PS Settlement to Final Asset

Hi,
Please explain to us how we do the settlement to final asset in PS. Thank you.

So in short
u2022 When you want to settle to AUC use the distribution rules with settlement type AUC (generated by system) & processing type periodic.
u2022 When you want to settle to FXA you should use the settlement type Full & processing type partial capitalization / automatic.
However the processing type Full settlement is used for the settlement rules with distribution rules of settlement type PER (Periodic) only, in to check weather the balance still exists in the object after the settlement due to debits to previous periods.
So, don't get confused with settlement type FUL (full settlement) & processing type Full settlement. (Processing type full settlement has nothing to do with AUC)
Regards,
ANSAR

Similar Messages

CJ88 Cannot proceed with FUL settlement to Final asset

We have a PO with WBS as account assignment. Users posted a down payment to this PO in 12/2010 and when they ran the settlement Type 1 (Automatic) it posted a DP posting to the AUC transaction type 180.
In Standard SAP transaction, this will get reversed if the users post the invoice and executes CJ88 again.
Now, our problem is that, the invoice was not posted until now, and the DP is still open in the AUC. THey want to do settlement to the final asset but is getting an error CJ88 type 3 (FULL)
*ORIGINAL Error:* You cannot post comp. retirement for asset 102000121 0 with this trans.type
Message no. AA341
Diagnosis
A down payment was posted to asset 102000121 0. In depreciation area 01, if not elsewhere, all down payments were not cleared.
Procedure
Before posting a complete retirement on this asset, you have to first clear the down payment in all depreciation areas.
FY 2010 is now closed in asset. I tried posting an ofsetting entry for the DP on FY2011. I used ttype 181. I tried to re-setlle type 3 (FULL) but now, the error message refers to Area 32
*AFTER POSTING TTYPE 181:*You cannot post comp.retirement for asset 102000121 0 with this trans.type
Message no. AA341
Diagnosis
A down payment was posted to asset 102000121 0. In depreciation area 32, if not elsewhere, all down payments were not cleared.
Procedure
Before posting a complete retirement on this asset, you have to first clear the down payment in all depreciation areas.
Our Dep area 32 is configured to take values from 01 but reflect it in USD and it is set to AREA NOT POST.
Does anyone have any thoughts why the system is checking area 32 if its deriving values from 01?
Additionally, how can i clear the DP in 2010, with a posting in 2011 and be able to execute the settlement to final asset.
Thanks

Hi,
Please review the note 35309.
As the long text of the error suggests, the cause for this error is most likely down to downpayments which are not yet settled.
In general the settled down-payments and their clearings should be balanced to ZERO in the settlements.
In investment measures with summary settlement you will always get the error AA341, if the down-payment balance is not zero.
Regards Bernhard

User status for investment order to block settlement to final asset

Hi,
I try to set up a user status to avoid user to settle internal/ investment order to final asset. I cannot find a user status that will let me make the distinction between the automatic settlement to AuC and the partial or full settlement to final asset.
The process we are using is that we do automatic settlement from investment order to AuC on a weekly basis and as soon as the final asset has been entered via KOB5 (distribution of line item) we would like to setlle it.
Do you know a way to set up a user status on an internal order to allow settlement to Asset under construction but not to final asset?
Thanks
Sabine

Hi,
I do not want to send the costs directly to final asset. Costs booked against the investment order should always first go to AuC and then to final asset. What we try to avoid is to have the 2 settlements immediately one after the other. We would like to have the settlement to AuC on a weekly basis and the other one only when capitalization is required. But if the final asset is already entered in the settlement rule of the order via KOB5, then there is a risk to settle to final asset. We would like to only run the second type of settlement only when the asset is ready to be capitalized. To be able to do that we thought about using the user status. For example, if status is "release", we could settle to Auc but not to final asset and if status is "approved", we could settle to final asset.
Do you see what I mean? I need a status that allows me to perform some transactions and another one that allows me some other business transactions. The problem is that the 2 settlements I am talking about are not recognized as business transaction but as processing type.
Any ideas?
Thanks
Sabine
Edited by: Sabine Janssen on Oct 14, 2009 10:46 AM

Need to settlem partial amount on AUC to final asset

Dear SAP Experts,
I would like to seek guidance on how we can allow partial settlement to final asset.
For example, we have an ongoing project/WBS that has been settled to AUC, for example 1000 EUR (i.e. as of end of period 1)
Our controlling area currency is USD and the project/WBS is set for Summary settlement only.
NOw, we want to settle 2000 EUR to a final asset in period 1 but retain the rest in AUC to be settled on a different final asset that is yet to be determined.
Here is the current setting of our settlement profile:
To be settled in fule - active
Indicators:
100% validation - active
% Settlement - active
Equivalence Numbers - active
Amount Settlement- Active
Appreciate any input you can provide
Thanks
Aristotle

