Prevent duplicate vendor

Hi,
Is there any efficient way to prevent the duplicate creation of vendor via FK01 or XK01?
I know we can incorporate a system check via user exit. However, the problem is that this check is only activated upon saving and not on the screen where user enters the vendor name and address.
Best regards.

The best thing is keeping the message a error in OBA5.
Application area is F2
Message no Message description Online Batch split
144
Vendors found with same address; check E E
You can also restrict to one each user by specifying the user name
Thanks

Similar Messages

How to prevent duplicate vendor reference no on SAP B1 v8.8?

Helo experts,
I have SAP B1 v.8.8 and they system is allowing me to enter the same Vendor Reference for different POs but same BP.
Is there a way to prevent duplicaton?
I read in other post that there was an option in Admin'-System Initialisation-Document settings......to block duplication, but that does not show on my screen.
Do you have any ideas or suggestions?
Thank you

Hello Gordon,
Thanks for the link but I had already read those posts.
I understand there is a way to prevent duplicate to enter vendor reference numbers.
However, my question would be if the version that I am using would have the option to block release when When duplicated Vendor Reference No occurs as I cannot find it.
Please advise,
Thanks

Duplicate Vendor account...

Hii
How can you prevent duplicate vendors from being created?
Please reply

Dear expert
i have one more objection about Select E for online and batch programs this also its not possible to enter E in online and batch programs . Please check in your system otherwise check my link in previous posting ( it will show all the screen shots )
http://www.sapfunctional.com/FI/Duplicate/Index.htm
Set the values Online = u2018Iu2019 and BatchI (Batch Input) = u2018Iu2019
If you want to make this check user specific then enter the User Name else leave it blank to make it applicable for all users.
Regards
Ajeesh.s

Validation Check - Duplicate vendor Invoices

Hi,
We have a situation where the Duplicate Vendor Invoices have been entered by the users, bearing the same date and reference nos. as the original ones. When we checked we observed that, the system gives the warning message, but the same is ignored by the users. To prevent the same from happening again, we want to convert the warning message into the error message.
Could any one guide as to how can we set up the validation checks, such that the system would throw an error message. In the vendor masters, we have set up the check for Duplicate Invoices.
Thanks in advance.
Best Regards,

Hi,
If you already know the message number, then go to T.code:OBA5 or
T.code:SE91 (if its an custom message class) and change the message from waring to Error.
If you are not aware of Message, and try to post a duplicate invoice & when the warning message comes, double click on the same, it will give you the message number.
This will resolve your issue.
Please let me know the result of the same
Thanks
Kalyan

Duplicate Vendor Master

Hi Experts,
I am purposing vendor master to be created centrally to the client. How can I make it sure the same vendor is not created duplicate. What are the primary fields which i maintain so that system pops up a message for duplicate vendor entering. I checked with VAT number, Tax number nothing works. even the same name you can enter with all details same. What is the mechanism to prevent the creation of duplicate vendor other than the Zprogram or any exit.
Thanks in Advance,
Lekhram

hi lekhram
there is no need for a z program for duplicate vendor creation check.
add these 2 message control for vendor master data
goto financial accounting - accounts receivable and accounts payable - vendor accounts-master data - preparation for creating vendor master data - change message control for vendor master data
add message no 144 i i for both online and batch
add message no 272 i i for both online and batch
kind regards
Arman
SAP FICO

Detect potential duplicate vendor master records

Hi all,
Our external auditor has the following comment:
'Match codes and message control can be used to help identify duplicate vendor records. Fields such as Name, Address and Country can be set as searchable fields in order to detect potential duplicate vendor records. The message control (with identifier 144) in SAP can give a message prompt when duplicate vendors are identified.
We noted that your system had not been configured to display a warning message if the name or address, etc of a new record is identical to an existing vendor record.'
Any idea to implement this?
I searched for message 144 and found that there is a similar message in message class F2: 'Vendors found with same address; check', but I cannot find where to trigger this error message.
Please help.
Best Regards,
Chris.

Goto SPRO-Financial accounting-Accounts Receivable and Accounts Payable
-vendro account-master data- Preparations for Creating Vendor Master Data
- Change Message Control for Vendor Master Data
here you can maekk the messge 144 to Error

How do i check ensure that SAP checks for duplicate vendor invoice numbers?

