Printer Permissions

Hello,
We have a Windows 2012 domain and we are currently deploying printers via Group Policy. We have one printer and have set up a mono and colour driver for the printer. The idea is that everyone can print to the mono printer and selected users can print to
the colour printer. Both printers are deployed via the same User GPO. All standard stuff so far.
To stop unauthorised users printing to the colour printer, under the security settings the everyone group has been removed and replaced with the 'Colour Users' group with allow print selected.
The issue we are seeing is that the colour printer will not deploy to any users, even those in the Colour Users group. Event viewer states that permission is denied when applying the group policy. I have added the 'Domain Computers' to the colour printers
ACL with Allow Print permissions and the printer will now deploy, but everyone is able to print to it.
Is anyone able to offer any advice on how to deploy a printer via group policy but is restricted to only certain users. Ideally we do not want to create a separate GPO object for just the Colour Printer and restrict that to Colour Users. We just aim to deploy
all printers via one GPO and limit who can print via the printer security settings.
Thanks,
Mark

I believe that "Everyone" still needs to be on the queue in order for clients to connect. However you just remove the "print" option for it and instead add the OU with the colour users.
In my world I think this is double administration. Instead I believe that users should be informed that a) it can cost ~10 times more to print in colour compared to B&W and b) we do log everything being printed to the server so if people do print in
colour they might have to justify the usage when (not if but when!) log files are being checked.
And if you do plan to log this I suggest you look at the free PaperCut print logger. Excellent tool that logs job events into a csv file for easy Excel gymnastics later...
~David

Similar Messages

TS3147 printer permissions will not repair?

Epson printer will not set up or not show up in printer list. And if I try to repair my permissions they will not repair it just runs out a long list of repairs that
never quite gets repaired right.

These days it's quite normal to get a long list of 'errors' on doing a permissions repair because Disk Utility has not been upgraded to allow for some changes made to the system.
As long as at the bottom of the list it says 'Permissions repair complete' you can safely ignore them all.
More details, if you want them, here:
http://support.apple.com/kb/TS1448

Server2012/Win8.1/PowerShell4.0 set printer permissions for multiple printers

Hey Scripting Guys!
looking at the new Set-Printer command for 2012/Powershell4.0.
we have a bunch of printers already added. I have changed the global perms on the printer server, but would like to mod the perms on existing printers. Anyway to do it via powershell?
cheers
Stu w

Get-Printer <printername>| Set-Printer -SDDL <sddl perms string>
http://technet.microsoft.com/en-us/library/hh918366.aspx
¯\_(ツ)_/¯

PowerShell add Printer Permissions where the printer name starts with...

I have a printer server that has printers for multiple buildings. All the buildings have abbreviations like "BLD" for example, so my printers start with the same building abbreviations
like “BLD-Printer1”. Is there a quick an easy way to set permissions on printers where the name starts with something like BLD?
I'm a total noob with PS .<o:p></o:p>

Just wanted to point out that in addition to using .NET/WMI to enumerate the printers, Windows 8 has a native PowerShell implementation you could use. It supports remote management, so you can even use it from a Windows 8 client to target your Windows Server
2008 R2 instance.
$printers = Get-Printer -ComputerName $printServerName -Name bld*
foreach ($printer in $printers) {
Set-Printer -ComputerName $printServerName -Name $printer.Name -PermissionSDDL #fill in your permissions here
Full description of these cmdlets: http://technet.microsoft.com/en-us/library/hh918357.aspx
Excellent - Just fill in the SDDL.
Does this work on WS2008R2 PrintManager Queues? I find no -SDDL except on WS2012. WS8 is missing this parameter. Is it only available on WS8 Enterprise?
WS2008R2 also does not seem to support this.
Get-Printer and its cousins are wrappers around The Q functions posted above. The API has no security bits before WS2012. Look at the MSDN and Technet articles for this CmdLet and the other "Printer" CmdLets.
¯\_(ツ)_/¯

Set The Secured Files, Not allow printing and saving to another location

Dear Sir / Madam,
Please help...
Possible to set the security permission for share files, not allow end users to printing and saving a PDF to another location.
Thanks,
Alex Tai

Hi Alex,
Possible to set the security permission for share files, not allow end users to printing and saving a PDF to another location.
Based on my tests, users can save the document with only Read permission, which is by design. If you don’t want users to print files, please do not give the print permissions on printers.
Best Regards,
Amy
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CP1025nw won't print wirelessly; two copies of printer appear in the network!

