Process Level Config in SRM 7.0 workflow

Hi,
I am implementing Process-controlled workflow in SRM 7.0 for the first time. We have identified some 5 levels of approver depending on the total shopping Cart value.
1. >= $XXX; Product Category manager (based on UNSPSC code at item level)
2. >= $x,xxx: Line manager
3. >= $xx,xxx; Cost Center manager (based on cost center)
and so on ..
As per my understanding,
First we need to create following Filter values for RESP_RESOLVER_NAME:
ZSC_PRODUCTCAT_MANAGER
RR_MANAGER
ZSC_COSTCTR_MANAGER
Then, based on these filter the following BAdi implementations will be called to get responsible approver list:
ZSRE_BD_SC_PRO_MGR
/SAPSRM/BD_WF_SC_RR_MANAGER
ZSRE_BD_SC_CCR_MGR
and the process level may have the following entries for BUS2121, Zevalution ID & Zprocess schema:
Level #     Level Type     Evaluation ID     Responsibility Resolver Name                     Task ID     Decision Type
100     Approval     ZEV_SC_001     ZSC_PRODUCTCAT_MANAGER     40007953     4
150     Approval     ZEV_SC_002     RR_MANAGER     40007953     4
200     Approval     ZEV_SC_003     ZSC_COSTCTR_MANAGER     40007953     4
999 automatic
Create the custom events & expressions:
Evaluation ID                          Expression                          SAP formula builder
ZEV_SC_001     ZE_SC_LEVEL_001     Total Shopping Cart value exceeds $ XXX
ZEV_SC_002     ZE_SC_LEVEL_002     Total Shopping Cart value exceeds $ X,XXX
ZEV_SC_003     ZE_SC_LEVEL_003     Total Shopping Cart value exceeds $ XX,XXX
Question:
Am I going in the correct way..or
Can we do it using SAP standard events, expressions or spending limit approver badi implementation with only one process level for RR_SPENDING_LIMIT_APPROVER, using some custom tables for Product Cat manger/Cost Center manager list.
Regards,
Bijaya

Hi all,
I have a client requirement like below,
A PO is in ordered status and if some one chages the PO value and if the changed value is more than 1000 Euros then the PO has to go through the approval process else it should go for an automatic approval.
Can any of you please guide me how to acheive this functionality.
Just for reference I am giving some details :
I have created an Eval Id (ZEVAL, this is the event), and this event linked to a expression(ZDET_SCHEMA: Function module for determining the schema), and I have 2 process levels for the schema
1 Level will have folowing details:
Level # Level Type Evaluation ID Responsibility Resolver Name Task ID Decision Type
100 Approval ZE_PO_EXE ZE_PO_APP 40007953 4
and the evalutio id ZE_PO_EXE points to an expression(ZDET_PO_CALC Function module) ZDET_PO_CALC Function module will have the actual manipulation for calculating the price change and passes a result 'X' or space , if 'X' level 100 will get excecuted else level 2 will be executed.
2 Level will have an automatic approval
But some how this is not working as per the requirement.
Any info will be highly apreciated.
Thanks in advance
Krishna

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SRM 7.0 Process Controlled Workflow-Level Type in Process level config

Hello Experts,
In SRM 7.0 for Process controlled workflow,for Level Type in Process Level configuration we have 3 different options
1) Approval with Completion
2) Approval
3) Automatic(System User)
Can you plz explain what is the difference between these 3 diffrent potion for Level Type in Process Level configuration.
Your help will be highly appreciated,
Thanks & Regards,
RKS

1. Approval with completion : This allows approvers to make any changes to document while approving. Generally you define this type for buyer in SC approval.
2. Approval : above minus change
3. Automatic (system approval) : If no process level is determined, you need to set up a process level with automatic approval to approve the document by system.

