Project fiel on recurring postings

There is no field "project" on a recurring posting. It seems the journal entry created through execution doesn't have any project code.
I also ask for this new functionnality.
(to find journal entry and complete this information for each instance is not acceptable)
Guillaume Dutey - [email protected]

We have customers with this requirement also. Daily every 15 is not good enough....

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DRQ : add the "Project Code" column in the "Recurring Postings" function

Hello,
This is a DRQ about the Recurring Postings function.
It concerns the "Recurring Postings" functionality (Menu "Financials --> Recurring Postings").
Version : 2007A SP00 PL38
Description of requirements :
In the current version of SBO ( 2007A SP00 PL38 ) when we create some recurring postings, our customers need to specify the "project code" information for each line (in addition to the "Distribution Rules").
Business needs:
Some of our SAP B1 customers use the Project codes for "Cost Accounting" follow up. They need to specify the "Project Code" for each line in the Journal entries created in SBO. In the Recurring Postings, it is not possile to specify that kind of information in the current version of SBO!
Current Workaround:
As it is not possible to specify the "Project Code" for each line added in the Recurring Postings recorded as templates, our customers have to re-open each Journal entries created thanks to Recurring Postings execution and to manually add the "Project Code" for each line where it is missing.
Proposed solution:
The solution is simple : simply add the "Project Code" column in the Recurring Postings templates will allow the journal entries created to automatically get this information and will avoid the users to modify manually each journal entries generated with the "Recurring Postings" function.
Kind Regards.
Grégory

The "project" field should also be available in the "Account Balance" grid. Every journal entry has a project code so it makes no sense that you can not view, filter, or sort by this field.

Project Code in recurring journal postings

Hi All,
Does anyone know whether SAP plans to include the option of using project codes on recurring journals in future versions as it's been flagged up a few times by our customers?
Kind Regards,
Matt

Hi Matt,
Based on the road map for the new version, I have not seen this detailed new feature. It might be include already. However, this is too detailed function. It is no document to prove up to now.
Thanks,
Gordon

Recurring postings and month/period end

Can someone tell me how an end-user is supposed to manage recurring postings when the month (period) end falls on a non-working day?
Take as an example a recurring posting that executes on the 31st of the month, which happens to be the (sub) period end date in the financial calendar.
If the 31st is a Saturday, like 31st May 2008, then the users are not presented with the list of recurring postings until Monday 2nd. However, it then seems to be impossible to post to the 30th or 31st, i.e. the period where you want the posting. B1 always creates a journal with a posting date of <today>.
If you look for recurring postings in advance, say on the 30th, you just get told that "There are no recurrent transactions to be executed today".
So you cannot execute them in advance and you cannot backdate the posting date.
The only workaround that I can find is to manually create a journal using the recurring template then remove the recurring posting without executing it.
Is there nothing better?
Regards,
Douglas

Hi Douglas,
try this workaround published in our January newsletter:
https://wiki.sdn.sap.com/wiki/pages/viewpage.action?pageId=23101714
A company has set up recurring postings to be proposed for execution on particular days of the month. The company does not trade on the weekend. A recurring posting is scheduled for execution for example on a Saturday. The company accountant wants to change it to the following Monday. How can this be achieved?
Solution (Note 1114120):
Go to Financials -> Recurring Postings & click on 'Confirmation List'.
Identify the postings that need a date different from the current system date.
Go to Financials -> Journal Entry to open a new journal entry (JE).
In 'Template Type' in the header of the JE select 'Recurring Posting'.
The adjacent field 'Template' will be active, select the appropriate template code for the first recurring posting to have a different posting date.
The JE is populated automatically with the data from the template & the posting date can be changed before the JE is added.
The so created JE replaces the proposed instance of the recurring posting. The proposed recurring posting must now be removed.
In the confirmation window select the appropriate JE & click on 'Remove'.
The system message 'Delete selected Postings? - Remove/Cancel' appears. Click on 'Remove' to delete the appropriate proposed posting(s).
All the best,
Kerstin

Cash Flow and recurring postings

Hi Experts,
I have a client who needs to have Recurring postings show on the Cash Flow report.
I have tested this by entering a few recurring postings and found that only the recurring postings made to the check clearing accounts shows.
The other recurring postings I created to the bank accounts does not show, even though these accounts is specified in the 'Cash' tab of the selection of the Cash Flow report.
Any help would be appreciated.
Marli

Hi Suresh,
Could u please send the same document to my below said ID also.
g.janardhanan at the rate of numericups.com
Thanks
G. Jana

How do I add a UDF in Recurring Postings?

