Project Purchase Order Integration

Hi Gurus,
I have prepared a purchase order for the destination type expense. At the same time i have created 2 different Capital Projects. The projects should be visible in the distribution tab of the Purchase Order without fail. But none of the 2 projects created are visible in the purchase orders. Can you put some light on where have i missed.
I would appreciate an early reply as i have a client presentation tomorrow.
Thanks
Tarun

Hi
Verify the projects and POs are on the same Operating Unit.
Do you see any other projects on the project LOV?
Dina

Similar Messages

Project Purchase order

Hi,
I want to put a check on Project purchase order creation, so that Purchase order should not get created until & unless WBS achieve a status as REL & BUD
Looking for early response.
Rgds,
[email protected]

If you have carried out the steps exactly you should be able to control it.
Status number:1
Status:PONL
Text:PO not Allowed
Check Initail Status Check box
Lowest: 1
Highest:1
Material PO-Forbidden
Have you checked the Initial Status Check box in the status profile for this status.
Did you set the indicator as Forbidden for the business transaction Material Purchase Order?
Did you assign the WBS status profile on the WBS?
You should see PONL appearing in the user status field.
Check the business processes tab Material Purchase should appear in RED.
Regards
Sreenivas
Pls close this post if satisfied. This is the best you can expect from me.

Project Sales Order Integration

Hi,
I have a question on Oracle Project and Sales Order integration.
In the sales order form, there is a place to enter project and task information. What is the significance and how can we bring this information into Project itself?

Hi
1) Shipping functionality is supported for Sale Order, for Project Contracts and for Project Management (Deliverables). If you need to track shipping for a project, you will need to enable Project Manufacturing, no mater which of above three modules is implemented.
By the way, shipping integration for all those modules support the outbound deliverables, meanning items you need to ship from your own inventory facility to a customer or other third party. You mentioned a case for tracking items shipped from a third party vendor. You may need to look at the purchasing side and not the sale order for that.
2) If you implement Project Manufacturing, there is a process caleed Cost Collector, which interface the inventory and WIP transactions into PA Interface Table. From there you have to run the PRC: Transaction Import process to bring into Oracle Projects the expenditure Items.
3) I can explain the accounting, but I'm not sure which scenarios you will be implementing, and which module are you going to define the accounting. Please be more specific, and detail the release number your are implementing.
Dina

Purchase Order Integration Model Activation Error "Source Invalid"

Hi Experts,
When I try to activate Purchase Order CIF integration model for a specific plant, I am getting an error
"SOURCE_INVALID" r XC 014
When I checked failed LUW, found one product which is Subcontracted.
These a Subcon PO exist at this plant and Vendor is Subcon Vendor.
Before IM activation, I have CIFed Subcon vendor and T-lane between Vendor to plant exists in APO.
Any idea how can I resolve this issue?
Thanks,
Vipul

Hi Vipul,
I hope you have created subcontracting purchasing info record and connected with the productuon version.
Secondly whether it is valid.
A purchasing info record of the category subcontracting which documents the subcontractor as the source of supply of the end product.
Regards
Datta

Subcontracting scenario for a Project Purchase Order.

Hi Friends,
the requriement is as follows:
We need to create a Purchase Order with account assignment category Q or N directly from Project Systems and sent to a vendor. The vendor has to deliver these materials to a subcontracting vendor. The subcontracting vendor will do some (minor)processing and finally sends the same material to the plant. The Excise duties are to be captured accordingly and invocie is to be posted for both the Vendor & Subcontractor.
Regards,
Phani

Hi,
Mention the Vendor & Sub contracting detail as service line item in Network order & release, the system automatically generates the PR for this.
Then create PO with reference to this PR.
Create Normal PO with service line iten, item cateory as D ,Specify 2 line item one is for vendor & other service line item for the Sub contractor.Once sub contractor delivers material to plant Then accept both the service line item in SES, the payment will get generated for both vendor & sub contractor as specified in the PO.
The invoice will be based on this line item.
Regards,
Raj

