Problem in clearing GR/IR clearing account thru' F.13 (automatic clearing)

Hello,
While clearing the GR/IR clearing account thru' F.13 (automatic clearing), the system is not giving any error in the test run.But, at the time of Production run following error is given " Account blocked - no clearing XXXX (GR/IR clearing a/c) XXXXXX(doc no)...No clearing procedure carried out"
The doc no which is coming in the error is the MIGO accounting doc no.
We have defined the automatic clearing rule on Purchasing doc & Item no.
Both MIGO & MIRO are correctly done
Kindly help.
Regards,
WNR

Hi,
You need to define the automatic clearing rule on Purchasing doc & amount combination and try once.
Thanks & Regards
Sarma Bhamidipati

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Accounting documents not getting automatically cleared.

Dear Experts,
User posted the sales Billing invoice and delivered the order...later on he cancelled the Billing invoice in VF11 then it generated reversed billing document and accounting entry.
But the system still shows billing entry and reverse entry as open items in Accounting.
Please provide the solution to get cleared automatically.
Thanks in advance.

Hello
Please take a look at OSS Note 1363713.
The reason that you cannot have auto clearing is the new functionality ("Ledger Selection is Active" in OCCI) in new release.
Best Regards, Lawrence

Reference document no and automatic clearing

Dear All,
The desired clearing variant of my client is Current invoice + FIFO
So lets say i have 3 open invoices in customers account as follows :
Due date 22 June 2010 Amount 1000
Due date 22 July 2010 Amount 2000
Due date 22 August 2010 Amount 1500
Then a payment of 2000 should clear the 22 Aug invoice by 1500 and 500 of the 22 June invoice
To achieve this My client is invoicing customers with the billing document number as the 'reference document' no. When we recieve payments(from check lot) the payments have the reference document no of the invoice against which the payment was made(which is usually the current invoice). When payments are processed by payment lot, it clears the current invoice since it finds a matching ref doc. However, it posts a credit open for the remaining amount(500 in this case) since the ref doc of payment is different from the ref doc of any open item left. Can we prevent this? Can the system ignore the ref doc and clear items as per the clearing variant?
One solution was to use automatic clearing to clear remaining amount. However, one big problem with automatic clearing is that if you group open items by any characteristic then clearing variant treats the credit open as a separate group. So it makes different groups of credit open and of open invoices and since it cant find both of these in any single group therefore no clearing takes place.
If this question seems too complicated then please feel free to ask details. Your help would be highly appreciated
Regards,
Adil Kapadia

Dear evolderen and Amlan,
Thanks for your reponses.
Now the problem is that if i put reference number in the payment then payment lot would only select those open item for clearing which have the same ref doc as the payment. So what will happen is that it will only clear the current invoice. It DOES NOT go to step 2 of clearing variant. It simply leaves a credit open.
What i would like is that the clearing variant goes to step 2 and clears items on a due date basis even if the ref doc of these open invoices do not match the ref doc of the payment
I hope i conveyed the problem properly
Regards,
Adil Kapadia

Automatic Clearing for Customers and Vendors

Hi,
We want to clear the open items at a time for the customers and vendors.
Ex: Cutomer "A" contains 15000 Dr(20 Line items), 12000 Cr(15 Line items) and closing balance 3000 Dr
Now we want to clear the all open items at a time and remaining(3000 Dr) balance for open items.
We don't want Manual Clearing(F-32)
Is this possible through F.13 or others?
Thanks in advance

No you cant
The automatic program groups items from an account together where they have the same
entries in the following fields:
Reconciliation account number
Currency
Special G/L indicator
Five freely defined criteria from document header or line item, for example,
assignment field, reference number, and so on.
If the balance, in local currency, of the items within a group is zero, the system
automatically clears them and creates clearing documents.
All accounts requiring automatic clearing must be defined in Customizing.
The automatic clearing program does not clear:
Noted items
Statistical postings and certain special G/L transactions relating to bills of
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Clearing control and Automatic clearing

Hello,
1.Why Automatic clearing(Business Transactions) is different from Clearing Control?
2.How Automatic clearing is linked to the Contract account?
3.Is it possible to mention both automatic clearing control and clearing control at two different fields so that based on my rquirement it should pick up automatically for to clear the open items through FPY1(payment Run)
4.How to overrule the clearing control settings for the contract account for to auto pick off Automatic clearing?
Regards,
Narn

