Procure to Pay - Business Process

Hi,
I am looking for some reference docs on Procure to Pay Business Process.
If anybody is having any reference on this, kindly forward the same to me on my personal mail id as [email protected]
Regards
Tushar

Please don't provide personal mail id's as exchange of knowledge won't be effective, if we restrict to personal mail id's.
In order to answer your query, you may please look at the following links
http://blogs.ittoolbox.com/sap/kehinde/archives/the-procure-to-pay-cycle-10574
New to Materials Management / Warehouse Management?

Similar Messages

Procurement to Pay Cycle in SAP

How do we map PROCUREMENT TO PAY in SAP?
Thanks

Procure to pay is the process of obtaining and managing the
raw materials needed for manufacturing a product or providing a service. It
involves the transactional flow of data that is sent to a supplier as well as
the data that surrounds the fulfillment of the actual order and payment for the
product or service.
A. Procure to Pay Business Process Steps
1. Create Purchase Requisition - ME51 (Fields: Material/Plant/Quantity/Storage
Location)
2. Create Purchase Order - ME21N. (Purchasing org/ Purchasing group/ Company
Code/ Payment Terms/ Vendor/ Currency /Material/ Quantity/ Plant/ Inco terms/
Net Price/ Tax code/ Storage Location)
3. Goods receipt Purchase order – MIGO (Enter PO No:/ Goods receipt Purchase
order - screen will display/save/ Material document posted will display)
4. Enter Invoice – MIRO (Company Code/ Invoice date/ Reference-PO/ Amount/
Baseline Dt.)
5. Evaluated Receipt Settlement (ERS) with Logistics Invoice Verification –
MRRL (Company code/ Plant/ Goods receipt document/ Fiscal year, goods
receipt/Vendor/ Purchasing Document)
6. Automatic Clearing without Definition of Clearing Currency – F.13 (Company
code/ Fiscal year/ Document number/ Posting date/ Check Select vendors)
7. Automatic Clearing with Definition of Clearing Currency - F13E (same as
above)
8. Clear G/L Account – F-03 (Account/ Company code/ Currency/ Select the
required document- enter Pstky, Account, Amount, Profit center)
9. Automatic Payment - F110 (parameter tab - Posting date/ Document date/
Company code/ Payment method/ next payment date/ Vendor)

Certification for business process

Hi,
My friend is Immigration consultant and a lawyer.Do we have certification or course for immigration/legal business process?or any other functional module?
pl advise.
Vrajesh

1)He looks for SAP certification only.He has all professional certification of respective fields.
2) Let me put this question differently.
A large Immigration consulting firm or Law firm wants to implement SAP,which SAP professional are required in this type of project?
or
We have certification for Order to cash,Procure to pay business process etc..
Does SAP offers certification of Business process of Law company or Immigration consulting company?
Hope it helps.
Vrajesh

Pictorial view of business process of Procure to pay cycle.

Hi
Can some one give a detailed diagram explaning the AFS business process of procure to pay cycle
Thanks and regards
Sunil

Hi,
Based on the stock availability in store room, the store manager will create a request for purchasing the material which is recorded in SAP by means of a Purchase requisition.
Now the procurement department will look into this PR, check whether this has to be processed f urther or rejected. If it has to be purchased, it releases teh PR and creates a Purchase order (PO) for a specific vendor. This PO will be send to the correct vendor.
Vendor now manufactures/procures teh material and send it to the store room. Once the material is received in the store room, a Goods receipt(GR) document will be created in SAP. This will increase teh inventory fo the material and the value of teh material in the store room based on teh GR value.
The vendor also sends an invoice for the material he has delivered, to the procurement department. This is received by the dept by means of Invoice Receipt(IR). Later the procurement dept, will pay fo rthe invoice.
This is the basic cycle. There are lot of functionalities within this cycle like selecting the correct vendor for creating POs, updatin gthe correct prices in the PO, checking the PO and GR values, checking PO and IR values, sending PO to vendor by email etc. and so on.

