Purchase order close

Dear Expert
I have to close all purchase order for the last financial year I tried archive but it was not sucessful
so please help me to do the same.

Hi Vankri,
If you do not receive the some items on the PO means then
you have to Close the particular row.(Select the Row and Right click->Close Row)
If you do not receive the all the items in the PO means then
you have to Close the Document.(Right Click Close)
*Close the thread if issue solved.
Regards
Jambulingam.P

Similar Messages

  • Closing Purchase Orders

    We currently have over a thousand open POs that need to be closed. Some of the POs date back to 2004. Some have never had any activity posted against them. The remaining have not had any activity in 6 months or more. We are currently closing POs via the PO Recon Workbench. However, this is a timely process. Is there a process that we can run to close POs that are no longer needed.

    Hello Folks,
    There is PeopleSoft Delivered process for PO Close ,
    Close Purchase Orders ~ PO_PORECON
    This is an application engine.
    PIA Navigation : Purchasing > Purchase Orders > Reconcile POs > Close Purchase Orders >Close PO.
    This will gradually set the status of all the effected PO tables, with PO status as COMPLETE.
    if you need more detailed information.Please let me know.
    Regards,
    SM Sachdeva.

  • How to close an open Purchase Order?

    Hi Gurus,
    What is way to close the Purchase Order?
    Our normal practice is to tick on the delivery completed indicator.
    I am looking for a solution to solve the problem of having to amend the outstanding PO quantity and price at the end of the year to match the final invoice value which is lower than the PO value. This is because these POs are usually sent out with an estimate value and the final value can only be confirmed upon final invoice receipt. Reason we have to amend the PO is because if we just tick on delivery completed, when OPC runs the report to track the invest status, the remainder will appear as open in that report. However, this PO will appear as closed in MM report, as it should be.
    Many thanks in advance.

    Hi,
    Have you thought about making the report read the delivery completed indicators so that it knows which ones are closed.
    The DCI is the approaved method of closing a PO and so I would make sure that the report is correct rather than changing the process.
    Steve B

  • Close open Purchase order

    Dear Experts,
      My client has change the release procedure, but they have not closed the open Purchase orders, now we are trying to close the open PO system is not allowing us to close the Open Po , complete delivery indicator is in grey mode , Can any body help  me How i wll i close the Open Purchase orders
    Thanks
    Hirwani

    Hi Hirwani,
    I have seen this a few times before.
    I found other customer has  similar problem as the release strategy has changed           
    after creation of the SES please review the  explanation from developer           
    :(whose release code is 03 )                                                                               
    When you try to revoke the acceptance of the service entry sheets                 
    in ML81N or ML81, the 'Enter release code' pop  up window appears, but            
    entering the code that is determined via the menu path Goto -> Entry              
    Sheet -> Release Strategy (which is the 03), the SES remains the same.            
    Nothing changes. The status does not vary and no error or warning                 
    message is issued.                                                                               
    Checking the customizing for the release strategy, the release code               
    03 should have never been assigned to the SES 800024272 as the values             
    for the relevant characteristics were not included under that code.               
    I do not know how it was managed to accept the SES.                                                                               
    Now, when you try to revoke it, it seems that no release                          
    strategy can be determined, not even including the values RCARESANO               
    and 012 between the valid values for the characteristics of the release           
    code 03 (RCARESANO as valid value for SUPERVISOR_SERVICIOS                        
    (CESSR-ERNAM)and 012 as valid value for GRUPO_COMPRAS (CESSR-EKGRP)).                                                                               
    The only Possibility is to change now the SES so that the release                 
    strategy can be re-determined by the system.This is the Only possible             
    way that the system can  redetermine the Release Strategy , but it will           
    not be possible to do so as the SES is already accepted with the Old              
    strategy and it does not admit any further changes.                               
    To be able to change it you would need to revoke the SES first,                   
    but this Will also not be possible as the Release Strategy was changed            
    and the system still applies the old rules for determining the Release.           
    Solution to our Problem                                                                               
    The Only way to revoke the SES is to Restore back the Old Strategy that           
    was prior to 03 in the customizing.So now what will happen is that by             
    applying the Old Rules the System will be able to revoke the SES that#s           
    using the Old one. Once the necessary SES are revoked then go back to             
    customizing and apply the new strategy as it was did now, and                     
    Change the SES and save , the new value of the Release Strategy will get          
    updated in the table ESSR and the field frgsx will now have 03.                                                                               
    Problems associated if the Release strategy is changed                                                                               
    Actually the release strategy is not supposed to be changed when there     
    are some documents in the System that uses it and even if you change the   
    Strategy the Old records will not get AUTOMATICALLY UPDATED by the        
    system.The Release Strategy routine has to run again to update the         
    values. This is Possible by changing the document SES ,                    
    This change will happen only if the SES is not accepted and if its         
    accepted then you need to revoke and to revoke you need to restore the     
    old strategy , revoke and then change the SES , and have to go back to     
    customizing and Start using the New strategy from now on by doing so the   
    Routine will update the old record with the new strategy.                 
    You may want to use CEKKO-BADAT(Requisition Date) or any other
    structure in CEBAN or CEKKO and create a new release strategy    
    to differentiate the old release strategy.
    Alternatively using the corresponding user exit to redermine the BAdI might help but my first suggestion would be the best.
    Purchase requisition                                                 
                           M06E0002 - for item wise release                
                           M06E0005 - for overall release                                                                               
    External purchasing document                                         
                           M06E0004
    Hope this is of help to you,
    Kind Regards,
    Matthew