Accounting entries for a Project purchase order - reg

Hi,
I am processing a purchase order with Account assignment category as " Y " which requires a WBS element in the account assignment tab of Purchase order. A G/L account(XYZ) is defaulted in to the field G/L account under the tab account assignment.
There is no GR based invoice verification hence no Goods receipt (MIGO) is required for this purchase order.
When i am trying to process the invoice verification, the accounting enties are as follows
Vendor                         1000
GR/IR account              0.000
G/L Acct (XYZ)              1000
But in actual the GR/IR account will zero value should not be displayed in the accounting doucment.
Could any body suggest me how to eradicate the second non valuable entry duirng invoice verification in MIRO transaction.
Please expedite.
Regards,
RitiG

Hi
Can you check account assignment category Y with P - is there anything uneven?
I hope you are doing PO based IV - it means when you check Goods receipt tab in PO item details delivery tab, invoice entries will be vendor (credit) and GR/IR (debit). In case Goods receipt indicator is not ticked, entries will be vendor (credit) and expense GL account (debit). Can you check both of these?
Thanks

Asset purchase order integration or automation?

Hi,
In a usual process flow, PR -> PO -> GR, an asset master has to be created and assigned to the PR or PO prior to goods receipt. There are instances when there are cancellations and the assets need to be assigned to the next PR / PO.
Was wondering if any of you have done some form of automation or customization to ensure the creation and assignment of assets to purchasing documents. Or does it really have to be a manual process eg. create asset, assign asset to PR / PO, change asset, reassign asset to next PR / PO?
Thanks.

The question is how the process can be better integrated as it involves different departments in each step or anyone has done some automation ? :-
1) When there is new PR / PO :
a) Create PR / PO (admin / purchasing / requestors)
b) Create asset (finance)
c) Assign asset to PR / PO (admin / purchasing / requestors)
d) Goods receipt (store / admin)
2) When there is cancellation to some PO items :
a) Change PR / PO (admin / purchasing / requestors)
b) Block assets (finance)
3) When there is new PR / PO later :
a) Create PR / PO (admin / purchasing / requestors)
b) Check for blocked assets and change asset details to new assignment (finance)
c) Assign asset to PR / PO (admin / purchasing / requestors)
d) Goods receipt (store / admin)

Account assignment in Purchase Order

Hi,
In my project Purchase orders are having account assignment N network. This is going to be implemented. Previously my client used budgeting scenario with Internal Order but now Investment Program will be used with WBS budgeting.
The problem is for a particular PO document type "Capital PO" when I am assigning N as Ac *** Type then it is automatically changed to F by default and asking for Internal order which is a mandatory field.
To remove this problem in SPRO I changed the mandatory field CO/PP order to OPTIONAL for Acc *** Category F and then the problem got partially resolved. I can now assign a Network activity to the PO. But before saving the N which was entered as the acc *** type in the line items are automatically changing to F.
I have tried out several ways but not found a problem. Somebody may have an idea of why its happening?
Is there some user exit for this particular document type is this issue to be solved with the help of an ABAP er. Please guide me.
Suman

Hi Suman,
Please maintain the standard settings :
1.Account Assgmt Gen N
2.AcctAsstCat Projects Q.
a)So while assigning the material component to Network Activity for stock Item (L) System will create a PR on the basis of following :
Acctasstcat Q
Special stock Q
Valuation M
Consumption P
Movement type 281.
b)While assiging Nonstock item to activity the following will be the case:
Acctasstcat N
Consumtion V
Movement type 281
So system will create PR in both cases but while receiving goods in MIGO ,for nonstock the activity will be debited and in case of stock inventory will be debited and stock will be received as project stock Q.
Regards,
Muzamil

Searching for a Project status = CLSD and open purchase orders?

