Project Server 2013 - Remove user from resource pool via sync

Hello everyone,
has anyone managed to configure their Project Server 2013 box with a resource pool sync that will actually remove user from the resource pool (disable "User can be assigned as resource" or deactivate users) when the user is removed from the AD
group(s)?
Setup: Single box, SQL 2012 SP1, SharePoint/Project Server 2013 + PU March + CU April. 2 PWA instances, 1 in SharePoint and 1 in Project permission mode. Tried on 2 different machines (different setup, accounts, domains).
Proceedings:
Create AD user U, AD group G. Add U to G.
Go to PWA, setup resource pool sync with G, sync.
U is now in the resource pool, has no PWA permissions.
Remove U from G. Resync resoure pool.
U is still in resource pool, still a resource, still active, can still be assigned as resource.
Adding U back to G an repeating the whole spiel with a resource pool and a PWA group sync of G will result in U being added and removed from the user list (as expected), and U being added but not removed from the resource pool.
Having read
http://technet.microsoft.com/en-us/library/gg982985.aspx and
http://technet.microsoft.com/en-us/library/gg750243.aspx, there does not seem to be an omission on my part.
The first article states:
Note:
The corresponding Project Server User Account is not deactivated based on this synchronization. If the same Active Directory user is configured to synchronize with a Project Server security group, the Project Server user account will be inactivated when
that synchronization occurs. For more information, see
Best practices to configure Active Directory groups for Enterprise Resource Pool synchronization in Project Server 2013.
Unfortunately, this deactivation either does not seem to occur even with a PWA group sync or I misunderstood the article.
So, did anyone manage to setup their resource pool sync in a way, that new resource will be added, but also be removed from the resource pool?
Kind regards,
Adrian

Hi Adrian,
you tried to sync the same AD group that you used for the resource pool sync also with a Project Server permission group?
And on removal of the user of the AD group the project user/resource is not deactivated? Only removed from the group
Regards
Christoph
Hi Christoph,
even though I might have tried that before, I tried it again in several constellations. It didn't change anything. The the user will be properly added to and removed from the PWA group whenever I remove them from the AD group, the use will also stay active
(but cannot logon without permissions). However, the user will always remain in the resource pool, i.e. the "User can be assigned as resource." checkbox will remain unless it is cleared manually.
Having re-read the technet articles, none of the scenarios actually seem to descibe or address the process that I require, or maybe I'm just misunderstanding. Let me just try to outline the core issue:
Add user to AD group. Sync AD group with resource pool. User is now a PWA resource and PWA user.
Remove user from AD group, but do not deactivate/delete user from AD.
(Magic happens!)
User cannot be assigned as ressource in PWA.
So, is there anything to make this step 3 happen, or is it just not possible to sync users out of the resource pool anymore unless they are deleted/deactivated in AD?
Kind regards,
Adrian

Similar Messages

Project Server 2010 - Active Directory Enterprise Resource Pool Synchronization limitations

Greetings again.
I have a quick question about the limitations of Active Directory Enterprise Resource Pool Synchronization. Specifically, what has your experience
been with extremely large numbers of users (10k plus). Is anyone aware of a
practical limit of users in your AD group you would recommend when using the
Schedule Synchronization feature on a nightly or weekly basis?
There is a caveat to this question however. The client has decided (perhaps for some misinformed reasons) to allow access for every user, to every
project site, within their PWA environment. They’ve selected the View Project Site option within the
Categories for the Team Members PWA Group for which 90% of their intended users reside. So when we ran a couple test syncs in DEV with a smaller AD group of about 8,000 users, the sync understandably
lasted upwards of 18 hours. Obviously unacceptable for a PROD environment on a nightly basis and not necessarily ideal for a weekly sync either.
Experience in addition to documents like these, “Best
practices for managing a large number of resources in Project Server 2010” tell me that we are way over the practical limit of a scheduled resource pool synchronization...IF
the client really desires that all users access all their sites. But before I submit my recommendations, I wanted to check with the community just in case others may have found a way to synchronize large numbers of users (10k plus) on a nightly or weekly
basis, within a reasonable time frame AND allowed all users to access all sites within PWA.
What do you think?
As always, thanks for your help.
Chris Addis - MCTS

