Principal of dual control

Can someone explain me the principle of dual control in Change Request Management (with examples if possible!)?
How does it connect to the activity "Make settings for change transaction types->Using the partner function"
(Using the Partner Function
You determine which partner function the business partner of the current user (SY-UNAME) is assigned to when a status is saved.
In addition, you determine which partner function of the document is subject to the principle of dual control.
Thanks
Antonello

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Use of business partner functionality in combination with dual control

Is there a generally agreed upon procedure to use the business partner functionality in combination with dual control? The problem is that when you block a business partner, the customer/ vendor master data aren't blocked automatically. You can then still use them in transactions, which leads to problems.
So is there a way to make this work or a procedure to do this?
Niels Vanwingh

Thanks Masa,
I did notice the 'Add external supplier from' in create supplier or bidder option. However there is a small catch and your experience may help.
Let me explain the requirement and scenario here in SRM 7.
We are implementing the Registration of Supplier scenario; both ROS and SRM are in same client. When a potential supplier registers themselves in the registration system, a BP number is created (an Internal number range is defined for this). After accepting the potential supplier in pre-select screen the purchaser has two options to transfer the potential supplier from the ROS system to SRM
Option 1: He can select the accepted potential supplier from the supplier directory option and transfer the business partner to SRM. In this case the business partner number of the potential supplier is retained in SRM and a business partner with supplier and bidder tag is created. However the purchaser does not have any option to select which type of business partner he would like to create like supplier or bidder.
Option 2: Purchase can go to create supplier or bidder option and choose the u2018Add external supplier formu2019 from the ROS system and create the business partner. The ROS business partner details are copied to the create supplier screen, but the purchaser have to provide an external business partner number for the supplier. This is because we have defined external number range for business partner for the vendors that are replicated from ERP to SRM.
Objective is the ROS business partner should be retained in SRM with option to create as supplier and bidder and then manually create ERP supplier with same SRM BP number and map against SRM supplier.
Is there any way we can achieve this?
In SRM 5.5 with Manage business partner functionality we could achieve as system give us the option which business partner type we would like to create as well as retains the ROS BP number in SRM.
Regards
Sandeep

Dual Control for Vendor/Customer Master Data

We can set Dual Control for Vendor/Customer Master Data. I have set it. According to the cycle, I have customized sensitive field, and make changes in Vendor/Customer A/c. Here the changes will be confirmed by other user who is authorised to confirm the changes. In this scenario, I would like to know, can we avoid this confirmation once we have actived? If, no than how could we confirm the changes and where can we set authorisation?

Dear,
No, You cannot avoid the dual check if You activate it. Another user by FK08 has to confirm the changes.
Then You can delete the field for the dual control into the table T055F and no check will be done in the future.
I hope this helps.
Mauri

Dual control on sensitive fields change

Dear Expert
i would like to understand the implementation steps for dual control function. is there any complete guidance that able to share?
i have the following questions too:
based on my study, i don't see where is the control on this dual control function? because we still can post invoice and payment except blocking in payment run only.
in the standard functionality, is there any notification can be sent to authorised person whenever there is a change of sensitive field?
if the change is rejected, any notification can be sent to the person in charge, and how to do this?
so when a change is being rejected, but the change is remains effective, meaning that user needs to change back to old value manually?
is there a field named "One Time Account" in vendor master data? this was one of the sensitive fields that highlighted by IT auditor.
thanks in advance for any feedback.
Rgds
Joslyn Tan

Hi,
Please go through the following path for configuration :
Point No. 1
1> Customer
IMG --> Financial Accounting (New) --> Accounts Receivable and Accounts Payable --> Customer Accounts --> Master Data --> Preparations for Creating Customer Master Data --> Define Sensitive Fields for Dual Control (Customers)
2> Vendor
IMG --> Financial Accounting (New) --> Accounts Receivable and Accounts Payable --> Vendor Accounts --> Master Data --> Preparations for Creating Vendor Master Data --> Define Sensitive Fields for Dual Control (Vendors)
Point No. 2
You can execute transaction code FD08 in background with a periodic job for each User ID who has authorization and tick on Accounts to be confirmed by me and send the output via mail through distribution list or each user can view output by viewing spool by going to transaction code SP01.
Point No. 3
Same as point 2 only need to select option Accounts refused.
Point No. 4
Yes
Point No. 5
Same as point 1
Hope your issue gets resolved.
Regards,
Tejas

Dual control for vendors per Company code

Hi,
we are going to setup dual control (sensitive fields) for master data of vendors (fk01, fk02).
Is there a possibilty to use dual control only for certain company codes and not all?
How can I restrict this - via workflow, user authorisation, user exit?
Any idea or solution?
Thanks in advance.
Best regards,
Yvonne

Hi,
thank you both for your fast replies.
Dual control means we want to confirm critical vendor changes (t code fk08, fk09).
That means if someone Create (fk01) or Change (fk02) Vendor data with sensitive fields, another person has to approve this changes in transaction fk08 or fk09.
But this confirmation in fk08 and fk09 should not be necassary for all changes in fk01 or fk02, but only for some company codes.
In this standard workaround in SAP all vendor changes need to be approved. How can I restrict this that only some company codes need to be confirmed in transaction fk08 and fk09.
Thanks.
Yvonne

Dual Control for Sensitive fields Transaction FD08?

