Problem in document distribution

Dear guys,
I am facing problem in document distribution and having error attached
if anyone can help me in this regard.
Thanks in advance

Hi Kashif,
Distribution point is a classification in terms of whether data is coming from internal SAP user or organization unit.
The distribution point is relevant to the following distribution types:
¡ ORI (post)
Distribution point receives a copy of the originals
¡ LET (post)
Distribution point receives mail with references to documents
¡ PLO (plotter)
Distribution point receives a file for plotting
¡ COV (list of documents)
Distribution point receives a printed list of the documents that are to be distributed.
Refer SAP help for more details Defining the Distribution Type - Document Distribution - SAP Library
Hope this helps.
Regards,
Deepak Kori

Similar Messages

Document distribution Status

Hi All,
I am new in SAP and I am for the moment trying to learn about document distribution in DMS.
I wonder what I should do to get the Status for my distribution order to OK?
For the moment the Status alway stays at PC, depending how I distribute the Status has been AS nad BD before staying at PC.
In my example I have distributed via Recipient List and succesfully received the document with its originals to an email.
I have tried both confirm receipt/ no confirmation and also changed other things.
Thanks in advance
Mikael

Hello,
Good day!
I was wondering if you could help me with my problem regarding document distribution status. I would like to add a new external address in the recipient list. I was able to maintain the address in SOAD and SOCP however the status stays at BD for the new external address that I maintained. For the rest of the recipients, it was processed successfully (email was sent and a form was printed).
Can you tell why is it not working or give your inputs on what to check?
Thanks and kind regards,
Ivy

Document Distribution Workflow Error

Dear Expert,
After Up gradation from 4.7e to ECC 6.0 in new system we are facing problem in Documents Distribution, after executing Tr. Code CVI8 system generates message Initial order XXX has been successfully created
But, the problem is, in tr. code SBWP document is not received in recipient ID and in distribution log(CVI9) document is shown with yellow flag & "PC" status (i.e. Package crated successfully).
Actually we are maintaining same configuration in both system ECC 6.0 & 4 .7e but its working fine for 4.7e system not for ECC 6.0. Whereas Workflow log gives message "You have not entered a distribution order package"
I already checked
1) Re-activate the following workflows in transaction SWDD: WS20000104 & WS20000137
2) In Tr. code SWU3, Automated workflow customization
3) Activated Even Linkage Type
4) In Tr. Code SWE3 Instances for Event Linkage.
Any suggestions.....Thanks in advance...

Hi Sam,
I have experienced a simliar problem. I'm trying my best to remember how it was resolved.
I think the problem we had was to do with the Context.
1.It had not been defined
2. It was not assigned to an event
Hope this helps.
Neil

Document Distribution DMS, problem with standard workflow WS20000104

Hi,
In our document distribution process we stacked with the problem, when we run the document distribution (via tcode CVI8) we got the error of workflow WS20000104. After some search at SCN we found that there is the similar issue, described in the thread: Document distribution workflow in error. Solution which was offered and marked as worked is to enable/activate Result Parameter check box, but in our case this check box is disabled and when we try to edit the BOR in order to activate Result Parameter check box the system asked to input Access Code.
Is there any way (note) to enable this check box without access code?
Thanks.

Hi, Deepak Kori
In transaction SWU3 there is the following situation:
Maintain Runtime Environment is completely green, including sub-categories;
Maintain Definition Environment is red because of Check Entries from HR Control Tables;
Maintain Additional Settings and Services is red because of Maintain Web Server;
Classify Tasks as General is completely green, including sub-categories;
Guided Procedures is red because of Maintain Guided Procedures Gateway.
Could you, please, explain what do you mean under «workflow settings are activated», how parameters described above are related to workflow and may be related to our problem?
If described situation can be assumed as activated, what should we do now? Otherwise, how to make these settings to be activated?
Thanks.

DMS Document Distribution Problem Pls, Help Will be appreciated

When executing T-Code CVI8(Document Distribution), there is a system message that the order was successfully created. But when we looked at the distribution log using T-Code CVI9, the status of the document remains as SY and the processing of the distribution stops. We already finished the settings for document distribution and still this error persists. What could have been wrong? Pls advice.
Mail Me On:- [email protected]
Regards,
Akshit A. Patel

Hi Athol,
i have checked the workflow config accordingly,
workflow templates 20000104 and 20000137. are active.
a. 20000104 BUS1082 x 2 (Initiated and Resend)
b. 20000137 BUS1082002 x 1 (Resend)
But the Release status for these templates is NOT DEFINED, should it be RELEASED & the container tab for 20000104 shows a warning icon(Mandatary import parameter)on partial order & intial value not set & same for 20000137 shows warning icon on distribution order package & initial value not set.
what does this mean, is there any setting required for this?
2. Transaction SWU3 ensure that all has been generated (activated). Pay special attention to Maintain Runtime Environment -> Configure RFC destination.
I HAVE checked the above all are active except Configure RFC destination, what is the setting required for the same.
the 3, 4,& 5 setting what u have suggested are ok,i have checked them.
Please suggest for the 1 & 2 points.
thanks in advance.