HI,
1. System needs validity periods for manually entered distribution rules & you have from & to periods to specify. They need not be identical. You can specify a validity period which starts in April & ends in June, for example.
2. Combining the first & last lines of your latest post,
--You can execute Settlement multiple times within a period as long as you keep on posting costs after each settlement.
-- What is the minimum period for you to settle ideally (daily / weekly) ?
-- As SAP (also Business Processes in general) distinguishes between periods (months), you can do one time settlement each month to simplify & standardize your process. It has got the same effect even if you settle daily / weekly.
(FI & MM period closing are monthly, as you know).
-- If you want to do another settlement for the same asset in the same period & only the "%" changes, then you may create another distribution rule or you can comibine the "%" in one rule itself.
regards

Need Help: How to be able to settlement to final asses 100%

We have very large projects that we currently need to capitalize. However, we do not have the final list of assets to capitalize.
Example:
Amount settled to AUC: 100,000
Amount to be settled to final assets:
Asset 1: 40000
Asset 2: 10000
The rest of the amount should still remain in the AUC until we are able to get the final asset to settle the remaining amount.
Please advise how we can set this up in the settlement rule and business processing.
We are currently doing summary settlement.

Dear Aristotle,
You can achieve through Distribute and settlement in asset module.
In AIAB - Distribute where you can maintain the percentage required to be distributed to different asset.
Then in AIBU - you have to settle the Auc to Asset
While distributing you can mention the percentages as per your requirement.
And the balance amount will be left in Auc only

GLT2201 error while settling AuC to Final Asset through KO88

Hello,
We have a scenario where in I am settliing an AuC through KO88 to the final Asset but am getting Document splitting error GLT2201. Profit Center is maintained in the Cost Center assigned to the Asset Master and also in the Internal Order. I could settle from the P/L account to the AuC asset when i ran KO88 earlier but its not allowing settling from AuC to the Final Asset.
We are using Parallel Ledger and I have defined 2 additional depreciation areas, 30 for posting only depreciation (real area) and 60 for posting only APC (derieved area). I have maintained ACSET for all the depreciation areas. I feel the error is due to Parallel Ledger but I am unable to figure out how and where.
Can anybody help me out please.
Thanks,
Rajat Gupta

Hello,
I managed to resolve the error, some how by oversight Profit Center was suppressed in the Field Status of Asset G/Ls though Cost Center was Optional. I changed the Profit Center Field Status to Optional and it worked.
But I am wondering how it allowed KO88 to run while settling from the Cost Element (P/L GL) to the AuC because they both used the same Field Status?
Thanks,
Rajat Gupta

Will Project Budget be available again after settlement to AUC/final asset?

I would like to know if my project budget will become available again once I settle costs to AUC and to Final asset (or settle directly to final asset w/o AUC).
Letu2019s say my original budget for WBS is 5000, cost was posted to the WBS u2013 4000, now I settle the 4000 cost to AUC (and eventually from AUC to final asset). Will this mean the entire 5000 will be available again since the cost has been settled from WBS to AUC (and eventually fixed asset)?
Thanks!
Vivian

If you have Budgeted WBS element and than after you does any cost postings against that WBS. you budget get consumed by that actual cost.
however, WBS element is capturing cost for the period of project duration that cost has to transfer to FI/ CO , finally so, at the period-end we does the settlement & transfer taht cost to cost center , PA , asset etc....
So, no point that after settlement your budget will be your initial budget.
Regards
Nitin

Final Asset Settlement design

what is the procedure to improve Final Asset settlement design

Hi
Please give details what you are tyring to do and what you need exactly.
Regards
Raj

Cost settlement only for assets that have been paid

Dear all,
i need to do, at the end of the month, the cost settlement from wbs to asset only for the the part of asset that have been paid.
I don' t know how to do this using standard sap funcionalities.
Theonly way that we think to use is:
- setlle of the entire wbs
- transfer posting (FI) from asset to wbs of the part that have not been paid.
Some of you can help me?
thanks
Elena

