Preview bug regarding Table of Contents and Annotations

I'm involved in a paperless pilot project and am having a difficult time circumventing an issue in Preview.
I'm re-formatting material for executive meetings from WordPerfect, Word, Excel and PowerPoint into bookmarked PDF format in Adobe Acrobat Pro X. When they are opened in Preview by senior management on MacBook Airs, the Table of Contents links everywhere correctly. However, the moment they add an annotation (in this case, notes), the table of contents is thrown one page off, regardless of their place in the document. Even after removing the note, the table of contents does not revert to the proper place. I'm assuming this occurs because the annotation throws off the markers from the imported bookmarks.
Using Acrobat Reader on the Airs isn't an option since annotations aren't possible. We are also really trying to keep production of the PDFs limited to Acrobat Pro to ensure cross-platform compatibility of the Table of Contents.
Has anyone else encountered these issues? Is there a potential workaround?

A lightweight alternative to Acrobat Pro for creating a TOC is PDFOutliner ($5 on the Mac App Store.) Adding annotations later to the PDF does not affect the TOC generated by PDFOutliner.
Note: I am the developer of PDFOutliner.

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Book with Table of Contents and Index

I want to write a genealogical book over 100 pages long, including photos, charts, and lots of text. My last book was on a PC using Adobe PageMaker, and I liked its ability to create a Table of Contents and an Index, both of which adjusted automatically as you added pages in the middle. An index is essential to genealogy, as people are mentioned in different places. To put a name in the Index, you selected the name, entered different possible versions of the name, and from a menu picked "Place in Index". When ready, you selected "Create Index" and it went through and picked the words that you had marked, noted what page they were on, and created a neat index. I need something like that for the Mac.
I tried Adobe InDesign on the PC, and found that it was mostly for graphics and fancy lettering and did not have a good Table of Contents or Index function. Mac's Pages program does not seem to have any indexing function at all, and gets very difficult to use as the document gets large.
Is there any Mac program which can write a serious book?

That is not a feature of iPhoto
And iPhoto books are limited to 100 pages (50 sheets of paper)
You can create custom pages in other software and print to PDF using the send PDF to iPhoto function to create an image in iPhoto to place in your book
see Old Toads tutorial #19 for more details - http://web.me.com/toad.hall/NewTutorials/main19.html
LN

ID CS5: How to include additional text into a table of contents and how to hide text from it?

I have the following problem:
1. I'd like to include additional Information in my table of contents which I don't want to appear in the text I refer to.
Example: I do have a picture with a caption saying:
picture 1: Blablabla.
And I want to have the source of the picture as additional information in the table of contents:
picture 1........Blablabla (source: thisandthat)........23
Still I don't want this additional content to disappear, as soon as I update the table of contents!
How can I achieve that?
2. And how can I have this the other way round?
Let's say I want the source in the caption, but not in the table of contents.
So the caption says:
picture1: Blablabla (source: thisandthat)
but the table of content says:
picture 1........Blablabla.....................23
I was trying to achieve this by two different praograph styles in the caption. One which would be listed, and one which wouldn't be listed, but this of course resulted in always having two paragraphs in the caption, which I'd like to avoid:
picture1: Blablabla
(source: thisandthat)
Any solution to this?
Best Regards,
Rainer Schwachsinn

Sorry, missed the second part of the question. I think the only way to do that is to use invisible "dummy" text of some sort, and if you're going to do it for some entries, you might as will do it for all.
One of the easiest ways is to put the text you want inthe TOC into an anchored frame attached to the actual heading in the text (so it moves along with it). Use a unique paragraph style for this text, and include this style, not the one applied to the headings inthe text, to make the TOC. I usually use a character color of red to make it satnd oout so I don't forget it's there, and the position on the page isn't really critical. Select the anchored frame, open the Attributes panel and make it non-printing. You'll see it in editing mode, the TOC will pick it up (as will variables, if required) but it will disappear on output.

