Problem while downloading a ALV report to excel

Hi experts,
I have an ALV report which took long time to extract records from various table. So while there is some restriction the report can be executed well in foreground. And the report can be extracted well to excel sheet. But while there is hudge records, i have to execute the report in backgroung. And then from spool i generally prefers to download the report to excel.
There is a field UOM where it contains value ' " ' for some records. And also there may be possiblity that other fields can also contain the same.
Now my problem is: while download to excel... When ever there is a value ' " ' from this point to the next value ' " '. It is treating as one record. and keep that in a same position in the excel sheet.
But i want to keep all the values in there respective fields. Can you please how can i do that? Please give me some solution...
regards,
charles.

If anybody have any solution please send me....

Similar Messages

Problem while downloading the alv output to excel file.

Hii,
While downloading the alv output to an excel file i am facing a problem. Either the output comes as 1.23456E+11 or the values get cut .
Cant put in txt file as the users require to calculate directy and i have even tried to increase the output length .But both doesnt help.
So what are the other ways to do so.
Edited by: mansi_v27 on Mar 24, 2010 12:35 PM

Hi,
Welcome to SCN!!!.
Please go through the forum rules. This has been discussed many times. You can search in the forum for this.
Infact there is no problem. Just expand that excel cell. You can see the full value. This is standard excel property.
Thanks,
Vinod.

Problem while downloading Chinese chatracters into an excel file

Hi All ,
While downloading Chinese characters into an excel file , using GUI_DOWNLOAD function module , im getting JUNK Characters instead of chinese characters.
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Thanks in advance and points will be rewarded for helpful answer.
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K.S.R

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Wu Hao
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Download the alv report in excel

dear experts
I am creating ALV report and working fine, i want the report sould be viewed in excel format when i click the icon on AlV display
with regards.
Ajay Kumar.

Hi Ajay,
SAP has provided the user interface for downloading the data into an excel file in the tool bar there is an option for downloading into excel.
Another way is to write a code using the function module alsm_excel and then downloading into the excel,
please tell me whether this reply was useful or for further clarification revert back
Thanks in advance
Srikanth

How can i download dynamic alv report into excel ?

when i create dynamic alv report and try to download it
to my pc ( to excel file ) the data is not set in the
write position , also i get message in the excel
"Dynamic List Display " .
how can i set the data like the alv display ?

ALV has standard download functionality to Excel. Aren't you able to use this functionality? Have you written your own custom code for DOWNLOAD?

Excel File Format Problem while downloading in ALV Grid

Hi All,
My program gives an ALV Grid Output which contains the file download button , when I choose spread sheet as the file format , the actual data starts only from 4th line and the lines above it contain date, heading etc and the rest are blank. Is it possible that I can download only the records in the grid output with the column names and not the unnecessary log?
Also the format is not proper excel format, this same file will be used for upload into another program using the Function Module 'TEXT_CONVERT_XLS_TO_SAP'. When I load the file saved in the above format, this Function Module always fails.
Please let me know any solution for this problem
Thanks in Advance.