Naren,
1.I hve looked into Auto clearing process but Can you give an example for to make me clear..
Best example is that you migrate your open items and open payments separately and you want to Set off open items and Open payments using some rules. This is done via FPMA.
2.Is that function module need to create user defined characterstic key?
You need to copy the standard, modify and attach it in the config in clearing rules
3.Can u explain clearly how the sytem is auto pickick off Automatic clearing over clearing control for certain grouped due items
It all depends on how you configure your clearing rules.
Criteria may/can be any or few of the following:
1. Oldest item first
2. When Invoice and Amount matches
3. When Invoice and Amount matches but with in Tolerance limits
4. When Invoice and Amount matches but outside Tolerance limits
5. Partial payment- to be posted as On Account or Clarification Account
6. Partial Payment to be posted to Division Gas first
7. If Parital Payment, to be divided among Gas, Electricity & Water in 50:40:10 ration <some ratio>
8. Treatment of partial payments different for Group Customers and Individual Customers
9. Treatment of Partial Payments to be linked to your Creditworthiness
10.Clearing Rules based on Collective and Non Collective CAs'
Much more......it all depends on how this is needed in your project & usually differs from Project to Project.
Does this help?
Rgds
Rajendra

Automatic clearing using MRKO

I'm not sure whether this thread belongs in FI or MM but I just took a chance and posted it in MM.
We have our normal GR/IR account set up for automatic clearing via F.13 once the WE and the RE are in balance.
However, we have a different GR/IR account (211100) for our pipeline materials. However, on the G/L side, once an MRKO document is generated, there is no clearing. I tried to clear the WA docs against the MRKO doc,via F.13 but I was told that no clearing docs were generated.
Is there anyway to effectively use open item management on 211100 to show which goods movements go with which MRKO doc and therefore which documents remain "open" with no liability created to the vendor.
Any information you have would be greatly appreciated.
thanks
Josh

Hi
Can you send the steps for automatic clearing with tolerance limit
I have done the following configuration and still systems is showing error message difference is to large
Define Tolerance limit for GL Account
Define Tolerance Limit for Employee
Assign Tolerance group to GL Master
Define GL Account for Difference Posting
Define Clearing Rule ( Account Assignment Basis)
Regards
Prem Prakash Sharma

Automatic clearing of downpayments

Dear Gurus,
Kindly i need to know if is it posible to automaticly clear customer downpayment againest the invoices submited to the customer, or it has to be made manually by the accounts receivables accountants.
Regards,

Hi follow these steps:
ADVANCE RECEIPT:
1.CREATION OF GENERAL LEDGER
(Advance from customer account)
2.LINK BETWEEN SUNDRY DEBTORS & ADVANCE FROM CUSTOMER
3.ADVANCE PAYMENT RECEIPT : f-29
4.SALES INVOICE POSTING : F-22
5.TRANSFER OF ADVANCE FROM SPECIAL GENERAL LEDGER TO
NORMAL BY CLEARING SPECIAL GENERAL LEDGER ACCOUNT. F-39
6.CLEARING OF NORMAL ITEMS.F32
Give me point if you find it useful

What is an automatic clearing program?

Hi,
What is an automatic clearing program? how can we run the automatic clearing program?
Regards
sAT

Hi,
Mass clearing is done via F.13 transaction. The program is SAPF124.
Regards,
Eli

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Automatic clearing of cenvat clearing account

Hi all,
While clearing cenvat clearing account thru F.13 it is not clearing.
we have maintained cenvat clearing G/L with sort key-014
in OB74 ZUONR is maintained.
in IMG-Logistics - General-Tax on Goods Movements-India-Account Determination-Specify G/L Accounts per Excise Transaction
also the cenvat clearing a/c is maimtained as offsetting a/c.
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shivaji

Hi Sivasankar,
Can you be brief on "Have your ABAPer and set Substitution user exist which populate PO number in assignment field at the time of MIRO".
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Dear Friends,
We have created the Bank Clearing Account as an open item management account. The account would be credited while making the payment to the vendor thru automatic payment run and debited once the payment has been cleared from the Bank. We would like to do the automatic clearing of the open items like GRIR account. Could you please advise what maintenance is to be done on the Config side and which T Code is to be used.
Thanks for the help!
Regards