Hello Hrishi.
My delayed response has been due to a large amount of testing we have been performing on this particular topic. Here is an update, please feel free to provide feedback.
We went back to testing and spent more time reviewing the documents:
Best practices for managing a large number of resources in Project Server 2010 and
SharePoint Server 2010 capacity management: Software boundaries and limits. Our team interpreted those documents as saying, 1,000 security
scopes per site is a recommended limit. It does not say it’s a hard limit, just a recommended limit. “When the recommended unique security scope boundaries are exceeded, performance issue can occur.”
So we decided to perform some tests (31 in total) to try and get a gage of what we are seeing.
We needed to establish a baseline first. So we performed a series of 23 Active Directory Resource Pool Synchronizations with various settings in a clean, Out of the Box, environment in order to see some consistent numbers. Here is it’s summary:
Our AD group of 8,000 users took about 32 minutes, on average, every time to sync. The difference between the first sync and last sync differed only by 1-3 minutes.
Adding 40 project sites increased the average sync time from 32 to 120 minutes.
Adding 100 users to each of those 40 project sites, did not increase the sync times.
One setting (identified at this time) reduced the synchronization time. It was the
Project Site Permissions check box found within the Project Web App > Server Settings > Project Site Provisioning Settings area. By deselecting this check box we reduced or synchronization time back to the 32 minute
average.
The View Project Site check box within the Project Web App > Server Settings > Manage Groups > Team Members group had no apparent effect on the sync times besides what we had gleaned from the Microsoft documentation.
Naturally, this left us with a problem. As I’m sure you know, by deselecting the check box (Project Site Permissions), our project sites are now (figuratively speaking) orphans with no connection to the parent site. This generates
a new set of issues. For example:
Newly created project sites cannot be accessed by the owner and team members. They will require someone like the farm admin to come in behind them and add the intended users to the project site along with their required permissions.
All current and futures sites will no longer have users added via the standard method of building a team and publishing the project, but will have to be added manually.
You can use the Synchronize option found within Project Web App > Server Settings > Project Sites page, but that kinda defeats the purpose. It would require constant updating on a per site basis to keep up with
PM changes. Not very sensible, but it does work.
With this baseline information, we moved our tests into our DEV environment which somewhat mimics our PROD environment. This environment has 352 project sites and we performed 8 tests. This is where we had some large sync time numbers.
Here is the DEV test summary:
With the Project Site Permissions check box cleared, our AD group of 8,000 users took on average 30 minutes to sync. This was in line with our baseline times. With the exception of one test sync that took 99 minutes to complete.
That anomaly is acquiescent with what I’ve seen over the years. Sometimes syncs do some unusual things.
With the Project Site Permissions check box selected, our AD group of 8,000 users took on average 690 minutes (11.5 hours) to sync. Unacceptable of course.
So here’s what we’ve learned when dealing with extremely large numbers of active directory users in your Resource Pool sync:
We did not see a decrease in subsequent sync times after the initial Active Directory Resource Pool Synchronization as some might expect.
Our attempt to decrease sync time via the option of removing the View Project Sites was not successful. (Unless we interpreted Microsoft's document incorrectly.)
However, our interpretation of the recommended software boundaries and limits of SharePoint Server 2010 as it pertains to security scopes per site at 1,000, appears to be correct.
Using the option of clearing the Project Site Permissions does produce a reduction in AD sync time, but at a cost segregating your project sites and thus the creation of new processes of maintaining them.
I’ll remind others that these results are particular to our environments, there may still be exceptions yet to discover. Others may see numbers contrary to ours.
The biggest surprise to some members on our team (myself excluded) was that we did not see a reduced sync time after any of our initial syncs. Some are under the impression that after your initial sync, you should see reduced sync times. I haven’t
found that to be the absolute case in all situations, just in some situations. The reason for this still eludes me. Any thoughts would be appreciated.
I’ll let this sit a bit longer, but if no one disagrees with the results, I think we have our answer:
The number of project sites directly affects your Active Directory Resource Pool Synchronizations if you are using the
Project Site Permissions option. If you plan on synchronizing over 1,000 users
and you have a large number of project sites, proceed with the knowledge that you may have performance issues and long sync times.
As always, I’d love to hear from you or others just in case I’m missing something.
Chris Addis - MCTS

Project Server 2013: Remove Task Option Causing Orphaned Timesheet Lines

We are experiencing a major issue with the "Remove Task" option in PS2013 that is leading to orphaned timesheet lines with no related assignment. This can result in actuals in a project with no corresponding timesheet entry. We are
using SEM.
The scenario to reproduce the issue:
PM - Assign the task and publish
Resource - Enter time against the task and submit
Resource - Recall the timesheet (the task update approval is still in the PM’s queue)
Resource - Remove the Task from the timesheet using "Remove Task" button or right-click
PM - Approve the task update and publish, only the task update appears in the PM’s queue, not the delete assignment request
PM – Approve assignment deletion
PM – Go into schedule and actuals show against a task with no assignment.
When you return to the timesheet and recall it, the fields are all disabled. If you click on the task, you will receive an error message as the assignment no longer exists. The workaround is to have the PM reassign the task to the user, publish,
open the timesheet, readd the task and hours, remove the orphaned line, and resubmit.
As many others have reported, the "Remove Task" option is very dangerous. We are exploring the recommendation to configure the screen to remove the button, but I am curious is anybody has experience with modifying the right-click that allows
the same "Remove Task" operation.
Opinion: This feature is awful and extremely unclear. To the lay user, it reads like it will simply remove the line from the timesheet. There is no language or warning to the user about the action they are actually taking.
Thanks,
Nate

Hi Nate,
In PS2010 implantation I already used to remove the "remove task" option and others from the timesheet ribbon.
I guess you already find this documentation but just in case:
http://msdn.microsoft.com/en-us/library/office/gg549101(v=office.14).aspx
http://epmsource.com/2011/12/07/hiding-disabling-ribbon-items-in-project-server-part-i/
Concerning removing the "remove task" from the right-click context menu, since I'm not a developer and I didn't yet faced this concern, I'll let my colleagues from this forum go further.
Hope this helps.
Guillaume Rouyre - MBA, MCP, MCTS