Hi
try this code----
*&      Form DOWNLOAD_EXCEL_TEMPLATE
      text
--> p1        text
<-- p2        text
FORM download_excel_template .
TYPES: BEGIN OF lt_data,
            field1(20),
            field2(30),
            field3(20),
            field4(20),
            field5(20),
            field6(30),
            field7(15),
            field8(10),
            field9(10),
            field10(20),
            field11(20),
            field12(10),
            field13(20),
            field14(20),
          END OF lt_data.
DATA: lv_file TYPE rlgrap-filename,
        li_data TYPE STANDARD TABLE OF lt_data,
        wa_data TYPE lt_data,
        lv_pathcheck type c,
        lv_file1 type string.
wa_data-field1 = ''.
APPEND wa_data TO li_data.
REFRESH gi_header.
wa_header-name = 'Company Code'.
APPEND wa_header TO gi_header.
wa_header-name = 'Main Asset Number'.
APPEND wa_header TO gi_header.
wa_header-name = 'Asset Sub Number'.
APPEND wa_header TO gi_header.
wa_header-name = 'Document Date'.
APPEND wa_header TO gi_header.
wa_header-name = 'Posting Date'.
APPEND wa_header TO gi_header.
wa_header-name = 'Asset Value Date'.
APPEND wa_header TO gi_header.
wa_header-name = 'Item Text'.
APPEND wa_header TO gi_header.
wa_header-name = 'Reference'.
APPEND wa_header TO gi_header.
wa_header-name = 'Allocation'.
APPEND wa_header TO gi_header.
wa_header-name = 'Amount Posted'.
APPEND wa_header TO gi_header.
wa_header-name = 'Percentage Rate'.
APPEND wa_header TO gi_header.
wa_header-name = 'Quantity'.
APPEND wa_header TO gi_header.
wa_header-name = 'Prior-Yr Quantity'.
APPEND wa_header TO gi_header.
wa_header-name = 'Curr-Yr Quantity'.
APPEND wa_header TO gi_header.
lv_file = gv_file.
lv_file1 = gv_file.
CALL METHOD cl_gui_frontend_services=>directory_exist
    EXPORTING
      directory            = lv_file1
    RECEIVING
      result               = lv_pathcheck
    EXCEPTIONS
      cntl_error           = 1
      error_no_gui         = 2
      wrong_parameter      = 3
      not_supported_by_gui = 4
      OTHERS               = 5.
   FIND '.xls' IN lv_file IGNORING CASE.
IF sy-subrc = 0.
    REPLACE '.XLS' IN lv_file WITH ' ' IGNORING CASE.
ENDIF.
FIND '.TXT' IN lv_file IGNORING CASE.
IF sy-subrc = 0.
    REPLACE '.TXT' IN lv_file WITH ' ' IGNORING CASE.
ENDIF.
CALL FUNCTION 'MS_EXCEL_OLE_STANDARD_DAT'
    EXPORTING
      file_name                 = lv_file
      data_sheet_name           = 'DATA'
    TABLES
      data_tab                  = li_data
      fieldnames                = gi_header
    EXCEPTIONS
      file_not_exist            = 1
      filename_expected         = 2
      communication_error       = 3
      ole_object_method_error   = 4
      ole_object_property_error = 5
      invalid_pivot_fields      = 6
      download_problem          = 7
      OTHERS                    = 8.
IF sy-subrc <> 0.
    MESSAGE ID gv_msgid TYPE 'E' NUMBER 002.
ENDIF.
ENDFORM.                    " DOWNLOAD_EXCEL_TEMPLATE
regards,
Prashant

Issue while downloading the alv report output in spreadsheet format .

Hi,
I have a report output, whenever I try to download it in the spreadsheet format to my desktop,
I get the following issue:
Say the correct material number is 10833340001218999 or 10030000063207001
(This appears in the report output)
But in the excel file the number is displayed as 10833340001218900 and 10030000063207000.
Please help.
Regards,
Sucharita.

Hi Sucharita,
The reason for your problem could be that in excel 2007, characters more that 15 are replaced with 0.
Or you can try downloading the data using FM 'GUI_DOWNLOAD' , if currently you are using stadard SAP functionality of data downloading.
Best Regards,
Vishal.

Problem in downloading ALV report to Excel

hi All,
i am facing the problem when i am trying to download the ALV report to Excel format i should have the option to save as the Excel file from the dropdown where as instead of it i am getting the option to save as XML file.
is it something related to settings in SAP or is it done through programatically.
thanks,

Anyways is this happening for every one in your team or just for one. If the latter, looks like the user has selected the download in XML format & checked the "remember these settings" checkbox
You can refer to this link on how to change the default settings: [http://home4sap.com/Blog/2010/03/ecc5-0-alv-default-file-format-when-extracting-files-to-excel/|http://home4sap.com/Blog/2010/03/ecc5-0-alv-default-file-format-when-extracting-files-to-excel/]
You can also check this SAP offers the possibility to make from transaction FAGLB03 a download
Edited by: Suhas Saha on Apr 13, 2010 4:40 PM

