Project Management/Asset Management

I am looking for ways to manage projects that will help in the whole production process from managing school work size project to a feature film production.

Drop into any library and start looking at the documentary and independent filmmakers books.
Organizing a production is a big job, keeping the media organized is just one little part of a project. But I gotta tell you that organizing a video production can't be done out of a book or with software. It takes practice, a mind for the process details and more flexibility than you imagine.
bogiesan

Similar Messages

Project Management features?

Has Encore 2.0 any kind of project manager features built in? For example can a project be archived and retrieved with no fear of a major screw-up??
I'm asking as I'm sure both 1.0 and 1.5 crapped out and insisted on absolute paths when re-locating assets... I'm intrigued!!

The safest way to archive any project is probably to use the "Save As" option.
This will recreate everything you need all in the location you specify.
It is always for the best to assume that once you have closed EncoreDVD that you should NOT move any of the folders around.
Relocating offline assets is a lot better in 2.0 however.

Premiere cs6 unknown error during the project manager operation

It appears this is an ongoing issue that needs to be addressed by Adobe.
I remember back in CS3 this was an issue and it still appears to be unresolved. I'm using a Windows 7, HP Z workstation with Quadro FX graphics card, plenty of Ram, with an efficient RAID system. I need to provide a complete project (with files folder & assets in a central folder - maybe even trimmed assets) to my clients. The Project Manager create Trimmed Project continually fails, as well as Collect files and Copy to New Location. Following the Adobe instructions, no screensaver, turn off Premiere Autosave, don't use other programs that will impact machine usage - the results are still the same - unknown error - PLEASE ADDRESS THIS ISSUE ADOBE ! ! ! ! So my question is, When will Adobe address this issue?

This forum is mostly other users, with a "few" Adobe employees
You may need to contact Adobe directly... if some other user does not have a solution
Adobe contact information - http://helpx.adobe.com/contact.html

Feature Request: AE Collect Option in PPro Project Manager

While PPro Project Manager collects linked AEP projects, it falls short of collecting assets embedded with the AEP project itself. This results in the user having to re-open the AEP project, locate and copy the original embedded media to new location and relink.
Another option is to open the original AEP Project, perform a collectioning within AEP, then having to manually import and replace the media on the timeline in the newly collected PPro. Tedious considering the complexity of AEPs that can run several layers deep with many assets.
Is this feature possible to add in the next round of updates?

The feature request site appears to be down now, but you should go here when it's back up:
Adobe - Site Area Temporarily Unavailable

Premiere Pro Project Manager does NOT include After Effects files.

Warning: Premiere Pro "Project Manager" does NOT include the After Effects 'dynamic linked composition' files associated with the project when "Collect File and Copy to New Location" resulting in the incomplete and loss of all dynamic linked compositions in the new project destination ( folder or disc drive ) .. I know this also includes Photoshop dynamic links and assume includes Audition audio files as well.

Here's the best way: Personal Responsibility.
Put all of your project files in one file. Stop asking PPro to do it for you. It's simple. This is a no-brainer. If you create a linked comp, create it in the same file as your PPro project and files. When you send it to Encore, create the Encore project in the same folder. Works all the time, every time. When you're sure that you're finished with the project for the forseeable future, move the entire folder off your workstation into storage. Do I move a copy of each asset (video clip, image, audio, etc.) into this folder before I import it to my AE or PPro project? Yes I do. Is it overly time-consuming? Not really. I can fly on my machine. Does it beat not being able to open a project later. Oh yes. Yes it does. I'd say I did 50 projects last year this way. When I occasionally had to move a project folder back to the workstation, I had no problems. Everything worked as it did before I off-loaded it. That's because I take personal responsibility for my projects. It's imporatnat that theyt work, especially if I end up having to hand it off to a third party down the road.
BTW, my workstation is RAID 0. If you are using anything less, you need to upgrade. What I'm trying to tell you is that my system works very well. I have not always done things the right way. I have had my share of frustration. The point is that I learned. Now I'm passing that on to you. I use CS5 on an HP Z800 with a measely 12 gigs of ram and a single i7 quad core and the aforementioned RAID 0 configuration and a hacked Nvidia GTS 450. It works quite well. I'm sure I would do even better with another i7, 12 more gigs of ram and a Quadro 4000, but this is what they give me to use.
Additionally, I'm using CS5 at home on a MUCH older HP xw8200 dual dual Xeons, 12 gigs of ram and software-only MPE. Guess what? It works quite well.

