Proforma Invoice for down payment

hi,
please what is meant by proforma invoice for down payment and steps for that please help me.
Thanking you,
Madhu

H,
An invoice that is created on paper for exported goods to provide the customs authorities with evidence of the cost of the goods.
When you deal in export, you may need to print pro forma invoices. They are used to give the importer or the responsible authorities in the import country details about forthcoming shipments.
A pro forma invoice appears exactly the same as a customer invoice. The difference is that this invoice does not need to be paid. Therefore, the system does not forward data to Financial Accounting (FI). No statistical data is created on the basis of pro forma invoices.
http://help.sap.com/saphelp_47x200/helpdata/en/4a/ac853478616434e10000009b38f83b/frameset.htm
check this is it will helps u
With regards
Rajesh

Similar Messages

Clearing Customer down payment for down payment amount not equal to Customer Invoice amount

Dear All,
               Below process are posting Customer transaction directly via FI without SD cycle.
            Customer down payment = 102 INR
            Customer Invoice = 103 INR
While doing Customer clearing w.r.t Invoice system has cleared the down payment document but posted an open item in Customer account with clearing document number of value Rs 102 .
Concern:-
               1) How 1 INR difference will be countered , via receipt payment from customer from bank account ?
               2) In case we have defined tolerance limit of 5% for Customer and this come to be > 1 INR ,does SAP provide clearing Customer items
                   automatically via any Standard Customer clearing process based on rule defined ?
Pls suggest
Regards
MJ

Hi,
the information of the exchange rates used for down payments, is
stored in table TCURR ( exchange rates)
For the request down payment the actual exchange rate of table TCURR
or the rate of document header is taken.
When this down payment request is payed, also the exchange rate of
the actual day (TCURR) is taken.
That´s why the amount in the bank posting in local currency result
from translating the foreign currency amount at the current rate,
instead of resulting from the total of the local currency amounts
from the settled items.
Regards,
Attila

Proforma Invoice for Excisable item.

Hi everyone........
can any one tell me how to created a proforma invoice for excisable items.
Does A/P down payment or A/R Down payment satisfy my requirement?
Regards,
Meghana

Hi,
You can make performa invoice at A/R down payment Request .
Design PLD as per your requirment .
Regards
Deepak Tyagi
Edited by: Deepak Tyagi on Feb 14, 2011 8:42 AM

Vendor ageing report for down payment bucketwise

Hi
I have paid many downpayment to various vendors. Now i want the ageing report for the same (i.e. bucket wise i.e. 0-30 days, 31-60 days and so on).
This i am getting for vendor invoices in TCode: S_ALR_87012085 (Vendor payment history with OI sorted list).
Please let me know if the bucketwise report is possible for the downpayment too.

Hi,
Vendor ageing for down payments as well as invoice i use to see from T.code FBL1N by creating layouts.
Choose Arreas after net due date from layout and for that column you can apply a rule that from 0 to Lessthan or equal to 30.
Like that you can create the layouts. In FBL1N you can give this layout (down) so information come in that format.
The one disadvantage is that you have to select manually the layouts and you can see only one ageing information at a time.
Regards,
Sankar

Business Flow for Down payment

Dear All,
1. when and where Down payment will appear in FI business flow
2. what are the process will happend in down payment.
3. What is the end stage of down payment.(Vendor & Customer)
Can i have Business Flow digram for Down payment to vendor and Down payment from customer (Visio or Aris)
My mail id : [email protected]
Thanks

Hi Down payment is handled in the following manner
Plz assign points as a way of thanking
Down payment 3000
Final Invoice 10,000
Transaction:
Invoice to Customer for Down payment: F-37. This is a noted item and there is only one line item in the document. If you want to handle this thru SD, then you should ask SD consultant to configure a billing plan in the sales order.
Noted item 3000
When you receive the check from the customer F-29 and you can clear the open down payment request.
Dr. Bank 3000
Cr. Customer (special gl indicator A) 3000
When you finally bill the customer for full invoice,
Dr. Customer 10000
Cr Revenue 10000
Clear Down payment:
F-32, clears the 3000 against 10000 and makes the open item 7000.
Final payment form customer 7000
Dr. Bank 7000
Cr. Customer 7000

Dimension 1 Cost centre field is not able to edit in Incoming payment for Down payment Request

Hi Exports,
I am facing an issue on selecting Cost centres in Incoming payment screen.
Issue: While I am booking the payment entry for Down payment request, I am not able to select first Dimension cost centre in Incoming payment rows for down payment request document, the Second dimension is able to select and update. the field is in non-editable mode (only on specific document row)
Setup:
1. Two Dimension are enabled
2. In Separate Columns - Both Cost Centres are in separate column
The above issue is only for Down payment request, for other documents (Invoice) I am able to select and update cost centre
Please find below snap shot for reference
Kindly check and let me know the solution
Regards,
Kiran

