Purchase order SAP

How can we see the Vendor description while creating Purchase Order .Usually when we create PO and do the backspace it just show the Vendor number not description.Is there a way we can see description also.

Hi,
During PO creation in vendor input data option we will give vendor code or if vendor code is not know and then we will select vendor search option ( click vendor code input data option down arrow) & to be provide india. The vendor description is available with india all vendor displayed and selected PO creation vendor. Now, vendor code with description displayed.
Then, next PO going to be create in vendor input data option you will press backspace key it will shown previously all PO created vendor codes. At present If know PO creation vendor code to be select or follow the above vendor search option. Here, vendor code only input data and then enter key press the vendor code with description displayed.
So, if PO created vendor code only shown in this vendor input screen.
Now, your are understand the vendor input data concept.
Regards,
K.Rajendran

Similar Messages

Conversion of Purchase Order sap withgoods reciept done

Hi
In legacy system the Purchase order and goods receipt done ,now the invoice is to be done in SAP. Can you please advice how the invoice can be posted in SAP,with reference to purchase order or create an invoice in FI. Please advice.
Regards
Rekha

Normally, after a FI Invoice document is generated in the system, FI makes the payment through Payment Run separately. But in your case, if you need to create a invoice first then cost has to be assigned to some CO object or any other accounts. So would suggest to for FV60 - Park Incoming Invoices and distribute the cost to G/L accounts. Then based on this payments can be processed.
/Manoj

Account Asssignment in the Purchase order SAP ECC 6.0

Hi
I am trying to create Purchase order with Account assignment category "Q" wherein system displays a GL account (4011100) which is mapped in the OBYC in the transaction GBB and general modification VBR. Further when I enter WBS element, it changes GL account to 2301100 which is mapped in the transaction BSX. You are requested to kindly let me know what is logic behind GL account change, Is there any setting of WBS element with transaction BSX ?
Can I change vendor code in the purchase order mofification ME22N before PO release.
regards
Sanjay

Hi,
For Projects the PRs and POs are the commitements.
So while creating the PRs and POs the system always looks at the balance sheet account which is mapped in BSX.
During the actual posting/ Goods issue to project the system will credit this balance sheet account and debit the P/L account from VBR.
So syetm bahaviour is very much correct.
Hope its clear,
Reward point if useful.
Thanks..

Purchase Order SAP abap statement

Hi ABAP Expert,
Need your help to solve my issue;
If i what to get the detail on the PO number , i can get from table EKPO
get EKPO-EBELN from EKPO
how do i use sap statement to get the detail below
1. PO with GR and Invoice
2. PO with GR without Invoice
3. PO without GR and Invoice

You can get these from the table EKBE with the field BEWTP
Check the table EKBE.
1. PO with GR and Invoice
2. PO with GR without Invoice
3. PO without GR and Invoice
Regards
Gopi

ME23N - Read Last Purchase Order for Display

Hi,
We are upgrading from 4.6C to ECC6 and one of the problems the users have identified is that when displaying the purchase order with transactions ME22N or ME23N the last purchase order that was worked on is not always the one that is displayed.
This is very evident when creating a PO with ME21N and then switching to view it on ME23N - in ECC6 the PO that was created is never the PO that is displayed on ME23N; whereas in 4.6C creating a PO with ME21N and switching to ME23N the PO that was created is ALWAYS the PO that is displayed on ME23N.
It this feature (whatever) no longer available with ECC6? Is it a configuration settings that we haven't properly set in ECC6?
Thanks for any help.
Martha

I analysed how SAP remembers the previous purchase order number in transaction ME23N in version 4.7 as I do not have access to version ECC6. In version 4.7 transaction ME23N reads table ESDUS (MM: Dynamic User Settings) in the following way
ESDUS-UNAME = sy-uname
ESDUS-ACTION = 'MEPO'
ESDUS-ELEMENT = 'Application Po_Process'
The purchase order number is the first 10 characters of ESDUS-ACTIVE (ESDUS-ACTIVE+0(10)).
When you read a new purchase order SAP writes that order number to table ESDUS using function module ES_SAVE_USER_SETTINGS. When you revisit the transaction SAP uses function module ES_READ_USER_SETTINGS to read the purchase order number stored in table ESDUS.
Ask an ABAP programmer to investigate this in your system with the information I have provided you. He/She should be able to find out what is going wrong. I am limited because I do not have access to your system. Hope this helps. Please let me know what the ABAP programmer found out.