Hi all,
When configuring the dual control for sensitive fields, Transaction i have a few questions:
a) Is there a way (work around) by which I can add the sales area data fields to the catalogue of fields.
b) More importantly, system allows to create the sales order even if the changes have not been confirmed by the respective approving authority, this alone beats the logic of configuring the sensitive fields.
Is there some more setting or user exit which needs to be put in to prevent the user from creating the sales order unless the changes to the sensitive fields have been confirmed.
Userfull answers will be rewarded!
Thanks
Kind Regards

Hi,
Please go through the following path for configuration :
Point No. 1
1> Customer
IMG --> Financial Accounting (New) --> Accounts Receivable and Accounts Payable --> Customer Accounts --> Master Data --> Preparations for Creating Customer Master Data --> Define Sensitive Fields for Dual Control (Customers)
2> Vendor
IMG --> Financial Accounting (New) --> Accounts Receivable and Accounts Payable --> Vendor Accounts --> Master Data --> Preparations for Creating Vendor Master Data --> Define Sensitive Fields for Dual Control (Vendors)
Point No. 2
You can execute transaction code FD08 in background with a periodic job for each User ID who has authorization and tick on Accounts to be confirmed by me and send the output via mail through distribution list or each user can view output by viewing spool by going to transaction code SP01.
Point No. 3
Same as point 2 only need to select option Accounts refused.
Point No. 4
Yes
Point No. 5
Same as point 1
Hope your issue gets resolved.
Regards,
Tejas

Dual Control in G/L master data

Hi All,
Dual control principle is available for customer and vendor master data. Is there any such facility for G/L master data whereby any change in G/L master data can be checked/ confirmed by some other person.
I want dual control principle to be implemented in G/L master data to have a check on the changes made in sensitive fields by manager.
Can anyone help in this one...
Regards.

Dear gs_sapfi ,
1. you can create a profile to the transaction PFCG to link to your user, you give them only the option to see the fields but not to change them.
Please run SU24 and insert the transaction FS00 to check the authorization objects linked to them.
2. you can control this field F_BKPF_BES by GL account
Regards
shankar

Dual Control for GL postings

Hello
My client, a bank, wants to activate Dual control for GL postings (so not only dual control for changing vendor or customer or bank or GL master data using sensitive fields in customizing). How can I realize this requirement?
Regards
Arjan
Dual control = A control procedure whereby the active involvement of two people is required to complete a specified process

Hi,
Do you want dual control over GL master data changes or GL postings? For master data changes you could look at user exit SAPMF02H and maybe block the GL after a change has been made. For dual control of postings you could look at the concept of parked documents and approval /posting via workflow.
Cheers
Kris

Can Bank Master Be Dual Control?

Hi Gurus,
Numerous requests to make changes to Bank Master (FI02) are causing some problem and we are thinking about putting some restrictions within the Bank Master. I know we can apply the dual control functionality to the vendor master bank details by making some fields sensitive. But is there a way to make the SWIFT code field in the Bank Master sensitive?
Thanks,
Keen

Hi,
You can do that by Authorization groups. Go to Spro: IMG. Enter "dual control" in search tool (ctrl + F).
You have mentioned abount sensitive case, FK08/FD08. In this case you can't do for Banks Master data.
Regards

Enable Dual control function for FBZ2

Hi,
Its related to Dual control functionality for vendor master data. I got a issue, if I change the sensitive fields for a vendor master and run F110, then it shows exception that vendor master not yet confirmed.
IS it possible to post outgoing payment through transaction FBZ2, in this case?
I have seen some transactions where the clearing document was posted by transfering the payable amount to intercompany or offsetting account and making payment later, without getting any exception, eventhough vendor master change not yet confirmed.

hello, anisha.
like you, i have also wondered what the payment block in the customer master is for. after reading the documentation and asking an FI consultant, i gather that this block is apparently used to prevent automatic payment transactions for a customer.
again, why anyone would want to automatically post payments for a customer is an issue i wish to explore. perhaps this applies to scenarios where very many customers pay the exact invoice amount or have the payments guaranteed? or perhaps to prevent automatic offsetting of a customer/vendor account?
regards.
Edited by: jonathan y on May 6, 2009 10:23 AM

Dual control one-time vendors possible?