Issue in Process Level Workflow

Dear SRM Workflow Experts,
I have following issue for workflow in SAP SRM 7.0
We have configured item level shopping cart approval workflow using process level configuration. Total four process Levels are configured for Audit/Deman Challenge/Tax and Financial approval.
Process Level Config Details
Level. Apr.Type Evval.Id                              Description                               Resp.Resover                            Decision Type
100     Approval ZEV_SC_DMCH_LEVEL1   Demand Challenge Workflow ZRR_DEMAND_CHALLENGE       4
200     Approval ZEV_SC_AUDT_LEVEL1   Audit Approval Workflow        ZRR_AUDIT                           4
300     Approval ZEV_SC_ITAX_LEVEL1    Tax Approval Workflow           ZRR_TAX                           4
400     Approval ZEV_SC_LEVEL3              Financial approval                    ZRR_COSTCENTER_APPROVE      4
We have a issue for the shopping cart with multiple items, once process level is applicable for first item it becomes mandatory for another items even though BRF expression rule for process level is not valid. It looks like my BRF event is executing only once for Shopping Cart and it's not getting trigerred for each line item.
Please suggest how I can resolve this issue.
Thanks & Best Regards,
Navnath Bondarde

Thanks for quick response,
Actually I am using GET_AREA_TO_ITEM_MAP method in the /SAPSRM/BD_WF_RESP_RESOLDER BADI.
I am not creating the Responsibility Area for the items for which Approver not needed.
Please refer following code, please note AREA_ID field will be empty for the items for which approver not needed. For these items workflow is getting triggered with error "Strategy ZRR_AUDIT' did not determine any approver.
LOOP AT lt_item_to_area_map REFERENCE INTO lr_item_to_area_map.
    AT NEW area_id.
    For each area id a new responsibility area is created, this instance can
    later be retrieved in
    method GET_APPROVERS_BY_AREA_GUID to return the list of responsible
    agents
      IF not lr_item_to_area_map->area_id is initial.
        lo_area = /sapsrm/cl_wf_area=>/sapsrm/if_wf_area~create_instance(
          iv_area_type         = /sapsrm/if_wf_process_c=>GC_AREA_TYPE_ADHOC
          iv_leading_object_id = lr_item_to_area_map->area_id
        ls_area_to_item_map-area_guid = lo_area->get_guid( ).
      ELSE.
        ls_area_to_item_map-area_guid = /sapsrm/if_wf_process_c=>gc_nil_guid.
      ENDIF.
    ENDAT.
    IF NOT ls_area_to_item_map-area_guid EQ /sapsrm/if_wf_process_c=>gc_nil_guid.
        ls_area_to_item_map-item_guid = lr_item_to_area_map->item_guid.
        APPEND ls_area_to_item_map TO rt_item_to_area_map.
    ENDIF.
ENDLOOP.
Thanks & Best Regards,
Navnath Bondarde

Ddeleting duplicate approvers from each process level

Hi,
We are on SRM 7.1 ECS.
We have configured n step approval workflow(PCW) header level for shopping carts:
THe issue we are facing is deleting duplicate approvers so that only one work item is sent to unique approvers.AS the process levels are independant of each other,the approvers determined in one Process level are not know in other process levels which get triggered for a cart.
We have around 5 Process levels configred but sometimes the same approver(e.g.BUYER) ets fetched for each of the process levels which get triggered(We fetch approvers based on data in custom tables and SRM Org structure).
IN SRM 5,in n step badi,we could easily delete same approvres/duplocate approevsr from the table APPORVAL_TABLE.But in SRM 7,due to the process level config how can I determines or fetch in the current process level the approvers from previous process levels?The main idea is to delete duplicate approvers and just create one work item even thogh they could be approvers for multiple process levels.
Please advise.
Thanks in advance fior your time.

