Purchase order printout / email setup
Dear Expert,
I want to know the Purchase order printout / email setup configuration & how it is working.
I tried to understand the process many time but fail to understand & even I kept this topic optional in my certification however I passed certification that is another part.
If it is possible to get me understand the process in simple words I will be very greatful.
Thanks,
Kiran
Hello All
Can somebdoy share the same document for sending Purchase Orders via Fax?
Regards
Similar Messages
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Output type of purchase order as email
Hi Experts,
I want to configure the output type of my purchase order as email also so that when i can save it as a pdf file. kindly tell me the procedure of configuring it with path in SPRO.
Thanks
HarmandeepCheck this Link purchase order as email - SAPMM06E and TEXT_SYMBOL_REPLACE
it will be helpful for you.
Regards,
S Anand -
Regarding Purchase order Via email
Hi,
I want to know whether it is possible to send purchase order via email to various email ID.
(Same purchase order must have to be deliver to various email ID , Ofcource in Outlook).
Please give me suggestions.
Regards,
AjinkyaHi,
Yes, You can send PO via e-mail to outlook or other mails.
Pre-requisites are:
1. Message settings to be done with customized print program (including the logic of selecting the users)
2. Mail server smtp configuration in SCOT transaction
3. maintaining e-mail IDs in relevant Masters. eg: for users- SU01, for vendors- in VMR, for buyers:- in Purchase Grps etc.
Umakanth R -
Changed Purchase order triggering Email and Fax to vendor
Hello,
Ecc6.0 srm3.0.
a changed purchase order triggering email to vendor, although in the table BBPD_PO_METAOUT all the fields are unchecked and we donu2019t have customization in the table BBPD_COMP_FIELDS,
Please suggest, we donu2019t want email of fax to be triggered when we amend the purchase order,
Thanks for reply.
jairajWhen we change vendor text, It is SAP std that mail will triger to vendor
-
Sending Purchase Order by Email
Hi, I need to send the purchase order by email, I've done that, but the vendor has multiple email address, let's say one for their financial dept, and another for the sales dept, I need to send the PO to the sales dept, but the PO is being sent to the vendor's financial dept.
Thanks.Other wise you can create the custom table where you can maintain the email morethan one and define the code in the program of email to determine the appropriate email for vendor based on your logic
-
Sending purchase order by email to vendor
hi
what conf steps required for sending purchase order by email to vendor and internal users?
rgds
saraIn Vendor Master mention the email id of the vendor and in PO in Item detail tab in delivery address maintain the email id for the respective internal user.
Also configure message determination schema for the PO.
Regards
Ankur -
Fright condition & value sholud appear in purchase order printout
Dear Sir,
I have made a smartform for purchase order , i want to add fright condition in purchase condition , now my client want this condition value should appear in purchase order printout aginst fright condition,
What setting i have to do in MM confrigartion for doing this , and also what changes should ABAP do in smartform so this condition should appear and its value.
thanks & regards
ShailendraHi
In pricing procedure against this freight condition type select/tick print
then only abaper can make appear in print
Functinal speciciation for Abaper need to give as
1. SE11 - EKKO u2013 contents- PO number, take doc. condition no.
2. SE11 - KONV u2013 contents - doc. condition no.
3. Take condition value against condition type "FREIGHT" & Item no.
Raju -
OTF Format of Purchase Order in email unreadable
We have setup emailing of purchase orders and this is working fine. However, the file that is sent to the vendor is in format .OTF
How is this file read? Is it possible to send a different format? We can see the order in SOST, but the email that the vendor receives can not be read.
Can someone help please.
Thank you
KarenSee the sample FORM below.
In fact the CLOSE_FORM will return the OTF format table. Just pass that to this form. It will convert the OTF file to a PDF format and sent it to User. Change the body of the text accordingly.
CHeers,
THomas.
* FORM MAIL_OBJECT *
* This routine receives OTF data. OTF data is converted to PDF
* format and send to the Partner's email address
FORM mail_object TABLES otf_data STRUCTURE itcoo .