Project Server 2013 restore site from content database

My Project server was moved from one domain to other so i had to recreate everything since distributed cache was nt happy. I recreated everything. Now i have contet database from porject server that i need to restore to brand new environment. How to do that?
Simply doing rmount content database is not working? How to reprovision it in Project server service application?
Adit

You mention that you mounted the content database. Did you do this with PowerShell? Have you tried adding the content databases, using the menus under Application management?
If that fails, I would just rebuild by doing the following. There probably is an easier way to do this, but here is what I would do
1) Delete the web application used for Project server
2) Create a new web application and point to the content database.
3) Then you can provision project server
Michael Wharton, MVP, MBA, PMP, MCT, MCTS, MCSD, MCSE+I, MCDBA
Website http://www.WhartonComputer.com
Blog http://MyProjectExpert.com contains my field notes and SQL queries

Project server 2013----new custom field value is not synced between my work assignment view and project professional

Hi All,
I would like to add a new custom enterprise field in project server to caculate the effective work. I hope it can work as the default field "work" and "overtime work". And I add my custome enterprise field to my work assignment and the
related details view. User can update the values in "my task" but after PM accept the updates, these values are not synced to the project center as well as project professional. Any idea?
Regards,
Anna

Yes, I am saying that the PM cannot see the updated values in the enterprise project in Microsoft Project 2013. It is a task custom field. No errors for it. Would you please help create a task custom field on your side to see whether you can reproduce
this issue? After creating the field, please add it to the "My task" related views so that project members can update the value for the task when they update the task information under "my tasK" page. After that, open the project plan as
project manager to see whether you get the updated value. Thanks a lot!
Regards,
Anna

Project Server 2013 - Approved Tasks not applied to Project Schedule

Environment Details: Microsoft Project Server 2013 SP1
When an Resource completes a tasks within the Task or Timesheet page at the end of each day, the tasks is routed to the Project Owner for approval. The Project Owner (Project Manager) approves the task. During this process no errors are displayed.
When the Project Owner (Project Manager) goes into the Project Professional 2013 client to view how the project is progressing, and update the project completion date, the updates is not applied to the project.
This worked for some time, but has recently stopped working with no changes made to the environment. Any help would be great, as our project manager's are manually updating the tasks prior to approving them so they can report back on the project each week.

Hello ProjMgrMatt
Sounds pretty serious, but I think something is missing somewhere.
Make sure that the Status Manager field is the same as the Project Owner.
Check to queue to be sure that nothing is stuck and waiting.
Create a new project, publish, submit, approve, etc and see if it still happens.
Cheers!.
Michael Wharton, MVP, MBA, PMP, MCT, MCTS, MCSD, MCSE+I, MCDBA
Website http://www.WhartonComputer.com
Blog http://MyProjectExpert.com contains my field notes and SQL queries

Project Server 2013 AD Enterprise Resource Pool Synchronization Exception

Hello,
I am looking for assistance from the project server community.
When I click “Save and Synchronize” on the Active Directory Enterprise Resource Pool Synchronization page nothing happens and the status does not change.
This is a new instance of PWA and I am preforming this task using the farm admin account. The farm admin account can read AD.
Error 1:
w3wp.exe (0x1B98)
0x0B8C Project Server
General aeby7
Exception [bucketHash:F08803DE] Exception occured in method 'Admin.ResolveActiveDirectoryGroups' System.Collections.Generic.KeyNotFoundException: The given key was not present in the dictionary.
at Microsoft.Office.Project.Server.ClaimsHelper.GetFormsAuthenticationProviderName(Uri context, SPUrlZone zone)
at Microsoft.Office.Project.Server.BusinessLayer.ActiveDirectoryUtility.TryGetGroupInfo(String searchRoot)
at System.Linq.Enumerable.WhereSelectArrayIterator`2.MoveNext()
at System.Linq.Buffer`1..ctor(IEnumerable`1 source)
at System.Linq.Enumerable.ToArray[TSource](IEnumerable`1 source)
at Microsoft.Office.Project.Server.Wcf.Implementation.PWAImpl.<>c__DisplayClassf2.<AdminResolveActiveDirectoryGroups>b__f1()
at Microsoft.Office.Project.Server.Wcf.Implementation.WcfMethodInvocation.InvokeBusinessObjectMethod(String businessObjectName, String methodName, IEnumerable`1 actions) StackTrace:
at Microsoft.Office.Project.Server.Native.dll: (sig=[sig]|2|microsoft.office.project.server.native.pdb, offset=3C1E) at Microsoft.Office.Project.Server.Native.dll: (offset=1254D)
d360539c-6d89-70e7-c077-92da686b0689
Error 2:
Error is: GeneralUnhandledException. Details: General Unhandled Exception in _Admin.ResolveActiveDirectoryGroups_ Attributes:
System.Collections.Generic.KeyNotFoundException: The given key was not present in the dictionary.
at Microsoft.Office.Project.Server.ClaimsHelper.GetFormsAuthenticationProviderName(Uri context, SPUrlZone zone)
at Microsoft.Office.Project.Server.BusinessLayer.ActiveDirectoryUtility.TryGetGroupInfo(String searchRoot)
at System.Linq.Enumerable.WhereSelectArrayIterator`2.MoveNext()
at System.Linq.Buffer`1..ctor(IEnumerable`1 source)
at System.Linq.Enumerable.ToArray[TSource](IEnumerable`1 source)
at Microsoft.Office.Project.Server.Wcf.Implementation.PWAImpl.<>c__DisplayClassf2.<AdminResolveActiveDirectoryGroups>b__f1()
at Microsoft.Office.Project.Server.Wcf.Implementation.WcfMethodInvocation.InvokeBusinessObjectMethod(String businessObjectName, String methodName,
IEnumerable`1 actions) . Standard Information: PSI Entry Point:
Project User: i:0#.w|[DOMAIN\UserID] Correlation Id: f1f1a77f-6b45-e311-9407-00155d2abe21 PWA Site URL: [PWA URL] SA Name: Project Server Service Application PSError: GeneralUnhandledException (42), LogLevelManager Warning-ulsID:0x00101622 has no entities
explicitly specified.