Hello
will you pls tel me how did you solve this ?
Even i am working on SRM 7 and need to know about this
Regards
sahil p

SRM Process Controlled Workflow Issue - Process Level Agent not shown up

System: SRM 7.0 (SP09)
Implemented BADI to determine agents at process level - BADI Definition /SAPSRM/BD_WF_PROCESS_CONFIG
Configuration: 1 Process Level (Seq 100, Lvl Type A, Resp. Resolver Name: Z_XXXXXX, Task ID 40007954, Decision Type 1)
When creating the Shopping cart based on the cart value, the agents are determined correctly and process level GUID is created with Agent ID associated.
something like
GUID1 - APPR1
GUID2 - APPR2
GUID3 - APPR3
GUID4 - APPR4
Before "Order" when we do preview of Approval Process, it shows all the approvers in the sequence as expected. As soon as the cart is ordered, the first process level GUID lost its agent thus throwing error saying "Strategy Z_XXXXXX did not determine any approver"
But when we look at the table /SAPSRM/D_WF_016, the corresponding entires of GUID1 has the agent ID as APPR1.
The task 40007954 has been GENERALIZED so as the master workflow template 40000014. The same is working in our Dev system but throwing error "Strategy Z_XXXXXX did not determine any approver" in QA system.
Any input is highly appreciated.

See the thing is the agents were picked up & saved in the table /SAPSRM/D_WF_016 in the process level BADI. The first process level guid doesn't get processed in the RESP_RESOLVER BADI. I put the break point and can see the agents were picked up & saved in Process Level BADI.
The funny part is it is working just fine in the Dev system. Secondly, when we do BOB for the same user (requester), it picks up the first level approver without the error.
Meaning, If USER1 shops for himself (Creator & Requester are same), we encounter this error. If USER2 shops for USER1, then the corresponding approvers were picked up correctly without the error. USER1 & USER2 have same authorizations in SU01D (USER2 is copy of USER1, so no authorization issues). Approvers determination is based on the requester.
Somewhere, we miss the settings. Don't know where though.

BC workset in SRM 7.0 WorkFlow

Hi Gurus,
I'm configuring SRM7.0,when I created S/C or PO,I had documents in Awaiting approval status, all are in awaiting approval by the system and the approval process is automatic. For testing all SRM functionalities and so for time being, I don't want any Approval process for any document .
I activated the BC set /SAPSRM/C_<BO>_600_000_SP04 for S/C as per thraed SRM 7.0 problem with workflow , ...I refreshed or log on ...but still S/C shows in Awaiting Approval status .
Can anyone suggest me , anything need to do further ,so that I can do testing all SRM documents w/o any approval process?
Thanks in advance
Regards
NAP
Edited by: Narendra Patil_111 on Oct 26, 2010 5:14 PM

Hi ,
I performed all settings in Process Controlled WF ->Tech Config (and EV id 3EV_SC_600_000 for main object and BLANK for Process level Schema 3C_SC_600_000 and 3EV_SC_600_000 for Process level Schema 3C_SC_700_002 at Level seq 999) suggested in this thread, and its working now !! Thanks.

N-step approval process for PO in SRM 7

Here are a couple of questions I have regarding N-Step approval configuration for PO in SRM 7 Process Controlled Workflow:
1) It's our business requirement that the last-change person of the PO is defined as the first approver in the chain. I tested with RR_EMPLOYEE and a hard-coded user BP number (my own), but got error "Strategy RR_EMPLOYEE did not determine any approver". Changing to any other user's BP number worked. So I am guessing the buyer himself can not be an approver. Since this is a business requirement, we wouldn't mind developing enhancement to work around this restriction. If you could point me to the place where this is checked, that would help me.
2) I have set up the process level configuration as such:
100     ZEV_PO_SL_APPR_001     PO approval level 1     RR_EMPLOYEE     Specify Employee for Approval
200     ZEV_PO_SL_APPR_002     PO approval level 2     RR_MANAGER     Get Creator's Line Manager for Approval
300     ZEV_PO_SL_APPR_003     PO approval level 3     RR_MANAGER     Get Creator's Line Manager for Approval
The corresponding expressions are simply checking against the PO total value, such as -
0V_PO_POTOTALVALUE >= 0 AND 0V_PO_POTOTALVALUE < 1,000
0V_PO_POTOTALVALUE >= 1,000 AND 0V_PO_POTOTALVALUE < 25,000
0V_PO_POTOTALVALUE >= 25,000
But when I checked the Approver list with a PO with total value > 50,000, only the first level is triggered and listed. And once approved, the PO went into "Ordered" status. But it should have gone through 3 levels of approval. I'd greatly appreciate it if you could point out what might have been wrongly defined in my configuration.
Thanks!