  • How to Close a Purchase Order line Item for GRN W/O Deleting the Line Item

    Hi,
    I want to Close a line item for Goods Receipt in a Purchase Order. How Do I do this?
    My Requirement is that the system should not allow for Goods Receipt for the Line Item.
    I know of 2 options which are difficult to Implement.
    1) I delete the Line item
    2) Put the delivery Completed Indicator - For this the system still allows for GR
    any Other way of Closing the line Item
    NS

    Hi, you can close the Line item by, doing partial GRPO, i.e if u use the Copy From option in GRPO, there comes a Draw docuemnt wizard, there you can choose one line item, and then put GRPO for that line item,
    The Wizard comes only in the Copy From option,
    Close the Line item, by right clicking on that Line item and then 'close Row'
    Edited by: Gayathri Panneerselvam on Dec 19, 2008 10:25 AM

  • Short close of Purchase order

    Hi All
    i want to close the Purchase order for which very small % quantity is open.
    Ex:
    PO qty is     :     100 kgs
    GRN Qty is  :      95 kgs
    inovice Qty is  :   95 kgs
    i want to close this PO becose , i am not expecting an GRNs.
    How can we do this, can any tell me.
    Regards
    M S K

    Hi,
    You can give delivery completed indicator in PO, but it will not control further GR. So you can block the line item, so that further processing of PO will be avided.
    Regards,
    Prabu

  • Cannot close purchase order

    Hello,
    We have an purcharse order with several lines.
    Only 2 lines remain opened because open quantity is greater than 0.
    We would like to close one of the lines through Data/Close Row. That line had a initial quantity of 1000 units, and 800 were delivered. The 200 units wont be delivered, so we need to close the line. However, when trying to update the purchase order this message is appearing:
    "Another user-modified table" (POR1)
    We have make sure noone else was connected to that purchase order.
    Thank you in advance for your ideas!
    PD: We run SAP2005ASP1PL43

    Hi Vanessa
    We occcasionally got this problem and I would go home and try again in the morning and the problem had gone away. I am not sure why but it did. It may have something to do with all users having to log off.
    We also had a lot of problems with a patch level and I think it was 43. We could not close lines on sales orders or update business partner records, I cannot recall trying to close PO lines at the time. The problem went away when we went to 44.
    We have not had any of these problems with 2007.
    Regards
    Stewart Clark

  • How to catch data from Purchase Order form, when user click CLOSE menu?

    Hi,
    I need do my own biz process when user click CLOSE in the Data menu to close a purchase order.
    But I don't know how to get data from PO form which opened by user.
    Can anybody give me some suggestions? thanks.

    Clicking "Close" is menuUID 1286. (Check this by going to View->System Information, and then hovering your mouse over "Close" in the menu. The menuUID is displayed in the bottom left of the screen)
    So catch the menu event, when menuUID and pVal.BeforeAction = True.
    The slightly tricky thing here is that pVal for a menu event doesn't give you the form, but it will be the active form, so you can do this:
    Private Sub SBO_Application_MenuEvent(pVal As SAPbouiCOM.IMenuEvent, BubbleEvent As Boolean)
         If(pVal.BeforeAction And pVal.menuUID = "1286")
             SAPbouiCOM.Form oForm = SBO_Applcation.Forms.ActiveForm
             //Now you have the form, when the user has clicked close, so process the data
             //from the form as normal
         End If
    End Sub
    Syntax might be wrong, I typed it up from memory and have no error checker!
    Edited by: njmog1 on Feb 28, 2011 10:35 AM

  • Close 3rd Party Purchase Order

    Hi SAP,
    I am trying to close Open 3rd party Purchase Order. When I set the Deletion indicator on PO item and click on save, t
    his message appear ;-
    "No update of sales order 931518 from purchase order (error V1 154)".
    My understanding is I need to close the 3rd Party SO first, then i go to the 3rd Party Sales Order and set the Reason for rejection and set the status as "phase out" and click on save , then this message appear ;-
    "Subsequent documents already exist for item 000001"
    "Delete purchase order 7700688124, item 00010"
    because of this error I cannot delete the 3rd SO & PO. how can i close the SO & PO ???
    Kindly help ?