My two Macs running Mountain Lion (10.8) won't print wirelessly to the HP CP1025nw. HP Setup Assistant can't find the printer after it's set up wirelessly. The computers see the printer wirelessly when I try to add it, but there are TWO copies of the printer, and they won't print. Sometimes they seem to think the printer is already in use, possibly because there are two copies.
The printer prints fine through USB, though.

Same issue here, the CP1025nw can't print multiple copies UNLESS the user is a local administrator; which in this domain environment is not allowed. So another solution must be found.
The common answer is to adjust the "mopier mode" however this driver does NOT allow for that to be changed. The universal drivers typically do have the mopier setting but I could not find any compatible colour universal 64bit drivers that would work with the CP1025nw.
Even tried finding something in group policy and/or printer permissions, still no luck.
Please help!
We're all in it together.

Unable To Print or Access Page Setup in Crystal Reports 2008

I have Win 7 32 bit, and installed Crystal Reports 2008 last week (v12.0.0.683 from the Help window).
Every time I open a report, and from the Preview tab clicking File -> Print, or File - > Page Setup, I immediately receive a Windows message that "Crystal Reports has stopped working". After a few seconds, another Windows message displays "Crystal Reports has stopped working - a problem caused the program to stop working correctly. Windows will close the program and notify you if a solution is available". Then Crystal completely closes.
I downloaded sample reports from the BO website, and still receive the error, so I don't think it's the report.
When I view the Event Log, I see the following:
Faulting application name: crw32.exe, version: 12.0.0.683, time stamp: 0x47c8be9a
Faulting module name: ntdll.dll, version: 6.1.7600.16385, time stamp: 0x4a5bdadb
Exception code: 0xc0000374
Fault offset: 0x000c283b
Faulting process id: 0x94
Faulting application start time: 0x01cc1fc304e98ecd
Faulting application path: C:\Program Files\Business Objects\BusinessObjects Enterprise 12.0\win32_x86\crw32.exe
Faulting module path: C:\Windows\SYSTEM32\ntdll.dll
Report Id: 3cfc99e6-8bb8-11e0-b8ef-00248122792c
I have uninstalled and reinstalled CR 2008 multiple times and continue to receive the same error. I tried updating to SP1 (Version 12.1.0.892 Incremental) but I receive the following error: "A BusinessObjects product at a lower patch level is detected. The installation cannot continue. Please update all installed products to the SP1 patch level, then restart this installation".
Need to print my reports - any ideas?

Sorry busy on Support cases and they take precedence over this community forum.
Very interesting....
In a test application I use I have this routine to get the local printers:
private void frmMain_Load(object sender, System.EventArgs e)
     if (System.Drawing.Printing.PrinterSettings.InstalledPrinters.Count > 0)
          foreach(String myPrinter in System.Drawing.Printing.PrinterSettings.InstalledPrinters )
               cboCurrentPrinters.Items.Add(myPrinter);
          cboCurrentPrinters.SelectedIndex = 0;
     else
          rdoCurrent.Enabled = false;
          EnableDisableCurrentControls(false);
     //For printers exposed to System account as per MS Kbase
     //http://support.microsoft.com/default.aspx?scid=kb;en-us;184291
     //Look to HKEY_USERS\.Default\Software\Microsoft\Windows NT\CurrentVersion\Devices
     Microsoft.Win32.RegistryKey mySystemPrinters =
          Microsoft.Win32.Registry.Users.OpenSubKey(@".DEFAULT\Software\Microsoft\Windows NT\CurrentVersion\Devices");
     foreach (String defaultPrinters in mySystemPrinters.GetValueNames())
          cboDefaultPrinters.Items.Add(defaultPrinters);
     if (cboDefaultPrinters.Items.Count > 0)
          cboDefaultPrinters.SelectedIndex = 0;
     else
          rdoDefault.Enabled = false;
Note the MS Kabse on where the printer registry is. Now the odd part is on one of my test development PC's it won't populate the Default User Printer list, only the Local User Printers. I take this same app to another PC and it works just fine. The register keys are there but for some reason on my Windows 7 64 bit it won't show them, the other strange part is I have full access to both keys. I have not been able to figure out why this happens...
I'm thinking this may be related to your issue.... But I don't have a solution, very strange... I've even gone into regedit32 and set full permissions on the various keys and it still doesn't work...
I have other VM-ware images if I need to get past that part for testing so I never drilled into why, I believe it has to be some Windows/Firewall/Anti-virus configuration or something our IT department pushed into my local Profile.... What that is I don't know unfortunately.
I'll do some looking and testing. You may want to post this on Microsoft forums as well.... Ask about printer permissions.
Thanks
Don

