Project Managers

Dear Dina
What is the difference between resource manager and staffing manager, since they both can assign resources to project, Approvals and many other responsibilities
Who is having the resource data???
Thank u very much...

Hi
In some large companies the job of the staffing person is to find a match between requirements of project mangers looking for resources, and the resource managers, who have professional responsibility for groups of resources. In such companies the project managers do not interact directly with the individual resources offering themselves for open roles on projects.
Dina

Similar Messages

Project Managers to know when a task has been updated for the last time

Hi,
I would like know if there is any timestamp feature in Project Server 2007, so that it can be possible for Project Managers to know when a task has been updated for the last time.
Thanks in advance

Hi,
If you are using the My Tasks to drive the task updates then you can use the 'Applied Requests and Errors' available under 'Go To' in the Task Updates area. Here the PM can find when requests have been approved and how many updates he/she received for a
particular task (by clicking the task name) etc.
Hope this helps
Paul

SharePoint Permissions Mode--Project managers can't see all projects

Hi all,
My understanding of the SharePoint Permissions Mode is that the permissions and categories granted match the defaults for the same groups in Project Server. I have a situation in which we'd like project managers to be able to see all projects in the organization.
We're running in SharePoint Permissions Mode. Since the My Organization category is associated with the Project Managers group by default in Project Server and (I believe, as I don't have access to SharePoint Central Administration for the install) the project
managers are in the SharePoint Project Managers group it seems as though the project managers should be able to see all projects. However, it appears they're only seeing projects for which they're the owner.
What am I missing?
Thanks!
David Kaiser, PMP, MCTS, MCITP
Schedule Associates International
www.ScheduleAssociates.net

Thanks very much for your response Dinesh. I was afraid of that, though I don't understand why it's so based on what I've read. I've read the Server Administrator's Guide and the TechNet articles on which permissions are granted in SharePoint Permisssions
mode, but never could find confirmation of this. If you have any other references that I should consult I'd sure appreciate any suggestions.
Thanks again.
David Kaiser, PMP, MCTS, MCITP
Schedule Associates International
www.ScheduleAssociates.net

Remove ability to delete projects from Project Managers

hello forum members,
does anyone know how to set up permissions so that Project Managers can't delete projects? (we are using Project Server permission mode)
tatiana

Hi Tatiana,
This setting can be removed in the PWA Settings > Manage Groups. Here you can edit the Project Manager groups and for each one of the selected categories (you will need to click on each) remove the 'Delete Project' option
Hope this helps
Paul

Reporting a person to 2 project managers

Hi Friends,
Can any one please tell me how to create relation ship between a single person to 2 project managers, where as the person is working for 2 projects, Org Structure.
Generally iam doing reporting structure in simple maintenance.
looking for your prompt answer
Thanks in advance

Hi Piscian,
Creation of relationship through Matrix Strucutre.
Pre-requsites: prepare a Org Structure through any of the tool like Org & Staffing Interface, Simple/ General Strucutres.
Process: T Code: PPME > Give any of the Matrix Type > In the screen, i first Object ID select the employee > in the second employee select Multiple Selection and give the id of the managers.
So through this u can create a position reporting to two different positions.
Rergards,
Sathi Sankar

Project Managers Needed

I need two project managers for a site in
Palm Beach County Florida. Candidate needs
Strong knowledge of Microsoft Project, Oracle
HR, Oracle Payroll, Oracle Time Management.
Position will be six month contract and flip
to permanant. Please email interest or resume and I will respond with contact information.
Jerry Hieb, HRPSource, 954.783.6464.
null

1) Provide a procedure which allows a user to insert money, and run
this procedure again to insert more money
This is one simple way to do get you started. Save this as yourHomework.java
public class yourHomework
private int totalMoney = 0;
public static void main( String[] args )
 while ( <user wants to keep adding money> )
 int amount = <get the amount they want to add>
 insertMoney ( amount );
 <check if user still wants to add money>
public void insertMoney (double amount)
{ totalMoney += amount; }
}2) Provide a procedure to set up an array for 5 different currencies
to include: (a) Amount of that currency in machine
(b) Value of that currency i.e. $1.5 = �1 (can be used for
calculations)
(c) Name of that currency (i.e. string)
This information is obtained from the user when he runs that procedure
and it can be run 5 times to set up the 5 currencies and then again
i.e. to change currency 1
I have no clue what you're talking about. 3) Provide a procedure to convert the money (i.e. user is prompted for
amount he is going to insert (must be greater than 1 pound), and the
currency he desires. and then it is converted into the appropriate
currency, and an appropriate message is outputted i.e. "YOU HAVE
INSERTED 10 POUNDS....15 DOLLARS WILL BE GIVEN"
public void convertMoney( String oldCurrency, String newCurrency, double amount )
 // do conversion between the 2 types of money
double newAmount = <result from the conversion>;
System.out.println( "YOU HAVE INSERTED "+amount+" "+oldCurrency+"...."+newCurrency+" "+newAmount+" WILL BE GIVEN");
}

