Process control review level status color

Hi Gurus,
I have an issue when i am seeing in the process control in review level status its showing the brick red color for some users but other users its showing green color. but all the users having the same access and the status is in submitted state.
so Please suggest me asap to resolve this............

It is possible in Ad-hoc mode only, i.e. you can not use hsgetvalue functions to my knowledge. It is available by selecting Hyperion->Options and the display tab allows you to show Data, calc status, or process managment. If you are using phased submissions you will need to select an account in the phase to view the respective process level.
JTF

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SRM 7.0 Process Controlled Workflow-Level Type in Process level config

Hello Experts,
In SRM 7.0 for Process controlled workflow,for Level Type in Process Level configuration we have 3 different options
1) Approval with Completion
2) Approval
3) Automatic(System User)
Can you plz explain what is the difference between these 3 diffrent potion for Level Type in Process Level configuration.
Your help will be highly appreciated,
Thanks & Regards,
RKS

1. Approval with completion : This allows approvers to make any changes to document while approving. Generally you define this type for buyer in SC approval.
2. Approval : above minus change
3. Automatic (system approval) : If no process level is determined, you need to set up a process level with automatic approval to approve the document by system.

Run Extended Analtytics / Create Star Schema based on Process Management Level Status

Dear HFM Gurus,
I have come across a requirement where I would need to automate extended analytics extraction based on Review Level / Approve Status of Entities. Once the Process Management Status changed to Approve status from Review Level 3 or they are in Review Level 3, corresponding 3-4 extracts will run for various levels of data (can be base level, parent level, adjustments etc. for various Scenarios). Also another requirement is that whatever process is built, it should run every hour to check the Process Management Status and extract accordingly, it should not extract if already extracted in the last run (that is if the extraction was already run in the last hour for RL3, and the Entity is still in RL3 in the next hour, it should not run the extract, if the RL3 is changed to Approved state, then the extract should be run. I know this is a lot of ask, request your guidance as to how to proceed with the same. Any help would be highly appreciated.
Warm Regards,
Sidd.

Hi Thanos,
I was able to accomplish this using excel and HFM API's. What I did was to dynamically create a process management grid in excel, dynamically refresh the data, check this data against the previous review level status which gets dynamically copied from the old refresh, generate the list of entities which are in RL3 / Approved (changed Status) and then based on that generate the extracts using HFM API's. I was able to generate this in both 11.1.2.3 and 11.1.2.1 using the corresponding API libraries which the version supports.
Thanks and Regards,
Sidd.

N- Level Process Controled Item workflow.

Hi Experts,
I am using Process Controlled item level workflow in SRM 7.0 (WS40000014) . My workflow is working for only one level approval.
I dont know how to increase number of approvers.... Could any one please suggest a BADI and process to achieve this?
Thanks in advance,
Regards,
Bhanu.

Hi Bhanu,
    Increasing the number of approval level( APPROVAL_INDEX ) is not same as SRM 5.0 in SRM 7.0.
     First you have to implement custom BADI for increasing Process level which is same (APPROVAL_INDEX), then implement another BADI to process the approval level. you can find the sample code for increasing the process level in standard Badi '/SAPSRM/BD_WF_PROCESS_SC'.
Best Regards,
Saravanan Dharmaraj

Automate Process Control to update Review Levels

Using 11.1.2.2.301
Is there a process that can automatically start and promote new members to a specific review level, or the review level that its siblings are currently set to?
Back ground: At the beginning of each period we manually promote all entities to Review Level 1 which allows our data load automation and consolidation to work as expected. As we work toward closing the period new members are added to the metadata. Since these are not at the same review level our automation errors out. We need everything to be at the same level so the next group can promote on up to following review levels. We are currently using the filters in the Data Process Control section, but it is very manual and time consuming. Can automation be created to search through all the affected periods to find any member that is not at Review Level 1 and promote it to that level? If not automation is there a better way to accomplish this?
Thanks
Andie

Hi Andie
I know you can use Taskflows to automate Process Control actions so may be worth looking into that, but I have not used that option before so can't comment on how effective it is. Hopefully someone who reads this has a more elegant method of doing it!
In terms of finding which members aren't at RL1, it is pretty easy to knock up a report in FR or Smart View which can pull all entities at certain review levels, and you could use conditional formatting/supression options to filter out the ones which need promoting. You could run one of these prior to your loads just to make sure that everything is at the right review level and quickly pick up anything which isn't..
Thanks
JR

I Can't lock an entity that has "OK" calculation status and "Published" review level

The problem into the HFM aplication is that I have to lock the actual period but one entity has "OK" calculation status and "Published" review level; when I clic "lock" on the entity, the system send a message "The process Unit cannot be locked if it needs to be calculated, translated, or consolidated"
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Check the Other Value dimensions. Locks are value specific(So locking Entity Currency doesn't necessarily lock Parent Currency). Make sure all the value dimensions are at OK status.