Excel Download to ALV report

Hi Guys,
Im facing a peculiar problem.
When I try to download an ALV report in excel format using (list ->export -> local file-> soread sheet )Im not able to download complete set of records.
Same is happening with ws_download, even though the internal table contains all the record; the number of downloaded records are not same.
Any one faced same problem. Pls. help me out.
Regards,
Sumit

looks strange!!!!!!!!!!!
change these in excel sheet and check out if it works
Change the macro settngs in your excel sheet and checkout if it works
Open empty excel sheet
In menu Tools>Macros>Security , change the radiobutton to medium
And also
In the Same popup , goto the second tab Trusted Publishers and check the checkbox Trust access to visual basic Project

Download alv report to excel in linux

Hi All,
I am working on SAP GUI for Java in Linux PC. I have installed
Open Office.
After executing an alv report there is no spreadsheet option
to download the report in excel format .
Also, when doing Save as Local File -> Spreadsheet ,
the report is not downloaded in proper format.
So, how to download the alv reports in excel format ?
Edited by: Vinod Iyer on Jan 8, 2008 11:51 AM

The problem of course is that you can't actually call up EXCEL on a Linux machine so such XXL functions as call function 'ALV_XXL_CALL' will not work.
I don't think SAP has OPEN OFFICE integration -- and even if you use EXCEL via the Linux Cross Over Office it is unlikely to work.
You might need to fiddle around with the internal file format yourself before saving it as a local file.
For EXCEL 2007 you actually have a better chance since if you save in TRUE EXCEL 2007 format the data is saved in a type of XML file.
You can read about the EXCEL 2007 new file formats on the M$ site. Note however that you will need to download the EXCEL 2007 file viwer to read the file with earlier versions of EXCEL.
(You can use EXCEL 2007 in "compatability" mode but using an XML file IMO seems a better option).
If you use a lot of EXCEL functionality probably the best option is to install Windows as a VM on your linux machine (VMWARE/PARALLELS/VMBOX etc) and then run the standard SAPGUI from the Windows VM.
Probably not the answer you want but it's the best I can do.
Cheers
jimbo

Download alv report in excel format in Linux

Hi All,
I am working on SAP GUI for Java in Linux PC. I have installed
Open Office.
After executing an alv report there is no spreadsheet option
to download the report in excel format .
Also, when doing Save as Local File -> Spreadsheet ,
the report is not downloaded in proper format.
So, how to download the alv reports in excel format ?

Hi Vinod ,
Save as Local File -> Spreadsheet
It will ask for Directory and file name with .xls format . Give proper name e.g. test.xls and save, and after saving file right click on the file and click on Open with "OpenOffice.org calc".
It will definetly work.
Abhijeet

Download ALV report to excel sheet

halo fellow SAPiens,
i want to download my alv report into excel sheet...........for tht i used UGI_DOWNLOAD........here if i use the file type as 'ASC' all the leading zeros of numeric values are removed and date format is "yyyy/mm/dd".......
i need the leading zeros and date format in "dd/mmyyy"
when i use file type 'DBF' i get the leading zeros but my date is replaced by '#####.............wht shld i do...........

To get the leading zeros to come, append an apostrophe to the start of each field that has the leading zeros as shown
loop at itab.
concatenate '''' itab-field1 into itab-field1.
modify itab.
endloop.
note that
1. This sometimes doesnt show correctly in excel and you may have to double click on the cell to prevent the apostrophe from displaying in the sheet
2. You field needs to have an extra character to add the apostrophe

Down loading an ALV report in EXCEl

my ALV report contains 76 columns, if i try to download it in an excel sheel its not getting displayed in correct format.
Few columns are automatically displayed in the second row and also all my values are getting collapsed due to this display.
In the print preview also i am getting the same problem.
Is there any column limit in ALV display or i can make it to get display correctly as it is in the exact output.