Hello friend,
Because I do not understand your requirement to capitalize from AuC to final asset only only those costs for goods/service that have been paid - I would like to give warning that you may not have the requirement correct.
This would not be your fault, but the fault of the accounting users giving you the requirement is my guess.
Receiving against PO may be MIGO, and then posting the vendor's invoice later on when it's received, is MIRO usually.
The actual payment to the vendor is a subsequent posting known as a check cut. The accounting for a check cut does not create the AuC value, nor does it meet any accounting requirement for capitalization.
The accounting requirement for capitalization in almost all countries would be MIGO. Because we have posted the receipt of goods or services, we now owe a vendor somewhere. The liability will be in your non-specific vendor account, GR/IR which stands for Good Received/Invoice Received. MIRO clears out the amount from your GR/IR account, moving it to your reconciling account in the g/l for a specific vendor sub-ledger account. The check cut then removes specific liability from reconciling account, and removes cash from g/l cash account.
Recognizing that we owe the cost of the goods receipt MIGO, it is already fair and required to capitalize the costs to final assets and commence depreciation expense (assumption you have placed the capital fixed assets into service).
So, neither MIRO nor check cut should delay your capitalization from AuC to final completed assets unless your requirement is different that SAP basic scenario. Regards

Can we block negative value posting to final asset

Dear SAP gurus,
We are settling the cost from WBSE to AUC & from AUC to Final asset.
We want to allow the negative postings in AUC. For final asset for time being we want to block the negative posting.
Can anybody tell me the procedure for disallowing the negative posting in final asset for temporary purpose.
Thanks & regards,
Pradip

You can do this setting at the asset class level in t code OAYZ...drill down on the asset class and uncheck the negative values allowed.
But this is not recommended for AUC as there isa possibility of credits to the asset.
if its temporary you can also do it on the asset master by double clicking on the depreciaiton area

AA-Asset ID Number from Asset Under Construction to Final Asset

Hi Expert,
In our organization we use Asset Under Construction by creating individual asset and later we released to final asset. The system work fine in accounting wise but in practical scenario we are facing issue to track physical asset number.
Example: 1 Asset Under Construction #10001, later create final asset in class computer "SERVER IBM # 50001"
When this server was purchased IT departed put the asset number as 10001 on physical asset. later this asset was re-classified to proper asset class which now has asset number #50001
In this scenario IT department facing issue to perform physical inventory.
Can some one share experience on how to handle this scenario from SAP/Conceptual process wise?
Regards,
prashant rane

Hi,
Your requirement is so common to the consultents like me, I do advice to the client as follows:
1st Step: Creating AUC Asset the number from 1series would be the temporary number, can be used till settlement to main asset.
2nd Step: Fixed asset number 5series would be the parmenent number.
Note: 1 series all the numbers should be settleed to the main asset and the temporary number should be replaced / noted with parmenent number.
I guess it would work to you.
Regards
VG

Mass Capitalisation Asset under Construction to Final Asset

Dear all
Is there any process to mass capitalise Assets under Construction to Final Assets. My client has many assets under construction which need to be settled to a final asset on a periodic basis. They are currenly using t-codes AIBU and AIAB however is there a way to do this for many AuC at one go. Thank you.
Regards
PRG

Hi
You can try using an LSMW for AIAB and AIBU...
I dont think we have any T codes for MASS settlements, unless you have IM active and you use WBS or IO for AUC... In that case, you can use CJ8G or KO8G
br, Ajay M

Quantity field updation from MIGO to AUC to final asset.

Hi All
can anybody help me understand how the quantiy field is updated from MIGO having Internal Order which than settled to AUC form their to final asset.So that final asset has updated quantiy automatically.
Urgent help highly appriciated.
Thanks

hi
If you go to trx. ME23N with the PO number, please select the item and
double click. There you will see that field 'GR Non-valuated'.
When this field is marked, it implies that asset won't be affected by
the Goods receipt. Asset will be updated only when the invoice receipt
is posted. ie MIRO
Also, please refer to the following note for further information:-
44944 Quantity update in fixed asset with asset posting
In AS01/AS02, you will need to enter the unit of measure.
Best regards,
Blaz

Distribute ans settle a fix asset

Hello,
is it possible to make a distribute (AIAB) and Settle (AIBU) of a fix asset that has a transfer within company code (ABUMN) from another fix asset?
Thanks

Sorry , I didnt explained it correctly in the first e-mail,
actually it is an AUC that received another transfer to an auc . And now, i need to distribute or settle it to a final asset.
And apperar the error " Acquisition value negative in area 01."
Message no. AA617
Thanks

Asset Number of final asset based on WIP Asset

Dear All
I have created the asset under construction and the final asset with all the proceedings done.
Now i want to know the asset number of final asset ( capitalised) on based on WIP asset . how will i get
the same .
Thanks
VG

Dear,
Viral.
According to you please try to follow this report I hope this will help to achieve your requirement.
Report is S_ALR_87012054. or simply double click on last line item of your Auc asset in AW01N it will take you to new asset details.
If you need any help please revert. You are welcome.
Regards,
Pankaj A Bhalerao.
Edited by: Pankaj Bhalerao on Apr 22, 2010 7:34 AM

PS Settlement to Final Asset

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