Project related PO document approval

Dear All
I am trying to create a project specific purchase requisition (PR) from Oracle Purchasing responsibility with project details in distribution. At the end of process I put tick in the checkbox for reserve and then forward the same using approval hierarchy. When I forward it, system is showing error as "Line #1 Distribution #1 could not map to a budget line while deriving budget account".
At the end of approval process for purchase requisition, workflow notification is showing same error message as "Failed to reserve funds as Line #1 Distribution #1 could not map to a budget line while doing budget account". And status of this requisition remains as Pre-Approved.
any assistance will be appreciated
thanks

Hi
Does this implementation include Project Budgetary Control? Have you enabled Encumbrance Accounting?
In case you do need that functionality, go on and complete the implementation steps.
Assuming you don't need that functionality do not tick in the checkbox for reserve on the requisition line.
Dina

Similar Messages

Workflow for Document Approval

Hi all,
I'm a newbie to SolMan and is trying to figure out how to implement a workflow for document approval. A similar question has probably been posted in the past, but I can't find a definite solution, only some hints.
Basically, what we're trying to achieve is the following:
When a document is uploaded using SOLAR02, and the creator of the document changes the status to ready for sign-off, we would like to trigger a workflow which will send an email to a couple of persons who are responsible to approve the document. We already implement the digital signature, we just want to add an automatic email notification to be sent to the approvers.
Based on my research, it seems that this is not supported by SolMan and hence we have to do a custom development.
There's an object key called SOLMANDOC and we should raise an event (something like SIGNATURE_PROCESS_START) to send an email notification to the approvers. Can somebody confirm whether my understanding is right ? Does anybody know the name of the BADI that we can modify to achieve our goal ?
FYI, we're using SolMan Rel 7.01 SP 19.
Thanks in advance
Lara

Hi Phil,
I'm facing with problems with creating a simple 2 steps release strategy.
the problem is I cant approve the last step of the release.
This is what I did:
In spro Digital Signature->Signature strategy:
in "Define Authorization groups" I create this entries:
1. EING
2. VERIF
in "Define Individual Signatures" I create this entries:
1. S1   EING
2. S2   VERIF
in "Define Individual Strategies: I create this entries:
SigStrat: ZSIGSTR
Signature Method: R
Display comment: X Required
Display Remark: X
Display document: X
Verification: not checked
in "Assign individual signatures"
CtrIn Indiv.SIG.      AGrpDIG
1          S1               EING
2          S2               VERIF
Display Predecessor for Ctrln is 2 is 1
for "Display release statuses" an entry with one line with the value 1
and in "Display individual signatures there 2 entries 1 and 2.
in spro "Define Document status schemes"
stat scheme "ZSIGSTR"
4 status:
Status                 init status      Sequence    Low     High       lock         Signature schma End status         Cancel status
COPY_EDITING       X                  10           10       20          -
REVIEW                                     20           10        40        X                    ZSIGSTR         RELEASED    DECLINED
RELEASED                                30           10        40        X
DECLINED                                  40           10        20
I created two roles with object c_sign_bpr one with the value "EING"   and the other with the value "VERIF"
I assign this status scheme to a document type in my project.
I tried to release a document the first step was the author of the document move the status to "REVIEW" and I got a window that i need to enter my password and it worked ok.
The problem is in the second step that I need to release the document (now is in a REVIEW status) When I press on the icon in order to release I didn't get the option to release only to cancel there is no "V" option in the small window.
Can you please tell me if I did a correct customization? also can you tell me if my problem is maybe missing authorization? Can you direct me to reading material or to an example?
Best regards
Lior Grinberg
Edited by: Lior Grinberg on Nov 28, 2011 6:22 PM

11I - PO DOCUMENT APPROVAL MANAGER FAIL 시의 기능 개선 사항.

