Process Chain - dynamic email recipients

Hi
I know process chain maintain message to send out email upon success/ failure. BUT I wanted to know if there is a way to send out email based on the person who stream the process chain run? I could only hardcode the recipient for internet address eg. [email protected] or use distribution list.
Message was edited by:
BWer

Carolina,
Thanks fr your reply. I have done sending exception reports to sap users, but, I had to mention the users in the email recipient list. Here, in this scenario, I dont know the email recipients list, since this list depends on the exception report. Only the users having the exceptional sales values need to get the email not everyone.
because of this, the recipient list will vary everyday based on the exceptional values.
solution ?

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Dynamic email recipients

Hi,
I want to execute an exceptional report. say for example, for customers with sales volue more than 10000 USD, we want to send mails only to those customers that have sales value more than 10000 USD. How do we configure this dynamic email recipients ?

Carolina,
Thanks fr your reply. I have done sending exception reports to sap users, but, I had to mention the users in the email recipient list. Here, in this scenario, I dont know the email recipients list, since this list depends on the exception report. Only the users having the exceptional sales values need to get the email not everyone.
because of this, the recipient list will vary everyday based on the exceptional values.
solution ?

How to send the status of Process Chain to email address?

Hi,gurus here.
We monitor process chains' work status by RSPCM, but it's inconvenient.
Any method to send process chains' work status via email immediately instead of RSPCM?

Any process in process chain fails, below will send mail to mail ID that specified
This can be perfectely done using Tcode ALRTCATDEF.
1. go to ALRTCATDEF
2. select classification "Process Chains"
3. click on display/change
4. double-click on "error in a process of a process chain"
5. click on "fixed recipients"
6. write in your username (you have to maintain your e-mail address in SU01 for that to work)
7. save
8. go to your process chain (rspc)
9. go into edit mode
10. from the menu, select Process chain -> attributes -> alerting
11. check "send alerts if errors occur".
http://wiki.sdn.sap.com/wiki/pages/viewpage.action?pageId=64389689

Email to be sent on execution of Process chain

Hi,
I have a requirement as follows.
On successful execution of process chain an email must be sent to a group of users.
I have made a distribution list using Tcode SO23 and included the message in the last step of process chain. But no messsge is being sent even on successful execution of process chain.
Can anyone throw light on this?
Regards,
Manisha

Hi Manisha,
You can create the Message alert for process chain as follows.
     1. Goto change mode of Process Chain
     2. Right click on the particular Process step/Process chain and choose Create Message.
     3. Choose the Actions (Sucessful / Failure/Always) for which you want to aler the users
     4. Choose the New variant and define the Variant Name and Message header and enter
     5. Create the message and the save the variant and activate the process chain.
Once you triggere the process chain, according the message typr, the users will be alerted.
Regards,
Gowrisankar Nk

Process Chain - Email Messaging

Hi Gurus,
We have implemented the Process chain with Email messages (Success or Failure). We are getting the entire log message of the process chain instead of just 1 line message (Load of 0FIAP is success).
Is there a way to suppress the message when it send the email.
Please advise.
Thanks. Gowda.

I personally like to receive all of that data if I need to look at it. So, what I do instead is have a meaningful header/title for the message. Something like <system>: <success/fail>: <chain name>.
So, if I was in production (system BWP), with chain ZBW_MASTER_DATA and it ran successfully, I would see an e-mail titled:
BWP: Success: ZBW_MASTER_DATA.
With this, I know the message came from BWP, the chain ran successfully and it was ZBW_MASTER_DATA.
No need to look at the message at all. Unless I received BWP: Fail: ZBW_MASTER_DATA!
Sorry, I didn't answer your question, but I hope I made your life easier in the long run!
Brian

How to Trigger an Alert from a Process Chain

Hi BW-Experts,
i have implementated a custom process type. Then i choose my alert and activate the process chain. After this i make a double click on my process type, there is always a standard alert deposited (RNIF_ALERTS), but not my alert. What is my error? Thanks!