Project manager premiere and AE links is there an easy way ?

Hi,
I would love to know if someone has a better workflow for trimming, even if you want to backup them or just duplicate them for another new project.
I use a lot of dynamic links in my project, I keep everything really organize, so I backup my project by trimming premiere pro, collect files in AE, clean and copy with assets C4D projects, and duplicate the whole folder of audition ( I've never understand how audition manage files so I copy everything)
But I would love just click project manager in Premiere, select my finished sequence, trim the project and create a new folder. the problem is that dynamic links arent copy.
So is there any way to trim the whole CC projects, and what i mean with this is some function where everything on your timeline, AE projects with assets, Audition files assets, Speedgrade sessions, c4d, and premiere project is duplicate and create with everything you will need for backup or create a new project from there
if anyone has a better workflow please let me know
thanks

Thanks for the suggestion. I was thinking that I would have to do that unless there was some easier automated way. I was hoping there was some automated way that I did not know about..

Project manager loses audio waveform

Using the Project Manager feature in Premiere 8.1, to trim and collect assets to a new folder, I noticed that my audio waveform displays are no longer visible for all footage. Only one piece of footage shows the waveform, but all others do not. The audio plays back fine, but the waveform graphic does not display in either the timeline or the source monitor. Is there a way to re-generate these waveforms?

After closing the project, quitting and restarting Premiere and reopening the project (a couple times) the project sequences finally re-drew the audio waveforms. I have seen delays in waveform generation when receiving projects from other editors. This particular project only contained a couple sequences with single test files ranging 3 to 5 seconds in length, so I expected them to redraw fairly quickly. So, it finally worked, but required quitting Premiere and re-opening/closing the project file a few times to generate audio waveforms.

Project Manager error--copy & collect

We are trying to collect files & copy to new location through Project Manager in PPro CS5. We exclude unused clips and made sure the destination has plenty of free space.
On 3 separate projects on 2 different Windows 7 machines, we have the same problem. It starts working, then eventually gives us an error "An unknown error occurred during the Project Manager operation. Please save your project and retry the operation." We've tried saving to a different destination, closing PPro, opening and trying again---all with the same result. It consistently gives us the error, but seems to give us the error at different progress points.
I've seen other posts that mention similar problems and solutions, but since this is happening to us across multiple machines and projects it appears that ours is a different problem. Our projects are fairly simple, no major effects, just some .mts, .m2t, and jpeg files. This process used to work for us without a problem. Please advise.

In practice, if you have moved several files from location A to location B, when you open the project, Premiere throws up a dialogue box asking for the location of one of the files. If you locate that file, Premiere automatically links to all the rest of the files you moved to B.
There is also a useful little check box in the dialogue box, which if ticked shows only exact file name matches. This did not always work in CS4, but seems fine in CS5.
It is better to do the re-linking at this stage because if you do not, once the project is open, you have to re-link each asset individually, which is a pain.
In the days of SD, with avis and much smaller hard dirives, the crate a trimmed project function was useful as you could save only those parts of captured clips that you needed, but with the more highly compressed mpeg etc files, Premiere no longer trims the captured video, but merely copies the entire file to a new location, as far as I can see.

Project Manager fails to copy clips

Hi,
I'm trying to consolidate a project using the project manager in CS4. I've tried both options (create trimmed and copy all to new location), and they both fail to copy the two video clips I use in the timeline.
The clips are mp4, and I can just place them in the new folder, but I'm curious why it is not being done automatically?
Thanks

Joe,
I have only seen this with SmartSound Audio Clips, when they were located in folders outside of the Project. To date, all other Assets, including stills (so long as they are within the folder hierarchy for the Project), have been archived.
When within the Project's folder hierarchy, all work well for me, but then I do not use anything MP4, though cannot image how that would affect things.
Good luck,
Hunt

Back up files from Project Manager will not link.

