Purchase order printout / email setup

Dear Expert,
I want to know the  Purchase order printout / email setup  configuration & how it is working.
I tried to understand the process many time but fail to understand & even I kept this topic optional in my certification however I passed certification that is another part.
If it is possible to get me understand the process in simple words I will be very greatful.
Thanks,
Kiran

Hello All
Can somebdoy share the same document for sending Purchase Orders via Fax?
Regards

Similar Messages

  • Output type of purchase order as email

    Hi Experts,
                    I want to configure the output type of my purchase order as  email also so that when i can save it as a pdf file. kindly tell me the procedure of configuring it with path in SPRO.
    Thanks
    Harmandeep

    Check this Link purchase order as email - SAPMM06E and TEXT_SYMBOL_REPLACE
    it will be helpful for you.
    Regards,
    S Anand

  • Regarding Purchase order Via email

    Hi,
          I want to  know whether it is possible to send purchase order via email to various email ID.
    (Same purchase order must have to be deliver to various email ID , Ofcource in Outlook).
    Please give me suggestions.
    Regards,
    Ajinkya

    Hi,
    Yes, You can send PO via e-mail to outlook or other mails.
    Pre-requisites are:
    1. Message settings to be done with customized print program (including the logic of selecting the users)
    2. Mail server smtp configuration in SCOT transaction
    3. maintaining e-mail IDs in relevant Masters. eg: for users- SU01, for vendors- in VMR, for buyers:- in Purchase Grps etc.
    Umakanth R

  • Changed Purchase order triggering Email and Fax to vendor

    Hello,
    Ecc6.0 srm3.0.
    a changed purchase order triggering email to vendor, although in the table BBPD_PO_METAOUT all the fields are unchecked and we donu2019t have customization in the table BBPD_COMP_FIELDS,
    Please suggest, we donu2019t want email of fax to be triggered when we amend the purchase order,
    Thanks for reply.
    jairaj

    When we change vendor text, It is SAP std that mail will triger to vendor

  • Sending Purchase Order by Email

    Hi, I need to send the purchase order by email, I've done that, but the vendor has multiple email address, let's say one for their financial dept, and another for the sales dept, I need to send the PO to the sales dept, but the PO is being sent to the vendor's financial dept.
    Thanks.

    Other wise you can create the custom table where you can maintain the email morethan one and define the code in the program of email to determine the appropriate email for vendor based on your logic

  • Sending purchase order by email to vendor

    hi
    what conf steps required for sending purchase order by email to vendor and internal users?
    rgds
    sara

    In Vendor Master mention the email id of the vendor and in PO in Item detail tab in delivery address maintain the email id for the respective internal user.
    Also configure message determination schema for the PO.
    Regards
    Ankur

  • Fright condition & value sholud appear  in purchase order printout

    Dear Sir,
    I have made a smartform for purchase order , i want to add fright condition in purchase condition , now my client want this condition value should appear in purchase order printout aginst fright condition,
    What setting i have to do in MM confrigartion for doing this , and also what changes should ABAP do in smartform so this condition should appear and its value.
    thanks & regards
    Shailendra

    Hi
    In pricing procedure against this freight condition type select/tick print
    then only abaper can make appear in print
    Functinal speciciation for Abaper need to give as
    1. SE11 - EKKO u2013 contents- PO number, take doc. condition no.
    2. SE11 - KONV u2013 contents -  doc. condition no.
    3. Take condition value against condition type "FREIGHT" & Item no.
    Raju

  • OTF Format of Purchase Order in email unreadable

    We have setup emailing of purchase orders and this is working fine. However, the file that is sent to the vendor is in format .OTF
    How is this file read? Is it possible to send a different format? We can see the order in SOST, but the email that the vendor receives can not be read.
    Can someone help please.
    Thank you
    Karen