Hi,
I also get the same error when I'm trying to do the synchronization between Enterprise Resource Pool and Active Directory.
I am in a single domain topology between Project Server 2013 and AD, and I'm doning the synchronization with the farm admin account, who has read/write access to AD.
Here are the last relevant messages I see:
w3wp.exe (0x2BE8) 0x1568 Project Server General aeby7 Exception
[bucketHash:F0FACBDF] Exception occured in method 'Admin.ResolveActiveDirectoryGroups' System.Collections.Generic.KeyNotFoundException: The given key was not present in the dictionary.
at Microsoft.Office.Project.Server.ClaimsHelper.GetFormsAuthenticationProviderName(Uri context, SPUrlZone zone)
at Microsoft.Office.Project.Server.BusinessLayer.ActiveDirectoryUtility.TryGetGroupInfo(String domain, String searchPath, String searchFilter)
at Microsoft.Office.Project.Server.BusinessLayer.ActiveDirectoryUtility.TryGetGroupInfoByClaim(String encodedClaim)
at System.Linq.Enumerable.WhereSelectArrayIterator`2.MoveNext()
at System.Linq.Buffer`1..ctor(IEnumerable`1 source)
at System.Linq.Enumerable.ToArray[TSource](IEnumerable`1 source)
at Microsoft.Office.Project.Server.Wcf.Implementation.PWAImpl.<>c__DisplayClass10a.<AdminResolveActiveDirectoryGroups>b__109()
at Microsoft.Office.Project.Server.Wcf.Implementation.WcfMethodInvocation.InvokeBusinessObjectMethod(String businessObjectName, String methodName, IEnumerable`1 actions) StackTrace:
2b3d83ee10e5|2|, microsoft.office.project.server.native.pdb, offset=3C1E)
at Microsoft.Office.Project.Server.Native.dll: (offset=1255D)
w3wp.exe (0x2BE8) 0x1568 Project Server Unified Logging Service c91s Monitorable
Watson bucket parameters: Microsoft Project Server 2013, ULSException14, 070f6ea0 "project server", 0f001181 "15.0.4481.0", 6962a0f6 "microsoft.office.project.server.administration", 0f0011ad "15.0.4525.0", 51ade0c4 "tue jun 04 14:42:44 2013", 0000020f
"0000020f", 0000003b "0000003b", 0560164b "keynotfoundexception", 00101621 "aeby7"
w3wp.exe (0x2BE8) 0x1568 Project Server General aeby8 Medium
Error is: GeneralUnhandledException. Details: General Unhandled Exception in _Admin.ResolveActiveDirectoryGroups_ Attributes: System.Collections.Generic.KeyNotFoundException: The given key was not present in the dictionary.
at Microsoft.Office.Project.Server.ClaimsHelper.GetFormsAuthenticationProviderName(Uri context, SPUrlZone zone)
at Microsoft.Office.Project.Server.BusinessLayer.ActiveDirectoryUtility.TryGetGroupInfo(String domain, String searchPath, String searchFilter)
at Microsoft.Office.Project.Server.BusinessLayer.ActiveDirectoryUtility.TryGetGroupInfoByClaim(String encodedClaim)
at System.Linq.Enumerable.WhereSelectArrayIterator`2.MoveNext() at System.Linq.Buffer`1..ctor(IEnumerable`1 source)
at System.Linq.Enumerable.ToArray[TSource](IEnumerable`1 source)
at Microsoft.Office.Project.Server.Wcf.Implementation.PWAImpl.<>c__DisplayClass10a.<AdminResolveActiveDirectoryGroups>b__109()
at Microsoft.Office.Project.Server.Wcf.Implementation.WcfMethodInvocation.InvokeBusinessObjectMethod(String businessObjectName, String methodName, IEnumerable`1 actions) . Standard Information: PSI Entry Point: Project User: LUXAIRLG\SQLADMIN2012
Correlation Id: 6cef3814-b3a2-e311-93f9-005056921080 PWA Site URL: xxx SA Name: PS2013 - Project Server Service Application PSError: GeneralUnhandledException (42). LogLevelManager Warning-ulsID:0x00101622 has no entities explicitly specified.
w3wp.exe (0x2BE8) 0x1568 Project Server Project Web App af04k Medium
Void SaveButtonClick(System.Object.System.Web.UI.WebControls.CommandEventArgs) : GeneralUnhandledException
Any ideas?
Thanks in advance

Publication of the big-sized Enterprise projects from Project Professional 2013 to Project Server 2013 takes about 60+ minutes.

