Purchase Order E- Mail Issue for Vendor .

Dear All Gurus,
User is complaining that a perticular Vendor is not getting Purchase Order throught E MAIL , i had simulated the scenario in Test Client and given an Output Type and in medium given as " 5EXTERNAL SEND ", after that i hd saved the P.O , then clicked on Print Preview but a msg appears in task bar as " E-mail address incorrect or non-existent " , Kindly help me what can i do to fix this problem I also want to know that either there is a problem in System which is responsible for sending E-mails or Vendor Email address is not OK ?
Thanx in advance ,
Rgds,
sap11

Dear,
Please check: Re: PO E-Mail Out Put Error ( E-mail address incorrect or non-existent )
Regards,
Syed Hussain.

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Table for open Purchase order and pending invoices for vendors

Hi,
Are there any table to know open Purchase orders and pending invoices for vendors.
Quick response will be appreciated.
Thanks & Regards

hi,
Purchase Order:
S011:(PURCH: Purch. Group Statistics)
Statistics (SSOUR)
Version (VRSIO)
Month (SPMON)
Day (SPTAG)
Week (SPWOC)
Posting Period (SPBUP)
Purchasing Org (EKORG)
Purchasing Group (EKGRP)
Vendor No (LIFNR)
S012: (PURCHIS: Purchasing Statistics)
Statistics (SSOUR)
Version (VRSIO)
Month (SPMON)
Day (SPTAG)
Week (SPWOC)
Posting Period (SPBUP)
Purchasing Org (EKORG)
Purchasing Group (EKGRP)
Material No (MATNR)
Plant (WERKS)
Info Record Category (ESOKZ)
Material Group (MATKL)
Info Record (INFNR)
Country (LAND1)
EINE: (Purchasing Info Record: Purchasing
Organization Data)
Info Record (INFNR)
Purchasing Org (EKORG)
Info Record Type (ESOKZ)
Plant (WEKS)
EKET: (Delivery Schedules)
Purchasing Doc (EBELN)
Item (EBELP)
Delivery Schedule (ETENR)
EKPO: (Purchasing Document Item)
Purchasing Doc (EBELN)
Item (EBELP)
EKKN: (Account Assignment in Purchasing
Document)
Purchasing Doc (EBELN)
Item (EBELP)
Account Assignment (ZEKKN)
EKKO: (Purchasing Document Header)
Purchasing Doc (EBELN)
EORD: (Purchasing Source List)
Material No (MATNR)
Plant (WERKS)
Source List No (ZEORD)
thx,
Ganpat

How to Send Purchase Order in mail( PDF) to vendor while creating it(ME21N)

Dear Experts,
In our current system when ever we create purchase order using the tcode ME21N, based on the output type configured in our system for the vendor a FAX is send to them..
Now we wanted to send vendors a mail with PO as a PDF attachement. Can you please suggest how to achieve this..
When we have used the mail setting in the output type and used the standard form and driver program, mail is going but not as PDF attachement..
Please suggest how to achieve this..
Regards,
Vidya..

please read the documentation. that is part configuration, part basis and very well described at help.sap.com.

Return receipt for the purchase order through mail

Hello Friends,
Can anybody tell me How to receive the return receipt for the purchase order through mail.

What is the type of Inbound document? Is a Return receipt mail can post in to SAP. I have done for my company thro' Idoc after carefully considering many ways. PO only can be triggered to supplier thro' mail.I am not sure.
Cheers!

Send purchase order e-mail with release strategy

Hi!!
I have a problem with sending e-mails in purchase order that are blocked with release strategy.
I create a purchase order that is block for the release strategy, then I release it. This is working OK, but I can't send an e-mail with this released puchase order, to do it, I have to modify something in the purchase order.
Somebody knows what is happening?
I would like to send e-mails without previous modification of the purchase order.
Thanks for your help.

Hi,
Purchase order via e-mail in SAP sys,the configurations and pre-requisites are follow:
1. You must maintain an e-mail address in the address in the vendor master.
2. The same applies to your own user master. You also have to specify an e-mail address there in order to identify the sender.
Note that it is not possible to change the e-mail address of the vendor via the SAP purchase order transaction (ME21N, ME22N, and so on). The system only uses the e-mail address of the vendor that is maintained in the vendor master!
3. For the output type for default values, a communication strategy needs to be maintained in the Customizing that supports the e-mail. You can find the definition of the communication strategy in the Customizing via the following path: (SPRO -> IMG -> SAP Web Application Server -> Basic Services -> Message Control -> Define Communication Strategy). As a default, communication strategy CS01 is delivered. This already contains the necessary entry for the external communication. Bear in mind that without a suitable communication strategy it is not possible to communicate with a partner via Medium 5 (external sending).
4. Use the standard SAP environment (program 'SAPFM06P', FORM routine 'ENTRY_NEU' and form 'MEDRUCK') as the processing routines.
5. In the condition records for the output type (for example, Transaction MN04), use medium '5' (External send).
6. You can use Transaction SCOT to trigger the output manually. The prerequisite for a correct sending is that the node is set correctly. This is not described here, but it must have already been carried out.
7. To be able to display, for example, the e-mail in Outlook, enter PDF as the format in the node.
For more details, check SAP note:191470
Regards,
Biju K

