Purchase order to payment cycle report

Dear Sir/Madam
We want to have a report on the purchase order to payment cycle.
this includes the following points:
1. Purchase Requisition is raised in the system
2. PO is raised with various line items
3. Advance payment is done against the PO
4. GRN is made for goods delivered
5. Invoice is processed against each GRN
6. Retention is deducted to be paid in future
7. Liquidated damages (LD) is deducted which is treated as miscellaneous income in companys books
8. Payment is made to the vendor
We require the report in such a way which will give the details of each payment against each GRN line item. tracking of the same should be possible.
Do we have any standard report which will help in identifying the purchase order to payment cycle.
Thanks and Regards
Prashant P. Zinge

Hi,
It is always a requiremnet to have a report from PO, GR, IV to payment.
But unfortunately, SAP do not have such a report, we develop one locally, the difficult is at payment side.
Several invoices for one vendor has only one payment doc, how to display it need to discuss with end user.

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Purchase order to payment

my client requirement is status of the po till payment i want to generate a sap query any body pls guide me purchase order ->down payment ->goods reciept-> invoice verification -> vendor payment
i want to generate this report vendor wise as well as the material and po
pls give me indetails tables and fields
advance thanks for kind reply

hi,
Seelct EKBE u2013 EBELN, LIFNR
Where EKEB- BUKRS Eq (Company Code entered in the selection screen)
           EKBE u2013 BEDAT Eq (Purchasing Document Date entered in the selection screen)
Select all EKBE u2013 EBELN in to EKBE
Invoice and GRN Document Number: -
         Select EKEB-BELNR, BUDAT, DMBTR, WRBTR, WAERS
                     Where EKBE u2013 EBELN   Eq EBELN Entered in the selection screen
                                 EKBE u2013 GJAHR Eq GJAHR Entered in the selection screen
                                 EKBE u2013 BUDAT Eq BUDAT Entered in the selection screen
                       EKBE u2013 VGABE Eq 1 (Goods Receipt) (in case of Invoice GRN)
                                 EKBE u2013 VGABE Eq 2 (Invoice Receipt) (in case of Invoice MIRO)
         Eenter all EKBE u2013 BELNR into BKPF and select BKPF- BELENR, WAERS
                                BKPF - BUKRS Eq BUKRS Entered in the selection screen
                                BKPF u2013 GJAHR Eq EKBE - GJAHR
                                BKPF u2013 BUDAT Eq EKBE - BUDAT
                                BKPF u2013 AWKEY Eq EKBE u2013 BELNR + GJAHR
         Eenter all BKPF u2013 BELNR into BSEG and select BSEG u2013 BELENR, DMBTR
                               BSEG - BUKRS   Eq BKPF - BUKRS
                               BSEG u2013 GJAHR Eq BKPF - GJAHR
                               BSEG u2013 BUDAT Eq EKBE - BUDAT
                               BSEG- BELNR    Eq BKPF u2013 BELNR
For Payment Document Select BSEG u2013 AUGBL
                                 Where BSEG- BELNR    Eq BKPF u2013 BELNR
                                            BSEG - BUKRS   Eq BKPF - BUKRS
                                            BSEG u2013 GJAHR Eq BKPF - GJAHR
                                            BSEG u2013 BUDAT Eq EKBE - BUDAT
Eenter all BSEG u2013 AUGBL into BSEG and select BSEG u2013 BELENR, DMBTR ,
Where BSEG u2013 BELNR Eq BSEG - BSEG u2013 AUGBL
For Advance Payment Document Select BKPF u2013 BELNR, WAERS and KURSF
                     Where BKPF - BUKRS Eq BUKRS Entered in the selection screen
                                BKPF u2013 GJAHR Eq EKBE - GJAHR
                                BKPF u2013 BUDAT Eq EKBE - BUDAT
                                BKPF u2013 TCODE Eq FBA7 and FBA6
Enter all BKPF u2013 BELNR into BSEG and select BSEG u2013 BELENR, DMBTR ,
                                 Where BSEG- BELNR    Eq BKPF u2013 BELNR
                                            BSEG - BUKRS   Eq BKPF - BUKRS
                                            BSEG u2013 GJAHR Eq BKPF - GJAHR
Reagrds,
Rama Mohan

Purchase order wise payment details

Hi ,
Requirement : Report for Purcahse order wise payment details
Is there any report , where we can see purchase order wise payment details

Hi,
Better u go with z report, i checked there is no std tcodes/reports for ur req.. and chek the blw link for query
/people/tao.zhang/blog/2009/04/07/magical-function-2-of-sap-query
Edited by: Jayakumar Raju A.S on Jul 6, 2009 7:03 AM

Email of Purchase Order and Payment Advice

Good Morning All
We wish to implement the emailing of payment advice documents to our vendors. However, we are not sure if the changes to the vendor master data required for this will also mean that purchase orders for that vendor will also be emailed. Does anyone know if this is the case or not?