Shipment cost documents in automatic purchase order

Does somebody can help me about a shipping problem ?
While transferring shipment cost documents to FI-co with automatic generation of purchase order, SAP create one purchase item order for all my shipment cost documents. Is it possible to customize the purchase order to get 1 item purchase order by shipment cost documents ?
In my case, i have 1 purchase order with only one item that contains several entry sheet..
CMA

Hi AP,
Thanks for your reply. When you said "it will be possible to create multiple service entry with reference to the same purchase order."
I'm agree with you but all the services entry with reference to the same purchase order are grouped on the same item post.
In my purchase order I would like to have one item by services entry.
I expect to to have 1 purchase order with several item ( one for each shipping)
1 services entry = shipment cost document = 1 Shipping.
Is it possible to do that with SAP in standard ?
It exists a lot of oss notes on this topic but they don't solved my problem, and sap documentation is not clear on this topic.
CMA

Authority mail while releasing purchase order

Hello Experts,
My requirement is when the person release the purchase order(SAP-MM) of certain amount then email will trigger to the authorized person and once he approves then only PO will get released.
Is there any work of ABAP in this, If yes, How this functionality can be achieved through abap and what are the user exits I need to apply.
Please help.

Yes It is possible. You have to write an enhancement in Program LMEGUICJI after get PO has been saved (committed) .
her you will get all the info about the PO after being Commit Work executed After ->POST.
You will also get the release strategy information using the FM "BAPI_PO_GETRELINFO ". Based on The release strategy and amount in PO you can send mail using the FM "SO_NEW_DOCUMENT_ATT_SEND_API1".
Hope this will solve your purpose.

Planned Order to Purchase Order report in SAP

Dear All
The Business process is Planned Order - Converted to Purchase Requsition - Converted to purchase order .
Is there any report in SAP , which shhows the direct link between Planned order to Purchase Order ?
Regards
Shyam

I have never seen a standard report, build a query based on tables PLAF, EBAN and EKET should be involved

SAP console goods receipt purchase order

Hi all,
I'm new at SAP console, and I need it to make goods reception from a purchase order with a mobile device (PDA).
Is there any way to make it without performing a Warehouse Management customizing in SAP ERP system??? I've seen a goods receipt menu with several reception options which seems to be WM options (transport orders, etc), but I didn't see the option to make a goods reception with reference to a purchase order (like in MIGO transaction)
Thanks in advance
Regards

OK, thanks a lot, that was very helpful. Now I know how to focus the problem I've some doubts.
I'm going to customize a basic WM to work with the SAP console.
My idea is to do a process similar to the next one:
1) The purchase order is created inn SAP R3 with confirmation type 0004 (for inbound deliveries).
2) Create in SAP R3 the inbound deliveries corresponding to the previous purchase orders.
3) Create in SAP R3 the Transport Orders corresponding to the previous inbound deliveries.
4) Confirm de Transport Orders/Inbound deliveries from the SAP console mobile device.
5) Post the goods receipt for the confirmed inbound deliveries in SAP R3.
Is there any way to avoid steps 2 and 3? I mean:
- Can the inbound deliveries be automatically generated when the purchase order is saved?
- Can the TO's be automatically generated when the inbound delivery is created?
Right now, I'm doing these 2 steps with collective transactions, but if it is possible I'd like to do it automatically.
Thanks a lot.
Best regards

SAP how to determine the account in Goods receipt for purchase order?

We know when we make a Goods receipt for purchase order,we will use the account in GBB and BSX define in OBYC. But where can we find the rule? I mean why system can find the account in GBB and BSX , not the other TEcode?