    HI,
    Pls check whether the customer is blocked , if so remove the block and then mark the SO line item as rejected and then delete the PO.
    Regards,
    Chandru

  • How to Close Service Purchase Orders

    Dear All,
    Please guide me how to close Service Purchase order if the part services are pending and Net value is not completed or no service entry done.
    But still we need to close the purchase order.
    Is there any manual provision in Service Entry Sheet or Purchase order ?
    Please help.
    Shailesh Panchal

    Hi,
    Activate Delivery Complete Indicator on Service Purchase Orders through configuration.
    SPRO-Materials Management-Purchasing-Purchase Order-Define Screen Layout at Document Level-PT9F-Define Screen Layout at Document Level-Optional
    Now check all the service purchase orders for which you want to close.
    Hope this will help you.
    BR,
    Patil

  • Short Close of Service Purchase Order

    Hi Experts,
    I want to close Pending Service PO. Please Close, Pl. hlep to tell the procedure.
    Regards,
    ViAngrish

    Hi,
    You can close Service PO's in 3 ways.
    1. First one is by going Service Entry Sheet or PO wise i.e. Tcode ML81N as explain by our other experts.
    2. Second way is through Mass Updation.  Generating list of Pending Service PO's with line Items.  go to tcode memasspo.
        In Fields choose Deliv. Completed (MASSEKPO-ELIKZ) & continue.  In the next screen paste the list of po numbers for
        which you want to close.  In the next screen update the Delivery Completed indicator & Save.
        Delivery Completed indicator will not be shown in Purchase Order Screen.  Once you update by following the above   
        procedure system will not allow user to post service entry sheet.  Next time if you need to open any particular po, then
        goto memasspo by following the above procedure & remove the tick mark.
    3. Last option would be to update Latest GR Date with some old date by which system will not allow user to post Service
        Entry Sheet.  This field also can be updated in mass by following the procedure mentioned in Step No.2 & choose field
        Latest GR date (MASSEKPO-LEWED).
    Hope this solves your problem.
    regards,
    JP
    Edited by: jpnaidu on Mar 23, 2010 9:27 AM

  • Not Be able to Close Purchase Orders with different Buyer ID

    We have open Purchase Orders in system created by different buyers & now these Buyers are no more exist or there User ID has been disabled, now pls guide us how we can close those Purchase orders by using single User ID.
    Pls note that we have many open PO's in system of of those period (inventory, Purchase & GL) which are closed.
    Pls note that we cannot enable the those buyer ID which are disabled.
    Regards
    Umair

    Hi, conc. request "Mass update%Document%" has worked & it replace the Buyer ID to newer one but still we arefacing problem in those Purchase Orders whose state is Pending for approval or Buyer has forwarded for approval but again those approver's who are also setup as buyer has left the company. Now pls advise how we handle those Purchase Orders or revert back their state from Pending for approval to initial state
    Regards
    Umair

  • How to Short Close Purchase Order

    Hi Experts,
    I have some PO's which is matrial we have received short, Now we want to short close these PO, Please guide me how i can short close the pending purchase orders.
    Regards,
    ViAngrish.

    HI,
    Go to ME2n and give we101 and click on dynamic selection
    go to Purchase Document Header .....here delivery complete indicator ...put X there and excecute.
    Hope Help U !
    Regards,
    pardeep Malik

  • Batch final close purchase order

    Hi friends,
    I have around 1000 purchase orders which need to be final closed. is it possible to final close them all at once (by any script or by doing any change in setup or by any other way)? If so please tell me how can i do that.
    Thanks,
    LISAN

    Dear Amit,
    Its quite illogical to demand a particular Batch of Product before procurement from Vendor. Normally the Batch field in the PO is to mention the colour of the product to be purchased from a Vendor. The colours of the product are basically maintained through MSC1N transaction with a material, storage loation, valuation type and a colour. Thats why you are able to see the drop down characteristics in the field provided in the PO.
    This automatically gets populated from batch master, thereby it can be selected during the PO creation. This particualar data gets stored in the MCHA and MCHB table.
    If you really want to maintain the vendor batch number, that is quite possible only during MIGO.
    Regards,
    DilliB

  • Process to CLOSE-OUT Purchase orders.

    Hi,
       Would anyone be able to share the process they follow to close-out Purchase orders which are open ?
    Thanks,
    RB

    Allen,
      Thanks for your inputs. Below
    1. Goods receipt the total quantity for all lines - this would be the normal way that the PO is closed - Agree with you on this.
    2. We do not use the last delivery checkbox on the confirmation document because eventually if a PO needs to be opened for some reasons we cannot later on.
    3. Incase of partial confirmations and closing open PO's there have been issues in the past with deleting the line. For some reasons, the PO had to be opened again, line item had to be undeleted and this did not seem to work quite well.
    4. Another way to close a PO is -Go to the PO line items and flag the 'No further confirmations expected' indicator for every line and re-order the PO.
    This will remove the commitments in backend. If a PO needs to be re-opened later (for some odd reasons) it is just a matter of unchecking the indicator (for that line) 'No further confirmations expected'.  Would be nice to get your inputs on this.
    Thanks
    RB
    Edited by: Rajeshree Bhatiya on Mar 15, 2010 5:17 AM
    Edited by: Rajeshree Bhatiya on Mar 15, 2010 5:20 AM

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