Purchase Order notification

Hi All,
Whenever a supplier clicks on the reply-to in response to a purchase order notification from his mail box the mail goes to the Generic workflow mailer id. I have a requirement like whenever the supplier replies to a PO mail notification it should always go to the buyer of that PO. It would be great if someone could give guidance on how to acheive this.
Regards,
Girish.

To add to my earlier comment;
The lag is because of 2 reasons.
1) The workflow background processor is running every x minutes. So it takes time to process the po approval workflow.
2) The notification mailer is running every y minutes. So after a notification is created, it takes y minutes to actually send an email out.
You can avoid the delay caused by step1, you can set PO:Workflow Processing Mode to ONLINE. This will process the approval right away (instead of waiting for the workflow background process to run.)
However, you will find that users don't like this option because they have to stare at the hour glass for a few seconds while the PO is being processed.
Hope this helps
Sandeep Gandhi
Omkar Technologies Inc.
Independent Techno-functional Consultant
513-325-9026

Similar Messages

Purchase order Notification Summry Notification history not updating

I created one PO, and sent it for approval, in approval hierarchy, someone person X chose to use request information and sent it to some person Y, now person Y responded and person X gets notification for same, but when person X opens that notification, the history is not updated, i.e. it doesnt have 2 lines saying that Requested information from person Y and then person Y responded to it. but after 20 mins or so, when person opens same notification again then it has all the information, why this lag of 20-30 mins?

To add to my earlier comment;
The lag is because of 2 reasons.
1) The workflow background processor is running every x minutes. So it takes time to process the po approval workflow.
2) The notification mailer is running every y minutes. So after a notification is created, it takes y minutes to actually send an email out.
You can avoid the delay caused by step1, you can set PO:Workflow Processing Mode to ONLINE. This will process the approval right away (instead of waiting for the workflow background process to run.)
However, you will find that users don't like this option because they have to stare at the hour glass for a few seconds while the PO is being processed.
Hope this helps
Sandeep Gandhi
Omkar Technologies Inc.
Independent Techno-functional Consultant
513-325-9026

How to stop notification email of Completion: Purchase Order

When a PO is rejected, user gets the email "RE: Notif. of Completion:Purchase order 4500000695 rej" from the system. It is not part of the rejection task. Does anyone know how to stop it?
Thanks in advance.
Philip

The notification of completion email is sent out from workflow and the users don't want to get it anymore. My question is on how to stop the system of sending out those emails.
Philip

Purchase order approval notification as per project

I want to send notification to approve purchase orders. I can do this by configuring purchase order release strategy. But I want to identify the approver as per project.
Purchase order has project number in account assignment tab.
Can I relate this in workflow so that notification will be sent to project manager as per assignment in purchase order ?

Hello Sachin,
Standard SAP forms pick up the delivery address that was determined in the Purchase Order line. Normally this is either the Plant address or, if maintained, the storage location address. The storage location address can be maintained in customizing under "Enterprise structure - Definition - Materials Management - Maintain Storage Location".
The form checks the delivery addresses on the different PO lines. If these are all the same, it displays the address in the document header. If not, then it displays this per line item. If the printout does not show the PO line delivery address from the plant or storage location, the logic in the form is probably different from standard SAP logic. In this case, you should look for solving this in the Form, in combination with the standar SAP logic for determining the delivery address in the Purchase Order.
Regards,
Sjaak van den Berg

SUS Purchase Order Confirmation notification (or alert) is possible ?