Approval Level in Process Controlled workflows

Hi Sap Gurus,
How can i find the number of approval levels in process controlled workflows for Shopping Cart, Purchase Order....
Thanks in advance

Hello,
IMG: SAP Implementation Guide > SAP Supplier Relationship Management > SRM Server > Cross-Application Basic Settings > Business Workflow > Process-Controlled Workflow > Business Process Configuration > Define Process Levels
For concerned object type, select "Process Schema Definition" directory.
Then, select correct process level schema to display "Process Level Configuration" directory: here are the process levels defined.
Regards.
Laurent.

Process Controlled - Getting Previous level Assigned Approver

I am implementing BRF based process controlled workflow for SC, I am determining Approver using a copy of RR_MANAGER. One of the requirements is to check the previous approver or assigned approved in my ZRR_MANAGER implementation.
Is there a method that I can use to get this information.

Hi cecilia,
Can you please share your workflow error log? you can use restart error workflow using t.code SWPR. You can find the header workitem from FM 'BBP_PDH_WFL_WI_FROM_OBJECT_GET'. Make sure you have declared business object for respective document...
Saravanan

Error during approval Process flow in Process controlled workflow

Hello Experts,
We are in SRM 7.0 classic scenario using Process controlled workflow.WE recently connected a new backend R/3 system to our SRM system i.e we now have 2 R/3 backend system connected to SRM system
It is regarding the two new additional account assignment categories that came into picture when we connected the new R/3 backend system to our SRM system, i.e. Asset and Network.
There seems to be some problem with the approval workflow for those SHC, that have such Acc *** Cats.
Please find below my obeservations:
- if you have just one line item in the SHC, and this item is either booked on Asset or on Network, than everything goes fine. After the Acc *** approval, the PR is created in R/3
- if you have SC with a mix between an "old" Acc *** Cat (Cost Centre, WBS and Order) and one of the "new" Acc *** Cats, than the workflow is not working as required --- the manager, that is responsible for the accounting approval of the two positions (e.g Cost Centre and Asset) gets only one work item in his approval overview --- in that work item, the two positions are there, but the Asset one is grayed out --- so, the Manager approves only the Cost Centre positions and than the SC is no longer with the approver --- if you observe the SC now from the requisitioner point of view, the status of the line items in the approval process overview of both(!) lines is "approved", but the overall status of the SC is still "in approval"
Can you all experts plz let us know why this is happening and how this can be resolved?
Any pointers will be highly appreciated.
Thanks & Regards,
RKS

Hi,
What is Resp. Resolver Name and Decision Type in your Process Level Definition? Did you create custom agent BADI implementation?
Regards,
Masa

SRM 7.0 Process Controlled Workflow change

Hi
I have a SRM 7 process controlled Shopping cart workflow working ok, Approval based on value levels. The customer wouldlike to change this so that approval is also based on cost center attributes and also want at each approval level to have a reviewer.
Could anyone advise me how to add in a reviewer, as well as an approver for a particular process step, and also confirm that to have the cost center attribute taken account of at each process step, i would have to develop and code a new expression / evaluation ID, rather than use existing one.
Many Thanks
john

Hi John,
Reviews are common for all process level.. itu2019s not process level specify like approvers.. Also we can add reviewers dynamically by a simple BADI implementation and configurations as follows..
BADI Implementation:
BADI : /SAPSRM/BD_WF_RESP_RESOLVER
Enhancement Spot: /SAPSRM/BD_WF_AGENTS
BADI Definition : /SAPSRM/BD_WF_REVIEWER_RULE
Configuration:
We can see Reviewer folder for all process schemas..
For adding approver or pool of approvers for a particular process level, review my answer in the following forum.. Re: SRM 7.0 SP05 - BRF Item level approval does not work
Thanks!!
Bharath

Agent Assignment in Process Controlled workflows

1. For testing one-level approval, I activated the one-step apparoval shopping cart BC set. while creating the shopping cart it is showing the manager id. But when manager logs in, there is no workitems, Also if I check from workflow log I cannot see any id, but from swii5, I can see the workitem in manager id...Is there any config I am missing. I have checked the Determine agnets from spro, but I have not done anything there.
2. If I activate one step approval today, can I activate N-step approval tomarrow
3. Is there any specifi guide which can help me in doing the process controlled worklows configuration step by step.