Info:
Mac
Premiere Pro 5.5
Lacie 6TB Drive
E-Sata connection
RED R3D footage
- Ok I used the Project Manager to "Collect Files and Copy to New Location"
- Once 2TB of edited footage was copied to the new hard drive to use for editing.
- When I open up the backed up project on the new drive Premiere will not batch link the footage. I am having to link 2TB of footage ONE BY ONE.
Does the "Copy files to new location" just totally screw any ability for Premiere to find the files?
If so it is pretty much useless.
How do I fix this?
Thanks in advance, this is really important and time sensative. You guys rock.

Lame,
If the Path (absolute) is changed in any way, the links to those files are broken in the PRPROJ file. PrPro will ask, "Where is file____ ?" At that point, one would just navigate to the new location (Path), and choose the first file asked for, in that folder. PrPro will then relink to all used files in that folder, automatically. If one has the files in various sub-folders, the process will need to be repeated for each folder. PrPro also offers a Finder, to help with the navigation, if necessary. Once all Assets have been re-linked, I would do a Save_As, and increment the Project's name.
Good luck,
Hunt

CS5.5 Project Manager not collecting all media

I am having a problem with the Project Manager in CS5.5.
Although I have used it succesfully in the past, on a current project I am trying to archive it is not performing correctly.
The issue is that the Project Manager is not collecting all the video clips when processing the project.
My project and its assets are contained in a folder and not scattered across my computer or multiple drive. The settings I am selecting are:
Selecting all sequences (11 in project)
Create trimmed project
Exclude unused clips
90 frame handles
Save in different folder on different drive
When I process, I am consistantly missing several video clips. They are a mix of avi and mov clips and they seem to be the same clips each time.
The clips are located with the other video files. They play just fine in the project but somehow they do not get included and trimmed when processed through the Project Manager.
Any idea or suggestions are approciated.

Any ideas? Anyone?

Project Management Wishlist (hoping for software or online solutions)

hi all.
i've converted the office to mac over the last two plus years and need to put a second level of organization to bed.
would anyone mind helping me find other websites and/or suggestions on how to get this finalized? apologies for the length and intricacy of the post but THANKS for any help on this! even just one good lead or recommendation (say for FileMaker or one of the Devon tools could help me get moving forward with it and not have to backtrack).
i work on PROJECTS that seem to need various kinds of data. some notetaking, imagery, url's. pages documents, pages documents printed to pdf, some pdfs that others created, spreadsheets, various creative files such as CAD, photoshop, indesign etecetera - and of course email and text and phone conversations. i would really ideally love to pull all this together but of course i know this is not realistic.
i also really need to communicate some of this information with clients and have them communicate back to me, right now this is a terrible mess and extremely unproductive with widely dispersed and duplicated information (at a bare minimum).
i have finally customized my images in Aperture but still need to organize my pdf's and my videos. i also find Spotlight to be rather unhelpful for some items and in reading up on Devon, one of their tools has a /graphic/ search display that somehow shows linked items and whether they have been "read" or not. this kind of VISUAL ORGANIZATION would be absolutely fantastic [http://www.devontechnologies.com/products/devonagent/overview.html]. i should also add that what i /don't/ want to do is to have to catalog my project file by file and simply DRAGGING and DROPPING files to create a link if my ideal organizational method. tagging items with the GTD tools that i have tested is a non-starter for me and i actually don't even use tags in my Aperture database. i just drag and drop them to an appropriate Project.
currently an example workflow for my Aperture database is that i POST these images to flickr to let a client see what kind of imagery i am using in their project (but they cannot upload /their/ imagery). nevertheless, this is very convenient because i can simply create an ALBUM in Aperture and drop the (pre-organized) imagery in there and post it to flickr from within the Aperture UI. this is really great but getting this link to a client is a bit of a pain because even flickr Pro uses some silly thing where you have to decide whether the recipient is a "friend" or "family" and ostensibly anyone that gets determined as one or the other can see all the other images in this category. it would be a whole lot better if i could just create an Album for a particular client. of course it would be great to
in any event -
in an ideal world (off the top of my head i would like) the ability to create a "Project" in my computer which organizes the following and /also/ allows me to post this to a place where Clients can have a LOGIN and PASSWORD that allows them to both view and UPLOAD information.
1. bookmarks
2. pdfs
3. spreadsheets
4. contact list
5. images
6. other files
7. a lot that i am forgetting to include here.
it would also be great to be able to organize PHONE CALLS and TEXTS and EMAILS on my computer so that i can have a record of communication with and FOR this client.
i would also like to get most or much of this to my iPhone if at all possible!
Devon for project organization and possibly other needs [http://www.devontechnologies.com]
FileMaker for project organization [http://www.filemaker.com]
Campfire for project management [http://campfirenow.com]
Papers for academic research [http://www.papersapp.com/papers/]
Highrise for contact and prospect management [http://highrisehq.com]
Project Wizard for critical path management [http://www.projectwizards.net/en/merlin/]
Diigo for online bookmarking [https://www.diigo.com]
what i use now:
Notational Velocity (oh so awesome) iphone compatible [http://notational.net]
Reminders (nice for the location tools but i have not maxed out my use of this tool)
Contacts (for personal contacts and syncs usually well with my laptop and desktop and iphone. however, managing email addresses in here is a nightmare for a small business)
Cardscan (for business card contacts. resides currently only on the Mac Pro and i am not sure how to get Cardscan to talk to my other devices)
Mac Mail (meh)
Sparrow (cool and quick but somewhat feature light)
iPhone (yes-sir-eee bob)
Safari (good at what it does)
1Password (dig the syning across devices)
Transmit (nice FTP tool)
i also work on windows where i do quickbooks and CAD so i am open to software suggestions for windows if there is nothing for the mac (though i suspect i can do much of the above on the mac, even if i cannot corral all of it together).
THANKS FOR READING and thanks for any constructive input!

