Projects & Albums

I accidentally imported some photos into projects when I meant them to go in as albums. Can I now take them from projects & put in albums & then delete the projects without losing the images

Can I now take them from projects & put in albums & then delete the projects without losing the images
No, if you delete the project you will delete the images.
As has been written above everything imported into Aperture has to be in a project. Albums really contain pointers to the images in the projects not the images themselves.
Have a look at the Aperture user manual especially the sections An Overview of Aperture and Working with the Aperture Library
regards

Similar Messages

"Library" Projects vs "Projects & Albums" Projects

Hello all,
I have been using Aperture for about three years. I have Aperture 3 on three different Macs.
Prevously I have been using Windows XP and have been storing photos in directories on the hard drive the old fashioned way.
I have some questions about the storage structure of Aperture and I cannot find the answer in the Manual nor online.
Here we go.
1. When I import photo's into Aperture, it creates a "Project" both under "Library" Projects and under "Projects & Albums."
Q: If I delete a project under "Library" do the photo's contained in that project get deleted from Aperture's Library?
Q: If I delete a project under "Projects & Albums" do the photo's contained in that project get deleted from Aperture's Library?
2. I have been a user of Mobile Me gallery since it came out, even before I bought Aperture. I have synced the Mobile Me galleries with my copy of Aperture 3 on each of the mac's so I have redundant copies. I understand that Aperture will automatically sync changed photos so I am pretty sure all the image files for each mobile me gallery now exists on my hard drives.
Q: As Mobile Me Gallery will not longer be supported in June, if I delete a Moble Me Gallery via Aperture, will the images in my Aperture Library still be there?
I know this question seems odd, but the manual is not really clear on this issue.
3. While I am here asking the pro's this is a question I think I have figured out.
Q: The Vault list shows a Bar for each vault. It has a caption that says something like
The Bar has hashes on the right side and solid color on the left. I assume this shows The total Drive side, and the total amount of free space availble at that moment, yet it does not show the size of the actual vault. And Green means plenty of room left, red means getting close to full. Dum quesiton but I need varification.
Thank you very much for your patients with a relatively new Aperture User.
Mike

Hello Mike,
All images (and all versions of an image) are stored in one and only one project. All versions of the same image are always part of the same project.
The "Photos" view shows you all versions of all of your images for quick access and filtering and searching, but it does not store the images - it is not a container like the projects, it's more like a smart album.
Then that new "Project" would contain "Versions" of the orginal files in the "Photos" section??
If you drag an image by accessing it from the Photos View, you will not drag it from the Photos View but move it from its original project to a the new project - this does not create new versions in the new project. The Photos View is just a neat feature to select all your images in one place, independent of the project they are stored in, like having a file of index cards to all your images.
If so, then if I delete that new "Project" under "Projects and Albums" it should just delete the "Versions" in that project??? and not the originals under "Library?"
Oh yes, deleting any project will certainly delete your original images. The only originals you see under "library" are projects in the "Projects" view, and that are exactly the same projects as under "Projects and Albums" - just different ways to access the same content.
What I was trying to find out is that if I delete a project, then that grouping created under that project would disappear but the original images would still be in the libary, just no longer assigned to that deleted project.
If you delete a project, from whatever view you use, the images stored in that project are gone. And since each image - and all its versions - belongs to only one project, that image will be removed from the library for good, if its project is deleted!
You really need to get a better understanding of the basic organizational structure of Aperture:
If you not have found it already, here is the User Manual, really worth reading:
Aperture 3 User Manual: http://documentation.apple.com/en/aperture/
and here are well-polished, introductory posts by Kirby Krieger:
Kirby Krieger: The Well-Trod Path:
https://discussions.apple.com/message/16003277#16003277
Kirby Krieger: Re: Organizing in Aperture, concise long version:
https://discussions.apple.com/message/12616449#12616449
Kirby: Krieger: Best way to managing libraries?
Post back, if you need further clarification; I am sure someone else will drop in on this discussion.
Regards
Léonie

Sync project, album or smart album with MobileMe gallery?

