Purchase Order data extraction for Service PO

Hi Experts,
I am facing problem for extraction of Service Po data .For extractor 2LIS-02_ITM which will give the item details for PO. for the same I am not geting service Number .
In ITEM data its show only its service type PO . but not giving service number.
How to do this ??? plz send reply
Thanks
sharad

Hi Sharad,
You can enhance the extract structure for 2LIS_02_ITM by adding a new field.
To populate this field, please try the below logic in user exit code. I am not sure which field you need from ESLL. I am assuming the activity number which is SRVPOS.
1. Select ESSR-PACKNO into temp where ESSR-EBELN = Pur Doc no in extract
and ESSR-EBELP = Pur Doc item in extract.
2. Select ESLL-SRVPOS where ESLL-PACKNO = temp(retrieved from above step).
I was not able to find any direct link between Purchase doc number and ESLL, that is why used table ESSR to get the packno.
Hope this helps.
Thanks,
Archana

Similar Messages

Manage Ship-to party Purchase order date at item level

Hello Experts:
I have a requirement in which the business wants to maintain "Purchase order date" field for "Ship-to party"
in "Order Data" tab at the Item level. So different items in the same order can have a different
date for that field.
I have check marked the "Business Item" option in Item Category maintenance that
allows to manipuate the data at the item level.
I still see the field is greyed out. The field in questions is BSTDK_E.
Pls. help
Thanks,
RR

Hi
Please check two things here.
Business Item field is checked for this item category in VOV7.
In VOV8 for this order type check in field Variant whether they have assigned some variant or not?
Check this and update.
Thank$

Purchase order data for ATP category BH and BI not retrieved

Hi Experts,
I have a requirement where I need to extract purchase orders data from the bapi BAPI_POSRVAPS_GETLIST3. I am passing the locations, products and ATP categories AG,EF,BF,BI and BH. However, my bapi works correctly for AG,EF and BF, but it does not retrieve the data for BI and BH categories.
I have debugged the bapi and found that it is unable to retrieve data from the live cache.
Can anybody please help me out and let me know the exact reason for this issue? I have checked the return table of the bapi and it does not give any error message as well.
Looking forward to your reply.
Thanks in advance.
--Warm Regards,
Prajakta K.

Hi,
BI (stock transport order) and BH (PreqRel) are demand elements for which there exist corresponding receipt element as BF (Purchase order) and AG (Preq) respectively. BAPI will give data for these categories.Thus you can get data for BI and BH from corresponding BF and AG.
Similarly EF (Dep:Preq) is receipt element and you will not get data for corresponding demand element which is available in the system as EG (Dep:ConRel).
I think BAPI is working fine.
Regards,
~Vaibhav

Tables for sales & purchase order data relating to delivery

hi all,
i am writing a report to download all the delivery data after the delivery is created.i have to download the sales order data & purchase order data relating to this delivery also.
i am using likp & lips table for delivery.which tables i
should use to get the sales order data & PO data for the same delivery (likp-vbeln). i.e i need the sales & purchase order related tables which has link with delivery tables like likp & lips etc.
plz advice me. it is very urgent.
any idea is highly appreaciated.
Regards
pabitra

in Addition to NM ,
in case of STO there is no Sales Order , Process will be like this
PO-->Delivery->PGI--->Billing then u have to
link
*getting the History data of the PO
        select ebeln
               ebelp
               belnr
               menge
               from ekbe
               into corresponding fields of table w_ekbe
               where ebeln eq w_lips-vgbel
                 and ebelp eq w_lips-vgpos
                 and bewtp eq 'L'.
Regards
Prabhu

Purchase Order data from archive

Friends,
May i ask your expert advise on the best possible and efficient way to extract the archived Purchase Orders data, basically key figures are needed for audit purpose of year 2002 to 2006, i tried using SARA and SARI, but they are really killing huge time and also the system memory.
Thanks in advance for all your valuable advises.
Best Regards,
Ravi