Hi,
See if the discussion in the following threads help :
Raising an alert at the end of process chain execution
Emails from Process Chains :
Email from process chain
Cheers,
Kedar

Raise event to trigger process chain

I have to raise the event to trigger the process chain, but I don't have authorizations to sm64, se37 to triger form fm bp_event_raise, can any body please help me in triggering the process chain.
[email protected]

Hi,
Execute FM bp_event_raise in se37.
give input parameters:
EVENTID: ******* ( Mandetory , it is in process chain's event)
EVENTPARM: ( Optional)
TARGET_INSTANCE : (Optional).
Then press F8.
that all you need to do.
Hope this will help.
Manju

Using Alert Framework to send email notifications when Process Chain fails

Hi Everyone,
I've configured ALRTCATDEF in Solution Manager, selected the alerting option for Process Chains in - RSPC > Attributes > Alerting, but it looks like whenever any process chain fails, an email notification will be sent to the same recipients.
Is there anyway to have an ALRCATDEF - alert category for different process chains, so that different recipients receive notifications for different Process Chains.
Thanks,
Ken

Interesting....I was actually hoping for different recipients for different process chains.
E.g. for our
CRM process chain - Support Team 1
FI process chain - Support Team 2
and so on and so on.
I think the only way may be creating a custom process type and implementing a class for this process type that calls function SALRT_CREATE_API. Then adding this process type to the process chain, with a different variant for each.
However if anyone knows a way to do this in a SAP standard way using the Alert Framework, that would be great.
Cheers,
Ken

How to send an email/sms in process chain

Hi,
I would like to send an email/SMS in a process chain with same key figures. I get the key figures from a query. But I need a program to send these key figures to email. Is there any programs to send an email like the transaction sbwp?
Thanks in advance!
kind regards
Tobias

Hi,
you may try this one,
Tcode: ALRTCATDEF
1. select classification "Process Chains"
2. click on display/change
3. double-click on "error in a process of a process chain"
4. click on "fixed recipients"
5. write in your username (you have to maintain your e-mail address in SU01 for that to work)
6. save
Tcode: RSPC
1. go to your process chain (rspc)
2. go into edit mode
3. from the menu, select Process chain -> attributes -> alerting
4. check "send alerts if errors occur" (select as per your requirement )
Hope this helps
Sukhi

Email notification in Process chain

Hi Gurus,
Can any one tell me if job fails or update the records immediately user should get notified with email.How to achieve this in Process Chain.I searched in forms but I could not get relevant answer.Please any one can tell me the step by step process.
Looking forwar for valuable answers.
Thanks,
Srini

Dear srini rao ,
You can send messages to an application process of the chain, depending on the success or failure of the process.
1. To do this, using the context menu for a process, create another process variant of type Send Message.
2. If you maintain a message, first specify whether you want the message to be sent when the process has been completed successfully or unsuccessfully. Then choose Next.
3. A dialog box appears, in which you can select an existing process variant or create a new one.
4. If you create a new process variant, edit the document that is going to be sent and maintain a list of recipients.
5. Save your process variant and go back.
The message process variant is now assigned to your application process. When the message is sent, the status information and the process log are also sent.
Note, you must configure SAPconnect in order to ensure that your system can send email - use transaction SCOT if this has not been configured.
It's set as a property for an individual process in the chain. You would have to set on each process where you want notification.
One technique you might consider, is that tou can create a "meta-chain" made up of local chains, and you can set a message on each of the "local chain" processes in the meta-chain
Also go through these links
How to Trigger an Alert from a Process Chain (NW7.0)
https://www.sdn.sap.com/irj/sdn/go/portal/prtroot/docs/library/uuid/c0f4e952-e46e-2910-1f9e-cae187cd16d1
SAP Network Blog: Information Broadcaster Triggered by a Process Chain
/people/anil.bavaraju/blog/2008/02/07/information-broadcaster-triggered-by-a-process-chain
Hope it helps you,Revert me back if you have any queries
Regards
Bala