제품 : MFG_PO
작성날짜 : 2004-11-29
11I - PO DOCUMENT APPROVAL MANAGER FAIL 시의 기능 개선 사항.
====================================================
PURPOSE
PO Document Approval Manager Fail 시의 기능 개선 사항에 대한 검토.
Explanation
PO 를 승인하였으나 Status 가 In-Processs 인 경우가 발생할 수있다. 이런
경우는 보통 PO Document Approval Manager 가 정지되었거나, Workflow 에서
Error 가 발생한 경우가 일반적이다.
이런 경우의 처리 방법은 Workflow Sysadmin 권한으로 Login 하여 Retry 하거
나, wfretry.sql 을 수행하여 문제가 발생한 workflow 의 진행을 재시도 하
게 된다.
Procurement Family Pack F 에서는 이같은 재시도를 자동으로 수행하는 기능
이 추가되었으며 아래의 방법으로 설정할 수있다.
1) How to Implement This New Feature:
- Apply 11i.PRC_PF.F (Procurement Family Pack F) AND one-off
patch 1942091
- Procurement Family Packs G and higher
2) Technical Details:
a) Dodument manager 에 관련된 Error 를 처리하기 위하여 새로운
Purchasing Item Type 인 "POERROR" 이 추가되었다.
POERROR item type 에 대하여 아래의 workflow attribute 가 define 되었
으며 이 값들을 설정하여야 한다.
관련 Attribute 들은 아래와 같으며 Business 환경에 맞게 적절한 값으로
설정한다.
DOC_MGR_WAIT_RELATIVE_TIME Length of time, in minutes, processes
will have to wait before getting picked
again.
Default = 0
RETRY_COUNT Number of attempts to get document
manager for approval.
Default = 0
TIMEOUT_VALUE Length of time, in minutes, for
notification automatically close itself.
Default = 0
SYSADMIN_USER_NAME Application user (typically the System
Administrator) who can receive
notifications for document manager-
related errors in status 1 and 2.
YOU MUST DEFINE THIS MANUALLY TO A VALID
USERNAME.
b) POERROR item type 에 대하여 Workflow Background Processor 가 주기적으
로 수행되어야 한다.
document manager 에 대한 재시도 횟수는 아래의 요소에 의해 결정된다.
- Attribute DOC_MGR_WAIT_RELATIVE_TIME
- WorkFlow Background engine wait period
c) Approval mode 와 관계없이 POERROR 를 처리할 Workflow Background
process 가 수행되어야 하며, wait time 후에 해당 process를 재시도하게
된다. Background engine 이 start 되면 document approve 를 다시 시도하
게된다. User 는 status 1 와 2 errors 에 대해서는 Notification 을 받
지 않으며, status 3 error 는 User 에게 Notification 을 보내게 된다.
(Sysadmin 에게 발송되지 않음.)
Example
Reference Documents
Note 160713.1 - Improved Document Error Handling Provided in
Procurement Family Pack F Quick Reference

How to Create Excise Invoice (J1IIN) with order related billing document

Dear Experts,
Is it possible to Create Excise Invoice (J1IIN) with order related billing document? How? please guide
Regards
BK GAIKWAD

Sir,
We have make the supplementary Invoice (Debit Note) as per below process
1) Create sales order_VA01
2) Create billing document_VF01_with reference to sales order
3) Create Excise Invoice With J1IS (Other Movement) It is manually job & due to heavy work load (create 200 invoice per day) it is not possible to do manually.
Hence we want to create excise Invoice with J1IIN instead of J1IS, any alternative solution for that?
Regards
BK GAIKWAD

Field FKSTA- Billing status of delivery-related billing documents not getting updated

Hi Experts,
I have a requirement wherein I need to fetch the FKSTA - Billing status of delivery-related billing documents into the datasource 2lis_11_VASTI. I have checked a lot of threads on this topic but have not found a concrete solution yet.
I have checked the settings in vov7 and vov8 and everything seems to be in place. I have also checked in table VBUP, when I filter based on field FKSTA = 'C', it shows me the outbound delivery document nos. But when I use the related sales document, it shows me blank values. VBUK as well doesn't show any values for field FKSTK.
I would like to know how and where I can identify the 'billing status of delivery- related' document.
I can see in VBUP table that if I enter the sales document no. related to the delivery document, it does not show the correct status. I believe that the statuses should ideally get updated to the underlying VBUK and VBUP tables. Is there any way to update and align them?
Is there a workaround, a similar field that i can use for datasource enhancement that will give me the correct values?
Appreciate any help I can get on this as it is urgent.
Thanks,
AM