Hi Ravi,
If you are talking about the data from a few purchase orders, then displaying using ME23n will be the easiest.
If you are talking about some key fields from a lot of POs then i feel using infostructures will be the easiest (although it is slow if you are talking of huge volumes of data; but compared to sequential access, this is better).
If there is a standard infostucture already available which has the fields which you are looking for, then activate and build the info structure. Else, you may have to create a new infostructure which has the fields you require; again for this you can make use of a standard available field catalog or create one on your own. When filling the infostructures, you may have to fill for few archive sessions / files at a time so that it wont take long time and memory.
There is another way which is possible. If you have BI system in place and if it contains the data you are looking for, then you can extract the data from BI (if it suffices your audit requirements).
Hope this helps,
Naveen

How to create purchase order using VA01 for BAPI?

how to create purchase order using VA01 for BAPI?

Hi Arun,
Please check this link
Example Program for BAPI_PO_CREATE1
Re: BAPI_PO_CREATE1
Questions in BAPI_PO_CREATE1
Problem with BAPI_PO_CREATE1
*& Report BAPI_PO_CREATE *
REPORT bapi_po_create.
Input File Declaration
TYPES: BEGIN OF ty_input_file,
column1 TYPE char50,
column2 TYPE char50,
column3 TYPE char50,
column4 TYPE char50,
column5 TYPE char50,
column6 TYPE char50,
column7 TYPE char50,
column8 TYPE char50,
column9 TYPE char50,
column10 TYPE char50,
column11 TYPE char50,
column12 TYPE char50,
column13 TYPE char50,
column14 TYPE char50,
column15 TYPE char50,
column16 TYPE char50,
column17 TYPE char50,
column18 TYPE char50,
END OF ty_input_file.
DATA: i_input_file TYPE STANDARD TABLE OF ty_input_file,
wa_input_file TYPE ty_input_file.
CONSTANTS: c_path TYPE char20 VALUE 'C:\',
c_mask TYPE char9 VALUE ',.,..',
c_mode TYPE char1 VALUE 'O',
c_filetype TYPE char10 VALUE 'ASC',
c_x TYPE char01 VALUE 'X'.
PARAMETERS : p_fname LIKE rlgrap-filename.
AT SELECTION-SCREEN ON VALUE-REQUEST FOR p_fname.
Browse Presentation Server
PERFORM f4_presentation_file.
START-OF-SELECTION..
Read presentation server file
PERFORM f1003_upload_file.
IF NOT i_input_file[] IS INITIAL.
PERFORM split_data.
ENDIF.
*& Form f4_presentation_file
*& F4 Help for presentation server
FORM f4_presentation_file .
CALL FUNCTION 'WS_FILENAME_GET'
EXPORTING
def_path = c_path
mask = c_mask
mode = c_mode
title = text-001
IMPORTING
filename = p_fname
EXCEPTIONS
inv_winsys = 1
no_batch = 2
selection_cancel = 3
selection_error = 4
OTHERS = 5.
IF sy-subrc 0.
MESSAGE ID sy-msgid TYPE sy-msgty NUMBER sy-msgno
WITH sy-msgv1 sy-msgv2 sy-msgv3 sy-msgv4.
ENDIF.
ENDFORM. " f4_presentation_file
*& Form f1003_upload_file
*& Upload File
FORM f1003_upload_file .
DATA: lcl_filename TYPE string.
lcl_filename = p_fname.
CALL FUNCTION 'GUI_UPLOAD'
EXPORTING