Dear experts,
Does any of you know if it is possible to have dual control on sensitive fields for one-time vendors?
Thanks.
Jurriaan

Dear Aravind
Thank you for your answer.
I have checked this in our system and it works fine if you change the vendor master data.
However, when you enter the one-time vendor data (bank data) during the creation of the vendor invoice, no dual control is executed by the system.
That is the moment where we want to have that check because for every one-time vendor the bank account has to be entered by the user.
Do you know if that is possible?
Thanks.
Jurriaan

Sensitive fields for dual control (vendors)

Dear Experts
I want to configure sensitive fields for dual control -Vendors. Iam unable to see the field "SWIFT".
Can any one helps, please
Regards
Ahmed Zain

Dear El Zain,
Unfortunatelly due to the SAP Standard System Design, it is not possible
to define SWIFT as sensitive field for dual control.
Table T055F was not thought to change them.
I'd suggest you to try using a BTE; please check by BERE transaction the
BTE 00001450 (Vendor master record, individual duplicate check).
'Function module SAMPLE_INTERFACE_00001450 must not be changed.
Probably by this BTE you could reach your goal.
I hope this helps.
Mauri

HR Master Record Replication to FI with Dual Control for Sensitive Fields

Dear Experts,
We have an issue on our project whereby employee records are maintained in HR, but replicated to FI on a regular basis via tcode PRAA, creating employee vendors.
We wish to activate the "Dual Control for Sensitive Fields" for the vendor master, however all employee vendors created via PRAA are also blocked and require confirmation.
Have any of you encountered a similar issue, and how do you resolve it?
Many thanks,
Mark

Hi,
Please go through the following path for configuration :
Point No. 1
1> Customer
IMG --> Financial Accounting (New) --> Accounts Receivable and Accounts Payable --> Customer Accounts --> Master Data --> Preparations for Creating Customer Master Data --> Define Sensitive Fields for Dual Control (Customers)
2> Vendor
IMG --> Financial Accounting (New) --> Accounts Receivable and Accounts Payable --> Vendor Accounts --> Master Data --> Preparations for Creating Vendor Master Data --> Define Sensitive Fields for Dual Control (Vendors)
Point No. 2
You can execute transaction code FD08 in background with a periodic job for each User ID who has authorization and tick on Accounts to be confirmed by me and send the output via mail through distribution list or each user can view output by viewing spool by going to transaction code SP01.
Point No. 3
Same as point 2 only need to select option Accounts refused.
Point No. 4
Yes
Point No. 5
Same as point 1
Hope your issue gets resolved.
Regards,
Tejas

Making LFBW Fields Sensitive for dual control

Hello,
I´ve been tasked to make the fields LFBW-WT_WITHCD(Withholding tax code)and LFBW-WITHT(Withholding tax type) sensitive(that is changes to be
made
to these fields need confirmation before being allowed, T-code
FK08/FK09), but when I try to change them for the vendor using IMG(that
is SPRO\ IMG\ Financial Acc.\ acc. receivable..\ vendor\ master\ prep.
for creating..\ DEFINE SENSITIVE FIELDS FOR DUAL CONTROL\), I cant find
these fields from LFBW among the allowed fields.
Is there any way to add these field ti this customizing?
Thanks a lot
Regards

Hello Sabrina,
LFBW table fields are NOT defined as Sensitive fields. However there are couple of discussions on Addition of a new field. Check the links below and see if you can achieve your requirement. Else raise a message with SAP.
http://scn.sap.com/thread/1271180
http://scn.sap.com/thread/3246897
BR
Amitash

Master data changes Dual control (per Company code)

Hello Experts,
Am now planning to setup Dual Control for Vendor & Customer Master's Sensitive fields like Bank Account details (note that Bank details are setup in "General data" irrespective of Company code.
My client has Companies spread across the globe.
I have some questions. Hope somebody can help.
1) Can i activate Dual Control functionality for just 1 or 2 Companies. As far as i know this is not possible in config. Any easy work around?
2) If i implement this change as it is , how does it work?
For example if an Accounting clerk in Germany changes a Vendor Bank Account number , any one who has access to FD08 (or FD09) in France can approve this change. Where as ideally this change should only be able to confirm by a Manager in Germany.
This means every body can see & confirm other companies master data changes.
Just a thought, can i restrict this in authorisation by Account Group?
But isn't there a way to display only the relevant changes to be confirmed by each manager(limited to thier own Company or Account group)
Thanks in advance.

Bank Details are not company code specific. So can't restrict per company code.
Any other suggestions, please ?

Principal of dual control

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