Is there any way to sync a project, album or smart album with MobileMe gallery? It would be nice to have changes in one, reflect changes in the other. Thanks

make sure your inspector is visible on the left hand side press i to toggle on and off. You will see folders and projects that you have made in there. You can simply right click on a folder or project and select New from selection > MobileMe Album this will send all pictures in that album up to your mobileme Cloud for viewing. You can also select just some of the pictures in your main View screen again right click on them and the same as above. If you put more pictures into that folder etc on the mac you will see again in the inspector a icon and the text MobileMe gallery, to the right hand side of the text you will see a icon that looks like a wireless symbol just click on it to re-sync. You can also re-sync by going to prefs in aperture clicking on Mobileme and then click on the tab Check for new photos this works both ways.

Notes: Projects - Albums - Folders

Is there a notes taking or description feature that allows descriptive notes to be attached to individual Projects, Albums or Folders?
With a large number of Projects, and in working with multiple drives, I indicate data I want to retain by very briefly stated changes in the Project/Album/Folder name, but this is really a compromise as it doesn't allow much clarity of info.
A great feature would be the ability to open the space for a few lines of text on a filename in order to be a future reference for info like content details, where used, date of sales, where transferred, etc.
If not a feature of Aperture 3, there a means for linking elsewhere to capture notes? At worst, I could start a file for notes where the reference would be the Aperture filename, but a link inside Aperture or even to an outside file would be very convenient tool.
How do others record relevant data for future reference on Aperture Projects/Albums/Folders?

DonLoveland wrote:
Kirby, this is very helpful.
Glad to help.
I was not previously aware of the Projects Info tab, so this is a great first step. I just upgraded to A3, may have been there in A2 but I didn't discover it.
According to the Apple "What's new" page, this is, indeed, new to Ap3. I never used a previous version.
As you suggested, I've created my own "status codes" so as to be standardized in checking off what I've done with individual projects.
Next recommendation (picked up from a helpful forum member): right-click in one of the text fields and select "Substitutions→Text Replacement". (I think you'll have to activate this with each launch of Aperture.) Then go to "System Preferences→Language & Text→Text" and add keyboard shortcuts for each of your status codes. This might seem cumbersome, but 1. it allows you to use longer status codes, and more importantly, 2. it ensures that there are no typos in your status codes.
What I've ended up with (still subject to change) is a long initial string coded as a series of "Not!Status" identifiers, where "Status" is each of the status parameters I track. This way it is easy to search either the Projects view or the Library tab for Projects which are not yet at a certain status. Then when the Project has reached a status, I simply double-click the "Not" and replace it with a space (which then lets me search for those Projects which have the selected status).
Project text searching is rudimentary. There are no operations allowed. The search is literal. Space characters are included.
I added a custom data field, "Comments" to the Metadata General section, it appears at the bottomof the fields group. I would like to rearrange this to be up near the top. A3 Help states that you can rearrange fields, but, I couldn't find any specifics on rearranging fields.
Easy. When you hover the mouse cursor over a field name on the Metadata tab of the Inspector, the name should show in reverse video. Click and drag the field name and put it where you want. (I smiled when I discovered this.)
For my Metadata Comments, I'm making up standardized tags for consistent status on certain actions, similar to the Projects Comments.
I use the built-in color labels to mark where along a standard progression of image development each Version is. The color labels are queer in that they are an "only one of" set of eight markers. Almost every other use of them I tried ended up failing because there were images I needed to mark with more than one color at the same time. I suggest using them for something image-specific and important to track -- tagging versions with colors is much more readily available than adding/changing status codes in a custom metadata field.
So this is very helpful for creating a track record of Projects process and Image processes for future reference. Thanks,
Let us know how you work this out.
Message was edited by: Kirby Krieger to add a bit
Message was edited by: Kirby Krieger

Two Instances or Two Projects & Albums Trees?

I've just migrated 30K photos from iPhoto to Aperture. The number of projects is insane and I have a taxonomy in mind to clean it up; Aperture will make it simple to categorize my photos for visual scanning. What's a challenge, however, is the endless vertical scrolling and dragging multiple project selections up and down the Projects & Albums tree in order to move or consolidate projects into folders.
What I want is to either open two instances of Aperture (ok, I know I'm using a Mac and this shouldn't be necessary) or to open two Projects & Albums trees so I can drag and drop one or more projects from instance 1/tree 1 to instance 2/tree 2.
Any ideas?