Error in SAP standard workflow ddoStart - Start document distribution

Hi all,
I'm trying to use the document distribution but i'm failing completely. After doing what i think is the necessary config (setting all relevant tasks to general task should be all), i try to distribute. I create a list, selects people and click go.
When checking the log for the distribution later on, all workflows generated hang in the same place - namely the case branch before "check document distribution". Further on, the "check distribution order" task does have three potential outcomes after calling the business objects corresponding method. The problem is that the method "check" of bus1082 (doc. dist. order) does not return a check value as a parameter, even though it has a result internally.
I suspec i'm missing something here, but the wf still bombs out.
Tips and tricks guys?
Espen

HI all,
Problem is identified and a solution is found. THe businesss object's methods for distribution order did not have the flag for result parameter ticked. Opening up the standard SAP objects, tick the box and voila - it works.
Still puzzles me how SAP did release this. Didnt they test?
Espen

Document Distribution with attached documents coming across in BIN format

Hello all,
I have 3 dist types defined in the system. RML, RMA, and INT
RMA sends to SAP Office and includes a link to the document defined in DMS and seems to work correctly.
RML sends the document to SAP Office as an attachment but the attached documents always is in BIN format and cannot be opened by the application.
INT sends to my external email but has the same problem as above, the attachment is always in a BIN format and cannot be opened.
This works the same with several different applications in DMS, Word, Excel, Text Files, etc.
Can anyone give me an idea what I may be missing in config that is keeping this from working correctly. We are running SAP ECC 6.0
Thanks,
Bill

Hi Bill,
Please check the following customizing in your system:
1) Please check you have maintained suitable length of syntax group for
Windows NT. Please maintain it more than 20.
Please proceed as follows to correct this entry:
Run the tcode SPRO
Implementation Guide for R/3 Customizing (IMG)
Cross-Application Components
Document Management System
   Document Distribution
    General Settings
     Platform-Independent File Names
      Maintain file names and file paths across all clients
       Syntax group definition
2) Please check the 'File processing' value for distribution type 'INT'.
Please set it as '2'.
Further please check note 355048 and as mentioned your settings in transaction DC30 for the workstation applications.
Best regards,
Christoph

Document distribution with restriction on Status of the DIR

Hi all
In my business scenario, I need to restrict Document distribution based on Status of the DIR.(i.e) A user should be able to distribute a DIR of a particular status(RL-Release) he cannot the distribute the DIR in status(IP-In process).
I have maintained the following values in the auth. object,
C_DRAW_TCD
ACTVT : Create or generate, Change, Display, Distribute
DOKAR : DRW
C_DRAW_TCS
ACTVT : Display, Distribute
DOKAR : DRW
DOKST : RL
But still I am able to distribute the document in IP status(which I have not specified in the auth. object C_DRAW_TCS)
Is there any change in what i have done or any new object to be added?
Help me in finding out the solution.
Regards
S.Sivakumar

Hi Christoph
I have generated the profile and assigned to the correct user. In ST01, when I tested the autorization checks, all auth. objects checks are fine except C_DRAW_TCS.
For C_DRAW_TCS the auth. check is happening for only "03 Display" activity.It is not happening for the activity "59 Distribute". I have maintained the auth. object for both Display and Distribute. as follows
C_DRAW_TCS
ACTVT : Display, Distribute
DOKAR : DRW
DOKST : RL
But the auth. check is carried out for only display.
C_DRAW_TCS RC=0 DOKAR=DRW;DOKST=RL;ACTVT=03; and it displays Authorization check successful. For distribute the auth. check itself is not carried out.
Help me in sorting out the problem.
Regards
S.Sivakumar

Explode document distribution list / organisational unit

I have configured document distribution. I am able to send mails through document distribution. However, I want to send mail to a group of users. Hence I have created an organisational unit with different positions and I have captured the e-mail addresses of the users in the respective positions. However when I capture the organisational unit as a recipient the following error message appears " Orginizational unit/distribution list <Scroll Approver> contains no
recipients". Also I am not able to explode the organisatinal unit.
Please advise.

Hello Sudha,
currently i have the same problem (i want to send e-mails to an organizational unit). Did you solve the problem?
Thanks and Regards,
Christian
Edited by: Christian Blatt on Apr 23, 2009 8:14 AM

Document Distribution for External Mails ids

Dear Expert Consultants,
I would like to know how to send Docuemnts as link from Document Distribution to external Mails. Also i want to know Mass printing functionality in DMS Documents.
Regards,
Deviprasad.P

Hi,
In the standard case you need to folow below procedure
1. Use TC SOCP to create external recipients. you may need BASIS help in this.
2. Create recipient list using TC CVI1.
2. Assign the documents to be distributed to this list. Document should be created before this step.
3. Assign External recipients to this list.
4. Distribute the document using CVI8.
5. TC CVI9 will help you to know the status of distribution.
Most important factor is that your SAP standard workflow which drives the distribution to external mail ids should be working. Please contact BASIS team if it has any problem. Without this distribution is not possible.
Hope it will help you.
Regards,
Atul

Document Distribution with customized event.