Dear Sirs,
I need your support over the following MS EPM 2013 issue:
Publication of the big-sized Enterprise projects from Project Professional 2013 to Project Server 2013 takes about 30+ minutes. We
need to reduce this total publication time down to acceptable working values 10+- minutes.
Environment information:
Single App Server (Virtual): 16 Gb RAM, x64 4xCPU, HDD > 50 GB free disk space, OS Windows Server 2012 Standard Edition x64 Service
Pack 1, MS SharePoint Server 2013 and MS Project Server 2013 with CU December 2013 (KB 2850024) applied.
Single RDBMS MS SQL Server (Virtual): 8 Gb RAM, x64 4xCPU, HDD > 200 GB free space, OS Windows Server 2012 Standard Edition x64 Service
Pack 1, MS SQL Server 2012 x64 SP 1 Enterprise Edition.
We have 1Gbit LAN between APP, DB server and 1Gbit LAN between APP and Proj Prof Client.
Yes, we are on the way of migrating to the Prod environment
with 3-tiered architecture (with SP1 slipstream and CU December 2014 applied), but this issue also
presents there.
Project’s file information:
Tasks in the file: [~4900], resources in the file [~396] enterprise task’s custom fields used in the file [~23].
Project save procedure for this new project would last about 7 minutes. Project publication would last about 47 minutes. We noticed that
tasks synchronization process took about 1 second for each ~2,5 tasks, to add them to the sharepoint tasks list. So for all 5148 tasks it took about 5148/3/60 = 34 minutes. Other 13 min was used for reporting database publication and other tasks relevant
for new sharepoint site creation.
Case 1: Issue description:
During the Enterprise project’s file save and publication we have the following sharepoint 2013 log messages:
07.31.2014 12:43:17.22 Microsoft.Office.Project.Server (0x0358) 0x3D5C SharePoint Foundation Monitoring b4ly High Leaving Monitored Scope
(Persisting list changes). performing time =376.068676326181 22dca99c-4696-70f1-e9e2-06851d0bcffd
07.31.2014 12:43:17.69 Microsoft.Office.Project.Server (0x0358) 0x3D5C SharePoint Foundation Monitoring b4ly High Leaving Monitored Scope
(Persisting list changes). performing time =361.652807828928 22dca99c-4696-70f1-e9e2-06851d0bcffd
It shows that sharepoint spend at least ~350 milliseconds (or 0,35 sec*4900 tasks = 1715 sec, or 28,5 min) for each task update during
project publication. And we also have another log file that shows that about 0,7 sec (or 0,7 sec*4900 tasks = 3430 sec, or 57 min) sharepoint spend for save each task in project file to project server. So total save and publication time more then 60+ minutes
for that project file. The same result we have even if user didn’t do any changes at the project file.
We use only enterprise projects (dbo.MSP_EpmProject_UserView.projectvisibilitymode = «False»), and do not use sharepoint tasks lists,
but the synchronization between MSP Plan and SharePoint tasks list works at any case.
Case 2: Issue description:
- For the second test we created a new project with new sharepoint project’s site on basis of our «issue» project, with total amount
of tasks in it of 5148 (yes, we increased the tasks list default limit at the sharepoint site up to 6000 items in it – standard limits for sharepoint view list – 5000 items).
- Project save procedure for this new project would last about 7 minutes. Project publication would last about 47 minutes. We noticed
that tasks synchronization process took about 1 second for each ~2,5 tasks, to add them to the sharepoint tasks list. So for all 5148 tasks it took about 5148/3/60 = 34 minutes. Other 13 min was used for reporting database publication and other tasks
relevant for new sharepoint site creation.
-Then we deleted the
tasks list for that new test project from the sharepoint site and republish the project plan one more time. This time project save procedure took about 7 minutes, project publication about 2 minutes and 3 minutes for other relevant queue jobs. So total time
is 12 minutes.
As a conclusion: yes, we have determined
the exact problem - during synchronization process (from Project Server to SharePoint) it perform copying all tasks and related data from Project to SharePoint in spite of fact that you changed only ONE task or ALL of them. At any case, synchronization will
copy ALL of them from Project Server to SharePOint task’s list.
Our workaround is to disable the task’s synchronization for such big-sized project plans:
– to delete the SharePoint «tasks» list at the SharePoint site tied with project plan.
- or deattach the SharePoint site from the project plan.
Thank you for reading this topic, please if you also forced with such issue provide us any known workaround or maybe any official response
\ feedback from MS about it.
Thank you in advance,
Best Regards, Andrey