Having done some testing I agree that the requirement for condition data for purchase order output makes it possible to email remittances and not purchase orders i.e. by not creating the MN04 condition data. However, in my testing, when I assigned an email address to the vendor for the purposes of emailing purchase orders, the payment advice produced by the next payment run was also emailed. I'm sure I must be missing something as, if nothing else, this would imply that the vendor would offer the same email address for both purposes. In desperation we are wondering whether we need to maintain multiple email addresses and use the standard number for purchase orders and somehow identify one of the other addresses as that to be used for the remittance.

Not able to see Purchase Order No in FBL1N Report

Dear All,
I am not able to see Purchase Order Number in FBL1N report. I have tried in change layout by selecting the purchase document but system is not displaying.
Kindly help me on this.
Regards,
Yadayya

Dear Yadayya,
in reference to your query please review the SAP note
152335 Field EBELN in line layout variant for cust./vendor
Please note that field BSEG-EBELN is not possible for being shown
with a value in FBL1N and FBL5N as explained in the note above.
Since Release 3.0, several purchase orders can be offset in one invoice.
As a result, different purchasing document numbers (BSEG-EBELN) can be
contained in the different G/L account line items.
As a result, it is no longer possible to enter a unique purchasing
document number in the customer/vendor line item.Field BSEG-EBELN is not
filled in the vendor line item and therefore cannot be displayed in the
line item display for customers/vendors.
Hope this information helps to clarify the standard system behaviour.
Mauri

Is there is a way to have a link from purchase order to cost center report.

Is there is a way to have a link from purchase order to cost center report.
I am meaning kind of:
Standard way to customized this link?
or
User exit to have this link in place
or
Any other solution
Thanks

For me it does not make any sense from going from PO to cost center report.
However, if you want to see the purchase order cost incurred with a cost center, execute KSB1 report. Within the layout, bring "Purchasing Document" field, where you can see the purchase order number in cost center line item report.

Purchase Order Creation from ME5A Report

Hi experts,
My client wants Purchase Order Creation from ME5A Report.
He wants show Open Purchase Requisition through ME5A report then he will select Purchase Requisition Number or line item for po creation from there only.
Please advice how I can map this process in sap.
Thanks in advance,
Chandhu

Why don't you use ME57 to display open PRs and then assign sources and convert them to PO?
Or use ME57 to assign sources and ME59 to automatically convert them to PO.
You can create your very own format for report display using custom "Scope Of List" for ME57.
Look in SPRO under Purchasing>Reporting>Maintain Purchase requisition lists.

Purchase Order wise Payment Report

Dear SAP Experts,
Is there any standard report which address that Payment details for any particular Purchase Order wise.
It may be for any given purchase order .
It may be advance or full payment.
The requirement is Purchase orderwise payment detail report
regards
NK

Hi Naresh,
i dont think thi sreport is available in standard.
Better to go for Developed report (Zreport ) for this.
chandra

Standard Report to see list of purchase orders with Payment terms

Hi ,
I want to see list of purchase orders with corresponding Payment terms.
Is there any standard report available ?
I checked ME2L, ME2M , ME80FN and ME81N ...
But there is no option to add payment term field ZTERM in layout option.
kindly let me know if there is any way..
Thanks & Regards,
Hari priya

Hi krishna ,
Thanks for your prompt reply..
I know we can use dynamic selection for payment term as input seelction...
but in i want to display payment terms for list of purchase order in output.
Is there any way to add zterm- payment term field in output layout of reports.
Thanks &Regards,
Hari priya

WBS & Commitment Code Update in Purchase Order/Down Payment

Sir,
We have created purchase orders by using WBS and Commitment Code and
afterwards, the down payments has been created against the purchase
Orders.
Now we want to change the WBS and Commitment Code in Purchase Orders
and also in Down Payment Request so that the data and reports can be
updated as per the changes.
Pl suggest the way how can we do the same so that our data can be
updated as per the changes in purchase orders.
Regards
Mudit Gupta