List of issues and fixes for procure to pay process and order to cash process for a trading company

Dear All Gurus
Kindly tell me where I can find the list of all issues arising in procure to pay process
and order to cash process and there fixes for a trading company in support project
Thanking You
Abdul Baseer

Hi Abdul,
There are no standard list to provide, you should identify the issue through regression testing and raise an SR or create a thread accordingly we can help you.
Note:- Issues are vary to instance to instance, version to version, installation to upgrade etc..

Procure to pay process

Dear all,
Can somebody provide me detailed information about
1.Procure to pay process
2.Types of purchase orders
3.Types of payments
So please respond as soon as possible
Thanks in advance
Varma

Purchase Requisition        ME51N
Requisition for Quotation   ME41
Quotation                         ME47
Create PO                       ME21N
Goods Receipt for PO       MIGO
Enter Incoming Invoice   MIRO
Payment                      F-58 / F-53 / F110
Vendor Balance Display   FK10N
Document Types OMEC
Please go to this path
SPRO ->MM- >Purchasing->purchase order ->define document types.
Please let me know if you have any concerns,
Hope understood and points if you get through.
Thanks,
Vasu..

Process Controls in Procure to Pay Process

Dear experts,
I wonder wether there are predefined process controls in the Purchase Process / Procure to Pay Process?
Does anybody have an overview about this topic?
Regards,
Bernhard Lichtinger

Hi Lichtinger,
SAP Provided Process control ID's , we need to upload that one, but still they are not providing directly.

Using ARIS process models as the foundation for Business Process Monitoring

Hello,
Do anyone know if you can use IDS Scheer ARIS process models and the integration between IDS Scheer ARIS and SAP Solution Manager as the starting point for end-to-end Business Process Monitoring (BPM) so that you get the process description/model automatically in Solution Manager BPM and just need to configure the monitoring (more or less that you monitor against the modelled process in ARIS)?
Is there an API for SAP Solution Manager BPM so that non-SAP solutions/systems can be part of the end-to-end process monitoring?
If not, how do you usually integrate non-SAP solutions that are part of an end-to-end process that you want to monitor into SAP Solution Manager BPM, or do you not use Solution Manager BPM for this?
What is the roadmap for SAP around SAP Solution Manager BPM when it comes to non-SAP systems/applications/solutions and the new SAP NetWeaver BPM functionality?
Regards,
Markus Johansson

Hello Markus,
I just paste my answer form the other forum entry Re: Business process management strategy in SAP?
in a nutshell BPM Netweaver is focussing on so called edge-processes (usually
SOA-based and often workflow related). These edge-processes a thought to enhance exisitng core business processes and should provide the fast competitive edge versus competitors. Examples would be also xApps. For this Netweaver provides process modelling tools, where you can get exectuable code through the integration between CE and PI. The monitoring part for these processes is mainly targeting business end-users and business manager.
Business Process Monitoring with Solution Manager focusses on core business processes which are realized with the "conventional", "old" SAP Architecture, e.g. Order-to-Cash or Procure-to-Pay. You get a combination of technical monitors (average response times of transactions, background job runtimes, monitors for IDOC or qRFC processing) and application related monitors (you get more than 200 pre-configured application monitors out-of-the-box like number of overdue customer orders or outbound deliveries or number of deliveries with goods issue posted but no invoice). The target group here is the support organization of the customer, from Basis-Support over application support on IT side to process owner on business department side.
Overview presentations can be found under
https://service.sap.com/bpm --> Media Library --> Customer Information -->
"Business Process Monitoring - Part 1 & 2".
Or look under https://www.sdn.sap.com/irj/sdn/nw-processmonitoring
In the end BPM Netweaver and BPMon SolMan are complementary for different purposes and different target groups.
Best Regards
Volker

