Problem in Automatic pickup of message in output of Purchase Order

Dear friends,
i am facing a problem in PO at output messages, after creating the PO i am unable to go for print automatically. ie: i nead to give the output type NEU in the messages manually.
i was gone through all the possibulities and settings i have to give. can any one please tell me all the possibulities that causes this problem.
i am getting the below message regarding this
No message generated for output of purchasing document
Message no. 06261
Diagnosis
The system was not able to find a message record via the message determination schema. Therefore it was not possible for such a record to be generated for this purchasing document. In consequence, the purchasing document cannot be outputted (printed or transmitted).
Procedure
The message determination process should be checked and, if necessary, corrected.
The message record can be created manually for this document. For this purpose, choose the function "Messages" in the menu "Header" and maintain the necessary data.

hi
You need to do some configuration for this.
u2022 Goto NACE .
u2022 Select EF and click on OUTPUT TYPES.
u2022 Then select Output Type NEU and click on processing routines .
u2022 In that you have to add a new entry - medium 5 .
u2022 Then you need to assign a program, form routine and form.
u2022 You can use the standard program i.e. SAPFM06P, FORM routine is always ENTRY_NEU and standard MEDRUCK.
u2022 Then in PARTNER FUNCTION you need to add a new entry : medium - 5 and function - VN .
u2022 For subject of the mail goto Mail Title and Texts. In title give PO No. &EKKO-EBELN& .
u2022 Under General data -> Replacement of text symbols give programm as SAPMM06E and Form Routine as TEXT_SYMBOL_REPLACE .
u2022 Now the subject will be PO No. 1800004202.
u2022 You need to maintain your email id in tcode SU01 and also the vendor's email id.
u2022 Now while creating a new purchase order , change the medium to External Send .
u2022 Then goto Communication Method and select CS01 . ALSO make sure that the Cover Page Text has value PO No. &EKKO-EBELN& .
u2022 Goto tcode ME9F .
u2022 Execute.
u2022 Select the checkbox and click on Output Message.
u2022 You will get a message MAII 00000000000001 generated .
u2022 Use note no 191470
VB

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MESSAGE TYPE DEFAULT FOR PURCHASE ORDER

Dear All,
I want to set default message type ZNEU for all purchase order. I try this with T-CODE MN04 AND MN05 but it is not working.
SO HOW I MAKE MESSAGE TYPE DEFAULT FOR PURCHASE ORDER
Regards,
Pankaj

Hi,
Miantain the all the conditions records in t.code : MN04. after that check for the "Define Partner Roles for Purchase Orde" what did you mentioned for new or change as per that,
Check you had fine tune the output (message) type in following path:
SPROMMPurchasingMessageOutput controlMessage tyoesDefine message type for Purchase Order--Fine-Tuned Control: Purchase Order
Select the check box coresponding to your output(message) type ZNEU to have print output for this message type .......
Now try creating PO & u will have default message type ZNEU......
Hope this will help you.......
BR,
Patil

Output of Purchase order Configured FAX as medium..

Hi All,
One of Purchase order is configured with communication medium as FAX and output type as NEU.How to see the output?
Thanks

hi
Output of Purchase Order
1. Condition Table
SPRO > Material Management> Purchasing -> Message -> Output Control->Condition Tables->Define Condition Table for Purchase Order
Select:
Purchasing Doc. Type, Purch. Organization, Vendor
2. Access Sequences
SPRO -> Material Management-> Purchasing -> Message -> Output Control->Access Sequences->Define Condition Table for Purchase Order
3. Message Type
SPRO -> Material Management-> Purchasing -> Message -> Output Control->Message Types->Define Message Type for Purchase Order
*4. Message Determination Schemas*
4.1. Message Determination Schemas
SPRO -> Material Management-> Purchasing -> Message -> Output Control->Message Schema->Define Message Schema for Purchase Order-> Maintain Message Determination Schema
4.2. Assign Schema to Purchase Order
SPRO -> Material Management-> Purchasing -> Message -> Output Control->Message Schema->Define Message Schema for Purchase Order-> Assign Schema to Purchase Order
5. Partner Roles per Message Type
SPRO -> Material Management-> Purchasing -> Message -> Output Control-> Partner Roles per Message Type ->Define Partner Role for Purchase Order
6. Condition Record
Navigation Path: SAP Menu-> Logistics -> Material Management -> Purchasing-> Master data-
here all above steps u can do from transacton NACE
now when u create po in the messages select out put as FAX and the take out put
http://www.scribd.com/doc/7839934/Faxing-a-Purchase-Order
regards
KI
Edited by: SAP Learner on Apr 17, 2009 12:15 PM