Regarding my topic, I also said that every time when sync works it updates All items from project’s plan at Project Server to corresponded task’s list at SharePOint server. Inspire of the fact that you changed only One task or group /
all of them at your project’s plan.
And it seems to me and my colleagues that it’s probably (maybe) a “bug” at the product. Here is what we have if looked a little bit closer to the code:
Share Point determines what task to sync from Project’s plan to sharepoint list. To do that sharepoint needs to know was that task changed or not, based on the following fileds (check SQL stored procedure “[MSP_READ_TASKS_FOR_SYNCRONIZATION]”):
TASK_UID TASK_NAME TASK_START_DATE TASK_FINISH_DATE TASK_PCT_COMP TASK_PARENT_UID TASK_OUTLINE_NUM
WSS_LISTITEM_UID TASK_ID TASK_IS_ACTIVE
We noticed that at any case synchronization performs for all tasks, EXCEPT the ROOT one. Then we looked at the comparison of TASK_PARENT_UID field. So sharepoint compares TASK_PARENT_UID with ParentID (this is internal name for lookup
field “Tasks” at the Sharepoint, and it stores their values at the format "ID;#Title").
And comparison performs like following:
SharePoint looks for Task at the Tasks’s list corresponded to Project’s plan with ID represented at the TASK_PARENT_UID field. Then it takes SharePoint ListItem ID (“int” type) and store it to the “num” parameter;
num = this.GetCachedListItemByUniqueId(listItem.ParentList, nullable.Value).ID;
2.Then it compares “num” with task’s “ParentID” at SharePOint as follow with operator “!=”:
((SPItem) listItem)["ParentID"] != (System.ValueType) num
3. If comparison was success (true) – then it tell us that values (at the Project’s plan for tasks) was changed, then it need to be synchronized. Corresponded Method setup “true” flag, and then returns it.
The “bug” is that this expression at the Step 2 will always return “true”, because in fact it compares “string” (see above – that this is lookup field at SharePoint side)
with “number”. For example if the parant task ID is “55”, then we get:
"55;#Task 1" != 55
And by the rules of .Net the “string” will never equal “number”
Furthermore this is approved by the SharePoint logs:
In that case we always get the note “Setting ParentID to” at the logs (we see it if turns on Verbose for “Project Server” -> “Sharepoint Integration” category).
So at any case of publishing project’s plan we always get that note at the logs for tasks that have Parent task, and we have Parent for all of them EXCEPT the ROOT one, exact logs represented further:
10/15/2014 02:37:32.26 Microsoft.Office.Project.Server (0x07D8) 0x06E8 Project Server Sharepoint Integration ado0d
Verbose Setting ParentID to 1 bf2fc29c-7727-b00d-fa4a-34f22ea9ec1d 10/15/2014 02:37:32.62 Microsoft.Office.Project.Server (0x07D8) 0x06E8
Project Server Sharepoint Integration ado0d Verbose
Setting ParentID to 1 bf2fc29c-7727-b00d-fa4a-34f22ea9ec1d 10/15/2014 02:37:32.63 Microsoft.Office.Project.Server (0x07D8) 0x06E8 Project Server
Sharepoint Integration ado0d Verbose
Setting ParentID to 1 bf2fc29c-7727-b00d-fa4a-34f22ea9ec1d 10/15/2014 02:37:32.67 Microsoft.Office.Project.Server (0x07D8) 0x06E8 Project Server
Sharepoint Integration ado0d Verbose
Setting ParentID to 1 bf2fc29c-7727-b00d-fa4a-34f22ea9ec1d 10/15/2014 02:37:32.69 Microsoft.Office.Project.Server (0x07D8) 0x06E8 Project Server
Sharepoint Integration ado0d Verbose
Setting ParentID to 5 bf2fc29c-7727-b00d-fa4a-34f22ea9ec1d
The following is the complete Method’s code from the corresponded reflector:
private bool UpdateParentID(DataSet taskDS, DataRow row, SPListItem listItem, Dictionary<Guid, SPListItem> redoEntries)
bool flag = false;
int index = taskDS.Tables[0].DefaultView.Find((object) DataRowExtensions.Field<Guid>(row, "TASK_PARENT_UID"));
if (index >= 0)
Guid? nullable = DataRowExtensions.Field<Guid?>(taskDS.Tables[0].DefaultView[index].Row, "WSS_LISTITEM_UID");
int num = -1;
if (listItem.Fields.ContainsField("ParentID"))
if (nullable.HasValue)
try
// STEP 1
num = this.GetCachedListItemByUniqueId(listItem.ParentList, nullable.Value).ID;
catch (ArgumentException ex)
if (redoEntries != null)
if (!redoEntries.ContainsKey(DataRowExtensions.Field<Guid>(row, "TASK_UID")))
redoEntries.Add(DataRowExtensions.Field<Guid>(row, "TASK_UID"), listItem);
//STEP 2
if (num != -1 && ((SPItem) listItem)["ParentID"] != (System.ValueType) num)
((SPItem) listItem)["ParentID"] = (object) num;
ULS.SendTraceTag(845443U, (ULSCatBase) ULSCat.msoulscat_PS_ProjectSharepointIntegration, ULSTraceLevel.Verbose, "Setting ParentID to {0}", new object[1]
((SPItem) listItem)["ParentID"]
//STEP 3
flag = true;
else if (((SPItem) listItem)["ParentID"] != null)
((SPItem) listItem)["ParentID"] = (object) null;
ULS.SendTraceTag(2495056U, (ULSCatBase) ULSCat.msoulscat_PS_ProjectSharepointIntegration, ULSTraceLevel.Verbose, "Resetting ParentID to null");
flag = true;
return flag;
Any thoughts about it would be much appreciated!

