Purchase Order Approvals

Dear All.
I would like to know if there is a way to activate approval procedures for Purchase Orders already entered in SAP.
The Purchase Order have not gone to the next stage of Goods receipt or AP Invoice.
Kind Regards
Rajindra Parmar

Hi,
No. Approval will be triggered for new PO.
Thanks & Regards,
Nagarajan

Similar Messages

Purchase order approvals for Negative amount

Hello All,
Want your assistance on the above mentioned topic.
We have a business requirement to have Purchase order approvals for Negative amount. I understand from the Below SAR that JD Edwards 9.1 doesn't support PO approvals on Negative amount
Bug 11022294 : APPROVAL ROUTES FOR DEBIT MEMO - SAR: 8940968
Appreciate if you can suggest best practice or workaround to meet this requirement.
Thanks & Regards
Nikhil M. Pawar.

Dear Ashutosh,
Couple of points from my side. We have a similar scenario at a client where I am working. In construction, there are three stages.
a) Practical Completion
b) Partial Completion and
c) Final Completion.
In the case above, you are not deducting an amount from existing PO, you would be applying a penalty on the Vendor for Failure for not meeting the Practical/Final Completion Certificate requirements. Based on the legal understanding, usually the penalty may vary above and beyond of 10% of value of work not done/ delivered. (This is company to company)
So we establish that the scenario above is not a case for PO, but for Penalty. Now penalty in construction business again is of three types (My understanding again from experiences)
a) Time/Schedule based penalty - Levied on vendor due to delays (Ranging for 100 SAR/ Day to 400 SAR/Day - if you are in Saudi)
b) Cost/ Quantity Based penalty - Deviation from Standard Plan/ over consumption against budgeted quantity in Bill of Ladding
c) KPI/ Quality Based Penalty - This can be a levied for number for reasons, including non completion of agreed deliverable in Contract. (This can be even 150% of contract value)
Now, penalty is a revenue to the Organization so this needs to be accounted differently. You apply a Penalty against a PO and create a Debit memo and show the penalty as revenue in the books. This cannot be done if this is entered as a PO.
So, my point is, you need a customization to capture the penalty and apply it against the PO and account it as a debit memo in Finance side.
Please let me know your thoughts, I will be glad to hear if I need to be corrected.
Rgds,
Abhi

Edit Workflow Mailer - Purchase Order Email Subject

Hi,
We have configured the workflow mailer to enable reminders to be sent out to approvers which relate to Purchase Order approvals that have not been responded to.
However, as well as a reminder email being sent, there is also an email telling the approver that the previous email has been canceled. This has a the email subject prefixed with "Canceled:"
Our problem is that users are seeing this and thinking that the Purchase Order has been cancelled. We therefore want to either edit the subject of this email, or stop it being sent.
Any help/advice would be appreciated.
Thanks,
John

JOhn
I think this mail is sent by the workflow mailer using the item type System Mailer. This is auto generated notification when the notification itself is canceled or retired. You can customize the subject there based on the source.
Thanks
Nagamohan

RE:Purchase Order/Purchase requisition approvals

Hi All,
I have created my own setups in http://vis1213.solutionbeacon.net, i did all the setups and approval process, but i couldnt able to approve even a single purchase order.
Error shooting like No approver found for the standard purchase order. But i have done position hierarchy often for the clients as well as in the vision instance also. Never get failed.
But im unable to approve the po in solution beacon.
Please kindly help me how to get a PO approval.
Thanks & Regards,
Shruthi

Shruthi,
I think AME or workflow is not firing properly, Did you check another module (like APINV is working fine).
check the AME query are you able to find the output for those aprovals. If so, run workflow back ground process. if still not done, please send me the step by step which you are following.
thanks
sathiya

Purchase order and purchasing requisition .

Hi
What is the difference between Purchase order and Purchase requisition . ?
And why cube are different for them ?
Regards

A purchase requisition is an internal document that's created to initiate a procurement transaction. The requisition is created to identify the materials that are needed to be acquired and when they're needed. Once completed by the initiator, it's sent to the appropriate approvers.
Upon approvals of the requsition have been provided, and a vendor is selected, a purchase order is created. The purchase order is an external document whereby an agreement is made to procure the materials at an agreed upon price and delivery schedule
The InfoCubes for each of these is different due to the nature of the documents (internal v. external).