BBP_PPF - Output Control Purchase Order

Dear Experts,
We use SRM Server 5.50
Is anyone knows how can we control the UI of transaction 'Output Control Purchase Order' (BBP_PPF)?
Thanks & Regards,
Keren

Keren,
sorry I misunderstood your requirement.
The ways of controlling user screens is one of 3.
1. Screen Variants - you say you have already tried this
2. Use a BADI to hide fields or control user defined fields, if one is available?
3. Modify the template - extreme solution that will create future issues during upgrade but sometimes is the only way.
As I am a functional person you would need to contact your ABAP/technical support for the details.
Hope this helps
Allen.

Role for "OUTPUT CONTROL PURCHASE ORDER" in SRM 7.0

Hi all,
What is the role in SRM 7.0.1 which will give me menu for the "OUTPUT CONTROL PURCHASE ORDER" in portal?
Thanks.

Hi CG,
The role of operational purchaser should be sufficient to give 'OUTPUT CONTROL PURCHASE ORDER" in SRM 7.0.
Thanks and regards,
Ranjan

Automatic Output of Purchase Order

Dear Experts,
I have Extended Classic Scenario with SRM 5.0 (SP-14)
Shopping cart is ordered to create purchase order and PO created is approved automatically. The requirement is to trigger output automatically upon po approval.
If I trigger the output manually it is processed successfully. We are not using standard PO form but a customised smart form.
I have done following configuration -
Under : Set Output Actions and Output Format--->Define Actions for Document Output
Processing Time: Processing when saving document
Processing time not permitted: Immediate Processing
Determination Technology: Determination Using Conditions that Can Be Transported
Within 'Condition-Dependent Document Output' - 'Schedule conditiona and Start Condition is maintained'
Could you please advise if I am missing any step?
Best Regards,
Amit Patil

Hi
BBP_OUTPUT_CHANGE_SF
Change Forms for Document Output
You can use the Business Add-In BBP_OUTPUT_CHANGE_SF to override the Smart Forms that are defined in the activity Define Actions for Document Output.
This BAdI serves as an alternative to the IMG activity Condition-Dependent Document Output.
Note that no Smart Forms are used for output via XML.
Standard settings
The following parameters are available in the method CHANGE_FORMS. Depending on the input parameters, you can define other Smart Forms to output the document type.
Importing
IV_GUID
Globally Unique Identifier of the document.
IV_MEDIUM
Output medium found for this document according to Define Actions for Document Output (print: PRN, fax: FAX, e-mail: MAI, XML: MET).
IS_PARTNER
Business partner to whom the document is sent.
IV_OBJECT_TYPE
Business transaction type.
Changing
CV_SMARTFORM
Smart Form used to output the document.
E-mail output
Smart Form with which the document is added to the e-mail in the form
of a PDF attachment.
Note:
Note that the BAdI with this parameter overrides the parameter form name (technical name of the Smart FormBBP_PO for example) irrespective of the defined determination technology (SRM: Purchase Order Output Determination, for example).
CV_SMARTFORM_MAIL
regards
muthu

Message Output for purchase order

Dear SAP Expert,
We have defined the message output type for purchase order document type XX with special function. We have maintained condition record for the same. It is working fine.
Now we have defined another output type for another PO document type YYwith special function by copying earlier one.
But message output is not genarated in case of YY document type.
Please tell us what we have missed out.
Thanks & Regards,
Reva.