Project Server 2013 - User cannot create or see his timesheet

Hi everyone,
One of my project server user has a little problem with his timesheet.
When he try to create a timesheet, he has an error message :
"Sorry ... We can not create the timesheet, because we have encounter a problem with Project Web App or with the data validations,
especially resources who are users or work resources invalid. Please check
your environment and try again."
Or with timesheet which was create before encounter this error, he has this message :
"Failed while loading the view. Press OK to reload this view with default parameters. Press Cancel to sélect an other view."
I'd try to check every project where he is as a resource but I didn't found something wrong.
Maybe it's because one of the custom field is required but other user have no problem to create and view their own timesheet.
If you have any idea to help me.
Thanks,
Patmol

Please be sure about the permission required for users. If your users are having permission then Check URl which is talking about your issue which is common in PWA 2013
http://sharing-the-experience.blogspot.in/2013/10/project-server-2013-timesheetaspx-view.html
http://blogs.technet.com/b/projectsupport/archive/2013/12/11/project-server-2013-error-loading-views-if-the-default-view-is-missing.aspx
http://carldalton.tumblr.com/
Hot fix is talking about issue and having Resolution http://support.microsoft.com/kb/2760261/pt
Cause of the issue
Run the Sql
Profiler
The timesheet contained two tasks were the value of ASSN_ACT_WORK was NULL instead of 0.00000.
This caused the System.InvalidCastException in the ULS log and the user error the view failed to load.
Remove this kind of entry then you will not face the issue
kirtesh

Project Server 2013 SSRS reports by logged in user group

Hi All,
We are using project server 2013. We have developed SSRS report. We need to display the projects based on the logged in user security group(e.g Project Manager, Administrator etc.) I tried with the below query got from a forums. But it is not working. Is
there is any way to get the security group of the logged in user using SQL query.
SELECT MSP_WEB_SECURITY_GROUPS.WSEC_GRP_NAME, MSP_WEB_RESOURCES.RES_NAME
FROM MSP_WEB_SECURITY_GROUP_MEMBERS INNER JOIN
MSP_WEB_RESOURCES ON MSP_WEB_SECURITY_GROUP_MEMBERS.WRES_GUID = MSP_WEB_RESOURCES.WRES_GUID RIGHT OUTER JOIN
MSP_WEB_SECURITY_GROUPS ON
MSP_WEB_SECURITY_GROUP_MEMBERS.WSEC_GRP_GUID = MSP_WEB_SECURITY_GROUPS.WSEC_GRP_GUID
Thanks in advance, Taj

Taj,
The query above gives you a complete list of user groups and users. It does not filter by resource name/group.
You can get the logged in user using the "USer Filter" webpart, on which the SSRS report is being displayed (assuming you are displaying it on a SharePoint page). You will need to pass this as a parameter into your SSRS report.
http://www.wonderlaura.com/Lists/Posts/Post.aspx?ID=214
http://www.wonderlaura.com/Lists/Posts/Post.aspx?ID=91
Prasanna Adavi,PMP,MCTS,MCITP,MCT TWitter: @prasannaadavi Blog: http://www.prasannaadavi.com

Resource filter is not working on 'Timesheet Adjustment' page. in project server 2013

Environment : Project Server 2013
In Time-sheet approval page, Time sheet manager unable to filter the resource time-sheet.
In time-sheet adjustment page time-sheet manager unable to filter the data as per resource.
Please help to resolve the issue.

Hi,
As far as I know, this feature which exists since at least PS2007 was never reported as "buggy". Thus I think it is an issue due to which user filters on which timesheets, meaning a visibility setting. It is really hard to debug for you since I
do not know exactly the steps you went through and your configuration. I would start by testing simple scenarios in a dev environment using delegation sessions to check from the timesheet manager point of view what he can see. It is also important to check
the timesheet status.
Hope this helps,
Guillaume Rouyre, MBA, MVP, P-Seller |

Using multiple resource cost rates in Project Server 2013

Greetings,
We use Project Server 2013 to manage resources that often perform multiple roles within projects and also have different rates between projects. The Standard Rate from the user's profile is somewhat helpful but, as we all know, it carries over to every
project that the resource is part of.
I have tried opening Project Professional 2013 and using the additional Cost tabs in the user's information to enter different rates in tabs, B, C, D and E (tab A is the default Standard Rate from Project Server).
My experience has been that as soon as I close and check in the project file, this data disappears. Next time I open the file the default rate is available but tabs B-E are blank. This behavior does not occur if I open a stand-alone project
file not connected to Project Server.
I realize that Project is not meant to be a financial management tool and has its limitations but I'm looking for suggestions and would appreciate any feedback.
Thanks
Ray