Hi Gordon,
Thanks for your reply.
Yes agree, The Down Payment request is not a financial document but the Cost centres are able to select in Down payment request rows, no issue at all in this case.
In Incoming payment screen it is necessary to select Cost centres because it has financial implication using down payment request with related to currency difference or Bank charges (both are Expense accounts) and DR assignment is mandatory in this case.
And you have to notice one thing in above issue, I am able to select second dimension cost centre and it is allowing to edit and update the cost centre on respective row. Only issue is specific cell (dimension 1 cost centre) is not able to edit.
Even I am not able to process payment entry without selection of Cost Centre on first dimension, the system is blocking and displaying the error message "DR Assignment is mandatory on Dimension 1 for specific account"
Looks like bug, please clarify
SBO version: 9.0 PL 11
Regards,
Kiran

Which number range is used for down payment requests for vendors?

Hi,
Which number range is usually used for down payment requests for vendors?
I would like to use it for:
Y002 vendors (emplyees)
Y004 vendors (1-time vendors)
Y005 vendors (confidential vendors)
The invoice will be posted via FI via Tcode FB60, FB65 & FB10 and F-02.
Thank you for your feedback.
Kind regards,
Linda

Hi
For down payment request the Document type is KA hence the number range which is applicable to KA is applicable for vendor downpament also.
In your case the number range is based on document types and not related to vendor types.
Thanks
Srinivas

Alternative flow for down payment

Hi,
the standard Flow for Down payment is :
F-47
F-48
MIRO (or FB60)
F-54
my client didn't use the above flow but he uses the follow :
F-58 (instead of F-48)
MIRO (or FB60)
F-54
What's your about this ? is there any Risk if he'll continue using this flow ?
Please Advise
Regards.

hi
i do not think so
but make sure that the downpayment paid is adjusted against the invoice booked and payment made.

Warning Message at time posting Invoice for Advance Payment alrady made

Dear Sir,
    I want to get a Warning Message at time posting Invoice for Advance Payment alrady made. Please tell me the cofigaration.
Regards,
David

Dear David,
I think You're referring to the following Information message:
       xxxxxxxx,xx EUR Down payment exist
     Message no. F5096
Diagnosis
     On the account, special G/L transactions exist which, if necessary, are
     to be cleared with the posting you are currently entering. The special
     G/L transactions which initialize this note were defined in the default
     settings.
System Response
     You receive this note.
Please kindly run OBA5, insert the Applicational area F5 You can see that You can have only a Note in footer, a note in window or switch off the message:for information message 096.
Therefore You cannot have a Warning message W.
Mauri

Order Related Proforma Invoice for Free delivery Sales Order Type

Dear All ,
The requirement is as given below :
We need to create an Proforma Invoice for Free Delivery order type (FD) . The item cat is TANN with
Pricing              B
Billing Relevance    A
The Pricing procedure is Free of charge - Zvar6. with R100 % dicount condition type .
Created Proforma ZF9 with doc pric "C". Maintained copy control .Between ZF9 and FD ( order related biling).with the following :
Copying requirements   008 Item/ord.pro forma
Data VBRK/VBRP         000
Billing quantity     C
Pricing type         G
The condition record is R100 is captured in the order and the net value becomes zero . But when i create Proforma Invoice ZF9, the Dicount condition R100 is not copied into the Billing document ( ZF9). I am not able to understand where the mistake is .
Can any one give their inputs .
Thanks in advance
Veera

Hello Veera
kindly check whether free good determination is activated for the combination sales org, dist channel, division, document pricing procedure(C), cust pricing procedure, free goods pricing procedure.
thank you
Anirudh

Proforma Invoice for Consignment Orders / Internal Orders

Hello,
we need to implement a consigment inventory (for customers) in our EBS 12.1 environment.
A search in the forum pointed me to this flow that looks quite good already:
(quoting Sandeep Gandhi from thread: Consignment Order in Oracle ( 11.5.10.2 and R12)
>
1) Define each customer as an org
2) When you receive first sales order, create an internal order to ship material from your warehouse to the customer. This ensures that your inventory is updated, shipping documents are generated and invoices are not created. This also ensures that the inventory continues to show up as an asset on your books.
3) When you receive consumption advice from customer, create a regular sales order which will create invoices.
4) This ensures that at any point in time, you can know exactly how much is at each customer location. And you can easily process return of consignment material by doing another Internal Order.
>
That looks almost perfect to us, except one thing: we need a proforma invoice when we ship the material (point 2).
Does anybody know how I could generate a proforma invoice for an Internal Order?
Or did anyone solve that problem differently?
Thanks in advance,
David.