Essbase Architects/Projects Managers

Here is what we are recruiting for:Resource: 2 Roles:- Project Manager/Architect- Essbase ConsultantLocation:Toronto, ONContractsRates are open Project Manager Essbase Consultant Overview: The client is one of North America's leading financial institutions with more than eight million personal banking and business customers. The client offers a full range of products and services through its comprehensive electronic banking network, branches and offices across Canada, in the United States and around the world.Our client will be upgrading their Essbase and require 1 PM/Architect and 1 Essbase consultant. ? PM/Technical ArchitectRequired Skills:o 10 years of Project Management experienceo 10 years of experience with direct responsibility for the specific delivery and management of large implementation projects o Experience with upgrades to Essbase would be an asset. o Experience developing and delivering solution architectureso Experience in structured methodologies for the design, development, implementation and maintenance of applicationso Experience in the use of project management softwareo Must have the ability to work under pressure and deal well with ambiguityo Excellent leadership, problem-solving, verbal and written communication skillso Hyperion/Essbase experienceo Hyperion Integration Servero OLAP system designo Relational databaseso Data warehousing skills (specific to a financial institution)Asset Skills:o Banking experience o Kimball method of datawarehouse design?Essbase ConsultantRequired Skills:o Hyperion/Essbase experienceo Hyperion Integration Servero OLAP system designo Relational databaseso Data warehousing skills (specific to a financial institution)obility to work under pressure and deal well with ambiguityo Candidate must be able to take direction from multiple sources and satisfy all requirements.Asset Skills:o Banking experience o Kimball method of datawarehouse designPlease send resume toRoy [email protected] will contact you before I submit your resume.

Hi,
Have you converted essbase from native security mode to shared services security.
In EAS, right click security and choose "Externalize users"
Cheers
John
http://john-goodwin.blogspot.com/

Tasks were deleted/moved by Project Managers after Time was reported by contributors

So here is the most bafling situation I have at hands. We are running MS Project Server 2010. There are many projects where users are assigned and time is being reported. Few of the PMs managed to moved the tasks where time was already reported to other
projects. Now I have timesheets that have UID that no longer exists.
The actual steps of events might have gone in the following way:
1. Project was setup with Tasks and users were assigned
2. Project was then checked in and published
3. Time was reported by the users and somewhere PM checked out the project
4. PM never checks the project back in and the moves the tasks around
5. PM then check-in and publish and -- voila -- tasks with timesheet disappears
If this is a client server technology then it should not have happened but it did.
Questions
- Has anyone else encountered a similar situation and how they went about fixing it besides the user training?
- How to fix the ongoing issue?
Many thanks for your help.

Hi,
a few questions up front:
Do you use Single Entry Mode (SEM). What page are your users using: really timesheets or are they entering time on tasks page. Are users submitting their actuals or just saving? When the submit and PM is also Status Manager of these tasks, he gets an information
that updates are pending when opening project plan. If he deletes tasks with actual work, he is also informed that it was no good idea.
To avoid this situation, I suggest to
turn on SEM, if not yet done
follow
http://technet.microsoft.com/en-us/library/hh694531(v=office.14).aspx and
think about turning on "Only allow task updates via Tasks and Timesheets" in Server Settings - Task Settings and Display. With this enabled, your PMS will not be able to delete tasks with actuals.
Let us know, how you are working right now and if my suggestions may be an option.
Barbara
To increase the value of this forum, please mark the replies that helped to solve your issue as answer. If you find answers to questions from other forum participants to be helpful, please mark them as helpful. Your participation will help others to find an
appropriate solution faster.
Thanks for your support!