Hi Reva,
In ME22N for your PO, click on the Messages button. Then click on the blue information button - this should display the output determination analysis for the order, and will show you which output determination procedure was used, which output type and access sequence was processed and whether the system was able to find a matching record. At the lowest level of detail it will show you the keys that were used to read the condition records. All this information should help you to determine why a condition record could not be found for the purchase order.
Regards,
Monika

Output message not generated for Purchase order

We maintain MN04 message condition record for 2 key combination for output type NEU:
1. Purchasing Output determination : Document type -> NB, medium 1 print out
2. Purchasing Output determination : Document type/Pur Org/Vendor -> NB, 1000, vendor 20001, medium 5 External email
When I create PO for other vendor (not 20001), the system is nicely generating the output of the PO for printout.
Next we have maintain a condition record in MN04 for a particular vendor 20001, Doc type and Porg with setting 5, 4, EN so that we can send the PO via email to the vendor 20001, the system is not generating a message output of the purchase order when i check it before saving.
Please help me with this situation. we need setup the email PO functionality.

I created another message type ZNEU copy from NEU, include it in the message schema, created condition record with MN04/MN05 for both NEU for printout and ZNEU for medium 5 email. done all steps mentioned in the links.
When create a PO still only 1 message record NEU is defualted for printout only.
The message record for email ZNEU is not defaulted in PO?? Anything elase need to be done.

Japanese Language Text in PDF Output of Purchase Orders

Hi,
We are using a custom smartform to create a purchase order output and send it as an email to the Vendor.
Std Program /SMB40/FM06P is used. We have setup the configuration for External Message and this is working fine.
We have the following 2 issues
1. We wish to over-ride the email address picked up by the Program. By default SAP picks up the vendors email address maintained in Vendor master. Is there any way to overide this?
2. The purchase order contains Japanese language texts. These Japanese texts are not getting updated correctly in the PDF file. They are displayed as junk characters.
Please note that if I view print preview of purchase orders in mE23N the display is perfectly fine. Also I executed a report in the background and then converted the spool to a PDF file. The PDF file displays Japanese characters correctly.
Any inputs on the above is welcome. Issue no 2 is more seriously affecting us.

Hi,
For issue # 1. Check OSS note OSS 852250... you need to include this logic en get_addr_key in print program: /SMB40/FM06PE02
IF is_nast-parnr NE space AND
       is_nast-parnr NE is_xekko-lifnr.
      "-- Get address from partner -
      SELECT SINGLE * FROM lfa1 INTO ls_lfa1
      WHERE lifnr = is_nast-parnr.
      MOVE ls_lfa1 TO cv_addr_key.
Notice that line:
MOVE ls_lfa1 TO cv_addr_key
Should be
MOVE ls_lfa1-adrn TO cv_addr_key
About issue # 2.
I am facing the same problem, have you been ablo to resolve it?
Thanks

Delay in automatic OBD creation after GRN in collective purchase order

Gurus,
1. For certain articles only, there is a delay in automatic outbound delivery creation once GRN is done for a collective purchase order. The stores raise individual POs to the DC and the DC raises a collective PO to the factory/ manufacturing unit in this case. The delay is in the creation of the OBDs to these individual stores. Please let me know what settings determine this and also maybe the name of the program that creates these deliveries.
2. Also for certain articles, when we run the t-code WF10 to create the collective purchase order, we get the "No documents found" message. Please assist.
Thanks!
Suhas

Hi,
When you say GRN is posted, I assume you've confirmed it's actually posted?
How big a delay? Is it just outputting the delivery, or is it calculating the distribution and creating it?
We found we had poor performance on Idoc processing (R/3 4.7) and this was due to merchandise distribution specific code, where by the memory wasn't being cleared during processing of large volumes of data. An OSS note exists for this issue and was relatively easy to apply. I'll try to find the number tomorrow.
On the issue you have on no documents found. Check the STO delivery creation date on shipping data, if the procurement period you have selected in WF10 doesn't include this date, it will be excluded.
We had this issues a lot with poor data setup. We now operate this in batch variant as FROM Today's date - 1 month TO today's date + 2 months.
Without more info it's difficult to advise, WF10 can be a tricky beast to use reliably.
Check out any other OSS notes, as we did apply a few to get working correctly.
Are you configured to use parallel processing in WF10? If so is server group configured correctly? Again another lesson learnt we had.
Hope some of that was of help.
Dave

Processing log output for Purchase order

Dear All,
Iam getting some problem when iam creating an IDOC and checking in the Processing log for IDOC number.
Actually i had created one custom idoc for Purchase order since my client need only some field and in one line for header and line item, I had done it and i can see it in sdata of EDIDD structure. When i create a Purchase order and save it an idoc number is posting and I can see this file in my physical directory indeed.
Now when iam going into change mode of PO ME22n to see the Processing LOG, It is not showing the IDOC Number in Purchase order output processing log popup.