Business Process Management - End-to-End Analysis and Performance KPI's

Hello,
I am from WB and were looking to expand our footprint with Business Process Monitoring.
For critical business processes (order to cash, release to accounting, procure to pay; create shopping cart, etc.) how can be map and determine for the business units the expected run times as well as capturing / reporting historical trend analysis; looking at from a company business process level and not an SAP transaction level.
We were disappointed that we were unable to find this detailed functionality in SolMan (dashboards, metrics, customizable reports, etc.) that could tell us how long a WB business process takes to execute form start to finish.
Does anyone have any info as to if NetWeaver BPM can capture and trend the complete A-Z run times of a Business Process?
Iu2019m I missing something here?! I would think something this basic would automatically be a part of SolMan BPM Monitoringu2026
Appreciate all and any feedback.
Thanks!
Bruce L.
Warner Bros. Pictures, Burbank Calif.

Hi Bruce,
You can find many of the Process Analytics capabilities in NW BPM 7.2 release in this How-to Webinar
FEATURED EVENTS
Here you can see the Process Analytics related documentation
http://help.sap.com/saphelp_nwce72/helpdata/en/60/794d3f1e5a4443b5f714b28f6f5fa1/frameset.htm
Here you can find what data is exposed within the BPM specific BI content http://help.sap.com/saphelp_nw70/helpdata/en/ec/d897e16ccd4efd951a5fe708734bd3/frameset.htm
Best regards,
Radost

Kindly advise on new business process to map to SAP

Hello All,
I have one business process and I could not able to map to SAP.
Please help me out.
I have two company codes and one company code does the export business and other one supplies some parts to exports company code.
Please find the scenario details in below.
Company code 1000 Company Code 2000 (Exports)
Plant 1000 Plant 2000
X is the final product which is assembled with below parts (BOM)
(Part A,Part B,Part C,Part D)
Business Process:
1. Plant 2000 places an order to Plant 1000 for final product "X".(It is the combination of Parts A,B,C,and D)
2. Plant 2000 supplies Part E and Part F to plant 1000 without billing as RGP (Returnable goods packing).
3. Plant 1000 receives parts E and F from Plant 2000
4. Plant 1000 packs all the parts in one cart (ABCDE+F) and issues the final product "X" and part E and part F to Plant 2000
5. Plant 2000 receives the final product X and part E and part F and as soon as GR done Part E and Part F should get consumed automatically in Plant 2000
6. Plant 1000 sends the invoice for the Parts A,B,C and D and for service also.
7. Plant 2000 pays invoice amount to plant 1000
8. Plant 1000 receives the payment from plant 2000
Please suggest me the suitable process in SAP and let me know if you need further explanation.
<< Moderator message - Please do not offer points >>
Regards,
Nag
Edited by: Rob Burbank on Nov 19, 2010 4:59 PM

Hi,
For the above process you can map with Sub con process
Step1 ) Create BOM in plant 2000 under cocd 2000 as End product /Header Material(X) and Component/child material as E and F
Step 2) Create Sub con PO in plant 2000 under cocd 2000 with Vendor as Plant 1000 under co cd 1000
Step 3) Transfer Component/child material E and F to Vendor as Plant 1000 under co cd 1000 using 541 Movt type.
Steps 4) In Plant 1000 under co cd 1000 maintain material E and F as Non Valuated only Qty update.
Step 5) Receipt the Component/child material E and F using Movt type 501 to update stock.
Step 6) Create BOM IN Plant 2000 under co cd 2000 as End product/ Header material as X and Component/child material as A, B, C , D, E & F.
Step 7) Create sales order in Plant 1000 under co cd 1000 with customer as plant 2000 under cocd 2000
Step 8) MRP run if require to plan the material A, B, C & D.
Step 9) Procure the material A, B, C & D if stock less.
Step 10) Create Production order/ Process order for Material X.
Step 11) Confirm production order and receipt the End material (X) AGAINST Production order.
Step 12) Crete out bond delivery VL01N for Material X and Goods issue (VL02N)
Step 13) Billing VF01
Step 14) MIGO goods receipt in Plant 2000 under co cd 2000 against Sub on PO here Material E & F will consumes upon GR and end/ Header Material X will updated Stock.
Step 15) MIRO to settle Vendor Account. Hope this will helps you.