Dear Raj,
Bank clearing accounts is used to for Bank Reconciliation purpose . If you like to automate this process you have to configure Electronic Bank Statement process. You can check the below links
http://wiki.sdn.sap.com/wiki/display/ERPFI/ElectronicBankStatement
http://www.sap-img.com/financial/customizing-an-electronic-bank-reconciliation-statement.htm
Note: There are so many posts with regards to Electronic Bank Statement process, you can search from the forum also.
Thanks and regards
Praveen.J

Automatic Clearing of GR-IR Clearing account

Dear all
In f.13 i am not able to do automatic clearing of rg-ir clearing account ,i am getting the massage no clearing procedures are carried out despite all selection criterial fulfilled .
This is needed because i want only credit balances in GR/IR account after clearing which i will get in FBL3. There both the credit and debit entries are coming . Is it possible that if GR and IR is completed for perticular material amount is same then it sould not appear in report fbl3.
vijay

Hi,
Before performing the GR/IR Clearing, just to ensure that there are no open debit entries in the GR/IR Account, run the report thru the T Code "MR11" - Maintain GR/IR Clearing Account. While specifying the parameters, under the 'Clear Tab' check the boxes for GR/IR Clearing Account as well as Delivery Costs, this will take into account all GR/IR entries, ones meant for materail cost as well those for planned delivery costs. Under the 'Surplus Types' Tab check for Delivery Surplus as well as Invoice Surplus. Since we are just running a report ensure that under the 'Processing' Tab - "Automatic Clearance" is UNCHECKED. In the quantity variance put 100%. Exececute the report and all cases wherever there is a difference between the Quantity delivered and Quantity Invoiced, will get reported. Look for the cases where the Difference Quantity appears in minus. These are the cases where the quntatity invoiced is more than the quantity delivered and will result in open debit entries in GR/IR Account, even after the GR/IR Clearing is performed thru F.13. Investigae these cases and take appropriate action.
Assign points if found useful.
Thanks.

F.13 Automatic clearing of GR/IR accounts

Hi gurus,
I'm trying to clear two GR/IR accounts using F.13.
In OB74 i have maintained Criterion-1 as assignment field(ZUONR).
With the first GR/IR account, I have no problem doing the clearing as the Assignment Field contains the Purchasing Doc.
While, on the second GR/IR account, the Assignment Field contains the Posting Date. I did a mass change on the Assignment Field and was able to change it to the Purchasing Doc.
The problem is, even there are matched items in the account based on the Assignment Field, the automatic clearing F.13 says that "No G/L account documents selected" and nothing is cleared.
Please help.
Thanks and regards,
Nuke

Hi,
I found out the cause already. The GL account was not marked "Open Item Manage" thus previous postings can't be cleared.
Now my problem is, is it possible to clear those previous postings?
Thanks,
Nuke

Automatic clearing of VAT accounts as criterion Profit center

Hello all,
We are trying to make automatic clearing for our VAT GL Accounts thru transaction F.13 and the criterion Profit center on table TF123.
The requirement is to clear the VAT line items form invoices against the documents generated by standard VAT declaration S_ALR_87012357.
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Thank you
Tamim

Thank you Mahesh,
The posting document generated by VAT declaration regroups many VAT postings, example
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That's why assignment is different between VAT line item, and VAT declaration document line items.
Also, we do not have PO number most of the cases.
We really need clearing on profit center as it seem the only shared value.
Is there a solution for this issue ?

Automatic clearing bank GL accounts

hi friends,
we have a problem with automatic postings today we are getting bank statements
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GL account eg: wages account which we are doing manually today by a debit
entry on wages GL account and credit clearing account. friends how should this be possible automatically.
correct me if i framed the question rite?
its urgent!!!!
thanks
regards
charlie

Hi Vishal,
I have changed the sort key on Bank Sub Account to Amount in Local Currency.
When I am posting the payment document, the amount is getting populated in the Assignment Field.
But the problem is coming when I post the Bank Statement. I tried to post the Bank Statement through Batch (SM35) to see what is getting populated into the Assignment field. The assignment is getting populated from Header Text, which is differing from Amount in Local Currency.
If I change the manually to amount and post it, then it is clearing based on the clearing criteria set to amount in local currency. But this is not possible to change manually, as there could be number of items.
Could you please let me know me know at the time of posting of manual bank statement I should be able to populated the value mentioned in sort key i.e., amount in local currency, but not the Header Text.
Any valid inputs will be highly appreciated.
Regards,
Ravi

Problem in clearing GR/IR clearing account thru' F.13 (automatic clearing)

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