Email alerts in process chain

Hi
I am trying to send email alerts (messages (sucess/Failure) thru my process chain , I gave the correct email -id a , but I'm not getting an email, after I schedule it, to I have to make any settings with Basis team?? Can some one share what are the initial steps , which have to be taken ??.
Thanks
Praveen

Hi Praveen,
Please follow the below steps
Would like to share this information regarding email alerts whenerrors occur in Process Chains.Step by step process to follow:
1. go to ALRTCATDEF
2. select classification "Process Chains"
3. click on display/change
4. double-click on "error in a process of a process chain"
5. click on "fixed recipients"
6. write in your username (you have to maintain your e-mail address in SU01 for that to work)
7. save
8. go to your process chain (rspc)
9. go into edit mode
10. from the menu, select Process chain -> attributes -> alerting
11. check "send alerts if errors occur"
Regards!
Mallikarjuna Reddy

Email notification for Process Chain Status

Hi Experts
Can any one suggest me how to setup Email Notification for the Process Chain status
For eg If there is any error in the process chain is there any way that we get an Email notifications.
Thanks

http://wiki.sdn.sap.com/wiki/pages/viewpage.action?pageId=64389689
This can be perfectely done using Tcode ALRTCATDEF.
1. go to ALRTCATDEF
2. select classification "Process Chains"
3. click on display/change
4. double-click on "error in a process of a process chain"
5. click on "fixed recipients"
6. write in your username (you have to maintain your e-mail address in SU01 for that to work)
7. save
8. go to your process chain (rspc)
9. go into edit mode
10. from the menu, select Process chain -> attributes -> alerting
11. check "send alerts if errors occur".

Program is not sending emails if I run it within the process chain

Hi All,
I am facing a weird issue; I have an ABAP program which compares tables and sends the results in an email. It is working fine if I run it standalone. However, if I run it within the process chain it still runs but doesn't send the email.
Any idea on how to troubleshoot this?
Thanks

maybe because it's ran under a different user (ALEREMOTE)?
the user that executes the "mail" needs a valid emailaddress to be able to send...

Emails for process chains

Hi Friends,
I need your valuable suggestions for a problem we are currently facing regarding emails in process chains.
An explanation of the issue is as follows:
The users who load data (present at different geographical locations Ex. A, B, C) use a custom ABAP program to load and this program only triggers the process chain. The final status of the load is to be communicated back to the users.
If the email feature of process chain is used and the users list from locations A, B and C is maintained, then users from B and C get emails regarding loads abt C and so on. In other words users from A, B and C have irrelevant emails in their mailbox.
Also the users have no technical knowledge of BW and hence cannot interpret the Process chain log. So there is another technical team which will receive the detailed email messages.
All the users need to know is whether the load was successful or not.
---Accessing the Monitor using RSMON is not an option
---Maintaining email groups is not an option.
Has anyone faced a similar problem before? If so, how did you resolve it?

You have now 1 chain that is triggered by A, B and C and they all get e-mail when the chain is finished?
Create 3 meta-chains C1, C2 and C3. Users A, B and C trigger their respective chain. The actual chain that is doing the work is C4. C4 is a subchain of C1, C2 and C3 so you need to model it only once. At the end of C1, C2 and C3 you can send email to your users.
C1
- C1 trigger
- C4
- C1 finish & email A
C2
- C2 trigger
- C4
- C2 finish & email B
C3
- C3 trigger
- C4
- C3 finish & email C
You could optionally connect the technical e-mail to the last process in C4. and the user e-mail to C1, C2 and C3.

How to put system info. in error mess. sent by email through process chains

When I get an error message by email from the process chain saying that the process bombed, it does not tell me from which SAP system the problem occured? (Whether Dev or QA or Prod). Is there a way to put the SAP system in the email along with the error from the process chain?
Thanks
Ram

Hi Akshay,
I am in version 3.5. I believe you can do it in 7. We have a standard user id called ALEREMOTE coming from all 3 systems. We would ideally like the message to say ALEREMOTE - (the error message with DEV specified), ALEREMOTE - (the error message with QA specified) and ALEREMOTE - (the error message with PRD specified).
Thanks
Ram

Process Chain - dynamic email recipients

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