Project system: Budget exceeded issue.

Dear Sir or Madam,
This issue is related to project system.  We have overall budget and annual budget.  If annual budget in a year is exhausted is it possible to make the system look at overall budget since there are sufficient funds in overall budget. 
Thanks
Joseph

Hello Joseph,
Unfortunately not. You may however change the assigned budget profile so that the overall budget is
checked (transaction OPS9->tab "Availability Control->flag the field "overall") and rebuild availability control of the project in transaction CJBN afterwards.
But there is definitely no "combination" of both possible.
Greetings
Florian

Similar Messages

  • Budget Exceeded Issue - Activated budget profile for existing project

    Dear Experts,
    I have a Project and not using any budget profile, already actual data exist only in CJI3 no data in CJI5.
    Now I assigned Budget Profile in that project.
    While entering Budget in T-code CJ30, I can see values in assigned values for a wbs elements.
    Example -
    WBS Element - XXXXXX-02  - 2000 (Assigned) - Here Budget Profile not assigned in the project
    Same WBS Element - Once Budget Profile assigned, when am assigning same 2000 budget am getting budget exceeded issue.
    If I give 2500 I am not getting any errors, My tolerance as only Warning message.
    Please Suggest - Screenshot attached
    Thanks,

    Hi Pavan,
    As soon you enter your budgeting fig the availability control triggers, this check your assignment with available budget.this the reason you are getting error as you say there are already actual posting in CJI3.In this you need to balance first the fig which is appear in assigned column in CJ30.
    Its a good practice to give budget first release it & then start procurement,confirmation etc.
    Check this in budget profile availability control.
    Regards,
    Sachin.

  • Budget Exceed Issue in work Order (P.O) in Production Server.

    Hi Friends,
    I am getting different type of budget exceed issue, that to only in Production server.
    Here the issue is when I am creating the work order P.O (Acc.As. Cat.P, Itm Cat. D) with different service line items with respective WBSe with in the budget limit, then I am doing SES for some quantity, now when I am changing (I am decreasing not increasing) the same P.O line item available quantity and creating the new version now system is calculating the old version line item quantity + new version quantity (nothing but double) then giving budget exceed error.
    One more strange thing is, if I change quantity for one line item then system is giving budget exceed error for another line item which is having the different WBSe which was saved with out giving any error at the time of P.O creation.
    This issue is happening only in Production server ....same scenario I have run with the same values in both Dev. and Qau. (Where the config. is same in all 3 clients) but in both the clients it is working fine...but in production why the system is behaving in such a way I am not getting. 
    In the below I have given the test scenario...
    Service P.O Creation
    Line Item
    P.O Quanity
    Value
    WBS
    Budget
    Commitment
    SES. Quatity
    Actual cost
    1
    10
    100
    WBS 1
    2000
    1000
    5
    500
    2
    20
    200
    Wbs 2
    4000
    2000
    10.00
    1000
    3
    30
    300
    WBS 3
    6000
    3000
    15
    1500
    4
    40
    400
    Wbs 4
    8000
    4000
    20.00
    2000
    Service P.O change with new version
    Line Item
    P.O Quanity
    Value
    WBS
    Budget
    Commitment
    SES. Quatity
    Actual cost
    1
    6
    100
    WBS 1
    1000
    1000
    5
    500
    2
    20
    200
    Wbs 2
    2000
    2000
    10.00
    1000
    Budget exceed with the double value
    3
    30
    300
    WBS 3
    3000
    3000
    15
    1500
    4
    40
    400
    Wbs 4
    4000
    4000
    20.00
    2000
    If any one has come across with this type of issue and solved ...please suggest me ..
    Regards,
    Srikanth

    Hi,
    I have face similar issue in deleting PO line items.
    Even though I delete items, system check budget for deleted qty with the currency conversion + value & gives budget exceed error.
    In some cases we have asked user to deactivated AVAC asked to do the transaction, which is not recommended.
    You can try running CJBN & CJBV in sequence for affected WBS.
    Thanks & reg,
    Sam

  • Project System Budget Control against Material Reservation

    hi all
    I need to control project system budget to stop/control creation of material reservation if budget is exceeded. I know that standard SAP PS budget availability control configuration could not handle material reservation.
    Will SAP Funds Management do the trick? any insight is greatly appreciated.
    Thansk,
    Tony

    Hi,
    Good afternoon and greetings,
    Wishing you a very Happy New Year 2007
    Please go through the following OSS Note
    Note 167405 - Totaling up zero values not possible
    Please reward points if found useful
    Thanking you
    With kindest regards
    Ramesh Padmanabhan