Acrobat Reader 11 only prints the first page of a multipage document.

When printing a commercially created document with printing permissions enabled, only the first page prints when printing all or a selected range of pages on HP LaserJet 4000 and 8000 printers. Access is denied is displayed on ocassion.

They gotta fix this. It's been a huge problem for me for more than a year. I''ll defect to Chrome soon if they dont address this bug soon. Printing has been atrocious, even pathetic, i hate to say it. I can only print one page, maybe two if i am lucky. Sometimes, if it prints more than one page, the first page is mostly blank and the formatting of the text and sidebars is completely overlapped and sometimes unreadable. Basically, printing in Firefox is useless - it's a joke. I have to take the URL from Firefox and paste it into Chrome to get a decent print job. Why isnt this bug a higher priority?
Tags: Firefox cannot print, Firefox printing bug, Firefox only prints one page

VB6 Crystal Reports 8.5 - RDC Component to Export Reports To Printer

Hi,
We have an application written in VB6 that uses the RDC in Crystal Reports 8.5 to export reports the printer. We are currently making some security changes to lock down several of our servers. Currently our custom print queue for Crystal runs in windows services as administrator. All the printers are installed as administrator. As soon as we change our application to run as a different account (ie. CrystalService) it no longer can find the printers. I was wondering if there is a way for the windows service to recognize the printers installed as administrator without re-installing all printers on all servers as the new user Crystal Service.
Thanks for your help and let me know if I can add anything to clarify the situation.

Hi Chris,
Other than re-installing under the new user account you can search Microsofts web site on how to change printer permissions. There is an article there that explains how to copy the Printer registry keys into the local user account.
Then it should all work for you, this is all a Windows permission issue, not a Crystal Reports Issue.
Thank you
Don

Document Print & Modify on KM

Hello All:
I have a issue. I want a expert advice at the administration level i.e. Can i restrict users to take a print of my documents as well as restrict them to modify it. This problem is critically stuck.
Lets assume if i even want to restrict authorized users to take a print.
I would appreciate if we can enable anything such as this on KM. Early response from you all will be highly appreciated.
Thanks a Lot'

Hi Rashmi,
It is not possible in KM to restrict users from printing the content. This is because KM is only a store for documents. Once you access a document, it is downloaded locally, and opened in its default viewer/editor (for instance Word, Excel, Adobe Reader). KM has no control over these applications.
What you might consider is using only PDF's for your content, in which I think you do have control over print permissions (you'd need adobe license to create such PDF's).
Regards,
Johan