Hi,
here is an example of downloading an alv report in excel...
Download a report to excel with format (border, color cell, etc)
Try this program...it may help you to change the font ..etc.
Code:
REPORT ZSIRI NO STANDARD PAGE HEADING.
this report demonstrates how to send some ABAP data to an
EXCEL sheet using OLE automation.
INCLUDE OLE2INCL.
handles for OLE objects
DATA: H_EXCEL TYPE OLE2_OBJECT,        " Excel object
      H_MAPL TYPE OLE2_OBJECT,         " list of workbooks
      H_MAP TYPE OLE2_OBJECT,          " workbook
      H_ZL TYPE OLE2_OBJECT,           " cell
      H_F TYPE OLE2_OBJECT.            " font
TABLES: SPFLI.
DATA H TYPE I.
table of flights
DATA: IT_SPFLI LIKE SPFLI OCCURS 10 WITH HEADER LINE.
*&   Event START-OF-SELECTION
START-OF-SELECTION.
read flights
SELECT * FROM SPFLI INTO TABLE IT_SPFLI UP TO 10 ROWS.
display header
ULINE (61).
WRITE: /     SY-VLINE NO-GAP,
          (3) 'Flg'(001) COLOR COL_HEADING NO-GAP, SY-VLINE NO-GAP,
          (4) 'Nr'(002) COLOR COL_HEADING NO-GAP, SY-VLINE NO-GAP,
          (20) 'Von'(003) COLOR COL_HEADING NO-GAP, SY-VLINE NO-GAP,
          (20) 'Nach'(004) COLOR COL_HEADING NO-GAP, SY-VLINE NO-GAP,
          (8) 'Zeit'(005) COLOR COL_HEADING NO-GAP, SY-VLINE NO-GAP.
ULINE /(61).
display flights
LOOP AT IT_SPFLI.
WRITE: / SY-VLINE NO-GAP,
           IT_SPFLI-CARRID COLOR COL_KEY NO-GAP, SY-VLINE NO-GAP,
           IT_SPFLI-CONNID COLOR COL_NORMAL NO-GAP, SY-VLINE NO-GAP,
           IT_SPFLI-CITYFROM COLOR COL_NORMAL NO-GAP, SY-VLINE NO-GAP,
           IT_SPFLI-CITYTO COLOR COL_NORMAL NO-GAP, SY-VLINE NO-GAP,
           IT_SPFLI-DEPTIME COLOR COL_NORMAL NO-GAP, SY-VLINE NO-GAP.
ENDLOOP.
ULINE /(61).
tell user what is going on
CALL FUNCTION 'SAPGUI_PROGRESS_INDICATOR'
     EXPORTING
          PERCENTAGE = 0
           TEXT       = TEXT-007
       EXCEPTIONS
            OTHERS     = 1.
start Excel
CREATE OBJECT H_EXCEL 'EXCEL.APPLICATION'.
PERFORM ERR_HDL.
SET PROPERTY OF H_EXCEL 'Visible' = 1.
CALL METHOD OF H_EXCEL 'FILESAVEAS' EXPORTING #1 = 'c:\kis_excel.xls'
PERFORM ERR_HDL.
tell user what is going on
CALL FUNCTION 'SAPGUI_PROGRESS_INDICATOR'
     EXPORTING
          PERCENTAGE = 0
           TEXT       = TEXT-008
       EXCEPTIONS
            OTHERS     = 1.
get list of workbooks, initially empty
CALL METHOD OF H_EXCEL 'Workbooks' = H_MAPL.
PERFORM ERR_HDL.
add a new workbook
CALL METHOD OF H_MAPL 'Add' = H_MAP.
PERFORM ERR_HDL.
tell user what is going on
CALL FUNCTION 'SAPGUI_PROGRESS_INDICATOR'
     EXPORTING
          PERCENTAGE = 0
           TEXT       = TEXT-009
