PROCUREMENT OF NEW MATERIAL

Question

HI Friends,
I want to procure new material, in that case whether i need to maintain vendor master for sending RFQ. Without vendor master, is there any possiblities to send RFQ.
Can anyone explain the process flow for new material procurement.
Regards,
Prabu

Answer 1

Hi,
Atleast you should have created a VMR of account group One time vendor.Without VMR RFQ's are to be sent to vendors address.
To procure a stock material in SAP R/3 you need to have a Material master and the Vendor master. Price with respect to Material and Vendor Combination can be maintained in purchasing info record, Contract, Scheduling agreement or else manually in purchase order with the help of calculation schema in SAP.
1. Determination of Requirements:
Materials requirements are identified either in the user departments or via materials planning and control. (This can cover both MRP proper and the demand-based approach to inventory control. The regular checking of stock levels of materials defined by master records, use of the order-point method, and forecasting on the basis of past usage are important aspects of the latter.) You can enter purchase requisitions yourself, or they can be generated automatically by the materials planning and control system.
2. Source Determination
The Purchasing component helps you identify potential sources of supply based on past orders and existing longer-term purchase agreements. This speeds the process of creating requests for quotation (RFQs), which can be sent to vendors electronically via SAP EDI, if desired.
3. Vendor Selection and Comparison of Quotations
The system is capable of simulating pricing scenarios, allowing you to compare a number of different quotations. Rejection letters can be sent automatically.
4. Purchase Order Processing
A purchase order is a formal request or instruction from a purchasing organization to a vendor or a plant to supply or provide a certain quantity of goods or services at or by a certain point in time.
The Purchasing system adopts information from the requisition and the quotation to help you create a purchase order. As with purchase requisitions, you can generate Pos yourself or have the system generate them automatically.
5. Goods Receiving and Inventory Management
When a material is ordered from a vendor, Inventory Management posts the delivery as a goods receipt with reference to the purchase order. The vendor invoice is processed later by Invoice Verification. Here, the quantities and values from the purchase order and the goods receipt document are checked to ensure that they match those in the invoice.
Goods receiving personnel can confirm the receipt of goods simply by entering the Po number. By specifying permissible tolerances, buyers can limit over- and under deliveries of ordered goods.
6. Invoice Verification
The system supports the checking and matching of invoices. The accounts payable clerk is notified of quantity and price variances because the system has access to PO and goods receipt data. This speeds the process of auditing and clearing invoices for payment.
By referencing the PO number you can verify the Vendor invoice and send it to FI for further processing.
Reg,
Deepak
Edited by: deepak k b on Nov 10, 2008 6:28 AM