    See the sample FORM below.
    In fact the CLOSE_FORM will return the OTF format table. Just pass that to this form. It will convert the OTF file to a PDF format and sent it to User. Change the body of the text accordingly.
    CHeers,
    THomas.
    * FORM MAIL_OBJECT                                              *
    *       This routine receives OTF data. OTF data is converted to PDF
    *       format and send to the Partner's email address
    FORM mail_object TABLES otf_data STRUCTURE itcoo .
      DATA: pdf_size TYPE i,                             " PDF Size
            pdf_itab_size TYPE i,                        " Attachment size
            mailtxt_size TYPE i,                         " Text in mail size
            l_vbeln LIKE vbdka-vbeln.                    " Order Doc
      DATA:
      it_mailtxt LIKE solisti1 OCCURS 0 WITH HEADER LINE,    " Mail Text
      it_pdf TYPE TABLE OF tline WITH HEADER LINE,           " OTF output
      it_mailpack LIKE sopcklsti1 OCCURS 0 WITH HEADER LINE, " Dist details
      it_mailhead LIKE solisti1   OCCURS  1 WITH HEADER LINE," Header data
      it_reclist LIKE somlreci1 OCCURS 0 WITH HEADER LINE,   " Rec List
      it_pdfdata LIKE solix OCCURS 0 WITH HEADER LINE.  " Attachment data
      DATA: it_doc_att LIKE sodocchgi1.                 " Attri of new doc
      DATA: BEGIN OF it_pdfout OCCURS 0,                " PDF in 255 length
               tline TYPE char255,
            END OF it_pdfout.
    * Sales doc and Customer
      DATA: BEGIN OF i_vbeln OCCURS 0,
              vbeln LIKE vbpa-vbeln,       " Sales Document
              adrnr LIKE vbpa-adrnr,       " Customer
            END   OF i_vbeln.
    * Sender Address no and SMTP address
      DATA: BEGIN OF i_addrs OCCURS 0,
              addrnumber LIKE adr6-smtp_addr,
              smtp_addr  LIKE adr6-smtp_addr,
            END   OF i_addrs.
    * Convert OTF to PDF
      CALL FUNCTION 'CONVERT_OTF'
        EXPORTING
          format       = 'PDF'
        IMPORTING
          bin_filesize = pdf_size
        TABLES
          otf          = otf_data
          lines        = it_pdf.
    * Make each line 255 characters
      CALL FUNCTION 'SX_TABLE_LINE_WIDTH_CHANGE'
        TABLES
          content_in  = it_pdf
          content_out = it_pdfout.
    * Create the PDF File
      CLEAR it_pdfdata.
      REFRESH it_pdfdata.
    *  it_pdfdata[] = it_pdfout[].
      LOOP AT it_pdfout.
        MOVE it_pdfout-tline TO it_pdfdata-line.
        APPEND it_pdfdata.
        CLEAR it_pdfdata.
      ENDLOOP.
      DESCRIBE TABLE it_pdfdata LINES pdf_itab_size.
    * Text in the mail.
      it_mailtxt-line  = 'ORDER ACKNOWLEDGEMENT'.
      APPEND it_mailtxt.
      it_mailtxt-line  = ' This is a test mail,  Line Number--1'.
      APPEND it_mailtxt.
      it_mailtxt-line = ' This is a test mail,  Line Number--2' &
                        ' This is a test mail,  Line Number--2'.
      APPEND it_mailtxt.
      it_mailtxt-line = ' This is a test mail,  Line Number--3' &
                        ' This is a test mail,  Line Number--3' &
                        ' This is a test mail,  Line Number--3'.
      APPEND it_mailtxt.
      it_mailtxt-line = ' This is a test mail,  Line Number--4' &
                        ' This is a test mail,  Line Number--4' &
                        ' This is a test mail,  Line Number--4' &
                        ' This is a test mail,  Line Number--4'.
      APPEND it_mailtxt.