DATA: pdf_size TYPE i, " PDF Size
pdf_itab_size TYPE i, " Attachment size
mailtxt_size TYPE i, " Text in mail size
l_vbeln LIKE vbdka-vbeln. " Order Doc
DATA:
it_mailtxt LIKE solisti1 OCCURS 0 WITH HEADER LINE, " Mail Text
it_pdf TYPE TABLE OF tline WITH HEADER LINE, " OTF output
it_mailpack LIKE sopcklsti1 OCCURS 0 WITH HEADER LINE, " Dist details
it_mailhead LIKE solisti1 OCCURS 1 WITH HEADER LINE," Header data
it_reclist LIKE somlreci1 OCCURS 0 WITH HEADER LINE, " Rec List
it_pdfdata LIKE solix OCCURS 0 WITH HEADER LINE. " Attachment data
DATA: it_doc_att LIKE sodocchgi1. " Attri of new doc
DATA: BEGIN OF it_pdfout OCCURS 0, " PDF in 255 length
tline TYPE char255,
END OF it_pdfout.
* Sales doc and Customer
DATA: BEGIN OF i_vbeln OCCURS 0,
vbeln LIKE vbpa-vbeln, " Sales Document
adrnr LIKE vbpa-adrnr, " Customer
END OF i_vbeln.
* Sender Address no and SMTP address
DATA: BEGIN OF i_addrs OCCURS 0,
addrnumber LIKE adr6-smtp_addr,
smtp_addr LIKE adr6-smtp_addr,
END OF i_addrs.
* Convert OTF to PDF
CALL FUNCTION 'CONVERT_OTF'
EXPORTING
format = 'PDF'
IMPORTING
bin_filesize = pdf_size
TABLES
otf = otf_data
lines = it_pdf.
* Make each line 255 characters
CALL FUNCTION 'SX_TABLE_LINE_WIDTH_CHANGE'
TABLES
content_in = it_pdf
content_out = it_pdfout.
* Create the PDF File
CLEAR it_pdfdata.
REFRESH it_pdfdata.
* it_pdfdata[] = it_pdfout[].
LOOP AT it_pdfout.
MOVE it_pdfout-tline TO it_pdfdata-line.
APPEND it_pdfdata.
CLEAR it_pdfdata.
ENDLOOP.
DESCRIBE TABLE it_pdfdata LINES pdf_itab_size.
* Text in the mail.
it_mailtxt-line = 'ORDER ACKNOWLEDGEMENT'.
APPEND it_mailtxt.
it_mailtxt-line = ' This is a test mail, Line Number--1'.
APPEND it_mailtxt.
it_mailtxt-line = ' This is a test mail, Line Number--2' &
' This is a test mail, Line Number--2'.
APPEND it_mailtxt.
it_mailtxt-line = ' This is a test mail, Line Number--3' &
' This is a test mail, Line Number--3' &
' This is a test mail, Line Number--3'.
APPEND it_mailtxt.
it_mailtxt-line = ' This is a test mail, Line Number--4' &
' This is a test mail, Line Number--4' &
' This is a test mail, Line Number--4' &
' This is a test mail, Line Number--4'.
APPEND it_mailtxt.
it_mailtxt-line = ' This is a test mail, Line Number--5' &
' This is a test mail, Line Number--5' &
' This is a test mail, Line Number--5' &
' This is a test mail, Line Number--5' &
' This is a test mail, Line Number--5'.
APPEND it_mailtxt.
DESCRIBE TABLE it_mailtxt LINES mailtxt_size.
* Document Number for Output
CALL FUNCTION 'CONVERSION_EXIT_ALPHA_OUTPUT'
EXPORTING
input = vbdka-vbeln
IMPORTING
output = l_vbeln.
* Attributes of new doc
CONCATENATE 'Order' space 'Acknowledgement' space l_vbeln
INTO it_doc_att-obj_descr SEPARATED BY space.
it_doc_att-sensitivty = 'F'.
it_doc_att-doc_size = mailtxt_size * 255.
* Create Pack to text in mail body.
CLEAR it_mailpack-transf_bin.
it_mailpack-head_start = 1.
it_mailpack-head_num = 0.
it_mailpack-body_start = 1.
it_mailpack-body_num = mailtxt_size.
it_mailpack-doc_type = 'RAW'.
APPEND it_mailpack.
* Create Pack to PDF Attach.
it_mailpack-transf_bin = 'X'.
it_mailpack-head_start = 1.
it_mailpack-head_num = 1.
it_mailpack-body_start = 1.
it_mailpack-body_num = pdf_itab_size.
it_mailpack-doc_type = 'PDF'.
CONCATENATE l_vbeln '.pdf' INTO it_mailpack-obj_name.