Hi,
You are correct that stauts is updated in table VBUK and VBUP.
However, a sales order does not determine a billing status for delivery related billing, field
VBUP-FKSTA is only determined for delivey.
So, it is correct behavior that VBUP-FKSTA = BLANK when searching VBUP with
VBUP-VBELN = sales order number.
Just because of above reason, you will not find billing status field in VA03 -> goto header/item;
you could only find billing status field for delivery in VL03N -> status overview.
It seems that you are trying to find out sales orders that have been fully deliveried and fully billed, am I right? As far as I know, there is no directly table/field/tcode that could meet your requirement.
You could consider following workaround:
firstly, get a list of deliveries that have been fully billied(search VBUP with VBUP-FKSTA = C or search VBUK with VBUK-FKSTK = C);
Secondly, using these deliveries to search table VBFA to find out related sales orders.
Hope this helps.
Best regards,
Crystal

How to change Billing status of delivery-related billing documents?

Hi Experts,
Now I meet with the problem with the billing status.
I want to create a billing reference delivery notes, but the billing staus of delivery-related billing docuemnts is blank, I want to chage it to 'A' so as to create a billing refer to it.
Can anyone give me some hint to make it true?
Thanks a lot.
Best regards,
Chris Gu

Hi,
Billing status blank means, delivery is not relevent for billing. Check the deliver document, whether it has billing relevant items in it or not. To know the billing relevence, please check your item category definition.
For delivery relevant billing, billing relevance in item category definition (VOV7 transaction) should be 'A'.
A: Delivery-related billing document
Billing is based on the outbound delivery. Billing status is only updated in the outbound delivery.
Regards,
Satya.

How to upload a document with values related to document properties in to document set at same time using Javascript object model

Hi,
Problem Description: Need to upload a document with values related to document properties using custom form in to document set using JavaScript Object Model.
Kindly let me know any solutions.
Thanks
Razvi444

The following code shows how to use REST/Ajax to upload a document to a document set.
function uploadToDocumentSet(filename, content) {
appweburl = decodeURIComponent(getQueryStringParameter('SPAppWebUrl'));
hostweburl = decodeURIComponent(getQueryStringParameter('SPHostUrl'));
var restSource = appweburl +
"/_api/SP.AppContextSite(@target)/web/GetFolderByServerRelativeUrl('/restdocuments/testds')/files/add(url='" + filename + "',overwrite=true)?@target='" + hostweburl + "'";
var dfd = $.Deferred();
$.ajax(
'url': restSource,
'method': 'POST',
'data': content,
processData: false,
timeout:1000000,
'headers': {
'accept': 'application/json;odata=verbose',
'X-RequestDigest': $('#__REQUESTDIGEST').val(),
"content-length": content.byteLength
'success': function (data) {
var d = data;
dfd.resolve(d);
'error': function (err,textStatus,errorThrown) {
dfd.reject(err);
return dfd;
Then when this code returns you can use the following to update the metadata of the new document.
function updateMetadataNoVersion(fileUrl) {
appweburl = decodeURIComponent(getQueryStringParameter('SPAppWebUrl'));
hostweburl = decodeURIComponent(getQueryStringParameter('SPHostUrl'));
var restSource = appweburl +
"/_api/SP.AppContextSite(@target)/web/GetFolderByServerRelativeUrl('/restdocuments/testds')/files/getbyurl(url='" + fileUrl + "')/listitemallfields/validateupdatelistitem?@target='" + hostweburl + "'";
var dfd = $.Deferred();
$.ajax(
'url': restSource,
'method': 'POST',
'data': JSON.stringify({
'formValues': [
'__metadata': { 'type': 'SP.ListItemFormUpdateValue' },
'FieldName': 'Title',
'FieldValue': 'My Title2'
'bNewDocumentUpdate': true,
'checkInComment': ''
'headers': {
'accept': 'application/json;odata=verbose',
'content-type': 'application/json;odata=verbose',
'X-RequestDigest': $('#__REQUESTDIGEST').val()
'success': function (data) {
var d = data;
dfd.resolve(d);
'error': function (err) {
dfd.reject(err);
return dfd;
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Creating a Simple document Approval workflow in SPD