Hello,
We work on a SRM 5 release with a classic scenario.
We use the EBP-SUS supplier collaboration scenario (clients are different for SRM and SUS).
The purchasing document flow is describe below:
1- SRM Shopping Cart
2- R/3 Purchase Request (then, SRM SC history is updated with the PR number)
3- R/3 Purchase Order (then, an IDoc is sent to XI which generates a XML document sent to EBP-SUS in order to create the corresponding sales order - SRM SC history is updated with the PO number).
4- Then, supplier can confirm or reject the PO received. So, the SUS Purchase Order Confirmation is generated and sent back to R/3 ( via XI)
5- R/3 PO is updated with the posted PO confirmation (you can see the confirmation control key AB in the 'Confirmation' tab of the PO item concerned).
My request is to send a notification to the requester's mail client in order to inform him that supplier confirmed or rejected the PO.
I noticed that notification receivers definition is possible in SPRO, but only for "Process Purchase Order Response". I guess this notification is for BUS2209 (SRM POR) and not for BUS2232 (PO confirmation for SUS).
That's why i cannot use it: can anyone confirm this ?
As alternative, i tried to use alert management in SPRO (in the SUS client) for BUS2232 with sub-category of event SRM_SUS_PO_CONF in ALRTCATDEF transaction for SRM Alerts, but it does not work (even if i schedule report RSALERTPROC ).
Does anyone have a suggestion regarding my customizing ?
Finally, when PO confirmation is posted in R/3 (step 5 seen above), the SRM SC history is not updated with the PO confirmation number: is this the standard way ?
If yes and that the described notification (alert) customizing i indicated above are not possible, does it seem i will have to develop a specific notification process in R/3 when R/3 PO is updated with its PO confirmation coming from SRM-SUS ?
Thank you for your help.
Regards.
Laurent.

Hello Nagarajan,
>
> Looks like your intent is to notify the Shopping Cart requestor about the PO response that happens in the Back end system!
> This looks strange but then it is really required if you have a common buyer in SRM and MM.
>(...)
Requester being the initiator of purchasing document flow, custumer request is to alert him about supplier POR.
If i send my notification from R/3, i will get Requester name at R/3 PO item. Then, by a RFC call to SRM, i will get his data to generate my e-mail.
>
> The following approach can be adopted:
> 1.Purchase Oder Response Message can be pulled out of the XI thro a technical routing into the SRM which will post the Purchase Oder response in the SRM ( SRM PO will be updated)..There could be some issues with the variance POR and the status of the POR but that can be handled..
>(...)
I cannot do this: PO does not exist in SRM as we are in classic scenario.
>
> I am unsure of the Alert Management.. but I heard there should be a way for that also..
> (...)
I carry on checking this solution
>
> You can raise an OSS Message for the same pls.
>(...)
Don't have time for this and SAP will answer that this is consulting and not support
I will also verify if i can find a BAdI dedicated to SUS Purchase Order Response and use it to generate my e-mail from SUS client (or maybe some enhancements).
Regards.
Laurent.

Shipping Notification with reference to a Purchase Order

Hello all,
I want to know how to create a Shipping notification referring to a import purchase order.
regards
Ashish

Hi
Follow as per blw
Config:
Go to SPRO-MM-purchasing-Confirmation-setup confirmation control
here select the 10 and check the check box Create inb delivery
then select the line and click on the confirmation seq and make GR relevant, MRP relevant and GR assign (all three box checked)
Process Flow: -
1. ME21N - In PO, Confirmation Tab, select the confirmation control key as "Shipping Notification" or "Inbound Delivery"
2. VL31N - Create Inbound Delivery w.r.t. PO
3. MIGO - Goods Receipt > Inbound Delivery
If you donu2019t select the conformation control key in the PO than system wont allow you to create the Inbound delivery against the PO.

Purchase Order Approval Notifications and Multiple Currencies

All,
If I have a user who creates a requisition in EUR and then submits the requisition for approval to someone who has a default currency of USD, the workflow notification will show the value of the requisition in both EUR and USD. This is because the ICX: Preferred Currency profile option has been set at the user level.
However, this does not work for purchase order approval notifications, just requisitions. This makes my management unhappy. Oracle Support indicates this is an enhancement request. However, I have a difficult time believing there is not something in the Oracle apps that allows this functionality in the PO Notification. We are on 11.5.10.2.
Many thanks,
Jeremy

Is this what you are looking for?
http://help.sap.com/saphelp_47x200/helpdata/en/75/ee14a355c811d189900000e8322d00/frameset.htm