The processing log will only show output based standard output control (Table NAST).
How is your IDoc being created. Via a user exit, BADI. If so then they will not appear on the processing log.
It is being created as a custom IDOC for which i had written a Z function module and given that in PO processing code which is ME10. When iam checking the standard IDOC for PO it is generating the IDOC in processing log as well.
Iam just placing my code just have a look at it and suggest if any thing needs to be done.
FUNCTION Z_IDOC_OUTPUT_ORDERS.
""Local Interface:
*" IMPORTING
*"     VALUE(OBJECT) LIKE NAST STRUCTURE NAST
*"     VALUE(CONTROL_RECORD_IN) LIKE EDIDC STRUCTURE EDIDC
*" EXPORTING
*"     VALUE(OBJECT_TYPE) LIKE WFAS1-ASGTP
*"     VALUE(CONTROL_RECORD_OUT) LIKE EDIDC STRUCTURE EDIDC
*" TABLES
*"      INT_EDIDD STRUCTURE EDIDD
*" EXCEPTIONS
*"      ERROR_MESSAGE_RECEIVED
*"      DATA_NOT_RELEVANT_FOR_SENDING
DATA: xdruvo.                          "Druckvorgang
DATA: neu VALUE '1',                  "Neudruck
      h_kappl LIKE nast-kappl,         "Hilfsfeld Applikation
      h_parvw LIKE ekpa-parvw,         "Hilfsfeld Partnerrolle
      h_ebeln LIKE ekko-ebeln.         "Hilfsfeld Belegnummer
CLEAR control_record_out.
   xdruvo = neu.
h_kappl = object-kappl.
h_ebeln = object-objky.
h_parvw = object-parvw.
DATA:
       LT_EDIDC LIKE EDIDC OCCURS 0 WITH HEADER LINE,
         L_EDIDC LIKE EDIDC,
         L_SEND_FLAG,
         W_SDATA LIKE EDIDD-SDATA.
DATA: T_BDI_MODEL LIKE BDI_MODEL OCCURS 0 WITH HEADER LINE.
DATA: T_EDIDC LIKE EDIDC OCCURS 0 WITH HEADER LINE.
DATA: T_EDIDD LIKE EDIDD OCCURS 0 WITH HEADER LINE.
DATA: C_MESSAGE_TYPE LIKE EDIDC-MESTYP VALUE 'ZORDER'.
*- Call function module to determine if message is to be distributed
OBJECT_TYPE = 'BUS2012'.
MOVE control_record_in TO control_record_out.
CALL FUNCTION 'ALE_MODEL_DETERMINE_IF_TO_SEND'
    EXPORTING
      MESSAGE_TYPE           = C_MESSAGE_TYPE
    IMPORTING
      IDOC_MUST_BE_SENT      = L_SEND_FLAG.
   EXCEPTIONS
     OWN_SYSTEM_NOT_DEFINED = 1
     OTHERS                 = 2.
DATA : BEGIN OF EKKO_tAB OCCURS 0,
EBELN LIKE EKKO-EBELN,
F1 TYPE C VALUE ',',
BUKRS LIKE EKKO-BUKRS,
F2 TYPE C VALUE ',',
BSART LIKE EKKO-BSART,
F3 TYPE C VALUE ',',
LIFNR LIKE EKKO-LIFNR,
F4 TYPE C VALUE ',',
WAERS LIKE EKKO-WAERS,
F5 TYPE C VALUE ',',
BEDAT LIKE EKKO-BEDAT,
F6 TYPE C VALUE ',',
WERKS LIKE EKPO-WERKS,
F7 TYPE C VALUE ',',
PLIFZ LIKE EKPO-PLIFZ,
F8 TYPE C VALUE ',',
EBELP LIKE EKPO-EBELP,
F9 TYPE C VALUE ',',
MATNR LIKE EKPO-MATNR,
F10 TYPE C VALUE ',',
MENGE LIKE EKPO-MENGE,
F11 TYPE C VALUE ',',
MEINS LIKE EKPO-MEINS,
F12 TYPE C VALUE ',',
END OF EKKO_TAB.
DATA SDATA1 LIKE EKKO_tAB OCCURS 0 WITH HEADER LINE.