      it_mailtxt-line = ' This is a test mail,  Line Number--5' &
                        ' This is a test mail,  Line Number--5' &
                        ' This is a test mail,  Line Number--5' &
                        ' This is a test mail,  Line Number--5' &
                        ' This is a test mail,  Line Number--5'.
      APPEND it_mailtxt.
      DESCRIBE TABLE it_mailtxt LINES mailtxt_size.
    * Document Number for Output
      CALL FUNCTION 'CONVERSION_EXIT_ALPHA_OUTPUT'
        EXPORTING
          input  = vbdka-vbeln
        IMPORTING
          output = l_vbeln.
    * Attributes of new doc
      CONCATENATE 'Order' space 'Acknowledgement' space l_vbeln
                  INTO it_doc_att-obj_descr SEPARATED BY space.
      it_doc_att-sensitivty = 'F'.
      it_doc_att-doc_size   = mailtxt_size * 255.
    * Create Pack to text in mail body.
      CLEAR it_mailpack-transf_bin.
      it_mailpack-head_start   = 1.
      it_mailpack-head_num     = 0.
      it_mailpack-body_start   = 1.
      it_mailpack-body_num     = mailtxt_size.
      it_mailpack-doc_type     = 'RAW'.
      APPEND it_mailpack.
    * Create Pack to PDF Attach.
      it_mailpack-transf_bin   = 'X'.
      it_mailpack-head_start   = 1.
      it_mailpack-head_num     = 1.
      it_mailpack-body_start   = 1.
      it_mailpack-body_num     = pdf_itab_size.
      it_mailpack-doc_type     = 'PDF'.
      CONCATENATE l_vbeln '.pdf' INTO it_mailpack-obj_name.
      CONCATENATE 'Order Ack' space l_vbeln INTO it_mailpack-obj_descr.
      it_mailpack-doc_size     = pdf_itab_size * 255.
      APPEND it_mailpack.
    *Get email addresses based on Sales document.
      SELECT vbeln adrnr INTO TABLE i_vbeln
             FROM vbpa
             WHERE vbeln = vbdka-vbeln AND
                   parvw = nast-parvw.
      IF NOT i_vbeln[] IS INITIAL.
        SELECT addrnumber smtp_addr INTO TABLE i_addrs
               FROM adr6 FOR ALL ENTRIES IN i_vbeln
               WHERE addrnumber =  i_vbeln-adrnr AND
                     smtp_addr NE space.
      ENDIF.
      IF i_addrs[] IS NOT INITIAL.
        LOOP AT i_addrs.
          it_reclist-receiver   = i_addrs-smtp_addr.
          it_reclist-express    = 'X'.
          it_reclist-rec_type   = 'U'.
          it_reclist-notif_del  = 'X'. " request delivery notification
          it_reclist-notif_ndel = 'X'. " request not delivered notification
          APPEND it_reclist.
          CLEAR: i_addrs.
        ENDLOOP.
      ENDIF.
    * Call FM to send email
      CALL FUNCTION 'SO_NEW_DOCUMENT_ATT_SEND_API1'
        EXPORTING
          document_data              = it_doc_att
          put_in_outbox              = 'X'
        TABLES
          packing_list               = it_mailpack
          object_header              = it_mailhead
          contents_txt               = it_mailtxt
          contents_hex               = it_pdfdata
          receivers                  = it_reclist
        EXCEPTIONS
          too_many_receivers         = 1
          document_not_sent          = 2
          document_type_not_exist    = 3
          operation_no_authorizationfiltered= 4
          parameter_error            = 5
          x_error                    = 6
          enqueue_error              = 7
          OTHERS                     = 8.
      IF sy-subrc <> 0.
        MESSAGE ID sy-msgid TYPE sy-msgty NUMBER sy-msgno
                WITH sy-msgv1 sy-msgv2 sy-msgv3 sy-msgv4.
      ENDIF.
    ENDFORM.                    " MAIL_OBJECT