Hi Masa!
I can see in the system configuration of system administration from portal that the webflow is configured and the status is registered.
Let me explain you the scenario once again.
User A is requestor and created SC. User B is manager. From the workflow log it is showing in READY status but "No agents found". But when I goto manager inbox from swi5, I can see the workitem available in his inbox but manager cannot see either from portal nor swbp inbox.
I also checked the approval workflow 40000016 and step is 293..Here it is rule with function module checking for agents.
Am I missing any configuration from SPRO ?
Do I need to do anything in "Determine agents" in SPRO ?
Regarsd,
pavan

Approval preview process controlled workflow

Hi,
We are using process controlled workflow (N step) for the shopping cart workflows.
While sending the reminder mails to the approvers, we would like to include the approval preview in the email.
In application controlled workflows we could use FM BBP_WFL_DIN_APPR_CONTAINER_GET to get the approval preview details.
Is there a similar function module to pick the approvers/approval status/step name etc for the process controlled workflows so that we can simulate the approval preview?
Thanks
BR
Swetha

Use class /SAPSRM/CL_WF_APV_FACADE. This is used by standard SAP WF Analysis.
Methods - RETRIEVE_PROCESS_HISTORY, GET_CURRENT_PROCESS_STATE, CREATE_PROCESS_FORECAST.
To analyze more, check the program /SAPSRM/WF_CFG_ANALYSIS_002. Check lines 209...216 (These Lines pull Previous Approved Steps, Current Process Step & Gets the approval forecast). However the REJECTED Items (Accept Decision) work little different (which is not captured by this report).
To Identify the current approval process awaiting decision by the requester of the cart, use method GET_CURRENT_PROCESS_STATE, return parameter structure /SAPSRM/S_WF_PROCESS-PROCESS_LEVEL_LIST-DECISIONSET_LIST-ITEM_STATUS_LIST gets you the current status of the item (ACCEPTED, REJECTED, OPEN, INQUIRED). If ITEM_STATUS_LIST-ITEM_STATUS EQ 'REJECTED', then the WF is waiting for acceptance/resubmission from the requester.
To your specific need, pass DOCUMENT_GUID to the class /SAPSRM/CL_WF_APV_FACADE=>GET_CURRENT_PROCESS_STATE get the return parameter /SAPSRM/S_WF_PROCESS. It will give you PROCESS_LEVEL_LIST. Then loop through DECISIONSET_LIST. It contains Table Types of AGENTS_LIST, ITEM_STATUS_LIST, WORKITEM_LIST. At /SAPSRM/S_WF_PROCESS level, you can get all the details of the current process level details
Thanks,
SC

SRM Process Controlled Workflow

Hi Exports,
I have created a Process schema for SC object type (BUS2121)..
Looks like my process levels are trigged before the shopping cart is actually ordered by the user..
Is this a normal behavior? or I am missing any configuration? or I need to have a additional process level initially to check whether the SC completed?..
Please advice..
Thanks in advance
Bharath

HI,
Yes. That is correct task ID.
FYI. Task ID List for Process-Controlled Workflow
SRM Contract     BUS2000113               No Completion Task
          40007980     SRM_CT_APPR1     SRM Contract Approval
          40008003     SRM_CTR_Acc     Accept Decision / Adjust Document
          40007997     SRM_CTR_Revi     Revise Document
          40107926     SRM_CTR_RW     review document
SRM Shopping Cart     BUS2121
                                           40007952     SRM_SC_COMP1     SRM Shopping Cart Completion
          40007953     SRM_SC_APPR1     SRM Shopping Cart Approval (1)
          40007954     SRM_SC_APPR2     SRM Shopping Cart Approval (2)
          40007994     SRM_SC_Acc     Accept Decision / Adjust Document
          40007936     SRM_SC_Revi     Revise Document
          40007945     SRM_SC_RW     Review Document
SRM RFx     BUS2200     40107917     SRM_BI_COMP1     SRM RFx Completion
          40007982     SRM_BI_APPR1     SRM RFx Approval
          40107922     SRM_RFx_Acc     Accept Decision / Adjust Document
          40007998     SRM_RFQ_Revi     Revise Document
          40107927     SRM_RFQ_RW     Review Document
SRM Purchase Order     BUS2201
                                           40007973     SRM_PO_COMP1     SRM Purchase Order Completion
          40007974     SRM_PO_APPR1     SRM Purchase Order Approval
          40007995     SRM_PO_Acc     Accept Decision / Adjust Document
          40007996     SRM_PO_Revi     Revise Document
          40107924     SRM_PO_RW     Review Document
SRM Supplier Quote     BUS2202               No Completion Task
          40007981     SRM_QT_APPR1     SRM RFx Response/Bid Approval
                    No Adjust task
          40007999     SRM_QTE_Revi     Revise Document
          40107928     SRM_QTE_RW     Review Document
                    No Completion Task
          40008000     SRM_QT_APPR2     SRM Bid Approval
                    No Adjust task
          40107934     srm_bid_revi     Revise Bid
          40107935     srm_bid_rw     Review Bid
SRM Confirmation of Goods/Service     BUS2203               No Completion Task
          40007987     SRM_CF_APPR1     SRM Confirmation Approval
                    No Adjust task
          40008004     SRM_CF_Revi     Revise Document
          40107929     SRM_CF_RW     review confirmation
SRM Incoming Invoice     BUS2205               No Completion Task
          40008005     SRM_IV_APPR1     SRM Invoice Approval
                    No Adjust task
          40008006     SRM_IV_Revi     Revise Document
          40107925     SRM_IV_RW     Review Document
Auto          40007988     SRM_AUTOAPP     Automatic Approval
Auto          40007989     SRM_AUTOREJ     Automatic Rejection
Regards,
Masa