Notification in reference to Purchase order

Hello,
I have a problem, am not use to a Purchased order, am creating a Notification (QM01) with notification type (Complaint against Vendor) with this am entering the Purchased order and its material document of goods movement this order was created and have been process well but we must create a Notification with it defect, with this were can i found the computed estimated cost of this? is loctaed on purchased order or in the notification? please guide me to solve this one.
Thanks and Regards,
JJ

JJ,
The cost is stored in the purchase order item(s)
PeteA

Purchase order fax notification in case of error

Hello Everybody,
We have the following scenario:
ERP 6.0
sending purchase order via fax manually(ME9f) after approval
when fax doesn't reach the recepient, usually the person who sent the fax, automatically receives a document to SAP inbox with information that fax with PO nr xxx did not reached the recepient. However in some cases, it goes not to the sender but the approver. Does anybody knows the rules here? If I go to SOST transaction I can see that in those 'weird' cases, the approver is the sender but users say, that he never sends any POs. Any clue what can it be?
kind regards,
Robert

Hi Arun,
As far as Resubmittting is concerned, there are two ways by which you may resubmit a message in 11g -
1. Through UI (http://blogs.oracle.com/oracleb2bgurus/2009/09/what_do_i_like_most_in_11g_-_r.html)
2. Through Resubmit command line utility (http://blogs.oracle.com/oracleb2bgurus/2009/09/b2b_commandline_utilities.html)
Notification is not an in built mechanism in Oracle b2b. You may like to implement the same using BPEL. As Nitesh mentioned, by default exception/error message is enqueued to IP_IN_QUEUE and has the recipient name b2berroruser. You may develope a BPEL process listening for error messages (recipient name=b2berroruser), and perform required notification processing (EMail, SMS, Fax etc.) in that.
Regards,
Anuj

Help Restriction Purchase Order Transaction Notification

Good afternoon experts community'm doing a lock which I doubt as raise it, the case is as follows:
The purchase order should not be created if the unit price of the item is higher than the price of the price list of sap, the problem is that now they will start to use the extra coin price list, that is why it is requires blocking the creation of the purchase order if the order price is higher or not applicable to the two alternatives we have in our price list.
In advance I will be grateful if anyone reads this post and I can reach out to fill this requirement and also bring something more to my knowledge.
best regards!
example
if @transaction_type = 'A' and @object_type='22'
begin
    set @itemcode =(select top(1) o1.itemcode
                      from opor o inner join por1 o1 on o1.docEntry = o.docEntry
                                  inner join ocrd c on c.cardcode = o.cardcode
                     where u_facnum is not null
                       and not exists(
                                       select *
                                         from itm1
                                        where itemcode = o1.itemcode
                                          and pricelist = c.listnum
                                          and (price > o1.Price and AddPrice1 > o1.Price or itemcode in ('FLETE','SEGURO'))
                       and o.docEntry = @DocEntry)
   if (
       select count(*)
         from opor o inner join por1 o1 on o1.docEntry = o.docEntry
                     inner join ocrd c on c.cardcode = o.cardcode
        where u_facnum is not null
          and not exists(
                          select *
                            from itm1
                           where itemcode = o1.itemcode
                             and pricelist = c.listnum
                             and (price > o1.Price and AddPrice1 > o1.Price or itemcode in ('FLETE','SEGURO'))
          and o.docEntry = @DocEntry
       )>0
   begin
     set @error = 1
     set @error_message = 'Error el articulo '+@itemcode+' no concuerda a lista de precios del cliente.!'
   end
end

Hi,
Please avoid using Transaction Notification if you want to insert a B1 object via DI API using the integration framework.
The reason is, that the integration framework uses the DI API logic and this transaction notification runs on top after the DI API process is finished. Therefor it is not really part of the DI API process.
This could cause an unexpected exception in the DI Adapter of the Integration Framework.
My proposal is to check your mentioned logic within the integration framework instead of using the transaction notification at the end.
E.g. Build a flow using a SQL Call atom to retrieve the pricelist price you want to compare with.
You can built a conditional processing in your integration flow to avoid the creation of the purchase order or directly change the price on the flow.
Another option is to check your logic, create the purchase order with status "for approval" and inform the keyusers via B1 alert message out of your integration scenario step.
Best regards
Bastian