Unable to Open Project Site Access Denied Issue Project 2013

This issue is happening to select projects and select project managers, they can view certain project sites but receive the error on other projects. After some extensive testing
it looks like if the PM is the owner of the project plan they are not getting added to any of the synced groups for the project site. I can change the project owner to any another PM and it processes correctly and adds them to the PM synced group on
the Project site. As soon as I make the original PM the Project plan owner again the previous PM gets removed from the PM synced group and added to the Team member synced group, the way its supposed to work. However the PM with the problem never
gets added to any group. I have to manually add them to the non-synced Owner group on the project site so they don't get removed from the synced PM group the next time the sync runs at midnight.
As I stated it is happening on select project plans and select PMs. I have tried replublishing the project plan via Project professional and the web and the results are the same.
If I create a new project plan and assign one of the PMs with the issue to the plan everything works correctly. We noticed the issue a few weeks ago; most of the plans with the issue are several months to a year old so they were working correctly until
recently. They had also made PM owner changes prior to the issue on most of those plans and everything worked correctly.
If anyone is experiencing this issue and has a fix please let me know. I am trying not to open an MS support ticket if possible.
Frank Miranda Florida Hospital MIS

I believe I've found the fix for this issue. After opening a ticket with MS support and not getting anywhere with this issue I decided to do an in-depth review of all the Project and SharePoint 2013 CU's starting with December 2013 to September 2014.
To my amazement buried inside the July 2014 CU was a hotfix for this issue described almost word for word. (I will list all the relevant KB's at the end) I contacted my support engineer inquiring about this hotfix and he stated it wasn't relevant because
the "Synchronize Project Web App permissions to Project Site" was not failing or even generating any warnings in our Prod or Test environments. I stated that is not always an indicator as ULS doesn't always catch all relevant errors.
I informed him that I also found a second hotfix pertaining to the same issue released August 2014, apparently the first hotfix in July didn't totally resolve the issue and a second hotfix was released. He was adamant that this would not resolve
our issue and he requested or production databases because he was unable to replicate the issue in his test environment. The reason, you may wonder, is because he was at a higher patch level that our farm.... Obviously! His farm had the most current
CU which included the hotfixes from July and August. Apparently he didn't see the flaw in his logic.
I decided to install the September CU on our test farm. Low and behold that fixed the problem, even though MS support stated the hotfix was not relevant to our issue. I learned a long time ago to take MS support comments as suggestions instead
of gospel truth, this isn't the first time they have confidently given me erroneous information.
We are currently doing further testing to verify that this CU didn't break something else. Unfortunately these rollups are not GA and Microsoft is very clear that you should only install them if the hotfixes pertain directly to your issue.
Finding the hotfixes was a chore as Microsoft loves to create multiple KB's for the same thing and then nest (bury) them so you have to dig through four or five KB's to find the relevant fix. I'll save you the trouble and list them below.
Watch the
September CU Webcast Brian Smith and team go into depth explaining why this issue has been happening and how they fixed it.
September 2014 CU http://support.microsoft.com/kb/2882990 (the one I installed)
August 2014 CU https://support.microsoft.com/kb/2989078
August Project site sync hotfix
https://support2.microsoft.com/kb/2883083
July 2014 CU http://support.microsoft.com/kb/2882990
July Project Site Sync hotfix http://support2.microsoft.com/kb/2882995
Microsoft Project Server Blog
http://blogs.technet.com/b/projectsupport/ (I find this to be more helpful than the TechNet site)
Frank Miranda Florida Hospital MIS

Project Server 2010 - Build Team from Enterprise Greyed out

I am trying to find out why the Enterprise Resources are greyed out when I try to build an Enterprise Team for a project?
Starting from Project Server, I open a project in Project Pro. Then go to Resource..Add Resources..Build Enterprise Team. In the Build Team window, the Enterprise Resources are greyed out and I am unable to add them to be Project Resources.
Any ideas?

David --
To add to the excellent replies from Guillaume, if you are a member of the Project Managers group, you should be able to add resources to your project team (the resources should not be grayed out in the Build Team dialog). This is assuming, however,
that your Project Server administrator has not edited the default permissions in the Project Managers group or in the My Organization and My Projects categories that are part of the Project Managers group.
Assuming that your Project Server administrator has NOT modified the permissions in the default Project Managers group, the other action that can cause your problem is if you are members of MULTIPLE security Groups, and in at least one of those Groups, your
Project Server administrator has set a Denied value on one, two, or all three of the permissions that Guillaume references in his first post.
So, to echo what Guillaume has told you, your situation is most likely caused by a permissions issue. That being the cause, your Project Server administrator would need to track down and resolve the source of this issue. Hope this helps.
Dale A. Howard [MVP]

Project Server 2010: PWA Removing Default Project Site Security Groups When Creating a New Project