Hi Experts -
How do I verify that SAP checks for duplicate vendor invoice numbers and blocks duplicate invoices from being paid?
Thanks!

Hi
Pls chek the settigs by following the path
IMG>Materials Management>Logistics Invoice Verification>Incoming Invoice>Set Check for Duplicate Invoice.
Here you make the settings for creating a duplicate invoice check.
Moreever, in the vendor master, you need to tick the check box for duplicate invoice check.
I suggest you search the Forums before posting a query. There are lots of postings on this issue.
Thanks & regards
Sanil K Bhandari

Duplicate Vendor check

Hi,
Want to configure e a warning message for Duplicate Vendor master creation.
I can see a message F2144 configred, but this is only applicable if we create Vendor from FK01.
In spro>Logistics general>Business partner>Vendor> message control for Vendor master ....can we configure a message here, which will be applicable if I create duplicate Vendor master from transaction XK01.
Regards,
Rajesh Satope.

For normal vendor you can maintain duplicate check in OBA5
Application Area F2
Message No.144 for Vendor and 145 for customer, making it as information.
Reference : [Duplicate vendor check??????|Duplicate vendor check??????]

Duplicate vendor check during supplier registration

Hi Gurus,
Does SAP SRM ROS check for duplicate vendor during supplier registration? if it is not done in standard, can it be enhanced to do so?
Thanks and regards,
Ranjan

Hi Ranjan,
Every supplier who registers will have a unique BP number in the ROS client. However checking for duplicacy by name is not supported in standard ROS.
One option is that when a strategic purchaser accepts these suppliers and creates a BP in SRM, he notices a duplicacy and informs the vendor. However this will fail if there is a huge volume of vendors registering everyday.
Possible workaround: When the new vendor fills in the registration form, he provides the name of organisation and this is stored in tables using BAPIBUS1006_CENTRAL_ORGAN. May be you can sit with an ABAP guy and find out in which table this entry sits. You can then have a Z table where you store all these organisation names whenever a new vendor registers and for checking duplicacy you could run a loop through this Ztable Column which stores the name and display a message on 'ROS_SELF_REG' BSP reg page whenever a duplicate entry is found.
PS : Entries like 'IBM' and 'IBM Ltd' will still be created as 2 different entities even though they mean the same.
Nikhil
Edited by: Nikhil RGupta on Jun 21, 2011 11:31 AM

Duplicate Vendor ref no in A/P Invoice

Dear Experts,
Kindly suggest the SP Notification to block the duplicate Vendor ref no in A/P Invoice for a Vendor Specific.
SAP has this setting to Block duplicate Vendor ref no in Document setting, but it is for all vendor for same ref no. and not vendor specific.
Regards,
Datta kharat

Hi Datta...........
Please try this........
IF (@object_type = '18' AND @transaction_type IN ('A','U'))
BEGIN
DECLARE @VendorRefNo AS VarChar (20)
DECLARE @BPCode AS VarChar (20)
SELECT @VendorRefNo = NumAtCard FROM dbo.OPCH
WHERE DocEntry = @list_of_cols_val_tab_del
SELECT @BPCode = CardCode FROM dbo.OPCH
WHERE DocEntry = @list_of_cols_val_tab_del
IF 1 != (SELECT COUNT(DocEntry) FROM OPCH WITH(NOLOCK) WHERE NumAtCard = @VendorRefNo AND CardCode = @BPCode) AND (@VendorRefNo IS NOT NULL OR @VendorRefNo <> '')
BEGIN
SELECT @ERROR = 1
SELECT @ERROR_MESSAGE = 'Vendor Reference No. Already Exist'
END
end
Or check this.....
Blocking A/P Invoice
Regards,
Rahul

Duplicate Vendor Ref. No.