Inconstancy in Approval Workflow- Process Controlled Workflow

Hello Experts,
We are in SRM 7.0 classic scenario using process controlled workflow and facing an issue as described below:-
During the approval workflow, we are observing that in
Case 1: When approver3 is forwarding the work item to approver10, the approver10 in not getting the work item in his Inbox. However, when we see the log detail in SWI6 the status is shown as u201CREADYu201D
Case 2: We created a shopping cart with identical details as in Case 1 and followed the same approval process i.e.Approver3 forwarding the work item to approver10, however in this case approver10 is getting the work item in his Inbox and when we see the log details in SWI6 the status is shown as u201CCOMPLETED"
We tried this scenario for 10 times and we found that in 2 cases the approval status is showing as u201CREADYu201D while in other 7 cases the approval workflow got completed.
Can you all experts please help us understand why this is happening and how can be find the root cause i.e why Case 1 is in u201CREADYu201D status for last 2 days.
We seek your help in understandingroot cause so that we can eliminate any inconsistency in future.
Any pointers to resolve this issue will be highly appreciated.
Thank you in advance.
Regards,
RKS

Use class /SAPSRM/CL_WF_APV_FACADE. This is used by standard SAP WF Analysis.
Methods - RETRIEVE_PROCESS_HISTORY, GET_CURRENT_PROCESS_STATE, CREATE_PROCESS_FORECAST.
To analyze more, check the program /SAPSRM/WF_CFG_ANALYSIS_002. Check lines 209...216 (These Lines pull Previous Approved Steps, Current Process Step & Gets the approval forecast). However the REJECTED Items (Accept Decision) work little different (which is not captured by this report).
To Identify the current approval process awaiting decision by the requester of the cart, use method GET_CURRENT_PROCESS_STATE, return parameter structure /SAPSRM/S_WF_PROCESS-PROCESS_LEVEL_LIST-DECISIONSET_LIST-ITEM_STATUS_LIST gets you the current status of the item (ACCEPTED, REJECTED, OPEN, INQUIRED). If ITEM_STATUS_LIST-ITEM_STATUS EQ 'REJECTED', then the WF is waiting for acceptance/resubmission from the requester.
To your specific need, pass DOCUMENT_GUID to the class /SAPSRM/CL_WF_APV_FACADE=>GET_CURRENT_PROCESS_STATE get the return parameter /SAPSRM/S_WF_PROCESS. It will give you PROCESS_LEVEL_LIST. Then loop through DECISIONSET_LIST. It contains Table Types of AGENTS_LIST, ITEM_STATUS_LIST, WORKITEM_LIST. At /SAPSRM/S_WF_PROCESS level, you can get all the details of the current process level details
Thanks,
SC

Problem with Confirmation (BUS2203) Process Controlled Workflow SRM 7.0

Hi gurus,
I'm having a bit of trouble with the Process-Controlled approval workflow for the business object "BUS2203" (Confirmation) in SRM 7.0.
Basically, I've configured it to determine N-process levels, and for each level to retrieve the corresponding agents/approvers. When I am creating the confirmation, I go to the "Approval" tab and I can see all of my approvers there. Nevertheless, the moment I confirm an item (ie, put a confirmed quantity and press the confirm button) first I get the status "Awaiting Approval" and then when I close/or click the refresh button I get the status "Release Rejected".
Has anyone had this problem before with this workflow? Do you know if this is a standard error, or might I be doing something wrong? I tried to look through the OSS notes, but unfortunately couldn't find anything..
Please feel free to provide any idea that may be useful!
Many thanks...
Adi

Hi,
Can you paste your process definition? BRF event and expressions.
Does it work with SAP sample 1 step approval process definition?
Regards,
Masa

Process control review level status color

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