  • Project system Budget Needs to be Doubled

    Hi All,
    I am facing a issue in project system where we have to double our budget, if we need to run a settlement in the system.
    For a example, if we have a budget of 100,000 and that is allocated to TWO sub WBS Elements as 50,000 each and when we want to run the settlement run it informs us that the budget is exceeded. So if we need to get the settlement run we have to allocate additional budget to the main WBS Element. But when we checked all the Purchases for the respective WBS, we find that the budget is not exceeded, but the settlement is checking for budget again in the main WBS Element.
    This is the way our consultants have configured this and now they are no more in the company. Can any one ex-plane how we can fix this so that we don't need to allocate more budget to the main WBS Element.
    Regards
    Ruchendra

    Hi Ruchendra,
    Have you checked the settlement rule ..It might be receiver as higher level wbs-element in lower level wbs-element.
    For example:-
    You maintained two 2nd level wbs-element below 1st level wbs with 50000 budget each.
    Now you consumed budget and cost inc rued.
    Now while settlement this cost moves to higher level wbs-elemnt bcoz of settlement rule.
    Thats why it needs budget to cover up that cost.
    Check this ..It might help you.
    Thanks
    Rahul

  • Project system - Budget

    Hi
    We have activated Project system at our end.
    We are maintaining Budget at cost element level in project system.
    we required to maintained in at both cost element and material level which we have given with example wise
    Can any body help in the same -- Please guide us
    Example
    If initial we procure Material A - in 2005 at the rate of Rs.500/-
    per kg and quantity required for the project is 200 KG
    Accordingly we maintained the budget for the same for Cost element for Rs. 100000/-.
    If during the execution stage the cost went up to Rs. 700/- Per kg. say in year 2006.  and we raise a purchase order for 142 KG where the budget will get  exhusted. but we can not able to put the trace on quantity wise budget tracking.
    I Do agree that value wise we can put the track but i required it to maintained t quantity wise also.
    Please guide us in the same issue.
    Points will be awarded.
    Thanks & Regards
    Mahesh

    Hi,
    Good afternoon and greetings,
    Wishing you a very Happy New Year 2007
    Please go through the following OSS Note
    Note 167405 - Totaling up zero values not possible
    Please reward points if found useful
    Thanking you
    With kindest regards
    Ramesh Padmanabhan

  • Version 999 Project System Plan Data Issue

    I am using transaction CJ9B to copy the Project System related plan data i.e. plan data at the WBS element level from Version 10F, period 1 to 12  in year 2010 to version 999, period 1 to 12 in year 2010. The transaction CJ9B runs successfully in the update mode. But when report CJI4 is executed for version 999, period 1 to 12 in year 2010 then we do not find plan data in sync with version 10F.
    I analysed this issue, had a meeting with end user and blanked out target version 999 using source version 9ZR for the year 2010. Then I again copied version 999 from version 10F. Still plan data in version 999 do not exist as they are in version 10F. I have checked the version 999 master data in transaction OKEV. Integrated Planning for SPL, COPA, cost center accounting and business process is active. COPY Allowed is also enabled. Version 999 is unlocked as well.
    Hence I am not sure why the copy functionality is not working fine for version 999, period 1 to 12 in year 2010.
    Can you please take a look and revert with your opinion so that this issue can be fixed ?
    Thanks,
    Umesh

    Hi,
    If you want to copy all the plan date from 10F to 999, then in Txn CJ9B
    select the indicator reset and overwrite in target version and execute in test mode.
    Regards,

  • Project system budget error.

    hi all,
    this my query against budget error in project system in tcode sap_alr_87013558 i am finding that my budget is for 11100000, actual is 8116942,commitment is 511355,remord plan is 9597403,and available is 1502597 .
    please note that even i am having the budget i could not make a requistion for 44000. plase help me out.
    Regards ,
    Abraham

    hi Paul,
    My overall budget is 100000 the project is been  planned  on the overall basis and not on annual basis
    my assigned value in tcode Cj30 is 98000 so i have only 2000 remaining But in information system tcode s_alr_87013558 it is showing me that mine assigned value is only 70000 and remaining is 30000 but however  i  could not make any purchase req or any services activity even though i have 30000.
    What is this Assigned Values is there any report for me to see this assigned values.
    The solution which i did is in tcode cjbw i have deactivated the availability control for the project. Now the 30000 which was available it is absorbing and my problem is now solved but now this available budget is also going in minus values how can i stop this.
    How Again can i Reactivate the availability control. In my budget profile (OPS9) i have put availability control status as 1 (activate at the time of budget allocation)
    And also can u give me the ps community name.
    Regards,
    Abraham

  • Project system budget erro

    hi all,
    this my query against budget error in project system in tcode sap_alr_87013558 i am finding that my budget is for 11100000, actual is 8116942,commitment is 511355,remord plan is 9597403,and available is 1502597 .
    please note that even i am having the budget i could not make a requistion for 44000. plase help me out.
    Regards ,
    Abraham