DATA EBELN LIKE EKKO-EBELN.
WRITE OBJECT-OBJKY TO EBELN.
SELECT T1EBELN T1BUKRS BSART LIFNR WAERS BEDAT WERKS PLIFZ EBELP MATNR MENGE MEINS
FROM EKKO AS T1
INNER JOIN EKPO AS T2 ON T2EBELN = t1EBELN
INTO CORRESPONDING FIELDS OF TABLE EKKO_tAB
WHERE
*T1~KAPPL = 'EF' AND
T1~EBELN = EBELN.
*T1~KSCHL = 'YEDI' .
DATA SDATA LIKE EDIDD-SDATA.
DATA NDATE LIKE SY-DATUM.
DATA NMENGE(17) TYPE C.
LOOP AT EKKO_tAB.
    WRITE EKKO_TAB-MENGE TO NMENGE.
    NDATE = EKKO_tAB-BEDAT + EKKO_tAB-PLIFZ.
    CONCATENATE EKKO_tAB-EBELP ',' EKKO_tAB-BUKRS ',' EKKO_tAB-BSART EKKO_tAB-EBELN ',' EKKO_tAB-LIFNR ',' EKKO_tAB-BEDAT ','
    NDATE ',' EKKO_tAB-BSART EKKO_tAB-EBELN ',' EKKO_tAB-EBELN ', 0,' EKKO_tAB-MATNR ','
    NMENGE ',' EKKO_tAB-MEINS ',' EKKO_tAB-WERKS INTO SDATA.
    MOVE SDATA TO: W_SDATA, T_EDIDD-SDATA.
    MOVE 'ZORDERS' TO T_EDIDD-SEGNAM.
    APPEND T_EDIDD.
ENDLOOP.
*call function 'L_IDOC_SEGMENT_CREATE'
    exporting
         i_segnam = 'ZORDERS'
         i_sdata = w_sdata
    exceptions
         others   = 1.
*LT_EDIDC
call function 'L_IDOC_SEND'
     tables
          t_comm_idoc           = LT_EDIDC
     exceptions
          error_distribute_idoc = 1
          others                = 2.
*DATA T_BDI_MODEL LIKE BDI_MODEL.
WRITE OBJECT-OBJKY TO T_BDI_MODEL.
READ TABLE T_BDI_MODEL INDEX 1.      " maximum 1 recipient
L_EDIDC-DIRECT = 1.
L_EDIDC-DOCNUM = DOCNUM. "***
L_EDIDC-RCVPRN = 'HCM_00_785'.
L_EDIDC-RCVPOR = 'MM_PO_FILO'.
MOVE 'ZORDER'   TO L_EDIDC-MESTYP.
MOVE 'ZPURIDOC' TO L_EDIDC-IDOCTP.
MOVE 'LS'      TO L_EDIDC-RCVPRT.
MOVE T_BDI_MODEL-RCVSYSTEM TO L_EDIDC-RCVPRN.
*MOVE-CORRESPONDING L_EDIDC TO W_EDIDC.
*- Distribute the iDoc
BREAK-POINT.
CALL FUNCTION 'MASTER_IDOC_DISTRIBUTE' "IN UPDATE TASK
    EXPORTING
      MASTER_IDOC_CONTROL            = L_EDIDC
    TABLES
      COMMUNICATION_IDOC_CONTROL     = LT_EDIDC
      MASTER_IDOC_DATA               = T_EDIDD
    EXCEPTIONS
      ERROR_IN_IDOC_CONTROL          = 01
      ERROR_WRITING_IDOC_STATUS      = 02
      ERROR_IN_IDOC_DATA             = 03
      SENDING_LOGICAL_SYSTEM_UNKNOWN = 04.
IF SY-SUBRC <> 0.
MESSAGE ID SY-MSGID TYPE SY-MSGTY NUMBER SY-MSGNO
         WITH SY-MSGV1 SY-MSGV2 SY-MSGV3 SY-MSGV4.
ENDIF.
READ TABLE LT_EDIDC INDEX 1.
control_record_out-direct = '1'.
CONTROL_RECORD_OUT-DOCNUM = DOCNUM. " ***
control_record_out-serial = sy-datum.
control_record_out-serial+8 = sy-uzeit.
control_record_out-mestyp = LT_EDIDC-mestyp.
control_record_out-idoctp = LT_EDIDC-idoctp.
control_record_out-SNDPRN = 'HCM_00_786'.
MOVE 'MM_PO_FILO' TO control_record_out-RCVPOR.
MOVE 'LI'      TO control_record_out-SNDPRT.
MOVE 'SAPQIS' TO control_record_out-SNDPOR.
ENDFUNCTION.