I know that you can generate a proforma invoice for an ISO if the ISO is between 2 different OU.
But the customer Inventory orgs I suggested earlier are typically under the same OU (unless you have reasons to do it otherwise) and so Oracle probably won't generate a Proforma invoice.
If that happens, you can create a custom document and print it along with the shipping documents for the ISO. You don't have to worry about a/c transactions since proforma invoice is basically a commitment that states price/qty etc. It is not really an AR invoice.
Hope this helps,
Sandeep Gandhi

Proforma Invoice - For IC Export

Hi Gurus
I have a below scenario
This is regarding Intercompany scenario for export sales , Normally when we do export sales we have SAP Standard billing types ( Proforma F8 delivery related and F5 Order Related ) sometimes at the request of the client when they need a proforma invoice even before the delivery happens for an item with item category ( TAN) , SAP does allow us to create Proforma as they are std settings already maintained in SAP between OR and F5 and Item cat TAN
Now when it comes to Intercompany scenarios export sales processing , if we need to have delivery related proforma invoice its possible by implementing the Snote - 445763 and for order related invoices we have note 833115.
Now i would like to know from experts if a requirement for creating a proforma invoice for IC export sales referring to sales order for item cat TAN how can we map this as i understand TAN is delivery relevant , but what i am pointing is a replica of OR-F5 ( for delivery item cat TAN ) for intercomoany scenarios
i have gone through certain posts but i got information on order related IC proforma and Delivery related IC Proforma
But i need it specific to creating a Proforma Invoice for intercompany billing IV with a deliver item cat TAN , how to achieve this and what setting and precautions to be taken in copy control and configuration
Regards
Hiba

Hi Manh
Thanks for your mail, well yes as you mentioned above correctly for OR and TAN we do have SAP Standard settings wherein we can create proforma invoice F5
But my requirement is similar to the above requirement if we have scenario for Proforma Invoice ( Intercompany ) wherein for sales order having a delivery relevant item , I need system to create a Intercompany Proforma Invoice referencing to Sales Order
Intercompany invoice ( Proforma ) referencing sales order delivery relevant item
Please let me know how can we map the above
Many Thanks
Hiba

Proforma Invoice for Consignment Fill-up

Hi,
Everytime there is a delivery out from my company, we need to submit a proforma invoice to custom.
Now we plan to implement the Consignment but we facing a problem. After we created the transcations for consignment fill-up (sales order type KB and its delivery order), we want to create the proforma invoice (F8) based on the delivery order but an error occured as below:
"80008164 000010 Item category LF KBN cannot be invoiced with billing type F8."
Is this message telling that consignment fill-up transaction can't use as reference to create a proforma invoice?
Is there any configuration that I need to do to allow the creation of proforma invoice based on the consignment fill-up transaction?
Thank you.

Hi Aaron,
You can have a Proforma Invoice for Consignment Fill-up. For this use the following path:
IMG> Sales and Distribution> Sales> Sales Documents> Sales Document Item--> Define Item Categories. Here select the Item Category KBN and select option "D" for Billing Relevance field and "X" for Pricing field (seen in the Business Data option).
Also maintain Copy control between the Delivery type & Billing type using T-code VTFL. Here ensure Copying requirement as 009(DlvRel.pro forma hdr) at Header level. And at Item level select Item category as "KBN" with Copying requirements as 010(DlvRel.pro forma itm), Billing Qty as "B" and Pricing Type as per your requirement.
Hope this helps you.
REWARD if it helps you!!
Regards,
Ajinkya

Special gl config for down payment request

while configuring down payment request I am getting the foll error
"Special G/L indicator F is not defined for down payments
Message no. F5053
Diagnosis
The specified special G/L indicator is not classified as "down payment" or not listed in the list of the target special G/L indicators for indicator "F".
I have assigned my recon a/c for vendor with the altern recon a/c in the special g/l indicator "F"
regards,
smriti

Hi
I faced same issue and i solved that problem
For that you have to go all special gl indicators which are you selected.there double click the indicator and select properties there one option is available like target special gl indicator there you give F and save it
After that come to Special gl indicator F double click and select properties and give target spl gl indicators like A,V,I.....
If you have any doubt feel free to ask
May be this information is useful to you
Regards
Surya

Proforma invoice for Service Contracts

Hello,
I know the invoice types F5 for order related proforma and F8 for delivery related invoice. Now I'm looking for possibilities to create a proforma invoice based on a Service contract (Order Type WV) as a periodical invoiced sales order.
I tried to use proforma invoice (type F5) with Service contract but the billing plan will be set on status C (completely processed) so that the same period can not be invoiced again with the real commercial invoice. The billing status in the sales order has been changed as well with the proforma, which should not be the case as the proforma should just generate a printout.
Does SAP offer anything or how can I setup customizing to be able to create proforma for periodical sales orders?
Kind regards
Rafael

Hello,
Thank's for the information.
Finally I tried to copy our existing invoice type and set it up like F5 but the problem is still that the billing plan periods are set to status C - completely processed. The accounting side is OK as no accounting document is being created.
But with this billing plan situation it would not be possible to create first the proforma invoice for one Period and then later create the real commercial invoice for the same period.
Any ideas what I can setup to avoid this problem? I thought of chancelling the proforma after creation so that the billing period will be opened again, but this is no user friendly or professional solution.
Thank's in advance for your ideas.
Kind regards
Rafael

Proforma Invoice for down payment

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