Hi
Having configured workflow manager 1.0 I have attempted to create the simplest approval workflow.
on my document library I set content approval , content type management and versioning. I have left out check in and checkout to speed up my testing
Create a single stage workflowin SPD2013 associated with my Document Library
I upload my document set the various properties as defined in my custom content type
Document "Approval Status" states "Draft"
I (optionally) checkin and Publish a major version of the document, "Approval Status" is "Pending"
I manually trigger the my w/f setting myself as the approver
I want pass my Task Outcome to the Approval Status property in my current item - I am just not sure how to do this without setting the item back to draft
I am just not sure of the syntax - could anyone help?
Daniel

Now if I was building a SharePoint 2010 workflow .... I seem to have richer support for content approval
....... Was there beauty contest for the 2010 actions!!!!!!!!
Freelance consultant

Project cash management document

Need your guidance for an issue,
Is it possible to display Project cash management documents just like any other FI documents?
Thanks

Hi Hend Yassin,
There is not transaction to display the PS cash document. You have to navigate from the original document, which generate the PS cash document, e.g. FI document, to the PS cashdocument.
Kind regards,
Zhenbo

Project Cash Management Document after MIRO

Hello,
I have activated PS Cash Management by doing the following config.
1.Create FM
2.Assign FM to Co.Code
3.Create Commitment Item
4.OPI6
5. OPI4
I noticed that Project Cash Management document is not created every time i do MIRO.
Any config /set up i missed out?

Check the table RPSCO and see if you can find an entry for value type 54 against the relevant OBJNR. CJIA will show you Actual payment line items and these will appear once you have run F-53. In order to see this data in Project Cash management i.e. COFP table, you need to run CJFN for the respective accounting document.
Ideally, once you do MIRO the same appears in the COFP table as an entry with value type 54. Are you able to see this entry? If not, maybe you need to reconstruct the Project cash Management data for actual postings that have happened from the MM perspective.
To know more about reconstruction of PS Cash Management go through the note 551980. Personally, i would suggest you to go through this note thoroughly before performing any reconstruction activity.

PURCHASING DOCUMENT APPROVAL MANAGER SETUP 방법

제품 : MFG_PO
작성날짜 : 2003-11-18
PURCHASING DOCUMENT APPROVAL MANAGER SETUP 방법
=============================================
PURPOSE
PO approval을 하기 위한 PO document approval manager setup 방법을
익힌다.
Explanation
System Administrator의 Administer Concurrent Manager form을 이용하여
PO Document Approval Manager를 setup 한다.
-.Responsibility: System Administrator
Navigation: Concurrent -> Manager -> Administer
-.PO Document Approval Manager는 Concurrent Manager list에 나타나야만
한다. 만약 그렇지 않으면 LOV를 이용하여 PO Document Approval Manager를
이 List 위에 추가 해야 한다.
-.Processes를 추가하는데 이것은 Target processes는 database server + 1
보다 크거나 같아야 한다.
ex) Target Processes 갯수 = (Number of Processors on Server) + 1
-.Status column에서 manager is not running이라는 내용의 상태를 볼 수
있어야 한다.
-.등록한 PO Document Approval Manager start 하기
o.PO Document Approval Manager를 포함하는 Line을 선택
o.Activate button을 click
o.PO Document Approval Manager가 start 되어야 함
-.PO Document Approval Manager reactivate(bounce) 하기
o.PO Document Approval Manager를 포함하는 Line을 선택
o.Deactivate button을 click
o.Form을 닫고 다시 open
o.PO Document Approval Manager를 포함하는 Line을 선택
o.Activate button을 click
NOTE: 이 process가 실행되려면 internal manager가 반드시 running 중이어야
한다.만약 internal manager가 running 중이 않니면 DBA나 System
admin은 internal manager를 제일 먼저 restart 해야 한다.
Example
Reference Documents
-------------------