I looked for this specific issue with Project Server 2010/PWA/SharePoint and could not find an exact answer... hopefully someone can help.
We are currently using Project Server 2010 and have a number of project site templates that are used dependent upon the enterprise project type selected. Each of these project site templates have unique permissions which should create the default security
groups on the project site upon publishing/syncing:
<Project Name> Members
<Project Name> Owners
<Project Name> Visitors
<Project Name> Project Managers (Project Web App Synchronized)
<Project Name> Team Members (Project Web App Synchronized)
Web Administrators (Project Web App Synchronized)
Whether a user creates a project through PWA or Project Pro 2010 and imports the project into PWA, we get a weird result in the Site Permissions of the newly created project site. PWA will remove all default security groups from the project site template
and add a whole list of users in the Site Permissions list without groups.
Once the project is published and the project site is created, we can then go back and add those default security groups back in the project Site Permissions and even add a couple of custom groups without them being removed on all subsequent project syncs
or publishing.
How do we get PWA to not overwrite the project site templates' security groups and place each user in the proper default security groups? At the same time, how is PWA adding a number of users into the Project Site Permissions?
Thanks in advance.

Paul,
Thanks for that information. Right now we are using the Test environment to turn the Auto-sync feature back on. I suspect that the reason this is happening is due to PWA groups/categories/security templates. There may be more than one PWA group that is "overwriting"
the default project site groups upon initial creation of the project. We will look further into the security settings to tighten up the policies.

How to use a pwa group in CREATE A TASK PROCESS in SPD 2013 for project server workflow approval process

I am working on a Project Server 2013 workflow. I am creating this using Sharepoint Designer 2013. In this workflow I am using approval process at one stage. I have created a security group SalesManagers in PWA. I want to use this group for workflow approval
process. I want all users of this group get approval tasks.
For this I used START A TASK PROCESS activity in the SP Designer. I clicked on
this user and created task process. But here I could not find SalesManager group which I created in PWA. I was only able to find the users. I can also see
Administrators for PWA . But couldnot find SalesManager or any other security group created in pwa.
Can anyone suggest how I can get the security group created in pwa.

NBDevelopment,
I believe SPD only recognizes the SharePoint Groups and not the project server security groups.
The Administrators for PWA, and few other groups like Project Managers for PWA etc., are synced SharePoint Groups with the security groups, which is why they show up in SPD.
You could create a SharePoint Group for the Sales Managers group and use that in SPD.
Cheers,
Prasanna Adavi, Project MVP
Blog:
Podcast:
Twitter:
LinkedIn:

Discussion About The Use Of Project Server 2013 Timesheet Custom Billing Categories (Post SP1 and April 2014 CU Install)

In support of a consulting company using timesheet custom billing categories to designate project time as billable onsite, billable offsite, and non-billable, I've encountered a series of issues which appear to be associated with the custom billing category
timesheet lines. These issues cause timesheet users to get frustrated, and contribute to misalignment between project actuals and timesheet actuals. We're in Single Entry Mode, no pre-population, SP1 and April 2014 CU Installed.
I'll enumerate the issues here and pose the question to the community as to whether others are experiencing any/all of these things, and if so, ask if any workarounds have been discovered. We're working with Microsoft to validate these independently,
but I am posing the questions to the community to gather additional information, and hopefully save some folks time in troubleshooting similar issues.
1.When time is entered on an assignment into timesheet lines of multiple billing categories, only time entered since the last save is getting saved and ultimately sent, on timesheet submit, to the approval center. Although the previously entered and
saved time appears in the application interface when the timesheet is re-opened, only data since last save is actually saving to the server or processing through the approval center. We believe this is the primary cause for timesheet and project actuals
being out of alignment.
2."_ Error Loading". When assignments are added, deleted, or changed after a timesheet has been created, standard timesheet lines are added, deleted or changed (i.e. synchronize) with the assignments. However, for custom billing category
timesheet lines, they do not change when the assignments change, and they aren’t removed if the assignment is removed. We believe this causes secondary errors, like the "_Error Loading" (and others as will be described below).
3.When a timesheet with time in a non-standard billing category is deleted and recreated, time is arbitrarily moved to standard timesheet lines for the same assignment. If the task assignment is subsequently removed, the timesheet line causes the timesheet
to break.
4."Error Communicating with Server". When trying to submit a timesheet, a pop-up box appears indicating that there is an error communicating with the server. This error appears because a timesheet line is no longer associated with a project.
In order to submit the timesheet the orphaned timesheet line must be identified and manually removed. One technique we found which helps to identify an orphaned timesheet line is to select a task and submit task progress. Repeat for all timesheet lines until
you get an error. The timesheet line(s) with the error can be manually removed from the timesheet, fixing the error.
5. Unable to Open Specific Timesheets without Error. There are certain scenarios when the "Remove Task" feature is used or an assignment is otherwise removed after creation of a timesheet with custom billing category lines, which causes orphaned
timesheet lines. These orphaned lines can cause issues when trying to open a timesheet. The issue can appear when timesheets are in progress in multiple periods. In the problematic scenario, time is entered and submitted in one period and subsequently
the task is 'removed' from another period before the PM processes the first approval request. Process governance can certainly help here, but improvement in the way synchronization occurs between project assignments and custom billing category timesheet lines
would be great. The error can often be resolved by re-adding the assignment for the problematic timesheet user to the project (which creates a new assignment), and then allows you to open the timesheet. Then time can be moved from the old timesheet
line to the new timesheet line, and the old one can be removed.
In 4 and 5, sometimes we can't open a timesheet without error, and other times we can open it but not submit it. We are not 100% clear on all the different causes for each. Each of these issues are suspected to be contributing the the misalignment of
data between project actuals and timesheets, which can be a real problem for external projects for which time collected through timesheets are being used to generate invoices.
Although these may seem like separate issues, warranting separate questions, I decided to post them together because they all seem to be related to synchronization of project assignments and timesheet lines for custom billing categories.
Any thoughts or suggestions from the community would be appreciated.
Best regards,
Justin
Justin Naughton