       EXCEPTIONS
            OTHERS     = 1.
output column headings to active Excel sheet
PERFORM FILL_CELL USING 1 1 1 'Flug'(001).
PERFORM FILL_CELL USING 1 2 0 'Nr'(002).
PERFORM FILL_CELL USING 1 3 1 'Von'(003).
PERFORM FILL_CELL USING 1 4 1 'Nach'(004).
PERFORM FILL_CELL USING 1 5 1 'Zeit'(005).
LOOP AT IT_SPFLI.
copy flights to active EXCEL sheet
    H = SY-TABIX + 1.
    PERFORM FILL_CELL USING H 1 0 IT_SPFLI-CARRID.
    PERFORM FILL_CELL USING H 2 0 IT_SPFLI-CONNID.
    PERFORM FILL_CELL USING H 3 0 IT_SPFLI-CITYFROM.
    PERFORM FILL_CELL USING H 4 0 IT_SPFLI-CITYTO.
    PERFORM FILL_CELL USING H 5 0 IT_SPFLI-DEPTIME.
ENDLOOP.
changes by Kishore - start
CALL METHOD OF H_EXCEL 'Workbooks' = H_MAPL.
CALL METHOD OF H_EXCEL 'Worksheets' = H_MAPL." EXPORTING #1 = 2.
PERFORM ERR_HDL.
add a new workbook
CALL METHOD OF H_MAPL 'Add' = H_MAP EXPORTING #1 = 2.
PERFORM ERR_HDL.
tell user what is going on
SET PROPERTY OF H_MAP 'NAME' = 'COPY'.
CALL FUNCTION 'SAPGUI_PROGRESS_INDICATOR'
     EXPORTING
          PERCENTAGE = 0
           TEXT       = TEXT-009
       EXCEPTIONS
            OTHERS     = 1.
output column headings to active Excel sheet
PERFORM FILL_CELL USING 1 1 1 'Flug'(001).
PERFORM FILL_CELL USING 1 2 0 'Nr'(002).
PERFORM FILL_CELL USING 1 3 1 'Von'(003).
PERFORM FILL_CELL USING 1 4 1 'Nach'(004).
PERFORM FILL_CELL USING 1 5 1 'Zeit'(005).
LOOP AT IT_SPFLI.
copy flights to active EXCEL sheet
    H = SY-TABIX + 1.
    PERFORM FILL_CELL USING H 1 0 IT_SPFLI-CARRID.
    PERFORM FILL_CELL USING H 2 0 IT_SPFLI-CONNID.
    PERFORM FILL_CELL USING H 3 0 IT_SPFLI-CITYFROM.
    PERFORM FILL_CELL USING H 4 0 IT_SPFLI-CITYTO.
    PERFORM FILL_CELL USING H 5 0 IT_SPFLI-DEPTIME.
ENDLOOP.
changes by Kishore - end
disconnect from Excel
     CALL METHOD OF H_EXCEL 'FILESAVEAS' EXPORTING #1 = 'C:\SKV.XLS'.
FREE OBJECT H_EXCEL.
PERFORM ERR_HDL.
      FORM FILL_CELL                                                *
      sets cell at coordinates i,j to value val boldtype bold       *
FORM FILL_CELL USING I J BOLD VAL.
CALL METHOD OF H_EXCEL 'Cells' = H_ZL EXPORTING #1 = I #2 = J.
PERFORM ERR_HDL.
SET PROPERTY OF H_ZL 'Value' = VAL .
PERFORM ERR_HDL.
GET PROPERTY OF H_ZL 'Font' = H_F.
PERFORM ERR_HDL.
SET PROPERTY OF H_F 'Bold' = BOLD .
PERFORM ERR_HDL.
ENDFORM.
*&      Form ERR_HDL
      outputs OLE error if any                                       *
--> p1        text
<-- p2        text
FORM ERR_HDL.
IF SY-SUBRC <> 0.
WRITE: / 'Fehler bei OLE-Automation:'(010), SY-SUBRC.
STOP.
ENDIF.
ENDFORM.                    " ERR_HDL