Table of Contents and Section Numbering ??s

Hi, we are using CS6 and have a couple questions about trying to use automated section numbering and table of contents in a single document. We don’t do this often (actually, never used auto-TOC before), so I just want to see if I’m missing something obvious.
SECTION NUMBERING WITH SECTION INTRO PAGES
Our document (a style guide) is divided into sections. Each section begins with a section intro title page, which is basically just a blank page with the new section’s title nicely styled. We are setting up our sections as 1, 2, 3, 4, etc. And we would REALLY prefer for the page numbering to be ’1.0, 1.1, 1.2, 1.3, etc.’, where X.0 is the section intro page.
1) I can add the sections OK with a prefix of 1., 2., etc. But InDesign does not allow me to start the section numbering at ’0′, it must be ’1′. So my intro pages HAVE to be 1.1, 2.1, 3.1, etc. instead of 1.0, 2.0, 3.0 etc. Any creative workaround to solve this??? We really don’t want the intro pages to be X.1, as they have no content and we want the X.1 page to be the first with content on it, NOT X.2. How do people generally handle a section intro page?
AUTO PAGE NUMBERS AND TOC
We are trying to use the automated Table of Content feature and running into an odd issue. We have page titles on top of each page in a unique paragraph style (H1). We are adding the page number at the beginning of this paragraph using ‘Type > Marker > Current Page Number’ and a unique character style. It’s working fine on the pages, showing the appropriate section numbering we setup for the document (e.g., 2.1, 2.2, 2.3, 2.4, etc.).
But when we make the table of contents, the ‘page numbers’ at the beginning of the titles are coming in as absolute numbers (e.g., 7, 8 , 9, 10, 11, etc.) instead of our section numbering. I checked the General Preferences, and it is set to ‘View: Section Numbering’. And when I exported an interactive PDF, the bookmarks also add the absolute page number at the beginning of the titles as in the TOC. But if I set the TOC to include page numbers automatically, those DO display correct section numbers (they just precede or follow our titles with the incorrect numbering).
2) Any ideas why the TOC and PDF Bookmarks would be picking up absolute numbering while the actual titles on the pages show the proper section numbering?
THANKS!

Peter Spier wrote:
I've never tried adding a second marker to a paragraph like that. Why not use a numbered list instead?
Just checking in here. Not sure I understand what you mean about using a numbered list. Do you mean instead of the page numbers in the titles, or instead of the Table of Contents? Not sure how either could be automated to stay in sync with adding/removing pages and creating the TOC links and bookmarks in our PDFs.
- Is there a bug when the TOC pulls the specified title paragraphs and they have page numbers in them?
Thanks. Still trying to see if we're doing something wrong as this is the first we've played with TOC.

Can I create a custom table of contents and link to other .pdf files based on responses to a form?

Hey Everyone! First post ever, so bear with me:
I'm trying to create a streamlined method to use a form to let myself and others add information and select certain options to put together a custom table of contents. Basically, I would like to have a form with a series of text fill and single/multiple choice options that will automatically populate a table of contents based on the selections and will link to other .pdf files that are associated with the selections. I was hoping this would be possible with a form, but I'm relatively new to the function of the software as a whole and my research came up short. Any suggestions on how to start are more than welcome, and if I wasn't quite clear enough I would be happy to elaborate.
Thanks for your time!

You would need to search for other PDF creation software that can accomplish what you desire.
There are many cheaper PDF creation alternatives other than Adobe's Acrobat Pro software.
Also, try doing a web search under these terms to see if you can find an app/software/solution that may work for you.
How to create table of contents in PDF files

Character override in Table of Contents and Index

Am using a Stone Sans Open Type phonetic font for several characters in headings and in index markers. When Table of Contents or Index generates, the phonetic characters are not displaying in the override font. All characters display in the base font, and the characters that have the phonetic font override display as errors. Have tried using a Character Style in the heading to change those characters (and making sure the same Character Style is in the Index document), and have tried using manual overrides to change those characters. Same results. Any suggestions?

@KH Allstars – What kind of error do you see displayed? Missing glyphs?
One possible solution would be a GREP Search/Replace or a GREP Style, that is applying the right Character Style for the phonetic forms.
We need two things to make that work:
1. A "yes" to the question:
Are all Unicode values of the phonetic font distinct from the Unicode values of the regular font?
If yes, we could:
2. Make a GREP representation of a list, or better: a range of Unicode values and apply a Character Style to it, when found. Could be a GREP Style in a Paragraph Style.
To test this, just apply the base font to an already well formatted text with the phonetic font. If ALL glyphs showing as missing we are on the save side and could check for their Unicode range(s).
Uwe

Table of contents (and other wonkiness) in Epub export

Working on publishing our first book and when I export from Pages 5.1 I get a proper table of contents but it is pushed to front of the book as page 1. I end up with a ToC header on page 8 but nothing underneath it. Also, the inside title page which also has author name and publishing company/town at bottom gets broken up to 2 pages rather than the original 1 page. Last, mentioned in another thread but not yet answered, the export is removing blockquote formatting.
Thanks!
Denny

A book in InDesign consists of two or more documents or "chapters". CS4 had no problem linking bookmarks and hyperlinks from chapter to chapter but for some reason CS5 totally dropped that funcionality... it's very frustrating.