Ipolucci,
I am a teacher and so I do not have your needs to really understand your requests.
That said, I would reccomend you FileMaker Pro and Journler ( currently at version 1.1.62, running by Mac OS X 10.3.9 , the version I have and already in versio 2.0.1 for those who have 10.4).
The first one is a relational commercial DB of an Apple subsidiary, with several template solutions ( probably one will fill your needs ) and the second one is a freeware, that has integration with Mail, Adress Book, Blogs, Photos, Audio recordings, iTunes and more.
Just in case does not come anyone else with the complete solution, you should consider a free trial of FileMaker Pro (just released the version 8.5) and take a look at Journler.
Both at <http://www.apple.com/downloads/macosx/>
Regards,
Jorge Lucas (the guy from Rio Grande do Sul)

Adding a New Folder in Project Manager Crashes RH

For the past few days, I have been having problems creating
new folders in RH 7, Project Manager. Sometimes, it works just
fine, and I can add folders, drag topics into them, import into
them, create new topics, whatever.
But then sometimes, the project manager just goes to white
and flashes at me for a while, then RH crashes. The only things I
can see in the PM pane are the triangular colored icons that
overlay folders / topic icons when they include conditional build
tags. No topic names, no folder names, just a column of these
triangles.
When I come back into RH after the crash, most times there
are topics to reimport and / or relocate. I have rebuilt the cpd
file several times. Each time it seems to resolve the issue, but
eventually another crash comes along as I try to add a folder.
For the record, just updated to the new 7.02.001 a few
minutes ago, but RH just crashed again. 3GB RAM, more than 40GB
space available on hard drive. Nothing new on my PC that I can
think of.
Anyone else seeing this?

I'm just wondering if anyone has found a cause or solution of this issue?
I'm experiencing it too with one of my projects (currently, I'm on RH8.02.202 on Win7/64, but I've also experienced it in RH7 on WinXP/32, FWIW).
Some other details:
My project is on my C:\ drive.
The folder names are all comprised solely of alphanumerics and underscores.
I've deleted both the PSS and CPD files without any noticeable positive effect.
Since I've been on RH8, the project is set to rebuild the .cpd cache upon opening, but I've also tried deleting it (this might be redundant, but I figured the RH "rebuild" might be different from generating a brand new one).
After I force RH to close, the folder is there when I reopen the project, and the folder behaves normally.
The project resides in the standard "My RoboHelp Projects" folder.
The problem seems to be isolated to this project, which is my largest (~2065 topics in ~85 folders)
I'm at the point where I just automatically force RH to close after I create a folder rather than waiting to for the application to become "officially" non-responsive.
Are there any other files I might try deleting or examining? I've poked around in the .xpj, .fpj, and .hhp files, but I don't see anything odd. I compared my old .pss with the new one RH created, and they were identical.
Thanks!
Dave

RH7: Project Manager Tab keeps refreshing continuously

I have upgraded my project from RH5 to RH7. There were in all 65 projects (.xpj) files that I upgraded. However, i have this issue with some of the files. When I open the xpj file, the Project Manager tab keeps refreshing. I cant scroll and select the files that are towards the end because the moment I click the scroll bar, the the tab refreshes and I cant click on the file.
Most of the files that I upgraded work fine.
Please suggest a solution. Thanks.