If Frank's good idea works, use it. I tried it that way and could not get it to work, but that might have been an update or two previous.
What I ended up doing was using a combination of
- newly created top-level Folders as holding bins
- labeling Projects with unique tags for searching (e.g: "{space}XXX")
- judicious use of the Library search feature (search for " XXX"
- using "Mark as Favorite" and then filtering to Favorites (then select and move, then select whole Library and "Remove from Favorites" to clear this grouping)
With a little bit of planning, these tools will let you organize your Library systematically and without too much senseless effort.
What I would love to see is an interaction between Projects View and the Library Inspector. One should be able to move Projects between Folders in the Projects view, and also by dragging to the Inspector.
Important: moving thousands of Projects is one of the most processor-intensive things you can dump on the database. Expect Aperture to take hours or even a day to finish updating all the information. +Do not force-quit Aperture+. Let it run, unmolested, until it finishes.
IME, the effort is well worth it. Good Luck.
Message was edited by: Kirby Krieger

How do you move pictures from one project/album/folder to a different one?

I have tried dragging a picture from one album within a project to a different album in the same project and a picture from one project to another project (specifically to a album in the different project), but have had no success. I have looked through the Aperture Help pages and searched on "move picture", but had no success. I'm sure there is a way to move pictures. Any help will be appreciated.
Thanks

It's _very_ important that you understand the difference between Projects and Albums: specifically the difference in the relationship between an Image and a Project or an Album. This little "Naming of the Parts" I posted has helped others with this non-intuitive issue.
Read it, try more dragging-and-dropping (if moving is indeed what you want to do), and post back with specific questions (e.g.: I did X, I expected Y, I got Z).

How to make pictures appear in different project/albums ?

Hi,
I face an organisational problem using Aperture. I created a "Portraits" Folder where I created several projects for each character I use to shoot. I also have a "Events" folder where I store Projects containing all the pictures related to a particular events.
What to do if I want a picture to appear at the same time into the /Events/Project structure AND in the /Portraits/Character structure ?
The first answer which comes to my mind is "Albums" of course... But sometimes I want my picture to go ONLY in the Portraits folder structure ... See what I mean ?
Thanks for your help
Matthieu

Actually I am not clear on what you mean "Only" but...
as a matter of fact you can put any image from any project into any album no matter where the album exists simply by dragging an image to that album.
RB

How do I add photos to books from another project / album

hi,
I'm on the latest iPhoto 9.4.1 & OS 10.8.2
The issue I'm having is,
I have an event hilighted and I create a book. Good so far.
But I can't add to this book from outside of this event, surely I must be able to navigate to ANY photo within iPhoto to add to the book.
When I have photos selected on the right hand panel I can only select "all photos in project" "placed and unplaced photos" and "one recent album" and "last 12 months months"
If I must have all photos within an event or album PRIOR to first creating the book I see this as a shortcoming.
thanks,
Rob

DUH...
worked it out, while in other events I drag photos to where the newly created book is, ie on the LEFT pane.
I must say this doesn't seem very Apple intuitive
cheers,
Rob

My structure, projects, albums disappeared

I have about 23 projects and albums that i was happily working with till i mistakenly opened what is called vault.... now all my projects and albums have disappeared from the projects tag ( Inspector) and there is nothing i can do to get them back. I have hit about every option... I can create new projects. All my photos can be viewed when i highlight "Library" so they are obviously there, with their ratings and editions. It is as if all my structure and sorting has disappeared. when looking at my Library (in Inspector side bar) under 'all projects', the blue 'all photos', '4 stars' etc... they show a little wheel in the right lower corner. I do not know what that means or how I can undo this. Clicking on any of these brings up nothing but a black screen in the main viewer... the only one that works clicking is the label "All Projects" , which brings up the main screen with my stacks of project pictures .... I am unable to get rid of the marking Vault, on the bottom of the projects inspector panel.
What can I do to get my projects back in the inspector panel? ( I do not have a vault set up, since I mistakenly thought I could use Idisk (cloud) for vault storage, but Aperture wants an external hardrive which i do not have with me since i am traveling.