10.4.7 broken NEC printer

hard drive wiped; fresh install 10.4 and then combo 10.4.7PPC
NEC Superscript 1450N worked with Gimp print and Ghostscript in 10.2
NEC no longer updates its drivers (will never buy NEC again-expensive printer!)
10.3 till 10.4.6 worked with OS installed Gimp print
10.4.7 -everythings broken
System profiler does not see the USB printer; cannot add
installed cups 1.2.1
profiler does see printer; cannot add
reset printers in printer set up utility
ran printer setup repair 5.05:
The file /private/etc/cups/classes.conf is missing.
The file /private/etc/cups/ppds.dat is missing.
The file /private/etc/cups/printers.conf is missing.
3 missing files/directories found during the verification process. They may be responsible for certain printing problems. Printer Setup Repair cannot replace these items. Please refer to the log file for a list of the missing files/directories. You may need to reinstall OS X to resolve your printing issues. Certain files and directories are deleted when using the Reset Printing System option. These files and directories, if required, will be recreated during normal printing.
reinstalled combo 10.4.7; no archive and install option these files were not reinstalled.
profiler does not see printer
printer utility sees the driver; cannot add
i now get the "server-error-service-unavailable"
apple's reset solution doesn't work
any ideas folks?

I've tried everything suggested including resetting printer system, fixing permissions and downloading & installing CUPS 1.2.2 but still same error adding printers.
Both printers work fine over same network from Powerbook G3 running OS 9.2
Should I reset printing & permissions after installing CUPS 1.2.2?
What next?

Cp1025nw won't print cleaning page

Following the directions on website, I can get this printer to print a cleaning page in xp but the device icon is not visible in Windows 7. Is there a way to do it directly on the printer by pressing some buttons or is there another solution? This printer is smearing pretty badly.
thx!

Same issue here, the CP1025nw can't print multiple copies UNLESS the user is a local administrator; which in this domain environment is not allowed. So another solution must be found.
The common answer is to adjust the "mopier mode" however this driver does NOT allow for that to be changed. The universal drivers typically do have the mopier setting but I could not find any compatible colour universal 64bit drivers that would work with the CP1025nw.
Even tried finding something in group policy and/or printer permissions, still no luck.
Please help!
We're all in it together.

Changeing preferences on network printer queue with Powershell

Hi,
I found a script on this page - http://gallery.technet.microsoft.com/scriptcenter/878e6bac-e2a1-4502-9333-5b1420f8b957 - that I am trying to adapt to work on my users computers and not only on servers. But I can't seem to figure out how to get a reference
to the network attached printers and change their preferences on the computer, the script only get the local ones.
The goal is to use only a portion of the script as a logon script for some users that need onesided printing as default.
param ($ChangeProp)
$host.Runspace.ThreadOptions = "ReuseThread"
Add-Type -AssemblyName System.Printing
$permissions = [System.Printing.PrintSystemDesiredAccess]::AdministrateServer
$queueperms = [System.Printing.PrintSystemDesiredAccess]::AdministratePrinter
$server = new-object System.Printing.PrintServer -argumentList $permissions
$queues = $server.GetPrintQueues()
function SetProp($capability, $property, $enumeration)
if ($PrintCaps.$capability.Contains($property))
$q2.DefaultPrintTicket.$enumeration = $property
$q2.commit()
write-host ($q.Name +" is now configured for " + $property)
write-host (" ")
else
write-host ($q.Name +" does not support " + $property)
write-host (" ")
try {
foreach ($q in $queues)
#Get edit Permissions on the Queue
$q2 = new-object System.Printing.PrintQueue -argumentList $server,$q.Name,1,$queueperms
# Get Capabilities Object for the Print Queue
$PrintCaps = $q2.GetPrintCapabilities()
switch ($ChangeProp)
{$_ -eq "twosided"}
SetProp DuplexingCapability TwoSidedLongEdge Duplexing
break
{$_ -eq "onesided"}
SetProp DuplexingCapability onesided Duplexing
break
{$_ -eq "mono"}
SetProp OutputColorCapability monochrome OutputColor
break
{$_ -eq "color"}
SetProp OutputColorCapability color OutputColor
break
{$_ -eq "staple"}
SetProp StaplingCapability StapleTopLeft Stapling
break
{$_ -eq "show"}
$DefaultTicket = $q2.DefaultPrintTicket
$TicketProps = $DefaultTicket | Get-Member -MemberType Property
write-host (" ")
write-host ($q.name)
foreach ($p in $TicketProps)
$PName = $p.name
$PropValue = $DefaultTicket.$PName
write-host ($p.name + " = " + $PropValue)
default
Write-Host ("$_ is not a valid parameter")
exit
catch [System.Management.Automation.RuntimeException]
write-host ("Exception: " + $_.Exception.GetType().FullName)
write-host $_.Exception.Message