Sp_Transaction Notification For Purchase Order Item Checking

Hello All,
I need to create a sp_Transaction notification for Purchase Order where system will check that the document to be added
with Vendor 'A' and ItemCode 'ERT' should not be be previously added for the same vendor 'A.
Example:-
Doc No. Vendor   Item Code
1                A            ERT
Is added
Next if the Purchase Order is added with same vendor and same Item then system should block the entry and throw a message
'Purchase Order Already Entered for Vendor 'A' with Item Code 'ERT'"
This checking will be done for each line item of currently entered Purchase Order Document.
Thanks ,
Amit

Hi Amit,
i found this on forum. Try this,
if @object_type = N'22' and @transaction_type in (N'A', N'U')
begin
declare @line1 int
declare @lin1 int
declare @out1 int
Set @out1 = 0
SET @lin1 = 0
Declare @Vend as varchar(200)
Declare @ItemCode as varchar(200)
Select @Vend = CardCode From OPOR Where DocEntry = @list_of_cols_val_tab_del
Select @line1 = Max (LineNum)FROM POR1 WHERE POR1.DocEntry = @list_of_cols_val_tab_del
While @lin1 < @line1
Begin
     Select @ItemCode=ItemCode From POR1 Where DocEntry=@list_of_cols_val_tab_del and LineNum = @lin1
      if (SELECT COUNT(T0.DocEntry) FROM POR1 T0 inner join OPOR T1 on T0.DocEntry = T1.DocEntry
      WHERE T0.ItemCode = @ItemCode and T1.CardCode = @Vend)> 1
      Begin
           Set @Out1 = 1
           Break;
      END
           Else
           Begin
           Set @lin1 = @lin1+1
           Continue
      END
END
Set @lin1 = @lin1 + 1
if @out1 = 1
begin
      Set @error = 1
      Set @error_message = 'Item Code in line ' + CONVERT(nvarchar(4), @lin1) + N'already Exists For This Vendor!'
End
END
Check this too Stored procedure in purchase order for duplicate item for a vendor
Thanks,
Joseph
Edited by: Joseph Antony on Jan 11, 2011 1:37 PM

Sp transaction notification On purchase Order -help

Hi ,
I need to enter owner Name in every purchase order , condition to set if its is blank Po cannot be able to Add.
I am trying to execute the Sp notification as following , but cannot able to the restrict the Owner name . I am able to create the purchase order without any notification.
{IF @object_type = N'20' AND ( @transaction_type = N'A' OR @transaction_type = N'U')
BEGIN
if exists (SELECT OwnerCode from OINV where DocEntry=@list_of_cols_val_tab_del and (OwnerCode is null or OwnerCode=''))
BEGIN
SELECT @Error = 2
SELECT @error_message = 'OwnerCode should not be BlAnk'
END
END }

Hi,
Hendry is right.
Try:
IF @object_type = '22' AND @transaction_type in ('A','U')
BEGIN
IF exists (SELECT DocEntry from OPOR where DocEntry=@list_of_cols_val_tab_del and (OwnerCode is null or OwnerCode=''))
BEGIN
SELECT @Error = 22
SELECT @error_message = 'OwnerCode should not be BlAnk'
END
END
Thanks,
Gordon

Advance Ship Notification (ASN) and Purchase order Respone(POR) in SRM7.0

Hi Gurus,
we have upgraded the SRM from Version 3.0 to SRM7.0.
My client earlier was using the Purchase order confirmation and ASN as customized process.(Zprcoess)
In SRM 7.0 they want to implement standard ASN and POR in SRM 7.0.
For ASN in SRM 7.0
For ASN implementation in SRM 7.0 whether SUS to be implemented in SRM. My client does not use SUS.
without SUS is it possible to implement the ASN in SRM 7.0 .
how to implement this ASN in SRM 7.0.Please can you give me the config steps
For POR in SRM 7.0
I have defined the Number Ranage for the POR in SPRO . what are the other config to be done for POR in SRM7.0
Please give your inputs
Regards
G.Ganesh Kumar

