Purchase Order Amendment

Dear All,
I'm explaining the scenario below:
I have raised a purchase order.After negotiations with the vendor now I want to amend the PO already raised.The new PO should have a reference of the old PO.
Can we link both of these PO's ?
How to deal with this situation ?
simply editing the existing PO and putting reference manually is not acceptable .Any other solution?
Please guide me in this issue
Thanks in advance .
Rgds,
kannan

Hi Suresh,
Its not provide a link to the Old PO from the Amended PO. Only you can give a reference in the New PO to the PO that has been amended.
1. Create a User Field Flag (Yes / On) on header level for Marketing Documents call it as Amend PO.
Create another User Field (Text) on teh Header Level for Marketing Document call it as PO Reference,
Write a Formated Search teh Text field to display all the PO that has a Flag as Yes for the Amend PO field and then select the PO Number or the Reference No to display in the User Field (Text Field).
2. Another way is to export the PO that needs to be amended, to Word file and save it on system. And Create a User Field of type Link and then link the document to the field.
I guess this should solve your problem.
Regards,
Rohan S. Kamble.

Similar Messages

Please help in purchases order amendment dates

please help me in purchase order amendment date
how to maintain this and how it will be reflect in invoice...

Hi!
If you wanted to create an own search help for that field, just go to SE11 transaction, and create a new search help.
Join your Z-table with the customer table and create a view. Use this view in your new search help.
Regards
Tamá

Create an alert to show Purchase Order amendment

Hi Experts
I would like to create a query/alert that will alert one of our managers each time the delivery date of a Purchase Order is ameded and which user made the amendment.
The objective is to ensure quick and efficient updates to Sales regarding the delivery of incoming product. Clearly we may have previously advised a customer of a proposed delivery date but currently it is hit and miss if we get advised of a change.
Regards
Jon

Hi Johnny,
You will find the data you need in the table ADOC. Object Type 22 is for Pucrhase Orders.
This is the data you need:
SELECT updatedate, usersign, docduedate, * FROM ADOC T0
where objtype = 22
order by docdate
Let us know if you need further help composing the alert.
Jesper

Purchase order amendement details

Hello,
After saving the amendment PO we are not getting the amendment number instead, system is saving with exisitng number. How to get the amendment number in the P.O. Document? and also is there any option where we can see the amendment details under the heading amendment details? and also this should be reflected in the print.
thanks in advance
Yoga

Hi
are you talking about Version management? This feture is available crom 4.7 onwards,\
please check below link
http://help.sap.com/saphelp_47x200/helpdata/en/8a/60b43bb7492147e10000000a114084/content.htm
regards
Srinivas

SRM Purchase Order Smartform

Hi all,
I am having an issue in SRM 5.0.How to get the Purchase Order Amendment details in SRM Smartforms. In ECC we are using a function module to list the amendment details is there any function module in SRM which can do this. Please help me. This is a very very very urgent issue.
Sure points will be awarded
Thx in Adv...........
Regards
Pavan Kumar

never mind, went to wrong thread
Edited by: Rainer Hübenthal on Mar 17, 2010 12:26 PM

Get excess quantity from purchase order quantity

Hi All,
if i make a purchase order with item x 100 quantity and time of making GRPO i have got 105 then my user want a approval that he got 105 item so how i can do this.....????
plz help me to solve out this problem....
can i use this on a particular document series...
and then user wanna that Purchase order amendment approval . can this possible and how?
Regards,
Manish.....malik.....
Edited by: manish.malik on Jun 10, 2010 12:34 PM
Edited by: manish.malik on Jun 10, 2010 1:06 PM

Hi Manish
Save this query using query manager
select distinct 'true' where $[$38.11.Number]>=(select opencreqty from por1 where docEntry=$[$38.45.Number] and lineNum=$[$38.46.Number])*1.05
Go to Administration->Approval Procedure->Approval Template
Enter name , originator user name (user that creates GRPO) , On document tab select Goods Receipt PO check box, Enter approving authority on Stages tab, Now go to Terms tab, Click radio "When the following applies" on the bottom of screen , double click query name on "Terms based on User Queries" section and select the above saved query from query manager.
This query will take care of partial Goods receipt PO of same item.
I hope this will work for you.
Regards
Taimoor

Reg Amended Purchase order

Hi friends
iam facing problem with amended purchase order.
when ever i make any changes to any line items in spool iam getting only those line items which got changed .
but my client want me to display all the line items . i copied standard script MEDRUCK and modified.
Pls help me with the solution
Thnaks

Hi,
In standard MM, SAP send only change on Purchase Order. See in the customizing if it's possible to resend all ( or see with your functionnal people).
Rgds

Amendment to purchase order

dear all
Is there is any option in sap for make Amendment to purchase order regarding rate , adress,payment terms , as i dont want give authorisation me22 to perticular user.Also can set automatic expire po after 10 days if no action ex.release taken on it?
pls help
Vipin

You need to use the Release Process with Workflow to fulfill some of your requirements..
You can set the workflow in such a way that if PO is rejected then there will Automatic deletion indicator against the Line Items..
There is no expiry concept in PO only deletion / Block .
As far as PO amendement in the release process you can set the Changability indicator to Some Release Codes.
So the user's assigned with that Codes can amend the PO. also you can assign field selection to the Trxn Codes which in turn assigned to the Authorization object & to the User.