There are many causes for each of the errors mention. It would be best to put one issue to the forum at a time. For example, some of these issues occur then tasks are deleted from projects but a timesheet has been submitted. Depending
on the scenario, some of these issues have been fixed with the latest service pack.
Other issues are due to bad scheduling habits with the project managers and so first determining what they have done can help resolve some the issues.
_error Loading, is because something is NULL in the data and the jave is choking when it build the form. Again, these may be because of delete tasks, resources, projects or someone doing copying and pasting of rows.
cheers!
PS. Train your PM to not COPY and PASTE rows in project schedules. It can be done, but it can create problems. There are over 500 fields and some have unique data and the copy paste creates havic.
Michael Wharton, MVP, MBA, PMP, MCT, MCTS, MCSD, MCSE+I, MCDBA
Website http://www.WhartonComputer.com
Blog http://MyProjectExpert.com contains my field notes and SQL queries

Can a Column in a Project Plan be set to Read Only for everyone except Admins

At my company the Project Server Admins create the initial project plans. We want to add a new column that will designate each task in the plan as Capital or Operational. We do not want anyone to have the ability to change these.
When the Project Managers need additional tasks on their plans they will need to copy an existing one in order to have this piece of information pre-populated on their new tasks, since we do not want them deciding what the task should be themselves and populating
the field as they create tasks.

In addition to Dale's excellent answer, I'd mention that it is possible to make a column "read-only" for certain security groups in MS Project Pro with VBA code.
That being said, I'd suggest to follow Dale's advice using a "soft" solution.
Hope this helps,
Guillaume Rouyre, MBA, MCP, MCTS |

MS Project Very Slow and Project Files Large when Using Shared Resource Pool

Hello,
We are using MS Project 2010 Professional in our organization and using a shared resource pool so we can easily identify resource conflicts. When we started this process many months ago the resource pool worked great. Now that we have nearly
all of our projects (~40) using the resource pool, it has become essentially unusable. Each project file that is sharing the resource pool is 12 MB or greater in file size, and most of the project files contain less than 100 lines. Saving any file
takes ~4 minutes. As a result, many of the resource managers and project managers are starting to avoid using MS Project which is undermining our original intent.
Any thoughts on what we could try to regain the usability, make the file sizes smaller, improve save times, etc.? Will MS Project Server fix all of these issues?
Thanks,
Josh

If any of your PMs renamed, moved or over-wrote their project file whilst linked to the Resource Pool or a master, then the file may well have corrupted itself or the pool or both. With 40 files, you can guarantee one or more PMs will do one of the above,
so file corruption is a when, not if (2days or 2 years or more).
For 40 projects Project Server or any solution that copies data to a database so the resource data can be consolidated is needed. Project Server is not a simple application, it's a full server and requires proper training and processes to add value. And
it needs configuring by someone who knows what they're doing!
In the mean time try unattaching all project files from the pool, then create a new blank pool and re-attach.You will also need to File, Save as to repair each project file if needed. For bad corruption save as to a .xml format then re-import to a blank
project.
Or, create a new master each time by inserting all projects into a new blank project, but deselecting the Link option. All tasks are then copied and the resource data consolidated. Record a macro to make creating this very quick and easy (provided your network
isn't too slow).
Rod Gill <a href="http://www.project-systems.co.nz/project-vba-book/index.html/">The one and only Project VBA Book</a> <a href="http://www.project-systems.co.nz/"> Rod
Gill Project Management</a>

Project Managers

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