Automatic Calculation of Input Tax in a Purchase Order

Hi SAP Gurus!
Good day! Please help with my problem. During my creation of a Purchase Order, I will have to indicate what Tax Code to use. In this case, I use "Input Tax 12%". On the Item Condition TAB, the calculation of the input tax is not reflected. How can I customize this, in order for us to see the breakdown of Taxes automatically?
Thank you.
Mik

Hi Mik,
If you maintain the tax codes in the system for your company code then the tax codes will be picked automatically in PO through FTXP and the same is reflected in PO.In Invoice tab you have to give tax code, then in Condition tab, the values will be calculated as per the condition values maintained for the tax code.No need to maintain any thing in pricing procedure.
If your tax procedure in TAXINN, you have to maintain the condition records for the condition types ( JMOP, JEC1, JSEP etc..), then only the values can be shown in PO in Condition tab.In TAXINN, the tax code has to be assigned to the company code.
Regards,
Gangadhar Y

GR Message Check Box in Purchase Order

Hi MM Experst,
While making Purchase Order in Header data Delivery/Invoice Tab GR Message is Checked by User1.
Same Goods Receipt is done through MIGO by User2.
But once the Goods Receipt is done there is no message is triggering to the User1.
Please give your suggestion to clear this problem.
Regards,
Prabhakaran M

HI.
Sathya
We are required this same scenario
Can u please know how to do GR message setup..
How u did it.
Regards
Sk

Change message status after release purchase order

Hi,
I'm a newbie in MM...
When a purchase order is created, the message status is not processed (yellow light) until the purchase order is released. Then the message is printed and the status changes to green light.
As far as I see, I can't find in the spro where is this customizing set or if there is a user-exit or badi for changing the message status depending on the release indicator.
Thanks in advance!
Jen

Hi Jen,
Complete the condition record, for example, like this:
- Transaction: MN04
- Output Type: NEU
- Choose third option: Purchasing Output Determination Document Type
- Document Type: NB
- Function: VN (Vendor)
- Medium: 1 (Print output)
- Date/Time: 4 (Send immediately (when saving the application))
Select the line and press button "Communication". Complete the output device and mark the option "Print immediately"
So, when the PO is created the system generates the message with yellow status. Then, when the PO is released, the message status will be green
Regards,
Fernando

Repeat email output for purchase order

Hi all,
    I have an email output (ZMAL)) that sends a notification from purchase order when the total value exceed $50,000 at creation of PO. This works fine. However, during ME22N, when the total po value goes from intial $30,000 to $60,000, at saving, it should email out a notification but it does not as initial output ZMAL was created at po creation.
Q: How can i get the notification to send out automatically the second time or third time when the condition exceeding $50,000
     is   met ?
If i create another output ZMAL manually in PO, then i can resend ZMAIL.
The condition checking is made in   'EXIT_SAPMM06E_012 in Include ZXM06U43.
Pls provide any suggestions you have.
thanks
Joyce

Hi,
Does the output type get triggered for the first time automatically? Instead of writing the condition in enhancement, it is recommended to write the output type determining conditions in Output type Requirement routine.
NACE -> Select application -> Click on Procedures -> select procedure -> Click on Control -> Insert record for the output type -> Create routine and assign .
Check standard output procedure of Purchase order "RMBEF1" to get an idea.
Regards
Vinod

Problem in Automatic pickup of message in output of Purchase Order

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