filename = lcl_filename
filetype = c_filetype
has_field_separator = c_x
TABLES
data_tab = i_input_file
EXCEPTIONS
file_open_error = 1
file_read_error = 2
no_batch = 3
gui_refuse_filetransfer = 4
invalid_type = 5
no_authority = 6
unknown_error = 7
bad_data_format = 8
header_not_allowed = 9
separator_not_allowed = 10
header_too_long = 11
unknown_dp_error = 12
access_denied = 13
dp_out_of_memory = 14
disk_full = 15
dp_timeout = 16
OTHERS = 17.
IF sy-subrc 0.
MESSAGE ID sy-msgid TYPE sy-msgty NUMBER sy-msgno
WITH sy-msgv1 sy-msgv2 sy-msgv3 sy-msgv4.
EXIT.
ENDIF.
ENDFORM. " f1003_upload_file
*& Form split_data
Collect data for creating Purchase Order
FORM split_data .
DATA: i_poitem TYPE STANDARD TABLE OF bapimepoitem,
i_poitemx TYPE STANDARD TABLE OF bapimepoitemx,
i_poitem_sch TYPE STANDARD TABLE OF bapimeposchedule,
i_poitem_schx TYPE STANDARD TABLE OF bapimeposchedulx,
i_acct_*** TYPE STANDARD TABLE OF bapimepoaccount,
i_acct_assx TYPE STANDARD TABLE OF bapimepoaccountx,
i_services TYPE STANDARD TABLE OF bapiesllc ,
i_srvacc TYPE STANDARD TABLE OF bapiesklc,
i_return TYPE STANDARD TABLE OF bapiret2,
wa_header TYPE bapimepoheader,
wa_headerx TYPE bapimepoheaderx,
wa_poitem TYPE bapimepoitem,
wa_poitemx TYPE bapimepoitemx,
wa_poitem_sch TYPE bapimeposchedule,
wa_poitem_schx TYPE bapimeposchedulx,
wa_acct_*** TYPE bapimepoaccount,
wa_acct_assx TYPE bapimepoaccountx,
wa_services TYPE bapiesllc,
wa_srvacc TYPE bapiesklc,
wa_return TYPE bapiret2,
ws_po TYPE bapimepoheader-po_number.
break gbpra8.
wa_services-pckg_no = 10.
wa_services-line_no = 1.
wa_services-outl_no = '0'.
wa_services-outl_ind = c_x.
wa_services-subpckg_no = 20.
APPEND wa_services TO i_services.
wa_srvacc-pckg_no = 10.
wa_srvacc-line_no = 1.
wa_srvacc-serno_line = 01.
wa_srvacc-serial_no = 01.
wa_srvacc-percentage = 100.
APPEND wa_srvacc TO i_srvacc.
LOOP AT i_input_file INTO wa_input_file.
IF wa_input_file-column2 EQ 'HD'.
wa_header-doc_type = wa_input_file-column3.
wa_header-creat_date = sy-datum.
wa_header-created_by = sy-uname.
wa_header-vendor = wa_input_file-column4.
PERFORM conversion_output USING wa_header-vendor
CHANGING wa_header-vendor.
wa_header-comp_code = 'DE03'.
wa_header-purch_org = 'DE03'.
wa_header-pur_group = 'DE1'.
wa_header-vper_start = wa_input_file-column9.
wa_header-vper_end = wa_input_file-column10.
wa_headerx-comp_code = c_x.
wa_headerx-doc_type = c_x.
wa_headerx-creat_date = c_x.
wa_headerx-created_by = c_x.
wa_headerx-vendor = c_x.
wa_headerx-purch_org = c_x.
wa_headerx-pur_group = c_x.
wa_headerx-vper_start = c_x.
wa_headerx-vper_end = c_x.
ENDIF.
IF wa_input_file-column2 EQ 'IT'.
wa_poitem-po_item = wa_input_file-column3.
wa_poitem-short_text = wa_input_file-column6.
wa_poitem-plant = wa_input_file-column8.
wa_poitem-quantity = '1'.
wa_poitem-tax_code = 'V0'.
wa_poitem-item_cat = 'D'.
wa_poitem-acctasscat = 'K'.
wa_poitem-matl_group = wa_input_file-column7.
wa_poitem-pckg_no = '10'.
APPEND wa_poitem TO i_poitem .
wa_poitemx-po_item = wa_input_file-column3.