CONCATENATE 'Order Ack' space l_vbeln INTO it_mailpack-obj_descr.
it_mailpack-doc_size = pdf_itab_size * 255.
APPEND it_mailpack.
*Get email addresses based on Sales document.
SELECT vbeln adrnr INTO TABLE i_vbeln
FROM vbpa
WHERE vbeln = vbdka-vbeln AND
parvw = nast-parvw.
IF NOT i_vbeln[] IS INITIAL.
SELECT addrnumber smtp_addr INTO TABLE i_addrs
FROM adr6 FOR ALL ENTRIES IN i_vbeln
WHERE addrnumber = i_vbeln-adrnr AND
smtp_addr NE space.
ENDIF.
IF i_addrs[] IS NOT INITIAL.
LOOP AT i_addrs.
it_reclist-receiver = i_addrs-smtp_addr.
it_reclist-express = 'X'.
it_reclist-rec_type = 'U'.
it_reclist-notif_del = 'X'. " request delivery notification
it_reclist-notif_ndel = 'X'. " request not delivered notification
APPEND it_reclist.
CLEAR: i_addrs.
ENDLOOP.
ENDIF.
* Call FM to send email
CALL FUNCTION 'SO_NEW_DOCUMENT_ATT_SEND_API1'
EXPORTING
document_data = it_doc_att
put_in_outbox = 'X'
TABLES
packing_list = it_mailpack
object_header = it_mailhead
contents_txt = it_mailtxt
contents_hex = it_pdfdata
receivers = it_reclist
EXCEPTIONS
too_many_receivers = 1
document_not_sent = 2
document_type_not_exist = 3
operation_no_authorizationfiltered= 4
parameter_error = 5
x_error = 6
enqueue_error = 7
OTHERS = 8.
IF sy-subrc <> 0.
MESSAGE ID sy-msgid TYPE sy-msgty NUMBER sy-msgno
WITH sy-msgv1 sy-msgv2 sy-msgv3 sy-msgv4.
ENDIF.
ENDFORM. " MAIL_OBJECT -
Purchase Order Printout Problem
Hi Everyone,
Purchase Order print out is coming in one Laser jet printer and not coming in another laser jet printer.
1st printer is a Network printer so configured like this:Access method: C and host printer and host name given since it is configured in our SAP Server.
2nd printer is connected to a Notebook so, Device type: SAPWINJP, Access Method:F, and host path given.
Normal SAP Printout is coming but only Purchase order designed for Laserjet is not coming. I checked with Document type and all. No default printer assignment is given.
I have assigned this as a Default Printer in SU01.this is for your information. Error Msg im getting is here:
(6:26:17 PM) Number of processors: 2
(6:26:17 PM) Icon DLL loaded.
(6:26:17 PM)
(6:26:17 PM) Network Communication via SAP-NiLib
(6:26:17 PM) Hostname: siva
(6:26:17 PM) IP Address: 12546920.2089886680.32.1223880
(6:26:17 PM)
(6:26:17 PM) SAPLPD Version 6.28 for Windows/NT (OPT) is listening
(6:26:17 PM) OS-Info: version = 5.1, build = 0/2600, text = Service Pack 2
(6:26:17 PM) Copyright © 1992-2001 SAP AG
(6:26:17 PM)
(6:26:26 PM)
(6:26:26 PM) Receive job for printer
192.168.255.63HP_M1319 (Berkeley LPD protocol / RFC1179)
(6:26:26 PM) send_status called
(6:26:26 PM) send_status called
(6:26:26 PM) send_status called
(6:26:26 PM) send_status called
(6:26:26 PM) send_status called
(6:26:26 PM) Job 000000262500001.DEV for user BS2PRAKA queued.
(6:26:26 PM) Start printing job 000000262500001.DEV on printer
192.168.255.63HP_M1319
(6:26:27 PM) Error: Cannot create Printer Context, text = Overlapped I/O operation is in progress.
(6:26:27 PM) Error: The printer
192.168.255.63HP_M1319 is unknown to Windows Print Manager.
(6:26:27 PM) The following printers are currently defined:
(6:26:27 PM) Printer = HP LJ P3005
(6:26:27 PM) Warning: Printer name contains spaces.
(6:26:27 PM) Please rename printer, before using it from R/3 or UNIX!