Hi,
1) It's our business requirement that the last-change person of the PO is defined as the first approver in the chain. I tested with RR_EMPLOYEE and a hard-coded user BP number (my own), but got error "Strategy RR_EMPLOYEE did not determine any approver". Changing to any other user's BP number worked. So I am guessing the buyer himself can not be an approver. Since this is a business requirement, we wouldn't mind developing enhancement to work around this restriction. If you could point me to the place where this is checked, that would help me.
SAP recently released the consultant OSS note to handle this issue.. when the release the SRM 7.0 , SC requestor or PO creator ( Buyer ) cant be in the approval list.. later on they release a OSS note to handle this issue.. 1551561\
2) I have set up the process level configuration as such:
100     ZEV_PO_SL_APPR_001     PO approval level 1     RR_EMPLOYEE     Specify Employee for Approval
200     ZEV_PO_SL_APPR_002     PO approval level 2     RR_MANAGER     Get Creator's Line Manager for Approval
300     ZEV_PO_SL_APPR_003     PO approval level 3     RR_MANAGER     Get Creator's Line Manager for Approval
The corresponding expressions are simply checking against the PO total value, such as -
0V_PO_POTOTALVALUE >= 0 AND 0V_PO_POTOTALVALUE < 1,000
0V_PO_POTOTALVALUE >= 1,000 AND 0V_PO_POTOTALVALUE < 25,000
0V_PO_POTOTALVALUE >= 25,000
But when I checked the Approver list with a PO with total value > 50,000, only the first level is triggered and listed. And once approved, the PO went into "Ordered" status. But it should have gone through 3 levels of approval. I'd greatly appreciate it if you could point out what might have been wrongly defined in my configuration.
once you implement the OSS note Q1, you can build the custom RR resolver to handle this issue with in one process level.. but you have to implement the process level BADI as well.. please refer /SAPSRM/BD_WF_PROCESS_PO badi for more details
Saravanan

Dynamic process levels in BRF

Hi Experts,
I have configured a BRF workflow in SRM 7.0 which is suppose to have theree step approvals. I am able to achieve the two levels among the total three by creating custom events and expressions in BRF from the help of many experts provided in SDN. I have tested the shopping cart and succesfully found the two levels are working fine. In the third level the approval process is different it is not static it is dynamic. After the second level approval is completed the cost centre managert approval is required. I need to get cost centre manager from a ztable and compare the shopping cart price with the approval limit of the cost centre manager. If the shopping cart value is more than the approval limit of cost centre manager, then the cost centre manager will aprove and also the shopping cart should go to his manager for approval.
From lot of reasearch and exploring SDN now I am able to understand the process workflow but I am not able to understand the dynamic determination of process levels. Can someone help me on this.
Thanks and REgards,
Prashanth..

use BADI /SAPSRM/BD_WF_RESP_RESOLVER to set your agents..

Dynamic Process Levels

Hi Experts,
In my workflow i have to create dynamic process levels. My probelm here is ...
I have to group the shopping cart items based on account assignment, and am successful up to this part. After this I have to send one group of items to User Manager and based on his approval limit i have to increase no of approvals like next approval to his manager and continues .....
Is there any BADI to do ? I have tried /SAPSRM/BD_WF_PROCESS_CONFIG but this particular BADI is getting triggered before ordering the shopping cart...
I am using SRM 7.0 , Process Controlled workflow.
Regards,
Bhanu Gattu.