wa_poitemx-po_itemx = c_x.
wa_poitemx-short_text = c_x.
wa_poitemx-plant = c_x.
wa_poitemx-quantity = c_x.
wa_poitemx-tax_code = c_x.
wa_poitemx-item_cat = c_x.
wa_poitemx-acctasscat = c_x.
wa_poitemx-matl_group = c_x.
wa_poitemx-pckg_no = c_x.
APPEND wa_poitemx TO i_poitemx.
wa_poitem_sch-po_item = wa_input_file-column3.
wa_poitem_sch-delivery_date = sy-datum.
APPEND wa_poitem_sch TO i_poitem_sch.
wa_poitem_schx-po_item = wa_input_file-column3.
wa_poitem_schx-po_itemx = c_x.
wa_poitem_schx-delivery_date = c_x.
APPEND wa_poitem_schx TO i_poitem_schx.
wa_acct_***-po_item = 10.
wa_acct_***-serial_no = 01.
wa_acct_***-gl_account = '0006360100'.
wa_acct_***-co_area = '1000'.
wa_acct_***-costcenter = 'KC010000'.
APPEND wa_acct_*** TO i_acct_***.
wa_acct_***-po_item = 10.
wa_acct_***-serial_no = 02.
wa_acct_***-gl_account = '0006360100'.
wa_acct_***-co_area = '1000'.
wa_acct_***-costcenter = 'KC010000'.
APPEND wa_acct_*** TO i_acct_***.
wa_acct_assx-po_item = 10.
wa_acct_assx-serial_no = 01.
wa_acct_assx-po_itemx = c_x.
wa_acct_assx-serial_nox = c_x.
wa_acct_assx-gl_account = c_x.
wa_acct_assx-co_area = c_x.
wa_acct_assx-costcenter = c_x.
APPEND wa_acct_assx TO i_acct_assx.
wa_acct_assx-po_item = 10.
wa_acct_assx-serial_no = 02.
wa_acct_assx-po_itemx = c_x.
wa_acct_assx-serial_nox = c_x.
wa_acct_assx-gl_account = c_x.
wa_acct_assx-co_area = c_x.
wa_acct_assx-costcenter = c_x.
APPEND wa_acct_assx TO i_acct_assx.
wa_services-pckg_no = 20.
wa_services-line_no = 2.
wa_services-service = wa_input_file-column9.
wa_services-quantity = '100'.
wa_services-gr_price = '100'.
wa_services-userf1_txt = wa_input_file-column13.
APPEND wa_services TO i_services.
wa_srvacc-pckg_no = 20.
wa_srvacc-line_no = 1.
wa_srvacc-serno_line = 02.
wa_srvacc-serial_no = 02.
wa_srvacc-percentage = 100.
APPEND wa_srvacc TO i_srvacc.
ENDIF.
ENDLOOP.
CALL FUNCTION 'BAPI_PO_CREATE1'
EXPORTING
poheader = wa_header
poheaderx = wa_headerx
POADDRVENDOR =
TESTRUN =
MEMORY_UNCOMPLETE =
MEMORY_COMPLETE =
POEXPIMPHEADER =
POEXPIMPHEADERX =
VERSIONS =
NO_MESSAGING =
NO_MESSAGE_REQ =
NO_AUTHORITY =
NO_PRICE_FROM_PO =
IMPORTING
exppurchaseorder = ws_po
EXPHEADER =
EXPPOEXPIMPHEADER =
TABLES
return = i_return
poitem = i_poitem
poitemx = i_poitemx
POADDRDELIVERY =
poschedule = i_poitem_sch
poschedulex = i_poitem_schx
poaccount = i_acct_***
POACCOUNTPROFITSEGMENT =
poaccountx = i_acct_assx
POCONDHEADER =
POCONDHEADERX =
POCOND =
POCONDX =
POLIMITS =
POCONTRACTLIMITS =
poservices = i_services
posrvaccessvalues = i_srvacc
POSERVICESTEXT =
EXTENSIONIN =
EXTENSIONOUT =
POEXPIMPITEM =
POEXPIMPITEMX =
POTEXTHEADER =
POTEXTITEM =
ALLVERSIONS =
POPARTNER =
break gbpra8.
LOOP AT i_return INTO wa_return.
ENDLOOP.
ENDFORM. " split_data
*& Form conversion_output
Conversion exit input
FORM conversion_output USING p_ip
CHANGING p_op.
CALL FUNCTION 'CONVERSION_EXIT_ALPHA_INPUT'
EXPORTING
input = p_ip
IMPORTING
output = p_op.
ENDFORM. " conversion_output
Best regards,
raam