Hi Ganesh
For ASN in SRM 7.0
Object type ASN does not exist in SRM and you can not create ASN in SRM. But if you use SUS , vendor has the ability to create ASN In SUS and these ASNs will be posted in ECC via MM-SUS interface. Otherwise continue using your custom solution if you dont want SUS.
For POR in SRM 7.0
For POR you define the number ranges and activate workflow for the same in SRM. POR functionality in SRM is generally used with SUS where SUS Vendor confirms a PO and the POR gets posted in SRM. But if you are in a position to get an XML message from vendor(without SUS) via XI, that XML can be processed in SRM and a POR can be posted for the same.
Regards
Virender Singh

WebDynpro Error while creating a Purchase Order in SRM 7.0

Hello Friends,
I need help.
We are on SRM 7.0 with support pack 8.0 and we are getting the below error wile clicking on Shopping cart or Purchase Order link in Portal.
Any idea on how to resolve this error.
Thanks
Jyothi.
http://sapsrm.erpcx.com:8000/sap/bc/webdynpro/sapsrm/wda_l_fpm_oif/
ASSERTION_FAILED
The ASSERT condition was violated.
Method: ADD_EVENT_TO_QUEUE of program CL_FPM========================CP
Method: IF_FPM~RAISE_EVENT of program CL_FPM========================CP
Method: SET_CREATE_BUTTON_ACTIVE of program /1BCWDY/0FJM4718F184UKVHA34J==CP
Method: IF_COMPONENTCONTROLLER~SET_CREATE_BUTTON_ACTIVE of program /1BCWDY/0FJM4718F184UKVHA34J==CP
Method: RESET_SCREEN of program /1BCWDY/0FJM4718F184UKVHA34J==CP
Method: IF_V_PRSEL~RESET_SCREEN of program /1BCWDY/0FJM4718F184UKVHA34J==CP
Method: WDDOMODIFYVIEW of program /1BCWDY/0FJM4718F184UKVHA34J==CP
Method: IF_WDR_VIEW_DELEGATE~WD_DO_MODIFY_VIEW of program /1BCWDY/0FJM4718F184UKVHA34J==CP
Method: DO_MODIFY_VIEW of program CL_WDR_DELEGATING_VIEW========CP
Method: MODIFY_VIEW of program CL_WDR_VIEW===================CP

Here is what I see:
Error analysis |
The following checkpoint group was used: "No checkpoint group specified"
If in the ASSERT statement the addition FIELDS was used, you can find
the content of the first 8 specified fields in the following overview:
" (not used) "
" (not used) "
" (not used) "
" (not used) "
" (not used) "
" (not used) "
" (not used) "
" (not used) "
How to correct the error
Probably the only way to eliminate the error is to correct the program.
If the error occures in a non-modified SAP program, you may be able to
find an interim solution in an SAP Note.
If you have access to SAP Notes, carry out a search with the following
keywords:
"ASSERTION_FAILED" " "
"CL_FPM========================CP" or "CL_FPM========================CM004"
"ADD_EVENT_TO_QUEUE"
If you cannot solve the problem yourself and want to send an error
notification to SAP, include the following information:
1. The description of the current problem (short dump)
To save the description, choose "System->List->Save->Local File
(Unconverted)".
2. Corresponding system log
Display the system log by calling transaction SM21.
Restrict the time interval to 10 minutes before and five minutes
after the short dump. Then choose "System->List->Save->Local File
(Unconverted)".
3. If the problem occurs in a problem of your own or a modified SAP
program: The source code of the program
In the editor, choose "Utilities->More
Utilities->Upload/Download->Download".
4. Details about the conditions under which the error occurred or which
actions and input led to the error.
|

Not able to save purchase order

hi
i am a super user i have related the PO with the SO when i am saving the purchase order i am getting the error message " you cannot open rows in document [purchase order-rows-row status][line:0][message 131-194]
Regards
Manish

hi the proble is resolved actually i had to disable the coding done in transitional notification and was able to save the purchase order
Regards,
Manish

Purchase Order notification

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