  • Purchase Order Printout Problem

    Hi Everyone,
                    Purchase Order print out is coming in one Laser jet printer and not coming in another laser jet printer.
    1st printer is a Network printer so configured like this:Access method: C and host printer and host name given since it is configured in our SAP Server.
    2nd printer is connected to a Notebook so, Device type: SAPWINJP, Access Method:F, and host path given.
    Normal SAP Printout is coming but only Purchase order designed for Laserjet is not coming. I checked with Document type and all. No default printer assignment is given.
    I have assigned this as a Default Printer in SU01.this is for your information. Error Msg im getting is here:
    (6:26:17 PM) Number of processors: 2
    (6:26:17 PM) Icon DLL loaded.
    (6:26:17 PM)
    (6:26:17 PM) Network Communication via SAP-NiLib
    (6:26:17 PM) Hostname: siva
    (6:26:17 PM) IP Address: 12546920.2089886680.32.1223880
    (6:26:17 PM)
    (6:26:17 PM) SAPLPD Version 6.28 for Windows/NT (OPT) is listening
    (6:26:17 PM) OS-Info: version = 5.1, build = 0/2600, text = Service Pack 2
    (6:26:17 PM) Copyright © 1992-2001 SAP AG
    (6:26:17 PM)
    (6:26:26 PM)
    (6:26:26 PM) Receive job for printer
    192.168.255.63HP_M1319 (Berkeley LPD protocol / RFC1179)
    (6:26:26 PM) send_status called
    (6:26:26 PM) send_status called
    (6:26:26 PM) send_status called
    (6:26:26 PM) send_status called
    (6:26:26 PM) send_status called
    (6:26:26 PM) Job 000000262500001.DEV for user BS2PRAKA queued.
    (6:26:26 PM) Start printing job 000000262500001.DEV on printer
    192.168.255.63HP_M1319
    (6:26:27 PM) Error: Cannot create Printer Context, text = Overlapped I/O operation is in progress.
    (6:26:27 PM) Error: The printer
    192.168.255.63HP_M1319 is unknown to Windows Print Manager.
    (6:26:27 PM) The following printers are currently defined:
    (6:26:27 PM) Printer = HP LJ P3005
    (6:26:27 PM) Warning: Printer name contains spaces.
    (6:26:27 PM) Please rename printer, before using it from R/3 or UNIX!
    (6:26:27 PM) Printer =
    ANILHPHP_ M1319
    (6:26:27 PM) Warning: Printer name contains spaces.
    (6:26:27 PM) Please rename printer, before using it from R/3 or UNIX!
    (6:26:27 PM) Printer =
    KAVITHAHP OFFICEJET 4300 SERIES
    (6:26:27 PM) Warning: Printer name contains spaces.
    (6:26:27 PM) Please rename printer, before using it from R/3 or UNIX!
    (6:26:27 PM) Printer =
    SURESHHPHP LASERJET M1319F MFP
    (6:26:27 PM) Warning: Printer name contains spaces.
    (6:26:27 PM) Please rename printer, before using it from R/3 or UNIX!
    (6:26:27 PM) Printer =
    VARALAKSHMIEPS_VARAL
    (6:26:27 PM) Printer =
    VARALAKSHMIXEROX PHASER 3116
    (6:26:27 PM) Warning: Printer name contains spaces.
    (6:26:27 PM) Please rename printer, before using it from R/3 or UNIX!
    (6:26:27 PM) Printer =
    VIJAYKUMARHP OFFICEJET 4300 SERIES
    (6:26:27 PM) Warning: Printer name contains spaces.
    (6:26:27 PM) Please rename printer, before using it from R/3 or UNIX!
    (6:26:27 PM) Error: BG: saplpd_open_dc failed, msg = 808 SAPLPD:Windows Problem, siehe SAPLPD Protokoll
    Here, 
    192.168.255.63HP_M1319 this is the Machine IP and its printer available in the LAN. Its been shared and marked as default in my Desktop.
    Please give solution for this
    Regards,
    Siva

    somebody could help in this issue?