HI
This is again based on the movement type which SAP has created a link internally.
So if you see when a document is posted it basically derives the GL accounts based on the Movement type,Valuation class,valaution area and so on.
Good luck
Hari

Steps to create a purchase order in SAP r/3

Hi All,
    I need to create a purchase order in SAP R/3,I am very new to SAP R/3 just started using material managements module in R/3.Could any one please help me to know what all steps i need to take for creating a PO.Do i require some pre-requisite data in R/3?
Waiting for your reply!
Thanking you.
Regards,
Namrata.

Trigger
A purchase order needs to be created, and the vendor is known
Business Process Description Overview
A purchase order is a legal document issued by the buyer to the vendor to supply materials or service at the agreed price, terms and conditions. The Purchase Order forms the basis for all follow-on activities like Goods Receipt, Invoice Verification, etc. The Purchase Orders can be created directly by entering all the required data, copying already created purchase order, with reference to an RFQ/Contract or with reference to a PR.
Purchase Order creation is possible only if sufficient budget allocation is there for the Fund Centers. It is not possible to create Purchase Orders for a Vendor who is blocked for procurement or not maintained in source list for that item. Also it is not possible to create PO for Quantity more than the PR quantity.
All the price components which are to be paid to vendors and requires to be inventoried has to be included in PO.It is possible to add different vendors for delivery costs. The tax codes should be correctly maintained in PO for the purpose of Cenvat availment etc.
The payment term defaulted from Vendor Master or RFQ has to be verified and changed if required.
The incomplete Purchase Orders can be saved as HOLD document and later completed and saved thru Change PO menu
Input - Required Fields     Field Value/Comments
Vendor     Vendor number
Purchasing Organization     1000
Purchasing Group     Purchasing Group code
Date     Purchase order date
Account assignment category     Where costs will be allocated
Delivery Date     Anticipated Delivery Date
Plant     For which plant we are buying the material
Output - Results     Comments
Purchase order document     Can be changed, displayed or printed which can then be mailed to vendor
Tips and Tricks
The Purchase Orders can be created directly by entering all data required for creating PO or by copying another PO or with reference to RFQ/Contract/PR.To create a purchase order by copying existing document (PO/RFQ/PR), you can either select the desired document in the document overview   .and adopt it in the current purchase order in the right-hand area of the screen using the ADOPT button   .In addition you can drag it onto the shopping basket symbol   with the left-hand mouse button.
Click the Personal Settings button on the tool bar, this function is for default information for purchase order header data and also purchase order item data. This will reduce the amount of redundancy in the data entry, i.e. plant, company code.
One Purchase Order may be created for several purchase requisitions
Procedural Steps
1.1.     Access transaction by:
Via Menus     Logistics èMaterials ManagementèPurchasingèPurchase OrderèCreateèVendor/Supplying Plant Known.
Via Transaction Code     ME21N
1.2.     Double-click
On screen Create Purchase order
On screen select Domestic Purchase order in this screen . You can also select other document if you want to create other. Here drop down menu is available.
Click   to enter the organization data.
Screen will change in the header; enter data as given in the table below:
Field Name     R/O/C     Description
Purchasing Org.     R     Enter the purchasing organization code.
Example: 1000
Purch. Group     R     Enter the purchasing Group which is procuring the material
Example: P01
Company Code     R     Enter the company code under which above purchasing
Organization is.
Example: 1000
After entering the organization data enter the vendor or material supplier in the field    here drop down is available.click   to see the drop down.
Field Name     R/O/C     Description