Ok, I want to run this (some...) script on a users computer, not on a server, to be able to change their printer preferences. In this case, a network attached printer with duplex default from the server would get simplex as default.
We don't want to set up different queues on the server for different default settings. That's why we are trying with a script.
Running your script against my computer gets me (trimmed down a bit):
Get-ServerQueues -server it228d
InPartialTrust : False
ClientPrintSchemaVersion : 1
IsXpsDevice :
IsPublished : False
IsRawOnlyEnabled : False
IsBidiEnabled : False
ScheduleCompletedJobsFirst : True
KeepPrintedJobs : False
IsDevQueryEnabled : False
IsHidden : False
IsShared : False
IsDirect : False
IsQueued : False
QueueAttributes : 528
QueueStatus :
FullName : \\it228d\Skicka till OneNote 2010
HostingPrintServer : System.Printing.PrintServer
QueuePrintProcessor : System.Printing.PrintProcessor
QueuePort : System.Printing.PrintPort
QueueDriver : System.Printing.PrintDriver
DefaultPrintTicket :
UserPrintTicket :
SeparatorFile :
Description : \\it228d\Skicka till OneNote 2010,Send To Microsoft OneNote 2010 Driv
er,
Location :
Comment :
ShareName :
NumberOfJobs :
AveragePagesPerMinute :
UntilTimeOfDay : 60
StartTimeOfDay : 60
DefaultPriority :
Name : Skicka till OneNote 2010
Priority : 1
CurrentJobSettings :
PrintingIsCancelled : False
Parent :
PropertiesCollection : {UserPrintTicket, IsXpsEnabled, Description, Name...}
InPartialTrust : False
ClientPrintSchemaVersion : 1
IsXpsDevice : False
IsPublished : False
HasToner : True
IsTonerLow : False
IsWarmingUp : False
IsInitializing : False
IsProcessing : False
IsWaiting : False
IsNotAvailable : False
IsOutputBinFull : False
IsPrinting : False
IsBusy : False
IsIOActive : False
IsOffline : False
HasPaperProblem : False
IsManualFeedRequired : False
IsOutOfPaper : False
IsPaperJammed : False
IsPendingDeletion : False
IsInError : False
IsPaused : False
QueueAttributes : 16
QueueStatus : None
FullName : \\it228d\PDFCreator
HostingPrintServer : System.Printing.PrintServer
QueuePrintProcessor : System.Printing.PrintProcessor
QueuePort : System.Printing.PrintPort
QueueDriver : System.Printing.PrintDriver
DefaultPrintTicket : System.Printing.PrintTicket
UserPrintTicket : System.Printing.PrintTicket
SeparatorFile :
Description : \\it228d\PDFCreator,PDFCreator,
Location :
Comment : eDoc Printer
ShareName : PDFCreator
NumberOfJobs : 0
AveragePagesPerMinute : 0
UntilTimeOfDay : 60
StartTimeOfDay : 60
DefaultPriority : 1
Name : PDFCreator
Priority : 1
CurrentJobSettings : System.Printing.PrintJobSettings
PrintingIsCancelled : False
Parent :
PropertiesCollection : {UserPrintTicket, IsXpsEnabled, Description, Name...}
InPartialTrust : False
ClientPrintSchemaVersion : 1
IsXpsDevice : False
IsPublished : False
IsRawOnlyEnabled : False
IsBidiEnabled : False
ScheduleCompletedJobsFirst : True
KeepPrintedJobs : False
IsDevQueryEnabled : False
IsPendingDeletion : False
IsInError : False
IsPaused : False
QueueAttributes : 528
QueueStatus : None
FullName : \\it228d\Microsoft XPS Document Writer
HostingPrintServer : System.Printing.PrintServer
QueuePrintProcessor : System.Printing.PrintProcessor
QueuePort : System.Printing.PrintPort
QueueDriver : System.Printing.PrintDriver
DefaultPrintTicket : System.Printing.PrintTicket
UserPrintTicket : System.Printing.PrintTicket
SeparatorFile :
Description : \\it228d\Microsoft XPS Document Writer,Microsoft XPS Document Writer,
Location :
Comment :
ShareName :
NumberOfJobs : 0
AveragePagesPerMinute : 0
UntilTimeOfDay : 60
StartTimeOfDay : 60
DefaultPriority : 0
Name : Microsoft XPS Document Writer
Priority : 1
CurrentJobSettings : System.Printing.PrintJobSettings
PrintingIsCancelled : False
Parent :
PropertiesCollection : {UserPrintTicket, IsXpsEnabled, Description, Name...}
But on my computer I have four network printers that is not listed. And those are the ones I want to change the preferences on. Is there a way to do this?