  • Problem in purchase order printout in terms of quantity

    Hi Gurus,
    Can you help me in this issue, we have a problem in printout of PO quantity when having a discount for example in PO qty there are 10 pcs when I put any discount (HB00,RA01 etc.) the qty in print preview/ printout is only show 1 pc only. why 1pc only display in PO qty? can you suggest solution tofix this issue?
    Thanks

    Hello,
    You need to take help of technical consultant and check the  the Purchase order smart form for analysing it further and solving it.
    BR,
    Tushar

  • Purchase Order by email

    Hi,
    I have completed all the steps mentioned in SAP Note 191470 in order to email the Purchase Order.
    I am able to successfully create the purchase Order and even able to print it.
    However, I am not able to send the email. In ME21N, the message are showing in red colour.
    I selected option 4 in order to email (immediately) and maintained the communication structure.
    My gateway is already opened as I can see the emails in SOST for other activities like payment advice.
    I cannot even see any log also.
    Please let me know any further steps are missing.
    Thanks,
    Ravi

    Hi,
    Goto NACE .
    u2022 Select EF and click on OUTPUT TYPES.
    u2022 Then select Output Type NEU and click on processing routines .
    u2022 In that you have to add a new entry - medium 5 .
    u2022 Then you need to assign a program, form routine and form.
    u2022 You can use the standard program i.e. SAPFM06P, FORM routine is always ENTRY_NEU and standard MEDRUCK.
    u2022 Then in PARTNER FUNCTION you need to add a new entry : medium - 5 and function - VN .
    u2022 For subject of the mail goto Mail Title and Texts. In title give PO No. &EKKO-EBELN& .
    u2022 Under General data -> Replacement of text symbols give programm as SAPMM06E and Form Routine as TEXT_SYMBOL_REPLACE .
    u2022 Now the subject will be for e.g. PO No. 1800004202.
    u2022 You need to maintain your email id in tcode SU01 and also the vendor's email id.
    u2022 Now while creating a new purchase order , change the medium to External Send .
    u2022 Then goto Communication Method and select CS01 . ALSO make sure that the Cover Page Text has value PO No. &EKKO-EBELN& .
    u2022 Goto tcode ME9F .
    u2022 Execute.
    u2022 Select the checkbox and click on Output Message.
    u2022 You will get a message MAII 00000000000001 generated.
    this may help U !
    REgards,
    Pardeep Malik

  • Purchase Order Approval email confirmation

    hello
    i am trying to do a workflow that look like already exist in the SRM module WS14000089 ,
    This workflow requires approval of the PO / PO-CV by the manager of the relevant purchasing organization. If the manager approves, the PO/ PO-CV is released; if he rejects, the PO/ PO-CV gets the status rejected, the workflow is terminated and the creator can reprocess the PO/ PO-CV and submit it for approval again.
    how the description say , i need the release/approval of Purchase Manager and VP for total release a PO and i want send a email with 2 button : approval , reject and description and PO number .
    now i am total lost in the workflow world , i try copy and customize the standard workflow template WS20000075
    Workflow for release of purchase order but not sure what change i need to do for get what i want , if anybody can give me some tips or hints will help me a lot.
    Thanks

    This is a very involved question - far more than how to send email.  There are numerous posts, wikis, and blogs on topics such as mobile approvals.  I recommend that you search SCN more thoroughly. 
    Some helpful threads may be:
    Offline approval on blackberry device in SRM
    Approval Process on Blackberry
    http://mailman.mit.edu/pipermail/sap-wug/2008-December/029818.html
    Regards,
    Sue