Hi Bhanu,
SAP has provided the standard Response Resolver for this requirement 'RR_SPENDING_LIMIT_APPROVER'. There are two Badi implementations will be triggered. First one is '/SAPSRM/BD_WF_CONFIG_SC_SL' and second one is '/SAPSRM/BD_WF_SC_RR_SLu2019. In order to increase the index we use Approval_Index in SRM 5.0, the same way in SRM 7.0 we use BADI Definition '/SAPSRM/BD_WF_PROCESS_CONFIG' to increase the index.
Put a break-point in /SAPSRM/BD_WF_CONFIG_SC_SL' and see how the index is getting increase. SAP also provides some standard expressions, but from my experience most of customer will only maintain the approval limit. If your scenario is only approval limit based then you have create custom expression to meet your requirement. Try out this and let me know your feedback..
Saravanan..

Importation process of goods in SRM

Hi Guys,
Could you give a clue on how to perform importation process of goods in SRM system?
Thanks !!

Hi Nick
Always have one approval path for one schema. If there are approvers which are a part of multiple approval paths, reuse the expressions and agent determination for those process levels in each schema.
1. Have a Function Module expression created for your Process Schema Evaluation and determine any one schema based on SC data.
2. For Process steps within each schema in your 11 scenarios(I Guess you ve 11 different approval paths), use BRF Expressions which are always TRUE for steps which will always be there in the process levels. For any other evaluation for having any other process level triggered, write separate FM Expression.
Keep things simple. I dont recommend using one process schema and making it very complex at process levels. Differentiate it at the top , determine process schema and have process levels within each process schema. It will result in easy implementation and maintenance efforts.
Regards
Virender Singh

How can I display the Process Level by Phase in a Grid or Data Form?

We are using phased submissions. I can see that changing the display options on a grid will show the current Process Level for the processing unit defined by the POV. But how can we break this down by phase?

Try what is suggested in Page 243 of the User's Guide:
You can display multiple submission phases, view review level status, and perform process management actions for multiple phases in Process Control.
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Here is the options:
!http://0ue0ag.blu.livefilestore.com/y1pceBZ2nCvU8wYKj38bzK_O3B8eXo5XwfxwTkVeMdPu1fi6lHT_DcYrxlptGHYDm6N4lA0H2YMnWx4qtcOe4ttmM-Em-fheg5P/Phase%20Submission.jpg!
And the Result:
!http://0ue0ag.blu.livefilestore.com/y1pWfMkCFrViEuCRyAHWCphl7y0gZBAK3UY1f2ECi1kme3_xP2FQjyG5f4TC7QHwoHPxBSb0GTKpyU6TXMSp9P5wR5LbJeYl5eu/Phase%20Submission2.jpg!

Enforcing attachment to process level not working

I am trying to attach attachments (doc, pdf etc) at process level from task form but it goes to task level some how. I was able to verify that by looking into WFATTACHMENT table.
UI side
<af:selectOneRadio value="#{bindings.attachmentScope.inputValue}"
label="#{resources.UPLOAD_TO_PROCESS}"
id="uploadToProcAttach"
I am making sure attachmentscope is going as 'BPM' not 'TASK' by binding to my own managed bean and set scope to process level.
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I am not using UCM.
I really appreciate any inside.

Finally, I was able to solve this issue.
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I am not sure it is Oracle bug issue or what....