Print Jobs Stopped, Again...

I really need help with this one; it has plagued me for years with 3 different computers and 3 different HP printers. I've read all the related posts with solutions that have worked for others, but now, none will help me. I've tried deleting and re-adding the printer; permissions repairs; Print Setup Repair; creating new accounts; complete print reset; deleting all HP driver; re-installing drivers; followed the step-by-step from HP - nothing has helped.
As with others, the queue stops after starting.
I need to know if this is an HP problem or an Apple problem (right now it's my problem). If I have to buy another printer, I will. But I don't want to buy another printer and have the same problem.
Thanks
Ken
Powerbook G4 Mac OS X (10.4.8) HP 830c

Welcome to the Discussions Ken,
That can be frustrating. I find that most HP direct connect printer problems can be solved by unplugging the printer from the computer and AC for a few minutes. Restore AC then attach to computer. What I see often is the printer stops talking to the computer.. thus it stops the que.
If the AC trick doesn't work, then I: logging out and in again; deleting the printer and adding it again; reinstalling/updating drivers.

Printing and Signing PDF Security Questions

Hi,
I noticed one of the PDF security features for Acrobat 8.0 is to set the printing permissions between "None", "150 DPI", and "High Resolution". However, when I print between two PDF's with 150 DPI and max resolution, I honestly can barely notice the difference between the two (the 150 DPI is "slightly" worst, i.e. letters are slightly more jaggedly). I was wondering is this normal, as I was hoping the lower setting would make the printout hard to read, not just a "quick-print" (I used a Laser Printer with 1200 DPI). I don't mean to make a big deal out of it, but I personally do not think this a very useful feature from a security standpoint.
Secondly, I'm having trouble creating signable PDF's. I basically want the file to only allow a user to sign, and nothing else, so I set the "Changes allowed" to just "filling in forms and signing existing signature fields". But doesn't seem to work, because instead I have to set it to allow "any except extracting page". Only then can I sign the PDF, but then this also allows it to be changed (which I don't want). Is there something wrong with what I'm doing? Any help is appreciated!

It's a very common question, and as Michael says there's not a lot you can do. Even doing the imposition yourself is unlikely to help, as most commercial raster image processors (RIPs - the software which turns your document with its fonts, graphics etc into the pattern of dots needed to physically generate the image on the printing drum) need unencrypted files.
If the print shop has an ad-hoc workflow which supports encryption (such as printing direct from Acrobat in the way desktop users do), there are plugins for Acrobat to handle the page imposition; but it's not something native to the application and the printer will have to give you very precise directions as to what layout to create. Many print shops won't entertain that idea unless there's an overriding commercial reason, as it's too much hassle for them to deal with errors in the client plates. Worth asking, but I doubt they'll agree to it.
Given the need to send unsecured files to an external contractor for printing, your "protection" is in the form of the contract, not digital encryption. The former can be settled in court if they break the terms, the latter can be bypassed in ten seconds and you'll probably never know. If the files are truly too sensitive to send to anyone, it's time to get yourself a laser printer - these days the machines many local print shops rely on are in essence a color photocopier, and you can rent them for about the same price.

Printer Permissions

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