Release Strategy in Purchase Order

Hi,
Can any explain the usage of Release Strategy in Purchase Order.
ganesh

Hi Ganesh,
Release strategy works the same way in purchasing documents (i.e. PR and PO). It is a form of control that company use to control the purchases made.
In your scenario, a PO release strategy is used to control the PO release status for Good Receipt process. Once the PR is released by the relevant releaser, you will see that the PR is now unblocked for issuance of PO.
Once the PO is issued with reference to the PR, it is now blocked again by a release strategy for user to perform Goods Issue. The releaser will evaluate the PO issued and determine if it is necessary to be released for GR / Service Acceptance process. At this stage, the releaser can still reject the PO although issued, and hence GR / Service Acceptance is not able to be performed. Different value will trigger different set of release strategy with different level of approvals, depending on how the PO release strategy is configured by the MM functional consultant. Usually, the PO release strategy has a flatter approving level as compared to PR release strategy, reason being that once the PR has been fully released by all releaser and the PO issued, usually the purchase is deemed necessary and PO releaser would usually consider to release the PO for GR or Service Acceptance process, unless there is discrepancy or sudden change in decision of Management.
Hence, all in all, the PO release strategy act as another form of control to the company to restrict the release of PO for GR or Service Acceptance.
Hope this will give u a better understanding on the function of a PO release strategy.
Rgds.

Purchase order release workflow - urgent

Hi friends
When iam creating purchase order it trigger the workflow WS20000075 for releasing purchase order in that purpose what can i do..
How can i set the Agents
How can i trigger the events - i think in that purpose using pftc we trigger the workflow.. so i need clear steps from beginning onwards..
my exact requirement
once i create purchase order, the workflow will be triggered..
after that the mail goes to the approver.. if he/she click that mail purchase order release statement want to be open.. after that he/she release purchase order it will goes to the next level..anyone give the step by step procedure..for that
Thanks
Gowrishankar

yes prabakar.. but iam confused..
You can get step by step workflow for PO using standard workflow
Release of Purchase Order :WS20000075
And for two levels of approvals you have to configure in SPRO the path is
Purchase Order:
SPRO> Material Management->Purchasing->/Purchase order-->Release procedure ---> Procedure with classification ---> set up procedure with classification ---> double click on Release strategies and Workflow.
If you don't know about this configuration, you have to confirm with your MM consultant.
after finish this iam triggering events using pftc
in that pftc iam choosing business object bus 2012 for po release..
i think thats enuf..
After that it is possible to trigger workflow.. when iam create purchase order..
Thanks
Gowrishankar

No of levels in purchase order release more than 8

Dear All,
We have a situation where some of our purchase orders need to be approved by more than 8 people.Can any one help me in telling-> whether we can create release strategies having more than 8 levels of approvals.If yes how to do it since I could see only max of 8 levels of approvals in the release strategy configuration for purchase order(release strategy with classification).
Regards,
Feroz Choudhury

Hello,
As mentioned by Uttkarsh, It is not possible to go beyond 8 levels in release strategy.
More than 8 levels of approval is not a best practice, if your requirement still demands this explore the options of using Workflow functionalities in ECC or if approval is complex suggest SRM where you can handle n-level approval.
Hope this helps.
Thanks
Ashu

Purchase order -- release strategy

Dear Friends,
I have a requirement for Purchase order Release.
The problem area is in purchase order ... there will be 2 Relase approvals
01 Mr. Abcd
02 Mr. Xyz
After level 1 approval and before level 2 approval ... i want to do some actions.. these actions are related to another product named savvion .
My question is can i stop the document to be edited by 02 ( Mr.Xyz ) untill i complete my process after 01( Mr.Abcd ) has finished his work.
This is to be done on top priority.
Please help me.
Cheers
Jitesh.