Mail - Stuck in Reading Table of Contents and Copying Messages

Mail has been stuck in this loop for the past week. It is either reading table of contents or copying messages. It doesn't stop no matter how long I have it running. I wasn't able to send mail, but somehow that started working. I cannot delete messages (or they seem to delete but come back on restart). I also must force quit to get out of it. Does anybody have any ideas? Help!!!!

One account, IMAP to my university server. Tried Rebuild.
Tried Cache cleaners. Hard disk is 50% full. Inbox has on
the order of 50 messages in it at any one time.
My wife's iMac has the same problem (one account, IMAP,
to mac.com). She has OS 10.4.4
By the way, I also expereince the mysterious "mail marked
as unread" now...never happened until the past few weeks.

Table of contents and the order of multiple text frames flowing across pages

I have a multi-page document,
on each page, there are 2 text frames:
- A text frame for containing a PAGE TITLE
and
- A text frame, flowing from one page to another containing: a MAIN TITLE, a SECTION TITLE, and flowing body copy (on page 1); and another MAIN TITLE, a SECTION TITLE, and flowing body copy; (on page 2)
When I generate a TOC, using the Page, Main and Section Titles styles, the expected outcome would be:
Page Title             1
   Main Title           1
Section Title          1
Page Title             2
   Main Title           2
Section Title          2
But because the Main title and Section titles are all within one flowing text frame and the content flows across multiple pages, and each of the Page Titles are within 2 separate text frames, the actual TOC generated is:
Page Title             1
   Main Title          1
Section Title         1
   Main Title           2
Section Title          2
Page Title           2
...where the TOC lists all the TOC items from the flowing text frame in one grouping first, then the individual free standing text frame title.
QUESTION: Is the only way to automatically rectify this is to combine all the text into one flowing text frame? or is there another workaround?
Have played with the left/right, top/bottom alignment of the individual text frames; also experimented with the object layering, to no avail..
Thanks for any insights.

I ended up using a product called InFlow from EmSoftware. The solution offers a plugin to InDesign that builds pages on the fly when there is overset text. The setup is pretty minimual and it seems easy to use. The only drawback that the plugin MAY have is that it does not remove the pages it built if the pages are not needed from record to record. I could not test this myself since my test data did not test more then one record, but when I turned my proof set off, the pages that were built were still on screen. It does seem to work well for what we are looking to do, so if anyone is looking for something that will build pages on the fly in situations where the "Dynamic Story Handling" is not available, I would suggest looking into this.

HT5071 Please Help! how do I fix this error: "The title of the Table of Contents in portrait view is placeholder text : Book Title. Please redeliver your corrected full book file with a custom preview file. "

Urgent.
I have been not approved of this error
been back and forth with Apple
The title of the Table of Contents in portrait view is placeholder text : Book Title. Please redeliver your corrected full book file with a custom preview file. The book will not go live in the store without a matching custom preview file."
1st, how do you clarify the Table of Contents issue. No idea what I am doing wrong
2nd what is a customr preview file? I uploaded a sample book already.
Please advise ASAP
my email: [email protected]
thanks

I double check my table of content and I do not have a place holder... so I don't understand the error.

How do I make a table of contents for a collection of six short stories that is after the legal page and NOT in the front on an unnumbered page?

How do I make a table of contents for a collection of six short stories that is after the legal page and NOT in the front on an unnumbered page?
When I first started I made a title page and then pasted in my first story from a .TXT file. After cleaning up I went back to the front a couple of empty lines ahead of the story and typed in the story title. Unlarged the font size and centered it, then

You can't do that. This is what the Pages User Guide, downloadable from your Pages Help menu, says:
Creating and Updating a Table of Contents
Each table of contents (TOC) you create using a Word Processing template lists only the content that follows it, up until the next table of contents. If you want a master table of contents for the entire document, it must be the only table of contents, and it must be at the beginning of the document.
You can do it manually though.