Hi All,
is there a way to add a UDF in Recurring Postings Form?
Thanks,
Vangelis

Hi Vangelis,
you can do it when you add the field via DIAPI.
i post here a simple vb6 sample.
to call the procedure i posted use this
AddUserDefinedFields "ORCR", "TEST", "TEST", SAPbobsCOM.db_Alpha, SAPbobsCOM.st_None, 100, 100
Public Sub AddUserDefinedFields(pTableName As String, pName As String, pDescription As String, pType As String, _
    pSubType As String, pSize As Long, pEditSize As Long)
On Error GoTo Err_Handling
    Dim oUserFieldsMD As SAPbobsCOM.UserFieldsMD
    Dim oValidValuesMD As SAPbobsCOM.ValidValuesMD
    Dim oRecordSet As SAPbobsCOM.Recordset
    Dim lRetCode As Long
    Dim sQuery As String
    Dim sTmpTableName
    Set oRecordSet = oCompany.GetBusinessObject(BoRecordset)
    Set oUserFieldsMD = oCompany.GetBusinessObject(oUserFields)
    sTmpTableName = pTableName
    sQuery = "Select tableid from cufd where aliasid = '" & pName & "' and tableid ='" & pTableName & "'"
    oRecordSet.DoQuery (sQuery)
    If oRecordSet.Fields(0).Value <> pTableName Then
        Set oRecordSet = Nothing
        oUserFieldsMD.TableName = sTmpTableName
        oUserFieldsMD.Name = pName
        oUserFieldsMD.Description = pDescription
        oUserFieldsMD.Type = pType
        oUserFieldsMD.SubType = pSubType
        oUserFieldsMD.Size = pSize
        oUserFieldsMD.EditSize = pEditSize
        lRetCode = oUserFieldsMD.Add
        If lRetCode <> 0 Then
            sNotAddedUDF = sNotAddedUDF & pName & "-" & pTableName & ", "
            'oCompany.GetLastError lErrCode, sErrMsg
            'MsgBox lErrCode & ", " & sErrMsg
        Else
            sAddedUDF = sAddedUDF & pName & ", "
        End If
    Else
        sNotAddedUDF = sNotAddedUDF & pName & "-" & pTableName & ", "
    End If
    Set oUserFieldsMD = Nothing
    Set oRecordSet = Nothing
    Set oValidValuesMD = Nothing
Exit_Sub:
Exit Sub
Err_Handling:
End Sub
use ORCR to add it to the header from Recurring Postings Form
use RCR1 to add a line UDF
i hope it helps - if you're happy reward points
regards
David

Recurring Postings

Hi Experts,
I have a Recurring Posting set up for Rent which is set to be posted on the first of every month, starting 01 Jan 2009.
If I now run the Confirmation List, the system suggests that 4 months journals are posted.
If choose to post just one month's journal (January) a journal is created with a posting date of the current system date.
If I then review the recurring postings screen, there are 4 records:
Instance 0
Instance 2 (Feb)
Instance 3 (Mar)
Instance 4 (Apr)
Instance 1 has disppeared as the Journal for January has been posted. My question is this:
Is there any way to report which recurring postings have actually been posted, and which journal number was created as a result?
Thanks
Greig

Thanks Nat,
The Transaction Code and Ref are indeed copied to the Journals.
However, from this you cannot tell which journals were posted by a specific Recurring Posting Instance.
Greig

How to post recurring postings in the GL period for the execution date?

I have a customer who uses the alert to show recurring postings. If they select to post the entry, the system date is used for the posting period. Is there any way to have the system use the 'execution date' period? The problem is that they might not see the posting until Oct (system date) when it should have been executed in Sept. So, the recurring posting is posted into Oct instead of Sept. Any information you have on this will be greatly appreciated. Thanks.

Gordon,
The alert is running. However, when the users selects a recurring posting to update, it uses the 'system' date and not the date of execution on the recurring trx. So, if for example, the user was on vacation for the last week in Sept and he gets back on Oct 1. There is a recurring posting with an execution date of 9/30/09 in the system. The user gets the alert on Oct 1 when he returns to the office and then selects it for posting. The posting date on the recurring posting would be OCT 1...they really want it to be 9/30/09. Basically, is there a way or work around to select the 'posting' date of the recurring posting or will it always use the 'system' date?

Recurring Postings - Fortnight

Has anyone found a workaround for the fact that there is no fprtnightly option for setting up recurring postings or recurring transactions?
There is daily - every 1, 2....10 then 15, but no 14, there is weekly, but no option to choose every 2, just which day.

That would be helpful if I was looking for two monthly, but I need two weekly.
I have the option of every 10 days, or every 15 days which does seem extremely ridiculous to me..