Search term     O     Text that describes the vendor in more detail.
Example:     MICON
Vendor     O     Description of the vendor.
Example:     100008
Click   .
System displays all possible entries available as per data entered
Restrict value range (1)   1 Entries found
To select required Vendor Click   .
Click   .
Vendor selected
Now go to   ,here the system will pick up the data automatically from the vendor master but if you want to chane the data you can change the data. Here drop down menu is available.
Now go to   to mainatin the text.
After maintaining the text if you want to see or change the vendor address click   and do the amendments.
Now Go to   and click to enter the Items and other data as per the table given below:
Field Name     R/O/C     Description
Account Assignement     R     Key that identifies specific settlement receiver types such as cost centers, internal orders, work orders, asset accounts, or project WBS elements.Example: K
drop down menu is available here.
Item Cateogry     O     How the procurement of a material is controlled.
Drop down menu is available here.Example: Standard
Material     R     Here you will enter the material to be purchased from the
Vendor.
Here also drop down menu is available. Use the following
to select the material. Example ZROH-DEMO
In the figure above enter the search cretira for the material for example ZROH-DEMO and click
. The follwing result will appear on the screen select the line item and click   to select
the material.
Short Text     R     Enter here short description about the material,if the text is not
automatically picked up from the material master.
PO Quantity     R     Enter here quantity to be ordered.
Example 10
Order unit     R     Here we enter the order units of measurement.
Here also drop down menu is available.
Example : KG
Category of delivery date     O     Here you can enter deleviery date format.
Here also drop down menu is available.
Example : Day format
Delivery date     R     Enter the delivery date. You can use the calender provided by
the system.
Example : 28.02.2006
Net price     R     Enter the net price of the material here
Example : 1000 INR
Material group     R     Enter the material group to which that material belongs.Here
also drop down menu is available. This field is also automatic
picked up field.
Example : M10001
Plant     R     Enter the plant code for which you are purchasing the material
Here also drop down menu is available.
Example : 1100
Storage location     O     Here you will enter where the material is to be stored. Drop
Down menu is available here.
Example WH01
Click Enter and system will give you message
You will now see the screen
Field Name     R/O/C     Description
Cost Centre     R     The purchase is done for which purpose. Here also drop down
Menu is available.
Example: 11050 for CDU/VDU /SGU OP
G/L Account     R     G/L account from which payment will be done.
It will be automatically be picked up from the material group
You can change it also.
Unloading Point     O     Specifies the point at which the material is to be unloaded.
Recipient     O     Specifies the recipient for whom the material is destined.
Click   to see and to change the Tax Code at item level.
Select    to view the taxes applied on the line item.
click   to go back to the previous screen .
On the main screen in the same tab if you want to change the taxe select the tax code from the drop down available
After selection again, Select    to view the taxes applied on the line item.
If you want to add more conditions click   tab and enter the conditions from the drop down
You can also maintain the text at item level by clicking   tab.
After completeing this all click   to check wether here is any error in the purchase order , If there will not
                         ↓
any error then on the screen following line will appear.
If there will be some error the system will throw the message on the screen
select the line item and click   to see the detail of the error.
close this window now and goto main screen to rectify the error.
After rectifying the error again click   to check wether here is any error in the purchase order.
Now click   to save the purchase order, after clicking the button the following message will appear