(6:26:27 PM) Printer =
ANILHPHP_ M1319
(6:26:27 PM) Warning: Printer name contains spaces.
(6:26:27 PM) Please rename printer, before using it from R/3 or UNIX!
(6:26:27 PM) Printer =
KAVITHAHP OFFICEJET 4300 SERIES
(6:26:27 PM) Warning: Printer name contains spaces.
(6:26:27 PM) Please rename printer, before using it from R/3 or UNIX!
(6:26:27 PM) Printer =
SURESHHPHP LASERJET M1319F MFP
(6:26:27 PM) Warning: Printer name contains spaces.
(6:26:27 PM) Please rename printer, before using it from R/3 or UNIX!
(6:26:27 PM) Printer =
VARALAKSHMIEPS_VARAL
(6:26:27 PM) Printer =
VARALAKSHMIXEROX PHASER 3116
(6:26:27 PM) Warning: Printer name contains spaces.
(6:26:27 PM) Please rename printer, before using it from R/3 or UNIX!
(6:26:27 PM) Printer =
VIJAYKUMARHP OFFICEJET 4300 SERIES
(6:26:27 PM) Warning: Printer name contains spaces.
(6:26:27 PM) Please rename printer, before using it from R/3 or UNIX!
(6:26:27 PM) Error: BG: saplpd_open_dc failed, msg = 808 SAPLPD:Windows Problem, siehe SAPLPD Protokoll
Here,
192.168.255.63HP_M1319 this is the Machine IP and its printer available in the LAN. Its been shared and marked as default in my Desktop.
Please give solution for this
Regards,
Sivasomebody could help in this issue?
-
Problem in purchase order printout in terms of quantity
Hi Gurus,
Can you help me in this issue, we have a problem in printout of PO quantity when having a discount for example in PO qty there are 10 pcs when I put any discount (HB00,RA01 etc.) the qty in print preview/ printout is only show 1 pc only. why 1pc only display in PO qty? can you suggest solution tofix this issue?
ThanksHello,
You need to take help of technical consultant and check the the Purchase order smart form for analysing it further and solving it.
BR,
Tushar -
Hi,
I have completed all the steps mentioned in SAP Note 191470 in order to email the Purchase Order.
I am able to successfully create the purchase Order and even able to print it.
However, I am not able to send the email. In ME21N, the message are showing in red colour.
I selected option 4 in order to email (immediately) and maintained the communication structure.
My gateway is already opened as I can see the emails in SOST for other activities like payment advice.
I cannot even see any log also.
Please let me know any further steps are missing.
Thanks,
RaviHi,
Goto NACE .
u2022 Select EF and click on OUTPUT TYPES.
u2022 Then select Output Type NEU and click on processing routines .
u2022 In that you have to add a new entry - medium 5 .
u2022 Then you need to assign a program, form routine and form.
u2022 You can use the standard program i.e. SAPFM06P, FORM routine is always ENTRY_NEU and standard MEDRUCK.
u2022 Then in PARTNER FUNCTION you need to add a new entry : medium - 5 and function - VN .
u2022 For subject of the mail goto Mail Title and Texts. In title give PO No. &EKKO-EBELN& .
u2022 Under General data -> Replacement of text symbols give programm as SAPMM06E and Form Routine as TEXT_SYMBOL_REPLACE .
u2022 Now the subject will be for e.g. PO No. 1800004202.
u2022 You need to maintain your email id in tcode SU01 and also the vendor's email id.
u2022 Now while creating a new purchase order , change the medium to External Send .
u2022 Then goto Communication Method and select CS01 . ALSO make sure that the Cover Page Text has value PO No. &EKKO-EBELN& .
u2022 Goto tcode ME9F .
u2022 Execute.
u2022 Select the checkbox and click on Output Message.
u2022 You will get a message MAII 00000000000001 generated.
this may help U !
REgards,
Pardeep Malik -
Purchase Order Approval email confirmation
hello
i am trying to do a workflow that look like already exist in the SRM module WS14000089 ,
This workflow requires approval of the PO / PO-CV by the manager of the relevant purchasing organization. If the manager approves, the PO/ PO-CV is released; if he rejects, the PO/ PO-CV gets the status rejected, the workflow is terminated and the creator can reprocess the PO/ PO-CV and submit it for approval again.
how the description say , i need the release/approval of Purchase Manager and VP for total release a PO and i want send a email with 2 button : approval , reject and description and PO number .
now i am total lost in the workflow world , i try copy and customize the standard workflow template WS20000075
Workflow for release of purchase order but not sure what change i need to do for get what i want , if anybody can give me some tips or hints will help me a lot.