Have you tried renaming the CPD and reopening RH to make it create a new one?
See www.grainge.org for RoboHelp and Authoring tips
@petergrainge

Can't open project after rebuilding Folders in Project Manager

I had a corrupted project so I renamed the cpd file. A lot of Folders in Project Manager were lost, so I recreated the folders and imported all the topics back in. I added one last Folder back in and RH was having a problem with it (I didn't write down the error message). It booted me out. Subsequent attempts to reopen this Project are unfruitful. The message I get is that a certain folder (not the same one I was adding) will be added back in and needs to be properly deleted from Project Manager. (I had renamed that Folder, but I did it inside of Project Manager.)
Thoughts?
Thanks.

Please see the announcement at http://forums.adobe.com/community/robohelp/robohelp_html
See www.grainge.org for RoboHelp and Authoring tips
Follow me @petergrainge

Unable to Open Project Site Access Denied Issue (Project Manager)

Hi
We got an issue that one project manager is having 12 projects, in that she can able to view 5 projects-- project sites but remaining 7 projects --- she is not able to open the project site (access denied) error is throwing when she try to open.
She is the project manager of the 12 projects and having project manager permissions on the project sites.
Please suggest any solution for this.
Geeth If you feel that the answer which i gave you is Helpful please select it as Answer/helpful.

I believe I've found the fix for this issue. After opening a ticket with MS support and not getting anywhere with this issue I decided to do an in-depth review of all the Project and SharePoint 2013 CU's starting with December 2013 to September 2014.
To my amazement buried inside the July 2014 CU was a hotfix for this issue described almost word for word. (I will list all the relevant KB's at the end) I contacted my support engineer inquiring about this hotfix and he stated it wasn't relevant because
the "Synchronize Project Web App permissions to Project Site" was not failing or even generating any warnings in our Prod or Test environments. I stated that is not always an indicator as ULS doesn't always catch all relevant errors.
I informed him that I also found a second hotfix pertaining to the same issue released August 2014, apparently the first hotfix in July didn't totally resolve the issue and a second hotfix was released. He was adamant that this would not resolve
our issue and he requested or production databases because he was unable to replicate the issue in his test environment. The reason, you may wonder, is because he was at a higher patch level that our farm.... Obviously! His farm had the most current
CU which included the hotfixes from July and August. Apparently he didn't see the flaw in his logic.
I decided to install the September CU on our test farm. Low and behold that fixed the problem, even though MS support stated the hotfix was not relevant to our issue. I learned a long time ago to take MS support comments as suggestions instead
of gospel truth, this isn't the first time they have confidently given me erroneous information.
We are currently doing further testing to verify that this CU didn't break something else. Unfortunately these rollups are not GA and Microsoft is very clear that you should only install them if the hotfixes pertain directly to your issue.
Finding the hotfixes was a chore as Microsoft loves to create multiple KB's for the same thing and then nest (bury) them so you have to dig through four or five KB's to find the relevant fix. I'll save you the trouble and list them below.
Watch the
September CU Webcast Brian Smith and team go into depth explaining why this issue has been happening and how they fixed it.
September 2014 CU http://support.microsoft.com/kb/2882990 (the one I installed)
August 2014 CU https://support.microsoft.com/kb/2989078
August Project site sync hotfix
https://support2.microsoft.com/kb/2883083
July 2014 CU http://support.microsoft.com/kb/2882990
July Project Site Sync hotfix http://support2.microsoft.com/kb/2882995
Microsoft Project Server Blog
http://blogs.technet.com/b/projectsupport/ (I find this to be more helpful than the TechNet site)
Frank Miranda Florida Hospital MIS

Project Management/Asset Management

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