Global trade business process

Guru,
We have a scenario ,The customer will give the inquiry and for that inquiry we create PR. Then w.r.t PR we make RFQ to vendor, Quatataion received frm vendor ._Now w.r.t quataion from vendor we create quatation to customer_(with price margin)once accepted the customer gives the PO and we make SO .
We tried with normal SD+MM config. But We now planning to do Global trade .since we find GTS suits good .
Please help me to understand the business process of GTS
manu
( PLEASE CORRECT ME , IF I AM WRONG. BUT ANYWAY I WANT TO KNOW THE BUSINESS PROCESS OF GTS. SO PLZZ HELP)
Edited by: manu m on Nov 14, 2008 6:48 AM

Manu,
To find the answer that works best for you, also take a look at some of the other threads in this GTS forum where similar questions were asked.
A good point to start is the SAP Library: http://help.sap.com/saphelp_gts72/helpdata/en/b1/8dc5c62c885046ab71fdcddc6ad2c2/frameset.htm
If your company owns a GTS license you will also be able to download the GTS implementation guides from the SAP Marketplace. The implementation guides will provide step-by-step instructions for setting up GTS.
In the Procure-to-pay process GTS would typically be used for sanctioned part list screening of the vendor and other business partners and to handle import license processing, duty determination and creation of import documentation. SAP-GTS also contains standard interfaces to clear imports electronically with the customs authorities in several countries in Europe and the US.
Sascha

Regarding Procure to Pay-Cycle

Hii Experts,
I am new to MM.
i need to know the basics of Procure to Pay-Cycle...
Plese send me some material regarding this..
Thanks in Advance,
Ashok