Hi,
Yes, We can stop the document to be edited by 02 until 01 has finished his work.
After 01 approved the document need to be correct, go to PO header menu release strategy TAB and 01 approved to be revoked (means double click on the tick mark, it will revoked).
Hope it is useful for you.
Regards,
K.Rajendran

MM - purchase order release strategy

During approval process thru work flow for a Purchase Order, among various approvals (codes). Here after creation of PO by first person(buyer), second approver able to see PO in his SAP inbox and when second person approves it, it is moves to third person's inbox.But if second person rejects the PO, rejection message (status)is not coming to the first person (buyer)to view and modify it according to the second person's requirement.
Can anybody help me in this case.
Murali

Hi ,
Its possible to give message to the initiator ( i.e the Po creator ) about the rejection of the Po during the approval process with work flow. Further , if the creator makes changes to the po , the same can be re subjected to release and work flow again. This functionality can be achieved only through good design and coding of the work flow. You will have to seek help from ABAP consultants in your team.Otherwise , you may post this in Net weawer forum, and you will get the right answer quickly.
Hope this information helps you.
Raghuramam.

URGENT:Approval of purchase order

At present approval of purchase order is done based on order value.. but how to approve PO based on ITEM CATEGORY?

Go in Purchasing Super User responsibility and follow the path Setup: Approvals: Approval Groups. In the Approval Groups form you choose "Item Category Range" as value, put an amount limit and indicate low and high values for purchasing category. You put all this in either an existing or a new approval group and then assign this group to some HR position in Approval Assignments.
Hope this helps
Regards
Riccardo

Purchase Order Approval through Mobile Phone / BlackBerry

Dear fellows i am interested in Purchase Order Approval through Mobile Phone / BlackBerry. I have seen MSCA Mobile Supply Chain Application Guide but that is for telnet only devices and specific to supply chain. What are setup requirements to make PO approve though "Web App" or "Mobile App" as show in below image URL. We need to work it primarly on BlackBerry.
http://www.exforsys.com/images/OracleApps/t10_files/image010.gif
That will require logging in to EBS through Mobile and Making EBS available on Public IP !?! If this all fuss needs to be done then is there some Notification Alert type mechanism which sends email, but here a user could also reply that email with keywords to Approve or Reject that PO !?!
Thank you.

Dear Hussein, ur links are iPhone specific and also BPEL Connector specific ("Oracle Buisness Approvals for Managers" BPEL Connector). The links for Blackberry assume that i am atleast already getting emails on blackberry through EBS. Our env is through MS Exchange Server. Where as i believe from ur suggected docs that the EBS needs to have its own direct setup with blackberry
In our current env we are using Oracle Alerts to Just send an email to user that PO for approval is waiting. We are NOT using "Oracle WorkFlow Notification Mailer". For blackberry will we be locked to use Workflow Mailer (i see patch 6802716 pre req also)!?! or we can still use simple Alerts!?!
following thread says type "approve" in reply whereas metalink guides tell a URL to click in email. will it be a ...
href="mailto:[email protected]?body=approve"
type URL!?!
http://oracle.ittoolbox.com/groups/technical-functional/oracle-apps-l/po-approval-through-mail-3077383
===============================================================
There are a couple of steps that need to be complete before this will work.
Pre- Req's
1. Associate all apps users / approvers with email addresses
2. sync apps users with workflow
3. Check workflow users to make sure email is set to HTML.
4. Configure and enable workflow mailer. You will need configuration information for the email service being used and a mailbox on the email service.
5. Send a test message from workflow mailer to an apps user.
If this is successful, then email based approval will work. If the user tries to approve using a smart phone (blackberry, etc.) they will have to hit reply and type approve as the message for approval to work.
this guy also points to this idea.
http://secure.meetingexpectations.com/oaug/eLearning/elSchedule.aspx?DayOfWeek=3&mtd=8/1/2007
===============================================================
August 21, 2007
Session 2
August 21, 2007 12:00 PM U.S. Eastern (New York) Time
Approving Requisitions/PO’s in Oracle E-Business Using Blackberry Devices
Presentation of a solution using Blackberry Devices to approve requisitions and purchase orders in Oracle E-Business Suite. This solution required creating a text message to send to Blackberry users, and modifying the Workflow Java Mailer to be able to correctly read the default messages being sent back from blackberry devices. In addition, profile options were created that allowed simple key strokes to be translated into Approve or Reject options recognized by Oracle Workflow Java Mailer.
Session Closed
Presenter, Company: Bolton Carroll, The Revere Group
this one too...
=========
http://oracle.ittoolbox.com/groups/technical-functional/oracle-apps-l/iexpense-approval-via-blackberry-and-iphones-3047841
This one is DIFFERENT!
METALINK: List Of Certified Devices For Mobile Field Services and Field Service Wireless [ID 793392.1]
========================================================
Also, recently we have developed something called 'MiniWireless Server', which is a light weight server replacement of Oracle Wireless Server and can be run along with Mobile Server of Oracle Lite. Please refer Metalink note 758680.1 for more details. You may want to communicate this to customer if they are planning for fresh implementation.

