Purchase Order restricted by Purchase Requisition

Hi Experts,
In our company, the purchase requisition is a "MUST" to create a Purchase Order. Now I want to restrict the Purchase Order to ask for a Requisition before saving. The P.O should not be saved without a valid Requisition.
Please Help.
Regards
Shah

Hi,
Goto T-code OMET,Create a new enrty say ZR
Mark following ticks:
Display Condition Field Selection : AKTH, enter the conditions w/o materials
Ref to Purchase Requsition
Change Source (for allowing vendor if it is fixed in PR)
Change PO Type/Item Ctaegory (for changing document type)..........
Now as per your requriment whom all users you want to restrict PO without PR maintian user parameters ............
Enter the 'ZR' key as a Parameter FOR THOSE ALL USERS , under the Parameter-ID EFB...............
Hope this may help you .....

Similar Messages

Conversion of purchase requisition to purcashe order

Hi Experts,
I am running MRP by reading the Planned independent requirements.
After saving the MRP results, planned order are created,
These plannned orders are then converted to purchase requisitions and purchase orders are created by referncing to the requisition.
I have few questions regarding the creation of purchase orders.
1. I create the purchase orders by ME21N and copy the requisition for referencing
2. How can i see the list of all requisitions with its details so that i may know which requisition has to be converted now
3. Once a requisition is converted, it still appears in the list and can be used again for conversion which should not be.
Regards
SAPXPT

Hi,
***As you creates purchase orders in ME21N WRT Purchase requisitions
***Use t.code:ME5A & execute by entering u201CProcessing status u2013 B u201Cin dynamic selection--> Purchase requisition.
***As you needed restrict PO creation with more than PR Quantity and set error message follow path:
SPRO->Materials Management->Purchasing->Environment Data-->Define Attributes of System Messages
06 076 as Error messages.
when all the PR quantity already converts to PO, system will not allow to create a another PO from that same PR again.
Regards,
Biju K

Purchase Requisition restriction at Material Type level

Hi MM Guru's
as per Client requirment
we want to restrict the Purchase Requisition creation at Material type level (i.e system should raise the error messege when we try to create the PR against Finished Goods) is that possible
if yes how can we restrict the PR ?
Thanks in advance

Hi,
Please do the following setting in SPRO-LOgistics general-Materila master- Basin setings- DEfine attribute for materila type . Here select FERT as materila type and go to details and select tab
Internal and external urchase orders and give zero -External POs not allowed.
While creating PR for this materila type, system will issue error message.
REgards
Ram

Purchase order with purchase requisition reference

Hi All,
I want to make config in system such that it should not allow me to create purchase order without purchase requisition.
Can anyone guide me to resolve this issue.
Which config i should do for this?
Regards,
Deepak.

Hi,
please consider that the system is not coded to have the PR field MEPO1211-BANFN to be set to required.
The field BANFN cannot be made a required entry in ME21N. However you can use "Function Authorizations" (OMET) to restrict the user to only order with reference to a purchase requisition.
As both the agreement field and purchase requisition fields are reference fields they are populated when created in reference and thus the system would not accept attempting to make them a mandatory field.
Please use the OMET transaction and the PID EFB to accomplish your desired functionality.
And also check the below link:
PO with ref to PR

Converting Service Purchase requisition to Purchase order

Hi,
In our scenario the service requsitions are generating from Project order (PS module). We have to give multiple purchase orders against this service purchase requisition. System is not allowing to do so.
Viv

Hi,
***As you creates purchase orders in ME21N WRT Purchase requisitions
***Use t.code:ME5A & execute by entering u201CProcessing status u2013 B u201Cin dynamic selection--> Purchase requisition.
***As you needed restrict PO creation with more than PR Quantity and set error message follow path:
SPRO->Materials Management->Purchasing->Environment Data-->Define Attributes of System Messages
06 076 as Error messages.
when all the PR quantity already converts to PO, system will not allow to create a another PO from that same PR again.
Regards,
Biju K

Purchase order referencing released purchase requisition change

Hello everybody
When we create a purchase order making reference to a released purchase requisition, I can still make changes on the item such as changes on the quantity, value, etc.
We would like to know how to restrict changes of purchase orders when they reference purchase requisitions already released.
Thank you in advance and regards,
Alejandra Álamo B.