Thanks Andy,
I have googled activating workflow approvals in SP2013. However the sites I have read, refer to activating a feature that is not there on my server. So not sure how I should be doing this.
I have spent days looking into this. Is there an article somewhere that explains how to do this.
I will read up on people picker, it looks a little more complicated than I think setting up a document approval should be.
I only want the approver to be 1 of about 10 people. Is there any way just to set a simple list to pick the approver from?

Project Work space Document Worflow

Hi All,
Is it possible to make the three state out of box work flow, where the user can select/set the reviewer / approver while submitting the document for approval/review.
Thanks in advance, taj

Hi Taj,
Why using a three-state workflow for a document approval? This workflow is more intended for managing a task or issue list.
I'd rather use the approval workflow that allows the user to choose the next approver.
Please find references below:
http://office.microsoft.com/en-us/sharepoint-help/all-about-approval-workflows-HA102771433.aspx
http://office.microsoft.com/en-us/sharepoint-designer-help/understand-approval-workflows-in-sharepoint-2010-HA101857172.aspx
Hope this helps.
Guillaume Rouyre - MBA, MCP, MCTS

Activate PO Document Approval Manager

Cold anyone please tell me how to activate "PO Document Approval Manager" in OAM in 11i as i just received this request from my functional guy?
Thanks
J

Pl post details of OS, database and EBS versions.
Using the System Administrator responsibility, navigate to Concurrent --> Manager --> Define, query up "PO Document Approval Manager", then click the "Work Shifts" button and set the "Processes" field to an appropriate value, and save.
In R12, the functionality of this manager has been changed significantly.
How To Plan The Number Of Processes Required By PO Document Approval Manager After R12 (Doc ID 735474.1)
HTH
Srini

PO DOCUMENT APPROVAL MANAGER FAIL로 인하여 PO APPOVAL STATUS 가 INPROCESS 임

제품 : MFG_PO
작성날짜 : 2003-12-02
PO DOCUMENT APPROVAL MANAGER FAIL로 인하여 PO APPOVAL STATUS 가 INPROCESS 임.
=======================================================================
PURPOSE
Inprocess 상태인 PO를 진행시킴.
Problem Description
PO DOCUMENT APPROVAL MANAGER FAIL로 인하여 PO APPOVAL STATUS 가 INPROCESS 임.
Workaround
N/A
Solution Description
System Adminstator 에게 보내진 Notification 에서 PO 를 retry 할수 있는 권한이 필요하다.
1. SQLPLUS 로 Login 하여 Notification을 받은 User를 찾는다.
select text
from wf_resources
where name = 'WF_ADMIN_ROLE';
2. 상기 Person detail 정보에서 확인한 user로 PO Super User로 Login 한다.
1) Notification Summary 를 Open 한다.
2) Fail 된 document 를 Open 하고 Respond button 을 Click한다.
3) Retry 를 선택한다.
마지막 Action으로 fail 된 approval process 가 다시 시도된다.
Reference Documents
Note 120566.1 - CANNOT APPROVE A PO - APPROVAL MANAGER WAS DOWN

PO Document Approval manager

Hi,
What is the role of PO Document Approval manager???We have approval process only for Requisitions and not for purchase orders.Do we still need the PO Document Approval manger up and running??

Yes it is needed for reqn approval process also.
NOTE: If an Approver does not need a supervisor to approve the Requisition it will get approved successfully.
Thanks,
Saurabh

Project related PO document approval

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