Angelis wrote:
I have about 23 projects and albums that i was happily working with till i mistakenly opened what is called vault.... now all my projects and albums have disappeared from the projects tag ( Inspector) and there is nothing i can do to get them back. I have hit about every option...
hi, angelis
close aperture. and located your original aperture library (maybe in your Picture's folder) and double clicked on it's icon. this will open your library and should get you back on track.
victor

Projects, albums and books have disappeared!

Something has happened to my Aperture Library-- I'm not sure itf it was before or after the 1.1.1 update, but I've lost tons of images, albums and books. The really odd thing is that they don't show up in Aperture-- but they do show up when browsing the contents of the Aperture library in the finder.
Here's an example of my "Book" folder-- which contained many albums, books and projects that are now missing:
Here's the same folder from within the Aperture library after viewing it's contents:
All the missing albumns, books and projects are there! The only project that's is showing up in Aperture is Hudsons 2005. I've rebuilt the library three times. I've replaced the library from the last vault-- which has the same problem. The projects are in the Library, just no longer appearing in Aperture.
Help!

Something has happened to my Aperture Library-- I'm
not sure itf it was before or after the 1.1.1 update,
but I've lost tons of images, albums and books. The
really odd thing is that they don't show up in
Aperture-- but they do show up when browsing the
contents of the Aperture library in the finder.
The pictures were really helpful - have you tried a library rebuild?
Another thing to try would be to make a folder inside the Aperture library, then move one or two of those album projects into that and then start up Aperture - it might see them as new things.

Best way to move projects & albums into just folders & projects?

Hello,
Could anyone recommend the best method for moving lots of files through albums, projects,
and folders without confusing Aperture about the location of adjustments or masters? I am
sure it's not that hard but I have three major concerns before I even try to touch things the
way I have them set up.
My goal is to go from bloated, oversized projects and albums (I should not have been importing
to albums to begin with) and separate them into more varied and numerous folders and projects.
I will try to focus on one topic of my confusion at a time, so that this thread will not go everywhere,
in a random directions:
1) The biggest mistake I THINK I've made was randomly importing files from my camera
    into whatever I felt like importing them into, so my library has now become a random grab-bag
     of folders, projects, and albums. I did not know their relationship to each other at the time, so
     i used them as generic "containers" for each other. LOL Anyway, what is going to happen when
     I start moving all this stuff around, and some images (like the ones in albums) are virtual,
     while others are not?
2) I want to move but not copy from one project to the other. Can I do so by means of drag
     and drop? Or is there a smarter way?
3) For anyone who has done this before, what method(s) did you use?
4) I know I can delete albums without any problem of losing a file, but what if I made
    some of albums from files in the Library, which do not have projects containing them?
     Also, why does the formatting on my paragraph make it look like look like complete crap?

Hi Waxy,
So that leaves me with the question, if I want to move files from an overweight project, say 1000 photos to 3 projects, each containing 333 photos, it is as simple as shift clicking the 333 at a time, and drag dropping them from the larger project to three pre-made smaller projects? The concern I have is that, if I accidentally copy something I will have no confidence that what I am deleting is the proper thing to delete.
Yes, it is that easy. Select and drag-and-drop to a different project. The destination of your DND should be a project in the library inspector (left side pane). This actually performs a move. I.e., you have nothing to worry about with respect to deleting the wrong thing, since the move happens, rather than a copy.
One last thing, how do you see just the number of masters in a project?
Open Aperture while holding down the alt/option key. This is the way to switch to a different library. When you select any library (if you have only one, that will be already selected), Aperture will give you a count of masters and versions.
P.S. what happens to files when you delete a project? The files stay behind in the library?
Nope. Well, maybe sort of... When you delete a project, you are indicating that you don't want Aperture to handle the photos in that project any more. Masters will go to the Aperture trash, and you can retrieve them from there until you empty the trash. When emptying the trash with Managed masters, Aperture will put them in the system trash. If they are referenced, Aperture queries you to find out if you want to keep them where they are or move them to the system trash.
A project containing 4 albums contains a total of "535" files.
The total number of images in all four albums equals "546".
How are you counting these? You may be comparing apples to oranges.
Another album, that resides inside of a folder, but not inside of a project, contains 133 images. They should be inside a labeled project (they appear not to be, since they have been physically dragged and dropped away from the original project, which is apparently unlabled)
Not sure what you mean by labeled and unlabeled. However all photos are part of a project. You cannot "drag away" from a project into an album, even if that album is part of a different project. No matter what, your master is still housed inside a project.
You can have Aperture show you the "Project path" of a photo. Check the "General" metadata view. Project path is in mine (although I do not remember if I did that on purpose).
C: Is there a right click or menu option which simplifies some of this stuff?
I guess I'm not entirely sure what you're trying to accomplish. Maybe with your definition of labeled and unlabeled your question will be clearer.
nathan

Project/Albums show as having pictures, but won't display the pictures.