Change in purchase order date

Dear all
how can i change purchase order date if i enetred wrong in me21n.i checked in me22n for change but it is in grey mode & system not allowed.
regards
ajit

Hi 634395 FAQ: Purchase orders in the service
15.        Question:
Why is it not possible to subsequently change some fields in the
purchase order for external service and blanket purchase orders?
Answer:
The following fields cannot be changed subsequently due to technical
reasons:
    o Document type (BSART)
    o Vendor (LIFNR or SUPERFIELD)
    o Document date (BEDAT)
    o Purchasing organization (EKORG)
    o Company code (BUKRS)
    o Language (SPRAS)
    o Item category (EPSTP or PSTYP)
    o Plant (WERKS)
As you can see it is standard that BEDAT can not be changed.

Doubt in uploading purchase order data using BDC

Hi friends,
how to upload purchase order data.
1) In both BDC and BAPI which one is preferable?
2) for suppose if it is through BDC, how to use? what are the transactions that we can use(SHDB, ME21N,ME21)?
3) To execute the job in background, is it possible for both call transaction and session method.
Thanks in advance
Sreenivas k

It really depends on the number of records you have. Still for a set of 5,000 records my answer to your questions will be:
1) In both BDC and BAPI which one is preferable? - Go with BDC
2) for suppose if it is through BDC, how to use? what are the transactions that we can use(SHDB, ME21N,ME21)? - Yes, its SHDB for recording, SE38 for abap program and ME21 for PO. Avoid SAP Enjoy transactions for recording as you may end up having problems wiht it.
3) To execute the job in background, is it possible for both call transaction and session method. - If you use call transaction method then you have to schedule the job to run in background or simply run it through F9 instead of F8. In case of session method you can chose to process the session in background. However I would suggest you go with BDC Session method for this.
- Guru
Reward points for helpful answers

Additional field in the sales order header Purchase Order Data tab

Hi,
I want to add an additional field in the below screen:
VAO1 > Go to > Header > Purchase Order Data >
Under Sold to party section i want to add an additional field.
Is this possible through configuration?
Please let me know.
Thanks in advance
Edited by: Kase on Dec 20, 2011 7:06 AM

Hi Kase,
Check this below link it might be helpful for your issue
sales order - Additional data B
new fields in sales order
Regards
Pradeep

Updating Purchase Order data in VBKD table

Hello,
We are trying to update Purchase order data in VBKD table for Sales Order at Item level. When sales Order is created, VBKD has a default record with VBELN = 'sales order number' and Item = '00000'. We want to update BSTKD_E field with Purchase order number for VBELN= 'sales order number' and Item = '00010'.
We wrote our logic in USEREXIT_SAVE_DOCUMENT_PREPARE and USEREXIT_MOVE_FIELDS_TO_VBKD in MV50AFZZ to append new entries in XVBKD with VBELN= 'sales order number' and Item = '00010'. But in this case Sales order is not created with UPDATE TERMINATED message. We are not sure if we can append a new record in XVBKD.
        wa_xvbkd = xvbkd.
        wa_xvbkd-posnr = wa_xvbap-posnr. "00010
        wa_xvbkd-bstkd_e = vbkd-bstkd.   "PO no
        wa_xvbkd-posex_e = wa_xvbap-posnr. "Purch. order item no
        wa_xvbkd-updkz = C_I.
        APPEND wa_xvbkd TO xvbkd.
        CLEAR wa_xvbkd.
Please advice the suitable way to have a Purchase Order item level data in Sales Order.
Thanks
Rohit

Hi,
You can try these FM to update info record.
ME_DB_UPDATE_INFORECORDS
ME_UPDATE_INFORECORD
ME_UPDATE_INFORECORD_COND
ME_UPDATE_INFORECORD_PD
Check the sample code on BAPI_PO_CHANGE
http://www.sap-img.com/abap/sample-abap-code-on-bapi-po-change.htm
Regards,
Shiva Kumar