Would like project entry on Recurring JEs and Posting Templates

From our customer:
Version: SAP 2007A PL 49
Description of requirements: (When setting up recurring entries and Posting Templates there is no place to enter the project code. There is a field to enter the distribution code. For some monthly recurring entries such as vehicle insurance, we wish to record a project code on the recurring journal entry which represents the vehicle.
Valid as of: (Not a legal requirement)
Business needs: (We use project codes to record all expenses against a given area. Automated postings such as recurring journal entries that do not post to the project codes jeopardize the accuracy of reports afterwards.)
Examples: (When creating a new Recurring Journal Entry, there should be a field displayed that allows the user to enter a valid Project Code just like there is for Distribution (Cost Centre) Code. Then when the Recurring Journal Entry is added on the proper date it will contain the valid Project Code.)
Current Workaround: (Manually add the project code to the newly created journal entries after the fact. Hard to find entries and high possibility to miss entries or make mistakes.)
Proposed solution: (Please see response under Examples.)
Sally Weinrauch,
Senior Support Analyst
Coastal Range Systems Inc.
Recipients of: SAP's Partner of the Year 2007 & 2005,
North America's Top Ten 2008, 2007 & 2006.
Edited by: CRS Notes on Jul 22, 2009 10:39 PM

Hi
Adding "project" into Recurring posting and Posting templates has been already considered for B1 later version.
Yan

Recurring Postings Are Hitting The Wrong Period

When the recurring posting window comes up to post transactions, the transactions are being posted on the current date rather than the date in the posting window.
Example: I have a recurring transaction that should post on the 31st of the month. Today is April 4th. When I post the transaction, it posts to April 4th rather than March31st which is the date in the posting window.
Is there a setting that dictates this?

This is system behaviour Ellen & cannot be changed.
The work around is to open the journal entry form, choose template, then pull in your recurring posting template & post with the correct date. You will then need to remove the recurring posting from the execution list.
Another option is to post it, right click & cancel it, then duplicate the original entry with the required date!
Feel free to add your voice to mine in the Product Development forum on this one!

Recurring Journals - Request Project Field is available

Hi,
My customer has asked that the Project field be included on the Recurring Journals option.
This would allow them to post monthly rent journals automatically with the correct analysis using the project field.
Please consider this update for a future release.
Thanks
Greig

Hi
Thanks for your idea, actually, we have already aware of that and decided to do the enhancement in next main release version.
We will add project field to Recurring posting and posting template. Also we will do a complete check to add project field to more forms if necessary for project assignment.
Regards,
Yan

Projects In SAP B1

Hi
can anyone tell me how to use projects in SAP B1.
Presently I need to show one of my clients how projects in B1 can be used by them for their Company.
Company is into Engineering procurement &Construction .

Hi Vinay,
I agree with Rahul yes very much you can consider project planning with the business transaction if above the scope User defined fields can be added.
The report are included in the Financial > Financial report > Accouting >
Transaction report by projects, General ledgerFinancial > Financial report > Accouting >
Treansaction by projects, General ledger (Click on expanded icon and select the project) , Documents journal (Click on expanded icon and select the project)
Financial > Financial report > Financials > Trail balance and Profit & Loss reports (Click on expanded icon and select the project)
To my previous statement of 8.81. these document have projects included.
Transaction Templates
Recurring Postings
Freight definition
Freight on row
Freight on header
Landed Costs
Initial Quantities
Inventory posting
Inventory revaluation
Payment
Deposit-Check
Deposit- Credit card
Postdated Credit Voucher Deposit
Production Order
Bill of Material
Regards,
Rakesh N

Project with profit center was not created for entire period

Hi everybody,
I need a help with a problem here.
The alert mesage "project with profit center was not created for entire period" was displayed.
Then I searched for the creation dates and the profit center was created before the project gets its firsts postings. Therefore, some line itens don't exist in profit center (ledgers).
My two questions:
The first one, is it possible to input line itens in a retroactive way?
Everytime I need to use the project master data this alert is displayed. How can I fix avoid this message?
Thanks,

Hi,
Regarding your issue, it is theoretically possible to reverse all settlements up to the start of the project and then to settle again it
is a must to check in standard if the profit center is valid from the project start date onwards.
Check the attached note 1048945.
The system generates error message KM700 ('Profit center <PRCTR> does not exist for <date>') when you enter a profit center on a project definition if the profit center is not valid in the entire period between the basic start and the basic finish date of the project definition . However, only one warning message should only be generated in this case.
regards
Waman

Copy Recurring Transection Templates

Hi Guys
Is there a way we can copy Purchasing A/P---Recurring Transection Templates from one database to another?
I checked copy express but cannot find it in there.
Any help will be appriciated.
Cheers
Satish

Hi Satish,
Copy express the only tool provided by SAP to copy Configuration file from one to Database to another. in your case you need to re created your Recurring Postings to your other Database.
i have also check DTW but i dont think its possible.
regards,
Fidel

Project fiel on recurring postings

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