Hi Ashok,
Ideally, the process starts with a purchase requisition is created and then purchase order. A goods receipt that is based on the purchase order is then created. Based on the goods receipt, an invoice is then created upon which the outgoing payment transaction is based. However, in SAP Business One, purchase requistion is not catered for.
At this juncture, it is worth mentioning that SAP Business One leverages the draw document wizard to facilitate the creation of a target document (e.g Goods Receipt PO) based on a source document (e.g purchase order). During the copying process, options as to how the inheritance of definitions should be carried out can be customized if need be. It is important to state that the A/P Invoice is the only document that is mandatory in order to register a procurement process. Base documents such as the purchase order and the goods receipt PO are optional.
The Purchase Order
The purchase order is a document used to request a supplier to supply goods or services. This document usually contains strict conditions on which the supply is based. A purchase order can be tied to cost centers or projects. The essence is to allow for better analysis as to what it's actually meant for. Goods receipt and invoicing ideally references the purchase order.
You can minimize data entry by duplicating an existing purchase order. Also, when purchase order data such as the vendor and items are entered, default values are displayed based on the definition in the relevant master data. For example, the address of the vendor, the payment terms and payment systems, price and item description are copied from the corresponding master data.
The purchase order contains the header part, line details and the footer. The header part contain information about the entire purchase order such as document currency, document date and due date. The line item level contains information about the items ordered such as item code and name. The footer also displays general document information such as payment due and total discount value.
When a purchase order is created, no entry is made in accounting; however, the inventory status is updated based on the quantity ordered. This is reflected in the ordered and in stock fields in the inventory tab of the item master data and the inventory report. The Purchase Order can be accessed under:
Purchasing - A/P > Purchase Order
Goods Receipt PO (GPO)
The second step in the procurement process in SAP Business One is the creation of goods receipt that is based on a purchase order. Ideally, referencing a previously created purchasing order creates this document. However, it can be created without referencing the purchase order. When you record the receipt of goods, the system updates the open item for the purchase order.
At this stage, it is pertinent for the appropriate department to check whether the correct items are delivered and whether the actual quantity has been delivered, over delivery and under delivery is also ascertained at this level. In more complex situation that involves perishable items like pharmaceuticals, the expiration date can also be validated at this stage.
It is possible to create several goods receipt by referencing a single purchase order especially when batch delivery is practiced. When a goods receipt is created based on a purchase order, the information entered in the purchase order is inherited. Hence, the elimination of the need for double entry. However, some of these definitions can also be edited or modified when creating the goods receipt.
When goods receipt PO is created in the system, the inventory status is updated by the quantity received. Also, if stocks are continuously managed, relevant accounting information is updated in financials. The Goods Receipt PO can be accessed under
Purchasing - A/P > Goods Receipt PO
AP Invoice
After purchase order and goods receipt creation, comes invoicing. When you reference a purchase order or goods receipt when creating an invoice, the system copies the data defined in the preceding document(s). This information includes vendor details, item code, item description and quantity. These inherited values can be modified, for example, installment payment. However, the system verifies if there are irregularities between the purchase order or goods receipt and the invoice. System messages are displayed accordingly depending on the business rule defined in the system and invoices can be blocked as a consequence. Basically what happens at the background is that when an invoice is based on a purchase order and goods receipt, the system copies the order prices from the purchase order document and the received quantities from the purchase order document. Furthermore, the system determines the quantities that are yet to be invoiced by calculating the difference between the quantity delivered and the quantity that was invoiced earlier. The system also calculates the expected value for the items, which is a product of the quantity to be invoiced and the order price. This value is not static. It can be modified accordingly. When an invoice is created, the corresponding vendor accounts is updated accordingly. The AP Invoice can be accessed under this path:
Purchasing - A/P > AP Invoice
Outgoing Payment
Most times, outgoing payment is based on account payable invoices. When a vendor is chosen, a list of all invoices awaiting payment is displayed. You simply click on the particular invoice to be paid and effect the transaction. When an outgoing payment transaction is created, corresponding journal entry is created. Payment could be made in check, bank transfer, credit card or cash. If you create outgoing payment for a vendor that has a pre-defined consolidating business partner, the journal entry is created against the consolidating business partner.
It is possible for outgoing payment to be based on one or more invoices that were fully paid. In such case, the transaction of the paid invoices and the outgoing payment are automatically reconciled. Furthermore, the amount due and the paid/credit fields in the paid invoice are updated accordingly and the status of the invoice changes to closed.
The outgoing payment can be accessed under this path:
Banking > Outgoing Payments > Outgoing Payment
Hope this is useful for you.
I can send a doc on email id with screen shots,
Regards ,
Twinkle

Procure to pay P2P

hi
can anyone help me out what is procurement to pay (P2P). in MM
thanks

Procurement in Materials Management
Purpose: - External procurement in the MM System centers around a general cycle of activities.
Process Flow
The typical procurement cycle for a service or material consists of the following phases:
1. Determination of Requirements (MD02 / ME51N): - Materials requirements are identified either in the user departments or via materials planning and control. (This can cover both MRP proper and the demand-based approach to inventory control. The regular checking of stock levels of materials defined by master records, use of the order-point method, and forecasting on the basis of past usage are important aspects of the latter.) You can enter purchase requisitions yourself, or they can be generated automatically by the materials planning and control system.
2. Source Determination: - The Purchasing component helps you identify potential sources of supply based on past orders and existing longer-term purchase agreements. This speeds the process of creating requests for quotation (RFQs), which can be sent to vendors electronically via SAP EDI, if desired.
3. Vendor Selection and Comparison of Quotations (ME41 / ME47 / ME49): - The system is capable of simulating pricing scenarios, allowing you to compare a number of different quotations. Rejection letters can be sent automatically.
4. Purchase Order Processing (ME21N): - The Purchasing system adopts information from the requisition and the quotation to help you create a purchase order. As with purchase requisitions, you can generate Pos yourself or have the system generate them automatically. Vendor scheduling agreements and contracts (in the SAP System, types of longer-term purchase agreement) are also supported.
5. Purchase Order Follow-Up: - The system checks the reminder periods you have specified and - if necessary - automatically prints reminders or expediters at the predefined intervals. It also provides you with an up-to-date status of all purchase requisitions, quotations, and purchase orders.
6. Goods Receiving and Inventory Management (MIGO): - Goods Receiving personnel can confirm the receipt of goods simply by entering the Po number. By specifying permissible tolerances, buyers can limit over- and under deliveries of ordered goods.
7. Invoice Verification (MIRO): - The system supports the checking and matching of invoices. The accounts payable clerk is notified of quantity and price variances because the system has access to PO and goods receipt data. This speeds the process of auditing and clearing invoices for payment.
Rebate Process:
1. XK02 - Changing a Vendor Master Record (Activate "Subsequent Settlement" and "Sebseq. sett. index" in Purchasing view)
2. MEB1 - Creating a Rebate Arrangement
3. ME21N - Creating a Purchase Order
4. MIGO - Processing the Goods Receipt for the Purchase Order
5. MIRO - Processing the Incoming Invoice on the Basis of a Purchase Order
6. MEB4 - Creating an Interim Settlement
7. MEU2 - Creating a Business Volume Comparison
8. MEB2 - Creating a Final Settlement