Problem Purchase order created in SAP R/3 sent in to File XI?

Hi all,
I am new to XI, learning it myself.
I am trying to "send purchase order created in SAP R/3 into XI". For that I am following the document titled as "A Beginners Guide to SAP XI
Settings, Part I ". But I am getting problem in connecting R/3 system to XI system.
I am stuck at very first step in the documentation which says:
Setting Communication ports: in this it asks for "RFC Destination"
Please suggest me the step by step procedure to get through it.
Thanks and Regards,
Ravi

Hi,
go through these links...
1. /people/prateek.shah/blog/2005/06/08/introduction-to-idoc-xi-file-scenario-and-complete-walk-through-for-starters
2. IDOC to File
3. /people/michal.krawczyk2/blog/2005/03/29/configuring-the-sender-rfc-adapter--step-by-step
4. /people/prateek.shah/blog/2005/06/08/introduction-to-idoc-xi-file-scenario-and-complete-walk-through-for-starters
5. Re: Idoc to File Scenario
regads,
Ansar.

SAP MM Purchase Order custom field pulling through to FI

Hi
I have no idea where to start. I need to create a custom field in the Purchase order which has to pull through to FI. I've created an Account Assignment category I - Insurance and need to have a field on the Purchase order where the users can fill in the Claim Number. (Reference field).
I thought I could maybe use the Unloading point field as we don't use it currently, but it doesn't pull through to reports on FI.
Secondly I would like to link my Account assignment category to a specific General Ledger account (when the user choses Aac I, I would like a G/L to automatically populate and be grey (no changes possible)
Thanks so much!
Carina

I Actually think I found the answer here - http://www.bluemarlinsys.com/ns/0603-03.asp
1) How to default a General Ledger account on a Purchase Order account assignment for an inventory item?
When you create a standard Purchase Order using ‘K’ account assignment to expense an inventory item with GL account and cost center, the system expects you to key in GL account number and the cost center. In case you don’t want to use the account modification ‘VBR’ assigned GL account number, it is possible to default a separate GL account with standard configuration steps.
a) Transaction: OME9 (Maintain account assignment categories)
Create a new account assignment category ‘Z’ by making a copy of account assignment category ‘K’. Change account modification to ‘ZBR’.
b) Transaction: OMGO (Define combination of item categories/account assignment categories)
Assign account assignment category created in previous step to an item category blank or space.
Note:
This is an optional step, if you don’t want to touch the standard ‘K’ cost center account assignment.
c) Transaction: OBYC (Automatic account assignment configuration)
Choose account transaction key ‘GBB’ by double clicking the existing entry and choose the appropriate chart of account for your company. Assign the GL account that needs to be defaulted for general modification ‘ZBR’ and valuation class ‘RAW’ (use appropriate valuation class set-up in your company).
d) Transaction: ME21N to create a purchase order to test the configuration.
When you create a PO with account assignment ‘Z’ for an inventory item, the system should default the above-configured GL account.
2) How to default a GL account for a material group when a purchase order is created without a material master?
If you want to create a purchase order without a material master (service/expense items), the standard SAP R/3 4.x and higher releases, offer functionality to assign a valuation class to a material group. This way automatic MM account assignment can be set-up to drive the appropriate GL account for a material group/valuation class in your company.
a) Transaction: OMSK (Define valuation class):
b) Transaction: OMQM (Entry aids for items without a material master):
Assign the appropriate valuation class for a material group.
c) Transaction: OME9 (Maintain account assignment categories)
Create a new account assignment category ‘Z’ by making a copy of account assignment category ‘K’. Change account modification to ‘ZBR’.
d) Transaction: OMGO (Define the combination of item categories/account assignment categories)
Assign the account assignment category created in previous step to an item category blank or space.
Note:
This is an optional step if you don’t want to touch the standard ‘K’ cost center account assignment.
e) Transaction: OBYC: (Automatic account assignment configuration)
Choose account transaction key ‘GBB’ by double clicking the existing entry and choose appropriate chart of account for your company. Assign the GL account that needs to be defaulted for general modification ‘ZBR’ and valuation class ‘TRF’ (use the appropriate valuation class set-up in your company).
f) Transaction: ME21N to create a purchase order to test the configuration.
Standard order type, Account assignment category ‘Z’ and Material Group ‘TRAFFIC’.
Account assignment screen:
Note:
Before configuring account assignment, please discuss this with your SAP FI/CO functional contact and Accounting department key user for mapping valuation class to General ledger account numbers etc.
Some of my colleagues in MM Purchasing liked this configuration and I thought your company might also benefit from this in case you want to default the GL account in purchasing to avoid wrong account coding.

SAP renamed 'Purchase Order Data' tabs but it is not changed in menu bar

In VA01/VA02/VA03 transactions, SAP has renamed the "Purchase Order Data" tabs at header and item level to "Order Data" but the Goto > Header and Goto > Item menu paths still have "Purchase Order Data" as the name. This is inconsistent. Is there an SAP fix for it?

Try wit this report RSLANG20
Best regards,
Mirek

Standard report in SAP to see the Purchase Order and corresponding PR

Dear All.
Is there any Standard Report in SAP , which can provide details of the Purchase Order and the corresponding Purchase Requsition.
Regards
Shyam.

Hi
     ME2L     Purchasing Documents per Vendor
     ME2M     Purchasing Documents per Material
     ME2K     Purchasing Documents by Account Assignment
     ME2W     Purchasing Document by Supplying Plant
     ME5A     List Display Of Requistions
     ME2W     Purchasing Document by Supplying Plant
                    ME80FN     General Analysis of Purchasing Documents

Purchase order SAP

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