I have a Project and it has two albums listed (indented) underneath it.
I have moved them around a bit to put them in different folders, and now the pictures won't display. By that I mean that if I mouse over the project, a popup (or flyover) says there are 129 versions, but no pictures show up in the browser window. Same thing for the album.
The files are referenced files and the files are still in the folder in the same location on my hard drive so I could delete and then re-import, but I'd lose my keywording, any other metadata tags (ratings), and my adjustments. I really don't want to lose those.
Any ideas?

Sometimes moving projects around can create invisible filters, check Frank Caggiano's User Tip: Images not appearing in browser, search filter is cleared
But your long loading time is suspicious: Have you imported any new images recently? Long loading times can be caused by a corrupted image or video in your library; then you need to identify the broken image and remove it.
Also can long loading result from a corrupted Aperture Library that needs fixing. DId you have a recent Aperture crash?
Have you already tried to repair or rebuild your Aperture Library? See:
Aperture 3 User Manual: Repairing and Rebuilding Your Aperture Library
Regards
Léonie

Page mismatch in iPhoto (project/album)

I finished a project in iPhoto. Looks perfect in display. I then ordered. Got Apple reply. Problems. Advised to check in PDF-preview. Did so. Much to my surprise the first single page (right side) was connected with the second page (left). Then all other page subsequently were wrongly connected. A mess.
Ordered 4 albums in former iPhoto in identical layout: no problems...
Help!
(OS X 10.6.8)

I believe you can right click on the images in question and delete them.

Missing Projects & Albums

I just upgraded to 1.5 but now all of my Projects and Albums are missing. Any ideas out there? Help me end this nightmare! Thanks in advance!
G5 Mac OS X (10.4.8)

Aperture Library says 149.24 GB. The All Projects was
the first place I tried but still no projects or
albums where they should be.
quit aperture ...
restart holding option and command ... answer yes to rebuilding the library ... go get a coffee/beer and wait till it finishes ...
rebuilding the library has been known to take of probs like this ... i was hoping it would just be the all projects selector ...

Organization - Project, Album and Folder

I am looking for suggestions or recommendations on how to organize my photos in Aperture. I am photo hobbyist taking pictures of family and events.
I currently create a new project for each shoot. As a result, I have a lot of projects.
Does anyone have suggestions on a good way to organize the photos in Aperture for somebody who takes occasional pictures?

A very short version of one method. Adapt to suit:
Read this first.
Stick to "One Project = One shoot".
Organize your Projects using Folders.
- Don't organize them by date. Use Projects View to see your Projects by date (as well as by whatever Folders you set up).
Set up a top-level Folder called something like "Output".
Create Albums for every output set (I'd like to call these "projects" but that gets confusing) you need to make.
Drag Images into those Albums (or create them populated by selected Images). Remove the Images you don't want to publish (removing from an Album does nothing to the Image in other Albums and its Project). Publish ("output") the Images you select. Save your Output Albums for re-use.
Organize your Output Folder using sub-folders.
Think ahead about naming conventions for Masters, Projects, and Albums. Use names that will always let you find what you look for. Stick to them.
Keyword your Images. Keywords are to help _you_ find things. Apply Keywords _you_ will use when you want to find the Image.
Use Faces for family members and friends. It works well and can be a fantastic aid.
Use Places as needed, or if you have a camera that stamps the GPS coordinates.
You end up with three top-level Folders:
- Smart Albums (customized to help you find things and make Albums)
- Input & Storage (your Shoots)
- Output
Aperture is (brilliantly) mode-less. You can adjust any Image from any container. Adjust them whenever you want. Use a color label to indicate "Adjusted & ready to publish".
That should get your started .

Projects & Albums

Similar Messages

Maybe you are looking for