Where MD is used at process level

Hi All,
please could you tell me if in SAP R/3 or somewhere else a sort of ?where used? function for MD is available at process level?
For instance, I have to manage the material master data, so, I?d like to understand where the material master data are used in all SAP modules..(e.g. material master data in Purchase Order MM module, then in FI module, then in?.). I don?t need this info at tables level, but at process level.
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Best regards,
DeA

Hello DeA,
I feel answer to your concern can be addressed by adding little on MDM.
To make it clear i''d liek to share something about data and MDM.Data is the food for any system to run and master data is the heart of that system.Master data is that crucial information on which all your business process run.If your master data is not in proper shape the analytics run on them will be incorrect as a result the business decisions taken will be wrong and this will result in a complete failure of your business.
There are many ERP systems existing today but very few provide an effective,systematic and fool proof method to preserve a single version of truth odf your master data.
SAP MDM address this problem and so is here today to bring all your master data under one roof.
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Conformance/Auditing
Single view of customer
Global data synchronization efforts
Accurate reporting
Consolidation after mergers and acquisitions
Reduced effort to consolidate information
Reduced cleansing/mapping of information
Increased efficiency
Reduced costs overall.
with this much details you can refer to the URLs which have detailed infomation about every aspects of MDM:
For detailed overview
http://help.sap.com/saphelp_mdm550/helpdata/en/47/1c5928cd0412b8e10000000a1553f7/content.htm
To know about Key capabilities:
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Read reference Guide of various modules of MDM:
http://help.sap.com/saphelp_mdm550/helpdata/en/88/9f9c427055c66ae10000000a155106/content.htm
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U0093where MD is usedu0094 at process level

Hi All,
please could you tell me if in SAP R/3 or somewhere else a sort of where used function for MD is available at process level?
For instance, I have to manage the material master data, so, Id like to understand where the material master data are used in all SAP modules..(e.g. material master data in Purchase Order MM module, then in FI module, then in.). I dont need this info at tables level, but at process level.
Thank you in advance for your help.
Best regards,
DeA

Hello DeA,
I feel answer to your concern can be addressed by adding little on MDM.
To make it clear i''d liek to share something about data and MDM.Data is the food for any system to run and master data is the heart of that system.Master data is that crucial information on which all your business process run.If your master data is not in proper shape the analytics run on them will be incorrect as a result the business decisions taken will be wrong and this will result in a complete failure of your business.
There are many ERP systems existing today but very few provide an effective,systematic and fool proof method to preserve a single version of truth odf your master data.
SAP MDM address this problem and so is here today to bring all your master data under one roof.
So,in general,benefits of keeping Master data in 1 place is
Conformance/Auditing
Single view of customer
Global data synchronization efforts
Accurate reporting
Consolidation after mergers and acquisitions
Reduced effort to consolidate information
Reduced cleansing/mapping of information
Increased efficiency
Reduced costs overall.
with this much details you can refer to the URLs which have detailed infomation about every aspects of MDM:
For detailed overview
http://help.sap.com/saphelp_mdm550/helpdata/en/47/1c5928cd0412b8e10000000a1553f7/content.htm
To know about Key capabilities:
http://help.sap.com/saphelp_mdm550/helpdata/en/46/b8065a4df01517e10000000a114a6b/content.htm
Read reference Guide of various modules of MDM:
http://help.sap.com/saphelp_mdm550/helpdata/en/88/9f9c427055c66ae10000000a155106/content.htm
I hope it will suffice to hint you.
BR,
Krutarth

Can the name of the TASK bound to process level determined dynamically?

In the 'Complete and Order' step of shopping cart scenario, we can display/ edit agents. This function enable us to see the approver list. In the 2nd column Process Step, there will be a description of the approver, which is the name of the corresponding task in the BRF process level. But when we want to reuse the task for several process level, we need to dynamically set this description. Since it is a name of the TASK, how can we achieve that?
Thanks for reading.

Actually this is what I was trying to do:
<select name="<c:out value="${id}"/>versions" >
<c:if test="${param.{id}versions == yyy}"> selected </c:if>
</select>
Do you know how to make the comparision works? The problem is the double curly bracket.
Thanks again

Process Level Config in SRM 7.0 workflow

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