRG1 RG1 Number range object
J_1IRG1_T No. Range for RG1 - Excise group / Material
J_1IRG23A1 RG23A part 1 no. range object
J_1IRG23A2 RG23A part II number range object
J_1IRG23C1 RG23C part I number range object
J_1IRG23C2 RG23C part II number range object
Regards,
NAr

T-code for cancelled Invoice and cancelled Excise Invoice

Dear Guru,
kindly let me know the T-code for cancelled Invoice and cancelled Excise Invoice.
Wishes,
Abhishek

Hi Abhishek,
I am not aware of any T-code through which you can see the cancelled invoice. I think either you have to go for development (SQVI)
or
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or
Go to SE16 --> Table VBRK --> enter your billing document list --> In the field "Posting status" --> Choose option "E Billing Document Canceled"
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Regards,
MT

Error when trying to Cancel an invoice document via MR8M Transaction

Greetings Everyone,
l am having an issue when trying to cancel an invoice document via MR8M transaction. It gives me the following error message;
SYSTEM ERROR: error in routine MRM_DRSEG_CR_CREATE
Message no.M8008
Procedure:
Contact your system administrator.
This invoice was related to a check payment. The check has been voided already and there is no clearing document for the accounting document. So, the item remains open. However when l try to reverse, it display the error message above.
Thanks in advance

read notes 449277 and 750455, your solution is probably there.

Error while cancelling the Invoice

Dear Gurus
The Billing document was raised on a wrong customer on may month. Now that was realized, and that invoice was canceled but wrongly the date was given as may month. The FI period was closed for may month and the current period is july. So they canceled the canceled invoice. Now while trying to cancel the original invoice in VF11, the system continues to say 'the invoice was already cancelled'.
How to cancel the invoice?
Kindly help
Regards
Gansub

Hi,
This is typically a process issue. There are a few things I think you can do...
a. If the invoice has reached customer already (bcoz it was raised in the month of May), then, as you now cannot cancel as there has been a lot of wrong entries, you an create a credit memo either from SD side or from FI side so that the customer a/c is balanced and it will not show any AR balance.
b. Raise a debit memo request against the right customer and invoice it.
I think you have to work with your Finance people to be in concurrence before you take up he above process.
Thanks
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Account Determination Error: How to properly cancel the invoice/ cr memo

Hello SAP Guru's,
What is the correct procedure in cancelling an invoice with Account Determination errors and subsequent credit memo? The error is a result of the user entering line items that are not permitted for the order type thus we suspect caused the Account Determination error. We were however unable to verify or correct that.
We now want to cancel the invoice and all the subsequent credit memos. What is the correct procedure in doing so?
I think we start off by VF03 then select the billing and select Display Document then Cancel? Is this correct?
Thank you.

Hi,
If you want to block specific line items in the sales order then you could enter a u201Creason for rejectionu201D in those line items and save the sales order. This can be done by going to the tab "Reason for Rejection".
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Unable to cancel vendor invoice

Hi Gurus
Need your help here with any suugestions how to go forward on this problem I have
Against a PO line, we have posted several invoices and credit notes and the net qty and value are zero
One of the invoices has status "overdue" in FBL1N and we don't want to pay it
When I try to cancel the invoice, the following message appears "Reversal Qty greater than qty invoiced to date".
I understand the above message as the net of invoices and credit notes is zero, but why is the invoice then overdue?
Thanks

Here is the entire message
Reversal quantity greater than quantity invoiced to date
Message no. M8080
Diagnosis
The quantity being reversed cannot exceed the quantity invoiced to date, since the invoiced quantity will be reduced by the reversal quantity when the credit memo is posted.
Procedure
Correct the reversal quantity in the field Quantity.

Prevent cancelation of invoices

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