Hi,
I am searching for a project status (Project Builder CJ20N) which allowed my to set a CLSD or a simillar status for settlement with open purchase orders.
This staus should allowed to process with open orders BUT not allowed to add new orders after setting this status.
Have somebody any idee? Or it is impossible?
Tahnk you in advanced for your Help.
Regards Baldy

Hi TV-kid,
while I was waiting for an answer I got to the same conclusion, so what you offers me is quite tempting actually.
I got a look to your website and it seems convincing. Still though, your case studies are in other business area, It's only a mater of good knowledge of File Maker.
I did download the test-drive last version of File Maker plus their samll Business Solution. I did read most of the documentation and the learning process would be too long to construct ourself a good crossed-data base.
I'd like to get in contact with you to look for a possible colaboration. to get private, I'd liketo do it through your contact link in your website .
To whom shall I write?
Thanks
Cheers
Cheers

Purchase order for project

Hello together,
We have a one senerio. At my client end no. of project is going on. We do not have sales order for the project parts. Presently we are creating purchase order with acct.assignment P ( WBS Element ) but our mamangement asking me to have the stock of the material purchased against WBS element. But it is not possible the combination of WBS element with storage location.
How can i create PO where no WBS element but i could get the stock of the material
Is there any work around?
Thanks in advance.
Shailesh

Hi
If you are procuring the material with P as account assignment , after the GR is odne the Material will be consumed & accounted for the Project & the material will not be displayed as Project stock in Stock overview
If you procuring a stock material & doing the GR then the Material will be in unrestricted use stock.
Then You can carry a transfer posting with Movement type 412 special stock indicator as Q, This will post the material from unrestricted use to Project Stock.
Thanks & Regards
Kishore

Unable to create Invoice against a Project based Purchase Order

Hi,
We have a scenario, wherein there is Purchase Order created against a NETWORK ACTIVITY of a PROJECT. We have created a Invoice with ref to this PO. Now we want to cancel this Invoice by creating the Credit Memo against this PO. But, while trying to create the Credit Memo, we end with the following error message:
"Budget for WBS element XXXX/12:7777-XX-X1-Y1-Z1 was exceeded by XXXX EUR in document item 003 Ntwk actvty XXXXXXXXXXXX 00110.
Hence unable to create the Credit Memo. Desperately looking for your response to solved this.............
Rgds,

Hi,
Check the cost as on today for ur project under project itself using CJ20n & then go to CJ30 and check the Budget for ur WBS
regds,
CB

Integration of CRM Service with ERP MM (Reservation, Purchase Requisition, Purchase Order)

My (i think simple) question is about integration of CRM service to ERP MM, e.g. for spare parts delivery or spare parts purchasing or scrapping parts in a CRM service order - i thought something very basic and standard
I always thought that inside a ERP SD order you have item categories and those item categories do have a schedule line category and a requirement class and from those are determined the MM movement typ and the automatism if the system creates in MM a reservation a purchase requisition or a purchase order. That was always my understanding
Now i was surprised to learn the customizing in SAP CRM (CRM/Transactions/Settings for Service Transactions/Integration/ Logistics Integration/Define Transfer parameters) - there i can say:
CRM Transaction Type+ CRM Item Category = ERP Movement Type + ERP Special Stock Indicator
or next to it in the SAP CRM Customizing
(CRM/Transactions/Settings for Service Transactions/Integration/ Logistics Integration/DefineLogistics Scenario for the Procurement of Material and Sales)
i can say:
CRM Transaction Type+ CRM Item Category = ERP Reservation or ERP purchase requisition or ERP purchase Order
Now i know that in SAP CRM if you have a transaction and an item category for a logistics operation, the system creates an EPR sales order of the same number and type with the same item categories.
My question is: WHERE is determined which movement type the system uses and if there is created a reservation or purchase requisition or purchase Order. Is it determined in the ERP by using the ERP sales order item category and the SD item category customizing or is it determined by the customizing in the SAP CRM that i described above?
Thank you

Hi Anup,
I am facing purchase requisition creation problem for service products from crm.
I have seen your query which was posted on same issue, so i thought i could get some help.
The problem here is when i am saving the service order i am getting the below message.
Enter a (default) purchasing group for material group SUB_MC (Notification E CRM_SRV_LOG_EXT_OLTP 002).
I have actually downloaded mat_dien materials from ecc to crm and for material purchase group is already assigned for one plant, but still not able to recognise.
Please help me out.
Thanks in advance.

