Problem with Clearing G/L account

Question

Hello all,
While doing the clearing of <GR/IR Clearing> G/L account, GR document number is supposed to clear with corresponding IR document number.
The configuration for this clearing is done in SPRO->G/L Acccounting->B.Transactions->Open Item Clearing->Prepare Automatic Clearing.
The criterion entered are WERKS and ZUONR i.e Plant and Assignment. While this usually works correctly, it does NOT for cases where the IR
document number has been reversed (note: the G/R has not been reversed). The program still goes ahead and clear the G/R against the
REVERSED IR document number. Therefore, when another IR is done, it does not get cleared because its corresponding GR document number
has already been cleared against a REVERSED IR document number.
How do I specify that a REVERSED IR should not be cleared against a GR document number that has not been reversed?
Thanks for your help.
N.

Answer 1

Hi,
You have taken Criterion Plant & Assignment Fields in the automatic clearing configuration.
It means that, for posted document numbers you can't change the Plant whereas you can change Assignment Field.
Generally, Purchase order number comes in Assignment filed at the time of IR.
If you want to reverse the IR, before reverse the IR go to transaction code FB02  and provide accounting document number (IR MM document against FI Document) go to line item and remove the assignment number and save it.
For new IR system automatically takes Assignment number (purchase order number,etc).
Then go to F.13 and clear the the document numbers.
Now system clears GR against GR/IR Clearing account and  new IR against IR/IR Clearing account.
Ravi Polampalli