    Hi,
    Good afternoon and greetings,
    Wishing you a very Happy New Year 2007
    Please go through the following OSS Note
    Note 167405 - Totaling up zero values not possible
    Please reward points if found useful
    Thanking you
    With kindest regards
    Ramesh Padmanabhan

  • Project system related PP issue

    Hi dudes,
    here i have a requirement that if i assign a material to a project which is having a production BOM, i have to enter the BOM data in the project master data manually. Is there any way to get BOM data automatically picked to project master data.
    thanks in advance
    Robert

    Hi,
    Refer below thread..
    /thread/917234 [original link is broken]
    may be useful..
    Regards,
    Siva

  • Change mailform for Availability Control e-mail in Project Systems

    Hi Experts,
    We have set up availability control and maintained all the necessary tables in order to activate this.
    We are also auto forwarding this emails to outlook using SO36.
    Presently , mail content is as follows :
    Controlling posting 100007807
    The assigned funds are 807.22 INR less than budget in document item
    001 WBS element GSC-15-006-1-1-1-1 .
    I want to change content of this mail.
    how can i do this ?
    Thanks

    Hi
    How you are sending message from SAP to outlook, using autoforward option?
    If yes then remove the autoforward option from SBWP t.code. Once you receive the message from SAP system (Budget exceeded), copy the message and create the new message and send to the required user.
    Thanks
    S.murali

  • Availability Control e-mail in Project Systems

    Hi,
    We have set up availability control and maintained all the necessary tables in order to activate this.
    We are generating e-mails in Microsoft Outlook which is great, however I have been asked if we can change the content of the e-mail?
    The current layout is as follows:-
    Controlling posting 13224907
    Budget was exceeded by 1,100.00 GBP in document item
    001 WBS element B/000003-PREP-B .
    I want to be able to change this and add additional text.

    Hi
    How you are sending message from SAP to outlook, using autoforward option?
    If yes then remove the autoforward option from SBWP t.code. Once you receive the message from SAP system (Budget exceeded), copy the message and create the new message and send to the required user.
    Thanks
    S.murali

  • Buget Exceed problem regarding material transfer in project system

    Hello Sir,
    I have a problem regarding budget in project system.
    when i do budget and release . and do any transaction
    with that budgeted wbs element in particular project.
    i get budget excced errors usally.
    however, budget remains more than exceeded buget.
    Let us touch with a example in brief, we have a buget for a L&T project 10 Lakh.
    Buget                                         Release                                          actual cost                                            total cost commitment
    10Lakh                                       10Lakh                                             8lakh                                                         1Lakh
    when i transfer a material from another project to this L&T project material worth is 50thousands.
    i get a errors for L&T project budget exceed with 40thousands.
    however in project budget remains 1Lakh remaining .
    why system shows errors for this material transfer worth rs 50thousands
    Please help me regarding this problem where is 1lakh budget
    with regards
    sanjay agrawal

    Hello sir,
    there is no any problem regarding budget supplement but if project sometimes
    remains 20lakh buget price remaining out of 50lakh.
    and need 1 lakh material price for transfer in project
    then why need to do budget supplement for 1 lakh if project
    remains 20lakh price rest.
    please guide me for above problems
    with regards
    sanjay agrawal

  • Remove budget in Project System from prior fiscal years

    Hello,
    Budget control has been activated in PS.  In PS, it is on annual budget so there's budget and actuals in FY 2003, 2004, 2005, 2006, & 2007.  Is there a way to remove the annual budget in those Fiscal Years?  I've deactivated budget control using tcode CJBW.  Once budget control is deactivated, I tried removing the budget but it's giving an error "budget exceeded." 
    Is there a way to remove budget in PS for prior fiscal years?
    Thanks.

    hi,
    as per my knowledge, you had already de-activated the budget control.
    so, my Q is why do u have to remove/delet the budget, when the system has no control of budget on project.
    regards
    parikshit

  • Project System - Report Painter - Cost roll up issue

    Hi,
    We have an issue with the roll up of the costs in Report Painter report in Project Systems. The problem occurs only with those costs which have been settled to an internal order from a WBS element.
    We are using the same cost elements to settle to the Cost Center and Internal order and roll up of the costs work fine for those settled to cost center. But the roll up does not happen for the costs settled to an internal order. Would appreciate if someone can guide on how to fix this issue.
    Raj.

    Here are the values:
    Period/year     000.1900     Remainder 1900     PERIO     Period/year
    Value Type     4     Actual                                                 
    Value Type     10     Statistical Plan                                                 
    Object ind.     P     Project item                                                 
    Object ind.     1     Order plan values: appended, apportioned     9     Order values: not appended, deleted
    Debit type     1     Costs and credit-side payments                                                       
    Thanks for your help.
    Raj/

Maybe you are looking for