Purchase Order date vs Invoice date

Hi to all.
In our system we run t-code me21n to create purchase order and later on we run t-code MIRO, MIR7 etc. to post incoming invoice. My question is how do I prevent system from letting end users enter invoice date that has earlier date than purchase order? Let's say purchase order was created on December 3-rd, but end users enter as an "invoice date" in the t-code MIRO December 2-nd and system lets it go through, not even warning message. What I want to accomplish is to create "E" message and not let end-users enter invoice date earlier than purchase order date.
Help is sincerely appreciated.
Regards,
Nazim
Edited by: Nazim Gasimzade on Dec 4, 2008 3:32 PM
Edited by: Nazim Gasimzade on Dec 4, 2008 3:35 PM

Thanks for your reply.
Our R3 system is designed for government funded organizations. The issue is that government funded organizations are not supposed to have PO entered in the system until they are provided with funds which are quite often get delayed because of all the paper work that has to take place. Suppliers know about it and quite often they supply goods to budget organizations even before PO are in place. Once the budget organization receives the funds that they can spend, they enter PO details and invoice details but it turns out that invoice date is earlier than PO date. At very least we would like to have our system give a "W" message.
Regards,
Nazim

SAP renamed 'Purchase Order Data' tabs but it is not changed in menu bar

In VA01/VA02/VA03 transactions, SAP has renamed the "Purchase Order Data" tabs at header and item level to "Order Data" but the Goto > Header and Goto > Item menu paths still have "Purchase Order Data" as the name. This is inconsistent. Is there an SAP fix for it?

Try wit this report RSLANG20
Best regards,
Mirek

Purchase order date posting problems

Hi all,
I have done an interface to post purchase/ sales order into sap. ive populated fields correctly into the segments and executed the fm. its posting all the data except the purchase order date in the header. i dont know why its doing dat. the field is populated into the segments and i can see it. but its not getting reflected in the order created .. can somebody help me with this. ive used date segment e1edk03 qualifier 22 field is iddat.
thanks,
kishore.

Hi,
Im using orders 05.. FM idoc_input_orders
Create Document header date segment - E1EDK03
*. I.e. set header level required delivery date
e1edk03-iddat = c_edi_iddat_002.
e1edk03-datum = date_required. "Set the date required
PERFORM add_segment USING c_segnam_e1edk03 e1edk03.
Header Level Customer purchase order date
e1edk03-iddat = c_edi_iddat_022. " default value 22.
e1edk03-datum = cust_po_date.
PERFORM add_segment USING c_segnam_e1edk03 e1edk03.
Header Level Pricing Date
e1edk03-iddat = c_edi_iddat_023.
e1edk03-datum = pricing_date.
PERFORM add_segment USING c_segnam_e1edk03 e1edk03.
Wat i could observe from fm idoc_input_orders fm , fm is not posting in the purchase order date for identifier 22.. u can have a look at it if u want.. include LVEDAF5W
is there any way to post this date plz
thanks

Purchase order data base

I need help.
I have a database that contains all purchase orders
I'd like to be able to create a report that shows only the most recent order for each supplier
ordered by date. Sounds simple but I have been struggling with this for awhile.
Thanks

Create a group on the supplier name
create a group on the purchase order date - ascending order
place the output fields you want to see on the report in the footer section of the purchase order date.
Suppress the purchase order date header, the detail section and the supplier name footer.
You may need to do a 'top N' group sort to get it to sort by date, as the instructions I'm giving would put it in Supplier order.
Only the last purchase order data will display on the report. If you want to include Supplier specific information, such as address, phone or customer number you can place those fields in the Supplier group header.
This report will pull in all the data but only display the last record for each supplier's last purchase order (assuming they only have one purchase order in a day...if you have more than one in a day you may want to include a purchase order number group and move all the data into that footer).
If you're going to summarize, say, try to get 'total dollars for month', you'll need to use a 'running total' and specify the dates to be used in the Evaluate section formula.

How to upload Purchase Order Data thru LSMW

Hi All,
I need to upload Purchase order data thru LSMW. LSMW Provides standard object method which does not suit for split valuation. But in the client place split valuation is maintained. Is there any other of option of uploading the data.
Regards,
Srivatsan

Dear Srivatsan
For Upload Purchase order Data through LSMW
Business object BUS2012 - Purchase Order
Basic type PORDCR04
Message type PORDCR
Method CREATEFROMDATA
With regards
B.Ravindranath

Purchase Order data extraction for Service PO

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