Hi,
Is anyone familiar with the fenomenon "document distribution" in SAP? The following is the case:
When a document is changed and saved in SAP the event DRAW.CHANGED is triggered. In SWETYPV you can link this event to the receiver DISTRIBUTION. Here the document distribution is started and also with a function module is checked whether the status of the document is released. This works fine.
However at a customer, I need to define an event which is only triggered if the status chages from 02 to 03. Did this in SWEC and thew event is triggered at the right moment. I linked this event to the receiver DISTRIBUTION and also the receiver is started, but without any values. Result document isn't distributed.
I read something about the FM SWE_CD_TEMPLATE_CONTAINER_FB_2, but I don't know if this will help me. I also don't know in which direction I've to modify this FM. Could anybody suggest a solution if you ever encountered the same problem?
Kind regards,
Joost van Poppel

Hi Christoph
I have generated the profile and assigned to the correct user. In ST01, when I tested the autorization checks, all auth. objects checks are fine except C_DRAW_TCS.
For C_DRAW_TCS the auth. check is happening for only "03 Display" activity.It is not happening for the activity "59 Distribute". I have maintained the auth. object for both Display and Distribute. as follows
C_DRAW_TCS
ACTVT : Display, Distribute
DOKAR : DRW
DOKST : RL
But the auth. check is carried out for only display.
C_DRAW_TCS RC=0 DOKAR=DRW;DOKST=RL;ACTVT=03; and it displays Authorization check successful. For distribute the auth. check itself is not carried out.
Help me in sorting out the problem.
Regards
S.Sivakumar

Document Distribution in R/3 system

hi experts,
Is it possible to use functionality of Document Distribution in DMS without use of Content Server means only using R/3 database.
if yes, how to do it ..what are steps while configuration.
for useful answer points will be awarded. Be sure..
thx...

hi
i had done same things as mentioned below
For document distribution between SAP USERS in SAP DMS
1) I maintained communication type and address for RML.
2) Maintained distribution type activated it and makes it default
3) Also checked: Activating Event type linkage.
4) Maintained the value '2' as processing type for RML
5) Created recipient list and started distribution in Tr. Code CVI8
6) Initial Order is generated, got message document sent successfully.
what is missing, is it necessary a RFC connection & workflow for document distribution within SAP users in same client.
the problem is that in tr. code SBWP document is not received and in distribution log document is shown with yellow flag & "SY" status
thx..

Part Orders with "ER" ststus in Document Distribution

Hi All,
I am distributing the documents to Internal User. When I distribute the document, Initail order is successfully created. But the document is appearing in the Document folder in the Sap inbox, instead its coming in the workflow folder in box "Process erroneous distribution package " for the respective document distribution number.
I activated the Event type linkage. Workflow is going properly but its finishes as the Partial oder reaches to the Status "ER". By default all the document distributed are taking the same "ER" status route only.
I tested in 3 clients, this problem, is occuring in only one client where others are going fine with the document distribution.
Need suggestions on this.
Regards,
Venu.

Applied SAP note 1008281. Its working.
Regards,
Venu

Document Distribution workflow

I have document distribution workflow WS20000104 that is giving me
problems. It is failing on the Generate Distribution Order Package
Step. The Error is that no recipient was supplied.I think the
Recipient is contained in the Message Container. but this is not
passed into the workflow from the event. I supply the recipients on
the distribution screen
The event container on binding to the workflow container, does not
have the message object.
How can I pass the Recipients to the Workflow.

Hi,
As Jayanthi said, why dont you check your EVENT LINKAGE and BINDING.
Make sure that your Object's container element - DISORDER is being binded to EVT_OBJECT.
Yah,Message object is something that gets generated after the execution of Standard Task TS20000297(BUS1082002-GENERATE). So when this step fails, this Message container never gets populated.
So Message Object has nothing to do with EVENT BINDING.
May be, you can test the BOR BUS1082002 manually passing the same data and figure out the problem by debugging.
Hope this helps.
Regards
Raja Sekhar

Problem with documents on iCloud.

I have a problem with documents on iCloud, I can`t use it with Pages on Mac and iOS too, Pages not view any documents and can not approach to save documents and not save new documents to iCloud. Any idea?
Thank you for help.

Hello,
Winston and Shayari,
I have also faced this problem with document on iCloud, I couldn't saved the documents to iCloud,
But I found this article problem posted by Hindi love Shayari San and I found the solution this way:
I signed out, then singed in again renabled the iCloud and it works.
I could do this with the instructions of Winston told to Shayari.
Well, a big thanks from my side.
Veena

Problem in document distribution

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