ThanksThis is a very involved question - far more than how to send email. There are numerous posts, wikis, and blogs on topics such as mobile approvals. I recommend that you search SCN more thoroughly.
Some helpful threads may be:
Offline approval on blackberry device in SRM
Approval Process on Blackberry
http://mailman.mit.edu/pipermail/sap-wug/2008-December/029818.html
Regards,
Sue -
Send purchase order via email (external send) with special Czech characters
Hi all,
I am sending a purchase order created with ME21N via email to the vendor using "external send".
The mail is delivered without any problems, PO is attached to the mail as PDF file.
Problem is that special Czech characters as "ž" or "u0161" are not displayed, a "#" (hash) appears instead.
This problem occurs when language for PO output = EN.
Tests with language = CS worked out fine, but the whole form incl. all texts are in Czech as well; so no valid solution since it needs to be in English.
We checked SAPCONNECT configuration and raised note 665947; this is working properly.
When displaying the PO (ME23N) special characters are shown correctly as well.
Could you please let me know how to proceed with that issue?!
Thanks.
FlorianHi!
No, it's not a Unicode system.
It is maintained as:
Tar. Lang. Lang. Output Format Dev. type
Format
PDF EN English PDF1
Using this option, character "ž" was not displayed correctly, but "Ú" was ok.
All other Czech special characters are not tested so far.
Thanks,
Florian
Edited by: S. SCE - Stock Mngmnt on Aug 14, 2008 10:19 AM -
Hi all,
Request you send me the detail customization step to be done for sending the PO to vendor thru email.
What are the settings to be done in MM?
And on BASIS side what are the customizations needed?
Step to be followed for end user.
Pl. guide.
Regards,
SPYou can send purchase order via e-mail in SAP system, there are some configurations and pre-requisites to do as follow:
1. You must maintain an e-mail address in the address in the vendor master.
2. The same applies to your own user master. You also have to specify an e-mail address there in order to identify the sender.
Note that it is not possible to change the e-mail address of the vendor via the SAP purchase order transaction (ME21N, ME22N, and so on). The system only uses the e-mail address of the vendor that is maintained in the vendor master!
3. For the output type for default values, a communication strategy needs to be maintained in the Customizing that supports the e-mail. You can find the definition of the communication strategy in the Customizing via the following path: (SPRO -> IMG -> SAP Web Application Server -> Basic Services -> Message Control -> Define Communication Strategy). As a default, communication strategy CS01 is delivered. This already contains the necessary entry for the external communication. Bear in mind that without a suitable communication strategy it is not possible to communicate with a partner via Medium 5 (external sending).
4. Use the standard SAP environment (program 'SAPFM06P', FORM routine 'ENTRY_NEU' and form 'MEDRUCK') as the processing routines.
5. In the condition records for the output type (for example, Transaction MN04), use medium '5' (External send).
6. You can use Transaction SCOT to trigger the output manually. The prerequisite for a correct sending is that the node is set correctly. This is not described here, but it must have already been carried out.
7. To be able to display, for example, the e-mail in Outlook, enter PDF as the format in the node.
For more details, check out the OSS note :191470
Regards,
Priyanka.P -
what are the settings needed for sending PO to vendor through email?
regards,
indranilHi
Try the proudure as given below.
Sending Purchase Order via e-mail
Process for Sending
a. Maintain email-id in vendor master (Transaction XK01/XK02) and standard communication method should be selected as INT E-Mail.
b. Maintain the message details while create / change Purchase Order as follows.
(Transaction ME21N/ME22N)
Click on Communication method.
Note: Remove tick from Release after output
If hard copy is not required remove the tick from Print Immediately
Click on Further Data.
Dispatch time should be send immediately (when saving the appl
Save the purchase order.
c. Release the Purchase Order through ME28, if release strategy is activated.
Note: PO Mailing Program is scheduled every day night; it sends the purchase order to the vendor and to
the person who has created the PO.
d. If the person who is creating the PO wants a copy of the PO sent to the vendor then his mail id
need to be maintained in the SAP User Id. Please send your SAP User Id and mail id to -
BASIS.
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