Hi,
For meeting this requirement, you will have to create a new document type (If the same requirement exists for all the Purchase Orders, do not create additional document types).
Next create a new Field selection where the fields that are copied from PR are made non editable (display). Assign this field selection to the new document type.
Normally, PO fields are editable because the quantity and values may change based on the negotiation with vendor, or to club requirements.
Hope this helps
Priyadarshi

Constraint the quantity ordered against the Purchase Requisition

Dear Expert,
I have problem in Purchase Requisition, when I have done one PR doc. I put the 200 as the quantity. and when I'm doing the PO I can put the quantity 400, without error message. I also can create 2 PO with reference to the same PR, so for example PR quantity is 200 , the qty for first PO is 200, and The quantity for second PO is also 200. now , this condition is acceptable in my system. what should I do to avoid these kind of conditions, therefore no over-delivery, or mistake in ordering.
Thanks
Hope to see ur feedback soon
Best Regard,
Pauline

Hello,
For putting a restriction on the PO qty, not to exceed PR qty, you can configure the message 06 - 648 (Requisition quantity already ordered in full (see follow-on docs.)) as an error message in the SPRO settings in the below path --
SAP Customizing Implementation Guide > Materials Management > Purchasing > Environment Data > Define Attributes of System Messages.
This will give the error message when the PO qty is exceeding the PR Qty for enjoy transactions (ME21N, ME22N, ME23N, etc.)
For the old transactions (ME21, ME22, etc), you need to put a validation by using - EXIT_SAPMM06E_012 function exit.
Hope this should help.
Regards,
Zafar.

Purchase Order and Purchase Requisition

Hi To All,
my customer while using tcode me2m hase extracted purchase order opened since 2007. now he want to close all this order and settle them to zero. this operation should be done also for the purchase requisition.
there is a standard way to do this? if not any idea?
thanks
C.

Hello
Just by doing
In the PO line item level details, activate DELIVERY COMPLETED check box.
system will not close po from GR
U will have to check what is the gr qty did till date
and update the po with the same qty manually
eq
if po qty is 50 and total gr done till date is 40
change the PO qty to 40 and save
this is the way u can shot close the po
Which effects has the "delivery completed" indicator?
The purchase order item is considered closed, even though the total quantity may not have been delivered.
Although a further delivery is not expected, it is still possible.
At the time of the next goods receipt, the system suggests the item as unselected.
The purchase order item can be deleted, even if the total quantity was not delivered.
Although the "delivery completed" indicator is not set, a purchase order item is still considered closed if the full quantity has been delivered. In this case, the "delivery completed indicator" is not required.
The system allows to make further goods receipts. Why?
Answer
See note 16239 and 856279
hope this helps
Edited by: Umakant Bhangale on Oct 11, 2010 5:20 PM

Purchase order and purchasing requisition .

Hi
What is the difference between Purchase order and Purchase requisition . ?
And why cube are different for them ?
Regards

A purchase requisition is an internal document that's created to initiate a procurement transaction. The requisition is created to identify the materials that are needed to be acquired and when they're needed. Once completed by the initiator, it's sent to the appropriate approvers.
Upon approvals of the requsition have been provided, and a vendor is selected, a purchase order is created. The purchase order is an external document whereby an agreement is made to procure the materials at an agreed upon price and delivery schedule
The InfoCubes for each of these is different due to the nature of the documents (internal v. external).

Report for purchase requisition, purchase order and schedulling agreement.