Dale is right in that an Enterprise Resource can only have its rates (or any details) set by the administrator. Unfortunately you are limited to 5 rates (A-E).
I have done a macro for a client that reads rates for a resource for a project from a database (or Excel) every time the project is opened. So you see the correct rates and calculated costs.
These rates get over-written next time you open the project, hence the need for the macro to update rates every time the project is opened.
Another option in the macro is to zero the rates so a copy can be emailed to clients etc without sensitive rates data.
Rod Gill
Author of the one and only Project VBA Book
www.project-systems.co.nz

Project Server 2013: Project progress task available to only assigned resources.

I have a project in project server 2013. In that I am preparing the project plan. Now I want that only the respective person to whom I have assigned the task can modify the % complete. Not even the owner can edit it.
Shruti Vyas
Advaiya Solutions Pvt. Ltd.
Associate Development Services.

Project owner can modify the the plan either from PWA or from MPP.
As far as % complete is concerned for assignment only Resource who will be assigned to the task can fill the actual for the task either from Task page or from Timesheet page if Single Entry Mode is enabled. No one else can fill the actual for the task from
Timesheet page and task page. AS assignment will be available to the only that resource who is assigned to the task.
But Project owner can do the modify the project plan any time either from MPP or from PWA you can not restrict him/her. But as far as % complete is concerned do the setting
To prevent the project manager from updating a team member's actual time worked, select the Only allow task updates via Tasks and Timesheets check box. it will be
available on server setting --> Task setting and display
http://technet.microsoft.com/en-us/library/gg982960(v=office.14).aspx
kirtesh

Edit Enterprise Calendar in Project Server 2013 unavailable to permitted users

I am working with a customer where members of the Administrator group attempt to Edit Enterprise Calendars but are prevented from doing so. A dialog box displays saying that Project Professional 2013 needs to be installed. It is installed and they can connect
from Project Professional 2013 to Project Server using a Project Server Account.
The customer in question has an IT environment that is quite strictly controlled and policed - users cannot make changes to Internet Explorer security settings.
In Project Professional 2013 the Project Server Account is already created by some kind of group policy when Project Professional is installed on the users computer - normally when I get people to first open Project Professional I walk them through creating
a Project Server Account.
Users can open, edit and publish their Projects created in PWA in Project Professional 2013 without problems, the problem looks to be when you try to open something from within PWA for editing in Project Professional 2013, invoking a request in one application
that should result in the request being satisfied in another application.
When users are editing their Projects in Project Professional 2013 they can be seen to have their projects checked out when the "Force Check-In Enterprise Objects" page is checked - for example John Doe's project is checked out for editing
by John Doe.
I saw on another posting about Enterprise Calendars that stated:
I checked the ULS log, and it seems that Project Server is using a user account of a different user to launch Project Professional, and not the currently logged on user.
They have a very similar account name so I figure there is perhaps some kind of issue here.
I am wondering if this is the cause of the problem or if it is being provoked by some security settings in Internet Explorer blocking the communication between Project Professional 2013 and Project Server. Are there any Internet Explorer settings that should
be changed to allow users to edit Enterprise Calendars?
Dominic Moss MAPM, MCTS, MCITP, MCT
Wellingtone PM News
Wellingtone EPM Site
Wellingtone PM Recruitment

Dale - thanks for your advice, trawling through my cluttered memory I do recall a similar situation with 2007 where someone had created a PS Account that did not use the "normal" URL - I will check on this and respond.
Dominic Moss MAPM Microsoft Certified Technology Specialist Wellingtone Ltd - Your Project Management Partner - Certified Microsoft Partner Specialising in EPM/PPM - Corporate Members of the Association for Project Management [APM] - Members of the Recruitment
& Employment Confederation [REC] <a href="http://www.wellingtone.co.uk/project-management/project-server/">Wellingtone Project Server Services</a> 
<a href="http://www.wellingtone.co.uk/news/">Wellingtone PM News</a> <a href="http://www.wellingtone.co.uk/project-management-recruitment/">Wellingtone
Project Management Recruitment</a>

Unable to Connect to Project Server 2013 from Project 2013

Hello,
I'm trying to connect to Project Server 2013 from Project 2013 but it is not working.
I'm able to connect to the PWA from IE 10 on Windows 8 Enterprise
On Project 2013, I configured account to connect to Project Server 2013 and I checked the "Log on to Project Server from Project Professional" global permission and it is on.
Any idea why it is not connecting?

So you are using Project Online and not Project Server 2013? Can other users access Project Online from Project Pro successfully in your organisation? If it was an authentication issue, Project would prompt for credentials.
Paul
Paul Mather | Twitter |
http://pwmather.wordpress.com | CPS

Project Server 2013 - Remove user from resource pool via sync

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