How to convert ALV report to Excel ??

Hi,
My requirement is to show ALV report in the excel .
I have 2 radio buttons in Selection screen :
1) ALV format                           2) Excel.
If excel is selected then user will give a path : C :\newexcelreport.xls
I knew that there is a way to download report through ALV report using download into local file. But the requirement is to create a report in Excel same like ALV report .
I tried using GUI_Download . But it is displaying some fields wrongly, ex : Date , Time, without header .
Date is showing year month date format in the excel .
time is showing in a numeric format.
But the ALV report is showing correct report . When I download into local then the report is showing correct results .
Is there any function module to download exact ALV report into excel .??
Thanks & Regards,
Varma

Use the FM - ALV_XXL_CALL. here is the sample -
REPORT ZSKC_ALV_XXL.
TYPE-POOLS : KKBLO.
DATA : ITAB LIKE T100 OCCURS 0,
       T_FCAT_LVC TYPE LVC_S_FCAT OCCURS 0 WITH HEADER LINE,
       T_FCAT_KKB TYPE KKBLO_T_FIELDCAT.
START-OF-SELECTION.
Get data.
SELECT * UP TO 20 ROWS
FROM   T100
INTO   TABLE ITAB
WHERE SPRSL = SY-LANGU.
CHECK SY-SUBRC EQ 0.
Create the field catalog.
CALL FUNCTION 'LVC_FIELDCATALOG_MERGE'
   EXPORTING
      I_STRUCTURE_NAME             = 'T100'
    CHANGING
      CT_FIELDCAT                  = T_FCAT_LVC[]
    EXCEPTIONS
      INCONSISTENT_INTERFACE       = 1
      PROGRAM_ERROR                = 2
      OTHERS                       = 3.
CHECK SY-SUBRC EQ 0.
make sure you pass the correct internal table name in the field catalog.
t_fcat_lvC-tabname = 'ITAB'.
MODIFY T_FCAT_LVC TRANSPORTING TABNAME WHERE TABNAME NE SPACE.
Transfer to KKBLO format.
CALL FUNCTION 'LVC_TRANSFER_TO_KKBLO'
    EXPORTING
      IT_FIELDCAT_LVC                 = T_FCAT_LVC[]
    IMPORTING
      ET_FIELDCAT_KKBLO               = T_FCAT_KKB
   EXCEPTIONS
     IT_DATA_MISSING                 = 1
     IT_FIELDCAT_LVC_MISSING         = 2
     OTHERS                          = 3.
CHECK SY-SUBRC EQ 0.
Call XXL.
CALL FUNCTION 'ALV_XXL_CALL'
    EXPORTING
      I_TABNAME                    = 'ITAB'
      IT_FIELDCAT                  = T_FCAT_KKB
    TABLES
      IT_OUTTAB                    = ITAB[]
    EXCEPTIONS
      FATAL_ERROR                  = 1
      NO_DISPLAY_POSSIBLE          = 2
      OTHERS                       = 3.
IF SY-SUBRC <> 0.
ENDIF.

Dump in prodcution server while downloading ALV report to excel sheet

HI ALL,
ALV report is working fine in bother DEV and PROD servers....but in production while downloading report to excel sheet it is going to dump.
"dump is below:
Short text
Field symbol has not yet been assigned.
What happened?
    Error in the ABAP Application Program
    The current ABAP program "SAPLKKBL" had to be terminated because it has
    come across a statement that unfortunately cannot be executed. "
But in development this problem is not there, iam able to download ALV report to EXCEL sheet.
Any help experts......
Thanks in advance
Ram

Hi,
I had the same problem,
Run a consistency check for your ALV and you will find out. See if you havent passed any unnecessary parameter to FM.
/people/rainer.hbenthal/blog/2009/09/25/sos--my-alv-report-is-not-working
Dump while printing ALV (field symbol not assigned)
Sumit

Problem while downloading a ALV report to excel

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