Creating a purchase order in web dynpro for java.........

hello all,
i am new to web dynpro for java.i have already done an application
"Creating a Web Dynpro Application Accessing ABAP Functions" this application
have good document on sdn.
this application is working fine .
Now i got an requiremnt for creating a purchase order in web dynpro for java.
in normal report when i call the bapi the parameter are the header, headerx,item, itemx is an internal table.
CALL FUNCTION 'BAPI_PO_CREATE1'
EXPORTING
    POHEADER                     = HEADER
    POHEADERX                    = HEADERX
POADDRVENDOR                 =
TESTRUN                      =
IMPORTING
EXPPURCHASEORDER             =
EXPHEADER                    =
EXPPOEXPIMPHEADER            =
TABLES
   RETURN                       = RETURN
   POITEM                       = ITEM
   POITEMX                      = ITEMX.
i just want to know how can i fill these internal table in web dynpro
for java to create an application accessing "Bapi_po_create" .
Thanks

Hi Gopal,
I'm not sure what is your issue, it seems you're not really understanding how the Model structure works in WDP.
I'll assume few things here, like you know how to Import the Model into the WDP, and you know a little bit about what Java Classes will represent this Model in the Project.
Try these steps:
1. Import your Model into the Project;
2. Open your Component Modeler, create a Data Link between your Model / Component (Or Custom Controller, as you prefer)
- You can also use the "Apply Template -> Service Controler"
3. Map the Input of your Model as the Main Node, check the Input Tables (you prob. will have two, POITEM = ITEM - POITEMX = ITEMX)
4. Also, check the Return box, since this is BAPI return (You can use to display Backend messages)
Now you have the Model mapped into your Controller, you need to develop the Java function to execute it.
1. Create a new Input class, like
BAPI_PO_CREATE1_Input purchaseOrderCreateInput = new BAPI_PO_CREATE1_Input();
2. Bind your Input Node, in the Controller, with your Input Class;
wdContext.nodeBAPI_PO_CREATE1().bind(purchaseOrderCreateInput);
3. Set any Import parameters you need:
purchaseOrderCreateInput.setEXPPURCHASEORDER(XXXX);
4. To Add references to the Table, you will perform something like:
First, you need to know what "Structure" you need to add (POItem Structure) - You have a Java class that represents that Structure..
POITEM_Element poItemElement = new POITEM_Element();
poItemElement.setPROPERTY();   /// Set your Properties
purchaseOrderCreateInput.getPOITEM().add(poItemElement);
5. Execute your Input,
purchaseOrderCreateInput .execute();
Hope it helps,
Regards,
Daniel

Email Purchase Order with mail body

Hi, ALL,
I would like to email purchase order to vendors with customized email subject and body. I did configuration in IMG according to note 191470. I also set up title and text in IMG. Now I can email PO with subject (title). But there is no mail body ( the text? ) . Is there anybody know how to do it? Thanks a lot!
Jack

Hi,
In standard you can send purchase order by mail with subject line (title) only and you can not send mail body text.
Check the link:
Send PO External email with attachement and Body text
Regards,
Biju K

Option sends Purchase Order through mail

Dear All,
My client wants Option sends Purchase Order through mail.
Please tell me what the process for above scenario is.
Thanks in advance,
Nagi Reddy

Hi,
For sending PO via mail, first check if output determintation in properly set in customization settings. Also If you are using customized program for printing, check if code is maintained in program for sending ouput via mails.
If all is maintained in customizing, in PO select output medium as "Mail" and take print. This can also done by using condition records in MN04. Then try sending the output via mail.
Thanks
Alex

No purchase order history was found for first purchase order

Hi
We are doing the third party sales in system. User created the sales order and the process for the third party. Then he created the PO and due to some reason user has deleted the 1st PO and then created the PO for same material and sales order. Now user wants to create the billing document for the sales order no but system giving the message that u201CNo purchase order history was found for first purchase orderu201D and Message no. ZSD 006.
Could you please suggest how to solve above issue?
Thank you for your help.
Regards
Kishore Gulhane
09324086205

Hi Ashok
Thank you for your reply ,
But user has delete the first PO not the sales order. he is trying to create the billing document for same sales order no.
Please suggest
Thank you
Kishore Gulhane

A report which shows the purchase order MM and the linked vendor invoice

Hi All,
I wonder if ther's a SAP standard report which shows the purchase order MM and the linked vendor invoice (the FI document) with the Net due date.
Could anyone help me?
Thanks
G.Rossi

Hi,
ME80FN with PO History View
ME2N with Scope of List "ALLES"