Project code based Sales Order and Purchase Order - Item wise Report

Dear all,
Scenario:
We are doing business based on Projects. So, for every Sales , Project code is created and Sales order is booked with Project code and subsequently Purchase Order is booked with Project code. (Note:Some cases, few items might not be purchased since stock is available.)
We want report like
SO Project code
SO Posting date
SO Sales Employee
SO Customer Name
SO Item code
SO Quantity
SO Unit price
SO Row Total
PO Project code
PO Posting date
PO Sales Employee
PO Customer Name
PO Item code
PO Quantity
PO Unit price
PO Row Total
*SO line item and PO line item for same project should be parallel , that is important and challenge (certain cases, item in SO might not be in PO, for such cases Blank field should appear for PO Item code.)
Thanks in advance,
Regards,
Dwarak.

Hi Dwarak.......
Your Report is right but a small change you have to make Left join RDR1 with POR1........
Try this.......
SELECT T0.PrjCode, T1.Project, T0.PrjName, T1.DocNum, T1.DocDate, T1.CardName, T2.ItemCode, T2.Dscription, T2.Quantity, T2.Price, T2.LineTotal, T3.Project, T4.ItemCode, T4.Dscription, T4.Quantity, T4.Price, T4.LineTotal FROM OPRJ T0 INNER JOIN ORDR T1 ON T0.PrjCode = T1.Project INNER JOIN RDR1 T2 ON T1.DocEntry = T2.DocEntry LEFT JOIN OPOR T3 ON T0.PrjCode = T3.Project LEFT OUTER JOIN POR1 T4 ON T3.DocEntry = T4.DocEntry AND T2.ITEMCODE = T4.ITEMCODE INNER JOIN OITM T5 ON T2.ItemCode = T5.ItemCode WHERE T0.PrjCode ='[%0]' AND
T5.ItmsGrpCod in ('108', '110') GROUP BY T0.PrjCode, T1.Project, T0.PrjName, T1.DocNum, T1.DocDate, T1.CardName, T2.ItemCode, T2.Dscription, T2.Quantity, T2.Price, T2.LineTotal, T3.Project, T4.ItemCode, T4.Dscription, T4.Quantity, T4.Price, T4.LineTotal
Regards,
Rahul

Purchase order approval notification as per project

I want to send notification to approve purchase orders. I can do this by configuring purchase order release strategy. But I want to identify the approver as per project.
Purchase order has project number in account assignment tab.
Can I relate this in workflow so that notification will be sent to project manager as per assignment in purchase order ?

Hello Sachin,
Standard SAP forms pick up the delivery address that was determined in the Purchase Order line. Normally this is either the Plant address or, if maintained, the storage location address. The storage location address can be maintained in customizing under "Enterprise structure - Definition - Materials Management - Maintain Storage Location".
The form checks the delivery addresses on the different PO lines. If these are all the same, it displays the address in the document header. If not, then it displays this per line item. If the printout does not show the PO line delivery address from the plant or storage location, the logic in the form is probably different from standard SAP logic. In this case, you should look for solving this in the Form, in combination with the standar SAP logic for determining the delivery address in the Purchase Order.
Regards,
Sjaak van den Berg

Purchase order release as per project

I want to send notification to approve purchase orders. I can do this by configuring purchase order release strategy. But I want to identify the approver as per project.
Purchase order has project number in account assignment tab.
Can I relate this in workflow so that notification will be sent to project manager as per assignment in purchase order ?

Release standard workflow is defined based on release groups and codes, so first, in this case you need to setup a release procedure for each structure/manager, having a relationship 1 to 1 between release codes and Releaser/Manager.
For procedure determination, take into consideration that project is not defined in the standard communication structure, since as you might know, you may have multiple account assignment. In that case which is the cost center/project that should be taken into consideration to determine the release procedure.
Therefore, to add this logic and include the project as a characteristic, I would recommend to include a custom exit.

Project Purchase Order Integration

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