  • Send purchase order via email (external send) with special Czech characters

    Hi all,
    I am sending a purchase order created with ME21N via email to the vendor using "external send".
    The mail is delivered without any problems, PO is attached to the mail as PDF file.
    Problem is that special Czech characters as "ž" or "u0161" are not displayed, a "#" (hash) appears instead.
    This problem occurs when language for PO output = EN.
    Tests with language = CS worked out fine, but the whole form incl. all texts are in Czech as well; so no valid solution since it needs to be in English.
    We checked SAPCONNECT configuration and raised note 665947; this is working properly.
    When displaying the PO (ME23N) special characters are shown correctly as well.
    Could you please let me know how to proceed with that issue?!
    Thanks.
    Florian

    Hi!
    No, it's not a Unicode system.
    It is maintained as:
    Tar.          Lang.        Lang.        Output Format                           Dev. type
    Format
    PDF     EN     English                                                     PDF1
    Using this option, character "ž" was not displayed correctly, but "Ú" was ok.
    All other Czech special characters are not tested so far.
    Thanks,
    Florian
    Edited by: S. SCE - Stock Mngmnt on Aug 14, 2008 10:19 AM

  • Purchase Order Thru Email

    Hi all,
    Request you send me the detail customization step to be done for sending the PO to vendor thru email.
    What are the settings to be done in MM?
    And on BASIS side what are the customizations needed?
    Step to be followed for end user.
    Pl. guide.
    Regards,
    SP

    You can send purchase order via e-mail in SAP system, there are some configurations and pre-requisites to do as follow:
    1. You must maintain an e-mail address in the address in the vendor master.
    2. The same applies to your own user master. You also have to specify an e-mail address there in order to identify the sender.
    Note that it is not possible to change the e-mail address of the vendor via the SAP purchase order transaction (ME21N, ME22N, and so on). The system only uses the e-mail address of the vendor that is maintained in the vendor master!
    3. For the output type for default values, a communication strategy needs to be maintained in the Customizing that supports the e-mail. You can find the definition of the communication strategy in the Customizing via the following path: (SPRO -> IMG -> SAP Web Application Server -> Basic Services -> Message Control -> Define Communication Strategy). As a default, communication strategy CS01 is delivered. This already contains the necessary entry for the external communication. Bear in mind that without a suitable communication strategy it is not possible to communicate with a partner via Medium 5 (external sending).
    4. Use the standard SAP environment (program 'SAPFM06P', FORM routine 'ENTRY_NEU' and form 'MEDRUCK') as the processing routines.
    5. In the condition records for the output type (for example, Transaction MN04), use medium '5' (External send).
    6. You can use Transaction SCOT to trigger the output manually. The prerequisite for a correct sending is that the node is set correctly. This is not described here, but it must have already been carried out.
    7. To be able to display, for example, the e-mail in Outlook, enter PDF as the format in the node.
    For more details, check out the OSS note :191470
    Regards,
    Priyanka.P

  • PURCHASE ORDER THROUGH EMAIL

    what are the settings needed for sending PO to vendor through email?
    regards,
    indranil

    Hi
    Try the proudure as given below.
    Sending Purchase Order via e-mail
    Process for Sending
    a.     Maintain email-id in vendor master (Transaction XK01/XK02) and standard communication method should be selected as INT E-Mail.
    b.     Maintain the message details while create / change Purchase Order as follows.
           (Transaction ME21N/ME22N)
    Click on Communication method.
    Note: Remove tick from “Release after output” 
             If hard copy is not required remove the tick from “Print Immediately”
    Click on “Further Data”.
    Dispatch time should be “send immediately (when saving the appl”
    Save the purchase order.
    c. Release the Purchase Order through ME28, if release strategy is activated.
    Note: PO Mailing Program is scheduled every day night; it sends the purchase order to the vendor and to
               the person who has created the PO. 
    d. If the person who is creating the PO wants a copy of the PO sent to the vendor then his mail id
        need to be maintained in the SAP User Id. Please send your SAP User Id and mail id to -
        BASIS.

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