Purchase Order Approval

Is there a way to find out who (what particular individual) has approved a Purchase Order? I know there are different release strategies, but I want to know what individual approved the Purchase Order. Thank you for any help in this matter.

Hi,
Purchase Order is a legal document, once it has been sent to vendor, the vendor can supply the goods and services as per the agreed terms and conditions.
The purchase order release strategy can be used for approvals of the PO,
The usage of the approvals are.......
For ex: A purchaser created a PO, but he doesnt know as per the payment terms in the PO, we can arrange the amount or not for the due date the purchaser doesn't know.
Where as if we provide the approval to finance manager, he will be aware of funds available for a specific dept, specific period etc... and the Finance Manager can analyze that how the funds are utilizing..........
where as in the configuration you can give the approval procedure to different department heads, who can monitor the activities, for triggering different departments we can use different PO document types.
I hope this can help you....
Best Regards,
Vasu.

Purchase Order Release Workflow

Hi,
I need to create the Workflow for the PO approval process. I am new to workflow.There are 4 level based on different dollar value.The email should go from one level to next for the approval.
Dollar value
1-10               level1
11-20            level2
>20              level3
If we get Order for 25 dollar then email shoudl go to level1,level2 and level3.
My question
1 Should I copy standard PO approval workflow WS20000075 Release of purchase order into new workflow ?
2 What are the steps in configuring this - Agent assignment,tcode etc?Kindly provide details as possible.
Note- aWill be rewarded in points
Thanks
Prashanta

Hi Prashantha,
First of all, You need not have to copy and make a new workflow if the requirement is only to
approve. You can use the standard workflow.
You have to carry on the following activites:
1) Define Organisation Struture
2) Application specific customizing
     A) Define Characteristic values
     B) Define release codes and make them Workflow relevant
     C) Define release strategy
         Based on the characteristic values the Purchase Order will be applied to a particular release
         strategy and will fall under specific catagory to pass through different level of approvals
     D) Assign release codes to corresponding Orgnisational Objects with ID
3) Task specific customizing
    A) Activate the event linkage for the standard workflow WS20000075
    B) Do the agent assignment for the TS20000166
    C) Make other two tasks as General Tasks (TS20000168,TS20000167).
4) Delete the row for event "Releasestepcreated" from SWEC (OSS Notes: 797775)
Voilla !!!    You have now successfully completed. Bingo !
Please award me points as promised.
Thanks,
Deb
Edited by: debabrata mohanty on Dec 4, 2008 1:59 PM

Purchase Order Approval email confirmation

hello
i am trying to do a workflow that look like already exist in the SRM module WS14000089 ,
This workflow requires approval of the PO / PO-CV by the manager of the relevant purchasing organization. If the manager approves, the PO/ PO-CV is released; if he rejects, the PO/ PO-CV gets the status rejected, the workflow is terminated and the creator can reprocess the PO/ PO-CV and submit it for approval again.
how the description say , i need the release/approval of Purchase Manager and VP for total release a PO and i want send a email with 2 button : approval , reject and description and PO number .
now i am total lost in the workflow world , i try copy and customize the standard workflow template WS20000075
Workflow for release of purchase order but not sure what change i need to do for get what i want , if anybody can give me some tips or hints will help me a lot.
Thanks

This is a very involved question - far more than how to send email. There are numerous posts, wikis, and blogs on topics such as mobile approvals. I recommend that you search SCN more thoroughly.
Some helpful threads may be:
Offline approval on blackberry device in SRM
Approval Process on Blackberry
http://mailman.mit.edu/pipermail/sap-wug/2008-December/029818.html
Regards,
Sue

Purchase Order Approvals

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