Amend approved Purchase Order

How do I amend a purchase order that is already approved. Amend quantity, payment terms, etc.,

Hi Chaitanya,
I had a similar problem, there is no direct solution for this is in SAP B1 and documents created through approval process cannot be changed (atleast in the row level and other important fields that would make a difference)
However, there is a work around
Step 1. Using a stored procedure the originators of PO can be restricted from posting the document or making changes to it (add or update), however they will be able to save them as drafts.
Step 2. Using SAP inbuilt messaging service, the saved drafts can be sent to the respective authorizers who will check the document and add them, now the document is created.
Step 3. Now changes to this document can be made since it is not created through the approval procedure.
The limitations of the above method are
1. Only authorizers who are not restricted by stored procedure can make changes in the document.
2. Since the document is not created through the approval process, it can be changed by anyone who have authorization to update the document.
Please check if this solves your problem.
regards,
Murali

ME 9F - P.O Amendment to purchase order not appearing

Hai,
Recently we moved from ECC 5 to ECC 6
We face a issue in P.O printout
Eg:- When the P.O created & released now the print taken and found okey. (no goods are inwarded)
in this condition After taken the printout , Thru ME22N , i am adding 2 more line items in the p.o & deleted the existing line items and inserted some text in the Headed text . due to value changes , its been released, if we take the printout thru ME9F
The following issue noticed.
1) The Header text which is inserted its not appearing in the P.O
2) " The AMENDMENT to Purchase order " should come at the Top of the P.O , its not coming.
But same getting is working if we test thru ECC 5.0 ,
Is anything need to be done spcifically for ECC 6.0
Regards,
Suresh.P

Hi,
Please do the following check,
Go to SPRO - MM - purchasing - messages - output control - message types - define message types for PO - Execute
under fine tuned control : PO - For the PO printout condition type , ensure that short description New and Change both are maintained.

Amendment of Purchase Order

Dear All,
Please let me know can i amend the purchase order after release. Because i have no rights to unreleased the purchase order & i want to change something in purchase order but i don't know how can i change. Please suggest me.
Regards
Vimal Lakhotia

Hi,
go to spro> IMG>MM>PURCHASING>PO>Release Procedure>Define Release procedure> Release Indicator Here you have changeable indicator. Select ANY ONE according to your requirment.
1     Cannot be changed
2     Changeable, no new determination of strategy
3     Changeable, new release in case of new strategy
4     Changeable, new release in case of new strat. or val. change
In Changeability Indicator in release procedure that plays a vital role in designing of release procedure which act's in purchasing document will behave after release.
For your case Use / Set Changeability Indicator as 2 {Changeable, no new determination of strategy}in release procedure of purchase order in Release Strategy segment & save.It will result PO can be changeable after release and no release strategy will trigger again after change in PO.
Regards
Raj.

Amendment in Purchase Order

Dear Sir/Madam,
How is it possible to amend in Purchase Order when the Purchase order is already approved for Item as well as service order after finally Punching the PO after approval.\
Regards
Niladri Bhusan Harichandan

Hi Niladri........
Its absolutely not possible to ammend any of the document once its approved. You need to cancel it frist then go for new PO as ammended PO..........
Regards,
Rahul

AMENDMENT NUMBERS WHILE PRINTING OF PURCHASE ORDER.

Hi Gurus,
After Releasing the Purchase Orders, some times wee need to change the Purchase Order line items or Purchase Order Text and we take the Print out of the Purchase Order. For such Purchase Orders we want the Amendment Number at the Header Level to be printed. For example we change the Purchase order 3rd time the Header should be " Amendment NO.3 to Purchase Order No.XXXXX"
And one more is even if the User change the Purchase Order text also it should go to the Release and presently when the PO text is changed, the PO is not going to the Release.
Kindly suggest me the required customization steps to do the needful.
Thanks and Regards,
Satyanarayana

Dear
If you want po should go for release even if there is any change in the text then you have to implement the Workflow , Go for ABAP development No standard setting exist for the same

Purchase Order Version Management / Amendment Number

Hi All,
Can anyone help with the following......
Everytime we re-print a Purchase order the amendment automatically increases.
For audit purposes we have to identify every change to a PO but we do not want to have to document hundred of re-print every year.
Is there a way of controlling what justify's a changes or what triggers the amendment number to increase?
We basically want the amendment number to increase if the Po has been changed but not if we are simply reprint the document.
Many Thanks in advance, points will be rewards immediately.
Chris

Please check these helpfull links:
problem with PO amendment
po amendment
For better answers, please post your query in ABAP forum.
Edited by: Afshad Irani on Jun 3, 2010 2:42 PM

Print preview issue for amendment purchase order

Hi
Whenever i have created po in me21n t.code for two materials that time my outputype neu coming automaticaly and po print out also come for two materials in me9f .
Supoose i have change quantity in me22n t.code for first line item for same po that time also neu coming automatically.but in me9f coming printout first line item only,after that po quantity changed available text in print preview,second line item material not comes,i need second line material also in print preview,plz help.
Following configurations are completed for my output type(NEU) automatic generation in ME21N t.code and ME22N t.code
in nace t.code EF purchase order for my condition records NEU for my document type nb and my vendor vn and message transsmission medium 5, dispatch time 3,language En,and my communication output device HP and save it
SPRO-IMG-MM-PURCHASING-MESSAGES-MESSAGE TYPES-DEFINE MESSAGE TYPES FOR PURCHASE ORDER-FINED TUNED CONTROL PURCHASE ORDER-operation 1 for neu automatic generation in me21n, then operation 2 for neu automatic generation in me22n.
Regards
Sam
Edited by: sadaraji on Apr 15, 2011 3:50 PM
Edited by: sadaraji on Apr 15, 2011 3:53 PM

Hi,
One thing you can do is, create a GUI Status resembleing the current GUI status, except the Print Prieview Button.Ans set the GUI Status before calling the Transaction in BADI or User Exit.
Thanks & Regards,
Vamsi.

Purchase Order Amendment

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