Sections and Automatic Table of Contents

Hello there,
I have encountered a problem with InDesign while trying to make an automatic TOC for a journal I am working on. It has something to do with Sections.
So I have a book with several indd files. The very first indd file is called "frontpages" which includes the cover page, the inside cover, the leaf page, then two facing pages for the table of contents, then followed by the last page (Letter from the Editor).
This is followed by my second indd file called "newsbeats" which has 5 pages.
Now, what I wanted to do was mark the frontpages' page numbers using lower case roman numerals (i, ii, iii, etc.) Of course I do not want to include the cover page and the inside cover, so I want to start (i) with the leaf page, (ii) and (iii) marks the table of contents pages, and finally (iv) for the Editor's Letter. I did this by starting a section at the leaf page, START PAGE NUMBERNG AT: 1, and selecting the (i, ii, iii...) option. It worked, while leavingboth the cover page and and the inside cover with markers (a) and (b), which I previously set (because I do not know how to just get rid of the page number...)
Now, my book pages actually starts page (1) in the first page of the "newsbeats" document. So to do that, I made another section on the newsbeats first page, START PAGE NUMBERING AT: 1, and selected (1, 2, 3...). That works, too.
So at the moment, I have 3 sections to my page numbers: 1) the lower case letters (a, b) section for the cover page and inside cover, respectively; 2) the roman numerals section (i, ii, iii...) for the leafpage, table of contents, and Editor Letter; and lastly, 3) the arabic letters (1, 2, 3...) starting from the newsbeats document all the way to the last page of the last indd of my book.
Hope it is clear enough. Now here comes the problem:
When I try to create an automatic Table of Contents, it correctly finds my chapters (i used the style for each journal article's title) and lists them. The problem is, the page numbers do not appear correctly. Instead, it shows "a" on EACH AND EVERY table of contents ENTRY. I tried some trial and error, and found out that the pages shown (a bunch of "a") is actually the COVER PAGE'S (a) page number....
I tried for hours searching on topics like "Sections and Automatic TOC" or "How to selectively choose which pages to include in a TOC".. But I found none.
Your help would be really appreciated. I can easily manually type the page numbers (my journal only has 9 articles), but I wanted to do this in a very systematic way, so it would be a lot easier if in any case, there are more than 9 articles for next year's publication.
THANK YOU SO MUCH!
- Larry
PS: I attached a file showing the generated table of contents (on the ii-iii page that I wanted it to appear on), with the frontpages page panel, which shows the page numbering as well. Also I included the Book Panel, so you see how the pages are set up.

We definitely experienced the same issue. Seems like pages just get lost. This is the approach I took:
On the groups main page we just added a link called 'View All Articles' wrapped in a h1 tag (to make it very big and visible to the user) using the following url:
search/?q=%20
The resulting page will search for every article with a space in it and return the results. Still not the most elegant solution but it works. I'd like to implement it right into the xsl file but haven't found very much documentation to aid in this.

Word to PDF does not keep hyperlinks in Table of Contents ?

I have used my free trial of Adobe CreatePDF before purchasing the annual subscription.
I was surprised to see that the PDF document did not keep the clickable hyperlinks that Word uses in a Table of Contents. As this is the exact same behaviour as the "Save as PDF ..." option that I have natively available on my computer I don't see the point of paying a subscription to the service. Or am I doing something wrong?
MAC OS X Lion (10.7.2)
Office for Mac 2011
150-page .doc document with Section, Chapter, and various Heading Styles defined
WORD automatically-built Table of Contents
In the WORD document, the page numbers in the Table of Contents are hyperlinks to the concerned page
Convert WORD to PDF using "Save as PDF ..." option in the "Print..." dialog box
====> Table of Contents hyperlinks are not preserved (the page numbers are no longer clickable)
Convert WORD to PDF using Adobe CreatePDF
====> Table of Contents hyperlinks are not preserved (the page numbers are no longer clickable)
Am I missing something or is this the way it is intended (not) to work?
P.S.: I know that, on the MAC, I can use Preview to manipulate the PDF document I obtain through "Print..." > "Save as PDF...". One of the things I can do is to select the page numbers in the Table of Contents and add a 'link' to each. But this is a VERY cumbersome process. Actually, I have to create a link for each page number, one at a time, on a table of contents that may consist of in excess of 50 entries. As I have a collection of 50-odd documents and am on a schedule of distributing new versions every two weeks or so, this procedure is completely unusable. Hence my search for a (paid) service that converts my documents while preserving the hyperlinks of the Word-created Table of Contents. Either I am doing something wrong or such service does simply not exist ...