Why do you want to change the same now?Has the user entered wrong WBS and Commitment Code?
I yes then cancel the down payment,delete the po & pr...and then through CJ20N create a new automatic pr with correct WBS and Commitment Code.
Regards,
Indranil

How to acheive the purchase order items in Crystal report

Hi
In crystal Report am using purchase order layout ,how to remove the unwanted space(i'm using only one item like cement alone so lot of space in page 1 )below screen shot show the clear view how to remove this using formula.if suppose am using 5 items that space will cover ,but for 1 item lot of empty spaces.
Regards
Vinoth

Hi Vinoth,
Please follow below Steps.
In Crystal Report for Report Footer Section -- Report >>> Section Report >>> Print at Bottom of Page >>> Uncheck
Please check attachment also.
hope thid help
Regards::::
Atul Chakraborty

Purchase order advance payment

Hi Friends,
Below is five requirement from my client regarding down payment and down payment request.
A) While posting down payment or down payment request Purchase order should require entry.
B) System should allowed to put purchase order for the same vendor against we posting advance payment or raising payment request.
C) If 100% advance has already paid against any purchase order, system should not allow to post any further advance against that purchase order.
D) If the 100% GRN has been done against any purchase order system should not allow to post any further advance against that purchaser order.
E) While paying advance system should consider the GRN or advance payment done against the purchase order, and system should allow the pay advance or raise the advance request less the value of advance or GRN value already done.
Your valuable input is highly appreciated.
Regards,
Ashu

Hi,
whatever Mr.Ajay has told correct 1 & 2
The 1 and 2 are possible using field status groups. You can make the PO mandatory
The rest are not possible in standard system.
but system will propose while posting down payment r down payment request amount more than PO value warning message has accrued but it will never stop for posting ok
one more solution is with the help of ABAPer we can able to stop - Use Substitution,
Mr. Ajay below mentioned Option for EHP4 is also available for in this ME2DP also never stop - more than PO value down payment r down payment request
Its a matter of discipline... however, explore the new feature of PO advance payment in EHP4, Tcode ME2DP. May be you get few answers there
Mahesh

Purchase order down payment non editable

Dear experts,
Our business requirement is after the release of purchase order system should not allow the user to change the down payment amount or percentage. I checked the screen layout of purchase order but I di not found any field related to down payment.
Assist me how to handle this issue.
With Regards
Uday

Hi,
For simple solution, please find below which I tested.
Once PO released, change release indicator to 1.
Once you done this and after PO release, system gives below message. System not allowed to change ANYTHING in PO with ME22N. Or else you can set any other relevant change indicator suits you.

Purchase Order History as a Report?

Hi,
I would like to follow the amounts of purchase orders, relevant goods receipt amounts and so on as shown in purchase order history on PO. But I need it as a report which could be seen as ALV type, and easily exported to excel.
Is there such a standart report that I could follow purchase order-goods receipt quantities?
Thanks in advance
Irem

hi,
use MC$G - Puchasing values
And MC$I - Puchasing quantities
Or use ME87 - Aggregate PO history
Regards
Priyanka.P
Edited by: Priyanka Paltanwale on May 13, 2009 12:57 PM

Approved Purchase orders with Approvrer Name Report

Hi,
Is there nay standar report in SAP whihc can give me list of approved purchase orders and people who approved those POs
Thanks
Manoj

Hi Manoj,
There is no standard report availalbe for the functionality
you require in standard.
The change history in the header in the PO and requisition shows
the release dates and the users
These changes are saved in table CDHDR.Field CDHDR-OBJECTID can be
used to search for the purchasing document number.
As a suggestion you could customise own report which would read the
change hisory (CDHDR and CDPOS) and finds out the date when the last
release code of the release strategy has been released.
Instead of an update of the field EKKO-FRGDT you could use
a new database table and insert the PO number, the date of the release
of the last release code (read in the change history) there.
This would be a 'stable' entry (not subject to changes) and could be
used for your report about the days between PO release.
Kind regards,
Lorraine
Edited by: Lorraine Donnelly on Jul 27, 2011 10:22 AM

Purchase order to payment cycle report

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