Dear Experts,
Is there a way restrict the "Vendor Ref. No." field on the A/P Invoice screen so that the same invoice number from a vendor is not duplicated?
In other words, we want to keep from paying a duplicate invoice.
Any suggestiions?
Also, if any of you have a client with heavy B1 A/P processing, please let me know. I would like to speak with you, especially if you moved a client off batch processing.
Thanks.
John

Dear Jane,
Try this modified Stored Procedure for A/P Invoice in Test Database and then Proceed,
I checked in my database, found working well.
if @object_type = '18'
and (@transaction_type = 'A' or @transaction_type = 'U')
Begin
declare @venno as varchar (100)
declare @vennam as varchar (100)
if (@object_type = '18')
Begin
select @venno = NumAtCard, @vennam = CardCode from OPCH T0 where docentry = @list_of_cols_Val_tab_del
Begin
if (@venno is not null)
Begin
if 1!= (select count (docentry) from OPCH with (nolock)where (NumatCard = @venno) and (cardcode = @vennam))
Begin
select @error = 2
select @error_message = 'Duplicate Vendor Ref Number!'
End
End
End
End
End
Regards,
Bala
Edited by: Balakumar Viswa on Sep 16, 2009 1:03 PM
Edited by: Balakumar Viswa on Sep 21, 2009 10:07 AM

Duplicate Vendor Invoice

Hi All,
while doing a direct posting in F-43, i want to avoid the duplicate vendor invoice. For this i know we can go to OMRDC and there we can activate it and also for that particular vendor in XK03 we need to tick the double invoice check and also we need to configure in OBA5 the standard message with ID 117 and type as E for error and W for warning.
but now my requirement is if user is trying to do direct posting, If
Docmuent date
Vendor number
Amount
Reference
all the four matches then the error message should be displayed
if any one those mismatches then insted of error i want to throw warning message.
to full fill this function where i need to write the code, i mean user exit of customer exit (any enhancement),
the message and message type it getting from the function module CUSTOMIZED_MESSAGE
Can any body help how to proceed further....
its urgent.....
Regards,
Sunil Kumar Mutyala.

Can any body help me

Easiest way to identify/delete/prevent duplicate documents

I don't suppose that the text column (e.g. CLOB) is something that I can use the usual trick to delete duplicates with, is it? I would think rather than compare the actual text column, I'd need to calculate a checksum or something for each document and then delete rows with duplicate checksums. Or is there a better way? I'm trying to prevent, for example, a news article getting inserted 10 times because it's a UPI story that was carried by 10 different sites.
Thanks.

Your idea of a checksum is a good one. But I'd compute the checksum, and make it a unique constraint, which would PREVENT duplicates from being inserted. It's usually better to prevent them than to clean them up later.
Tom Best

TransNotif block duplicate vendor ref

Hi experts,
Im using this TransNotif to block duplicate Vendor Ref in the sales order but i only want it for doc series 1 and 6, how can i achieve this.
if @object_type = '17' and (@transaction_type in ('A' ,'U'))
begin
declare @RefNo as varchar (100)
declare @CardCode as varchar (100)
declare @Series smallint
     if (@object_type = '17')
          begin
             select @RefNo = NumAtCard, @CardCode = CardCode from ORDR T0 where docentry = @list_of_cols_Val_tab_del
             begin
               if (@RefNo is not null)
                 begin
                   if 1!= (select count (docentry) from ORDR where (NumatCard = @RefNo) and (cardcode = @CardCode))
                     begin
                        select @error = 10
                        select @error_message = 'Conduce Duplicado'
                     End
                   End
               End
          End
End

Hi Leonardo E. Martinez
Try This you can include the series in the where condition
If @object_type = '17' and (@transaction_type in ('A' ,'U'))
begin
declare @RefNo as varchar (100)
declare @CardCode as varchar (100)
declare @Series smallint
     if (@object_type = '17')
          begin
             select @RefNo = NumAtCard, @CardCode = CardCode from ORDR T0
                    where docentry = @list_of_cols_Val_tab_del and T0.Series IN (1,6)
             begin
               if (@RefNo is not null)
                 begin
                   if 1!= (select count (docentry) from ORDR where (NumatCard = @RefNo) and (cardcode = @CardCode))
                     begin
                        select @error = 10
                        select @error_message = 'Conduce Duplicado'
                     End
                   End
               End
          End
End
Hope Helpful
Regards
Kennedy

I want to remove duplicate vendor number

I want to remove duplicate vendor number, should I put deletion flag or block them ?
Also in some cases there are some dependancies (open PO, pending invoice, payment due), can somebody suggest safe way ?

I would recommend to set both indicators.
Block will restrict the usage, while deletion indicator makes the vendor going to the archive file/removing it from the table with the next archiving run.
You have to decide what you want to do with the open business cases.
You either convert them to the correct vendor directly, or you finish it during the next month with standard business process.
Blocking of vendor master may have some impact to open business cases.

Prevent duplicate vendor

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