Good day fgrexsg,
You are correct in that the workflow you described will not produce links in the resulting PDF files. The steps that Lori outlined work great if you're working on Office for Windows in terms of getting the links to work when converting using the CreatePDF service.
In order to make this work on the Mac, you'll have to take a few extra steps within Office first.
You're going to have to repeat this step for each item in your TOC. While this will be time-consuming for a 150-page document, it will work.
Within your TOC, highlight the entire entry listing (e.g. Topic 1.........3)
Once the entire line is highlighted, choose Insert > Hyperlink
Click 'Document' to select a location within the current document.
Under the 'Anchor' option, either type in the Heading/Sub-heading (must be exact) of the page you want the hyperlink to attach to or click 'Locate' and find the proper Heading/Sub-heading within the structure.
As I said, this will probably be time-consuming on such a large document, but it will work.
Unfortunately Office for Mac just simply isn't as full-featured as its Windows counterpart.
Please let me know if you have any questions.
Kind regards,
David
Acrobat Community Manager
Adobe Systems

Do I need Debenu PDF Aerialist 12 as a plug-in for Adobe Acrobat in order to make a Table of Content to an existing PDF

Dear colleagues at this forum,
This is my question, i have a big PDF file, 341 pages, another 500 pages, I want to make a table of content, and I read that this Program Debenu PDF Aerialist 12 as a plug-in for Adobe Acrobat does provide this solution, which allows you to quickly build a table of content, however the program is expensive at close to five hundred dollars, i wonder why has not Acrobat Professional put this service included in the program, if one can make a solution of Table of Content and Index, this would be great. Does Acrobat have this function already or do you think that I must buy this program. Yes one can make a table of contents using word program then entering it to the PDF file and linking each line of the table of contents with the relevant page, but this would take a long time, and the solution provided by Debenu sounds like good. I am looking for your advice as i do not know much in this field.
Best regards,
Bachar

Acrobat does not have this built in. Normally, the table of contents is prepared at the same time as the document, perhaps in Word, which will use heading styles to do it automatically. Then this is converted to PDF. It is very unusual to do this work late with a PDF, I guess this is why it is not a core Acrobat feature.

Multiple table of contents in document

Hi there,
I'm new in FM8. I recently received a document in FM8. The structure of the document is as follows:
Every file of the document corresponds to a chapter. Each chapter contains a table of contents for its subheaders and paragraphs.
Table of contents (here are the chapter from 1 to 10, only the chapters)
Next is Chapter 1 which include a small table of contents with all subheads and paragraphs (e.g. 1.1, 1.1.1 and so on)
The same goes chapter 2 to 10.
That's not all.
Chapter 7, 8, 9 and 10 are placed in different folders coresponding with chapters title. The rest of them (chapter 1 to 6) are placed all in the same folder.
For chapters 7, 8, 9 and 10 I manage to update the second table of contents (which contains subheads and paragraphs - e.g. 1.1, 1.1.1 etc.)
In the main folder which contains rest of the chapters there are TOC files for the main Table of contents and for the subeahds and paragraohs contents corresponding to each chapter. Here I have problems with updating them because when I open the book and update it only the main TOC will be updated. The problem appears when I create PDF. Because after creating PDF when I click on a chapter name in the TOC it will bring me to the chapter I want but when I click on the TOC for subheads/paragraphs nothing happened, except for chapters 7, 8, 9 and 10.
So, to be more explicit.
When I click on chapter 7 in pdf, acrobat will send me to the chapter 7 where I find another TOC in wich if I click on subead 7.3 it will send me to the page that includes subhead 7.3. Instead if I click on chapter 4 it will bring me to the page coresponding for chapter 4 but there if I click on subhead 4.3 nothing will happen.
I will attach an example of that PDF.
The file structure looks like that:
Chapter 7 folder:
     - book
     - TOC file for chapter 7
     - chapter 7 (same structure goes for chapter 8, 9 and 10)
Project folder
     - book (it contains all files from chapter 1 to 10)
     - TOC file (the main TOC)
     - TOC files for chapters
     - chapters' files
Thank you. Any help will be appreciated.
Excuse my poor written english.
Trully yours,
Fagaras Codrut Sebastian

Hi,
if you got an FM book which contains separate TOCs for each chapter, it was most likely created using either
- the Systec TOOLBOX (http://www.systec-gmbh.com/en/sites/toolbox.php) or
- FrameScript (http://www.framescript.com/) with an itl script named "DocToc" (http://www.i-frame.itl.info/i-frame-base.html, website currently only available in German)
Without these solutions, you won't be able to comfortably handle a book like yours.
Regards,
Bernd

Preview bug regarding Table of Contents and Annotations

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