Hi, thanks for your help.
I need a report or query just to view in one screen the related docs. as purchase requisition, purchase order and schedulling agreement.
I don´t know if there is a table or trx. with that information.
Is it possible to get that information via query ?
Thanks for your help.
Regards.

For PR and PO you can use ME5A
For PR and Scheduling agreements also you can use ME5A.

Purchase Requisitions, Purchase Orders and Receipts

Hello all,
The following is the sequence for Purchasing
Purchase Requision -> Purchase Orders -> Receipts
However I have a requirement to bring in the related Purchase requisions,purchase orders and receipts from 11i into R12 instance.I can do that using the open interfaces.However How do i link these 3 objects together?
I intend to import the purchase orders first and then import its related purchase requistions and the receipts...In doing so how do i link them together.How do i know that this purchase order was created from this Purchase requistion or this receipt is meant for this purchase order? What is the joiing columns in the base/open interface tables?
Thanks
AJM

Hi Venkat
1. To perform ATP do we need all the issues(Sales Orders, Deliveries) and receipts(Purchase Requisitions, Planned Orders) in APO?
Yes you need all the mentioned elements above in APO to do ATP check. Again, you can also extend the scope of the check to further more receipts and issues. All depends on your configuration of scope of check.
3. I guess in Apo the planned order and process order is a single elment. Is that Correct?
Yes, technically a planned order can be a planned process order or a planned production order.
regards
Mohan Chunchu

Fetch Sales Order number VBELN from Purchase requisition number BANFN

Hi,
I'm not able to find a suitable method to fetch the sales order number(VBELN) from the purchase requisition number(BANFN).
I tried using VBEP table to fetch the data, but it is giving serious performance issues, as in for fetching one record it is taking approx 20 seconds!!!
Kindly suggest a suitable method for this.
I've used the query as folllows:
select single vbeln banfn
from vbep
into (wa_vbep-vbeln, wa_vbep-banfn)
where banfn eq wa_eban_zdd1_x-banfn.
where: wa_vbep is the workarea having two fields vbeln and banfn, and wa_eban_zdd1_x-banfn is the reference preq number.
Scenario in brief described below:
Whenever a direct delivery sales order is created on a supply chain plant, a dummy purchase requisition without source of supply is created automatically at preferred supplying plant for the customer in the sales order. Direct Delivery Sales Orders which are still in Open status and for the associated dummy purchase requisitions with these sales order, the deletion flag set has to be unchecked.
in this case, only one sales order is created corresponding to a preq..
BAPI: BAPI_PR_GETDETAIL is not giving entries for the table as this is a special case of direct delivery from the production plant directly to the customer, bypassing the warehouse / distribution center...
selection screen has input fields preq, matnr(product) and plant. we fetch entries depending on the data filled in selection screen and also they should be of document type(BSART in EBAN table) ZDD1 and deletion indicator is set(LOEKZ in EBAN).
then we check if the sales order corresponding to the preq is in open status...
for this i need to programmatically fetch the sales order number corresponding to the preq...
this is causing a performance issue as i could find only one way -- fetching sales order number from VBEP table corresponding to BANFN... indexing for easier also didnt work...
no other way i could find to fetch sales order number corresponding to the preq number....
there is a bapi: BAPI_PR_GETDETAIL, but this is not fetching entries to the changing tables related to sales order...
also EBKN table doesnt have any entries as this is a special case of direct delivery preq..
Guess i couldnt find anyother way...
Thanks.