Last purchase order and goods receipt for material

Hello to everyone,
is there any standard report where I can see the last purchase order and goods receipt for a material?
Regards

Hi,
Latest PO you can get from ME2M, by giving input as material and scope of list as best.
Latest GR date can be get from MB51, by giving input as Material and movement type as 101.
Regards,
Prabu

How to accept purchase order in mail

Hi Experts,
We need to accept purchase order in mail, without login into system.
Is there any way to do it.
Thanks
R.Sundaravel

I believe this can be achieved thru workflow notifications and inbound response processing. Pl see these MOS Docs
221268.1 - How To Make Use Of The E-Mail Function In The Purchase Order/Requisition Approval Form
267159.1 - 11.5.x Upgrade to 11.5.9 -- Changes to Links in Requires Approval Notifications
352594.1 - Email Approval Notifications In 11.5.10 are Different From 11.5.9 - How to force users to login to system?
268085.1 - Configuring the Oracle Workflow 2.6/11i.OWF.H Java-based Notification Mailer with Oracle Applications 11i
and the necessary PO and Workflow Guides at http://www.oracle.com/technology/documentation/applications.html
HTH
Srini

No purchase order item was generated for shipment cost item

Hi Gurus,
When I am creating with reference to shipment no & shipment cost type, When I save the shipment cost, See the logs at the time saving.
The logs are showing in red :
No purchase order item was generated for shipment cost item.
Message no. VY633
Please enter a valid partner role.
Message no. ME351
May I know the reason for showing red logs at the time of saving. (When I check logs, it is showing red colors).
Please advice if I miss any thing.
Regards
Rakesh

Hi Rakesh,
Your customising is incomplete. Notes 506605 & 940532 will help you on this.
regards, david

Purchase Order E-mailing with Release Strategy

Hello,
We are experiencing an issue when e-mailing a Purchase Order which has a release strategy. When the order is released, the confirmation e-mails are going to the person who releases it when it is supposed to go to the person who has created the P.O. We are using a Smartform P.O. based on /SMB11/BL_MM_PO_L and print program /SMB40/FM06P. I must note that there was a bug found in the aforementioned print program and before that was fixed e-mailing would not work at all.
We have also attempted to use all combinations of standard unmodified print programs and standard unmodified smartforms and have had no luck at getting the confirmation e-mail to send to the correct person this way either.
SAP has recommended that we use program SAPFM06P with form Medruck. While this combination does work correctly, Medruck is not a Smartform. Has anybody here used a smartform Purchase Order with a release strategy and had the confirmation e-mail send to the created and not the releasor?
Below is a list of the print programs and forms we have tried in various combinations. We are running ECC6/Basis 7
Print Programs:
/SMB11/FM06P
/SMB40/FM06P
SAPFM06P (Sapscript Only)
Forms:
/SMB11/BL_MMPO_L
/SMB11/MMPO_L
/SMB40/MMPO_L

Hi,
Purchase order via e-mail in SAP sys,the configurations and pre-requisites are follow:
1. You must maintain an e-mail address in the address in the vendor master.
2. The same applies to your own user master. You also have to specify an e-mail address there in order to identify the sender.
Note that it is not possible to change the e-mail address of the vendor via the SAP purchase order transaction (ME21N, ME22N, and so on). The system only uses the e-mail address of the vendor that is maintained in the vendor master!
3. For the output type for default values, a communication strategy needs to be maintained in the Customizing that supports the e-mail. You can find the definition of the communication strategy in the Customizing via the following path: (SPRO -> IMG -> SAP Web Application Server -> Basic Services -> Message Control -> Define Communication Strategy). As a default, communication strategy CS01 is delivered. This already contains the necessary entry for the external communication. Bear in mind that without a suitable communication strategy it is not possible to communicate with a partner via Medium 5 (external sending).
4. Use the standard SAP environment (program 'SAPFM06P', FORM routine 'ENTRY_NEU' and form 'MEDRUCK') as the processing routines.
5. In the condition records for the output type (for example, Transaction MN04), use medium '5' (External send).
6. You can use Transaction SCOT to trigger the output manually. The prerequisite for a correct sending is that the node is set correctly. This is not described here, but it must have already been carried out.
7. To be able to display, for example, the e-mail in Outlook, enter PDF as the format in the node.
For more details, check SAP note:191470
Regards,
Biju K

Purchase Order External Send, Print for single output message

Hi Experts,
          In my purchase order, NEU message output in triggered ( Medium 5 ). In communication method i defined comm strategy as CS01. Print immediately check box is active. I am able to send mail, but i am not getting printout.
          What could cause this, will i get printout, when i keep print immediate option.
          Is there any notes that is helpful for this.
Thanks & Regards,
Ravi

I assume that when you say "I am able to send mail, but i am not getting printout" you mean that for vendors where no email address can be found the communications strategy CS01 is not then printing the purchase order, is this correct?

Purchase Order E- Mail Issue for Vendor .

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