PROCURE TO PAY CYCLE

HI.....
I HAVE COMPLETED SAP FICO MODULE ....
I WANT TO CONFIGURE PROCURE TO PAY CYCLE.
CAN ANY ONE PLS TELL ME THE FULL PROCESS OF CONFIGURING THIS CYCLE WITH T CODE.
REGARDS
AMITAVA

P2P:
Demand:
Procurement process generates and manages requests for the purchase of goods.
Demand for purchase items may be a one-time event or may recur in either predictible or random time intervals
Source:
Sourcing process covers the business activities related to the search, qualification, and selection of suitable supplier for requested goods and services
Order:
The Procurement ordering process includes PO placement by the buying organization and PO execution by the supplying organization
Receive:
The Receipt process acknowledges that a PO has been duly executed
For physical goods: includes receipt, inspection, and delivery of goods to inventory or to other designated location.
For Services: Consists of Notification from the requester or the approving person that the service has been performed as agreed
Pay:
The payment process consists of those activities involved in the payment for ordered goods and services.

PeopleSoft - Record to report and procure to pay

Hi all,
I've been working with Oracle EBS all my carear and know i've been required to change my skill to PeopleSoft so I'm a begginer at PeopleSoft. In one month I will be involved in a PeopleSoft project where "procure to pay" and "record to report" knowledge is required. I've been reviewing PeopleSoft documentation but I didn't find any specific document. I've read that PeopleSoft procure-to-pay is an integrated enterprise solution that links purchasing and payables to maximize return on invested capital. I would like to know if procure to pay is a specific module or is a group of modules. In this month I must study in order to be able to work with "procure to pay".
Apart from that, i have a similar question with PeopleSoft "Record to report". I've found that Record to Report is the management process for providing strategic, financial, and operational feedback to understand how a business is performing. This process involves collecting, transforming and delivering relevant, timely, and accurate information to all stakeholders inside and outside the organization, to provideinsight into how their expectations have been met. I would like to know what modules are involves in "Record to report". I mean, I would like to know what i should study.
Probably these questions may be sound stupid but I have no idea about PeopleSoft. Please, i would like to know where to find documentation about Record to report and procure to pay in order to be able to work with this in aproximately a month.
Thanks in advance.

Hi Rachan:
as said by vishwanath, we cant give you particular info. If you can be specific on the report then we can throw light...
to let you start, you can visit the below link for P2P(procure to pay):
http://help.sap.com/saphelp_erp2005/helpdata/en/index_srmaddon.htm
In P2P, basically you get the data from SRM and R/3. you can get reports like vendor evalualtions/shopping cart status/ Contracts/PO's etc. It more of a "how much you spend", where are you spending and who are the top vendors. Information like this can be obtained from P2P area (SRM).
Hope it helps
assign points if helpful
Kalyan

Procure to Pay - Business Process

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