I'm not sure as to why the select query was still throwing performance issues. I could see that the index had been created on only BANFN in the DB. Prior to creating the index, it was taking approx 20 seconds per entry, but after creating the index, it took 13seconds approx.
I used the select query as follows:
select single vbeln banfn
from vbep
into (wa_vbep-vbeln, wa_vbep-banfn)
where banfn eq wa_eban_zdd1_x-banfn.
where: wa_vbep is the workarea having two fields vbeln and banfn, and wa_eban_zdd1_x-banfn is the reference preq number.
I tried a few other combinations also, but those also didnt work effectively:
select vbeln banfn
from vbep
into (wa_vbep-vbeln, wa_vbep-banfn)
where banfn eq wa_eban_zdd1_x-banfn.
without using SINGLE in the select query as the select query would implicitly pickup only a single record,
select vbeln banfn
from vbep
into wa_vbep
where banfn eq wa_eban_zdd1_x-banfn.
and another query where the INTO statement was directed directly to a workarea.
But unfortunately, nothing seemed to be working.
The index i had created was on BANFN alone in the VBEP table.

How to copy sales order item text in to purchase requisition

Hi Experts,
We enter text for the sales order items in the sales order item details.
we have done settings for the purchase requision to copy text from sales order into purchase requisition and this works for purchase requisitions automatically created from sales order.
we need to get text from sales order to be copied in purchase requisitions which are created by converting the planned order.
we have tried SPRO settings SPRO->Materials Management>purchasing--->text for purchase requisition.
but this settings does not works for Pur Req. created by converting the planned order.
is this because planned order does not have segment for text like sales order and purchase requisition?
Please let me know if it is possible through standard SAP or with the lease development, any help will be appreciated.
Thanks
Anand

Hi Rajesha,
Thanks for your reply, some of the items in sales order are procured externally by us and our customer maintains text related to price and specification in the item details of the sales order, MRP creates planned order for these materials and these planned orders are always converted in pur requisition, we want that text from the sales order item details should be copied in to the purchase requisitions converted from planned orders.
is there any user exit which can be called at the time of saving a purchase req or user exit for converting planned order in to pur req.?
if there is any such exit available, then I think I can read the pegged requirement of the planned order where sales order item will be found then read the text in the item then copy this text in pur req then save pur req may work.
but this will be a bulky development, please let me know if we can shorten the development.
Thanks again
Anand

Sales order item text to purchase requisition

Hello Team,
we have scenario in which we create the sales order and while creating the sales order we put the production memo text at the item level under text tab in it.
We have define copying rules for the production memo text under PR customizing text types to get it copied from the sales order. But when we are creating the PR for the sales order then the production memo text is not flowing into the purchase requisition.
I checked some OSS notes and found recently released note 448814 which says that text does not gets copied to PR when PR is created manually from the sales order ( question no 24 and 25 in the note ) due to technical reasons and it gets copied only when the PR gets created directly from the sales order.
Could you please help me to know if this is standard problem or some other settings exists and if anyone have other solution to it. ?
Thanks and Regards,
Deepak Gupta

Hi Jurgen,
Thanks for the reply. I was expecting to know if others have came across similar kind of issue and after following up with SAP, if they have provided some other solution.
Thanks
Deepak

Report with purchase requisitions and purchase orders: how?

Hi,
I need to get a list of items bought with their purchase requisitions and purchase orders (when they exist). This can be done looking at each purchase order (ME23N), ou purchase requisition (ME53N), and writing it down. But in some cases, I have to do it on about 450 operations. I'd like to get this list without having to search for each requisition ou order. I can get a complete list of orders and requisitions, but without any relationship between them (they are mixed as if they were the same thing, but there´s a field telling it that row is an order or a requisition). Using some macros in excel, I can find this relationship in 40% of the cases (for example, if item 421351 was purchased only once, an order for item 421351 is related to a requisition for item 421351). Is there any way to get this list automatically? Or is there any field that tell me this relationship?
Thanks,
Francisco Morbiolo
Votorantim Cimentos
Votorantim, SP - Brazil

Sorry, I forgot to tell this: I don´t have access to SQ01/SQ02/SQ03.
I get the orders and requisition reports using ZGLPS020.
Thanks,
Francisco Morbiolo
Votorantim Cimentos
Votorantim, SP - Brazil

Purchase Order restricted by Purchase Requisition

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