Purchase Order Workflow - getting de-activated

Hi All,
We have a Purchase Order workflow that has been working well for quiet some time now. Over this weekend, we installed Enhancement Packs 1 to 3 and in the midst of testing in QA, I have noticed that, each time a PO workflow gets triggered, it de-activates the workflow causing other instances of the workflow to not be triggered.
Each time, I have to go and re-activate the workflow.
Has anyone faced such an issue and if so, what did you do to prevent them occuring.
Thank you,
Satish

I think the person who is creating the PO do not have the Proper authorization hence this deactivating. This deactivating thing can be avoided by going to SWE2 and changing the Error on Feedback field to Do not change Linkage. I hope this will solve your issue. You can also try to find the event that have not triggered from Event Queue SWEQADM
Thanks
Arghadip

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Error in Purchase Order Workflow

Hi,
I am facing an problem in Purchase Order Workflow. We are working on ECC6.0 Version. I activated the PO workflow WS20000075 (BUS2012) for the PO release strategy. I assigned an user for the task "Release Purchase Order effected" that is step 000107 and after that I deassigned that user from that step.
Now I am facing a problem, that the workflow is getting deactivated and unable to go further because it is getting an error in resolving the agent at that release effected step even after I deassigned the user. Every time I need to go to type event linkages to activate type event for the workflow.
The error it is raising is SWF_RUN 544.
So can anyone suggest me some solution for this and highly appreciated for the quick response.
Thanks & Regards,
Ramesh S

Hi Krishna,
Thanks for the reply. But here I donot want the agent to be assigned to that step. I already deassigned the agent from there but still it is giving me the error saying that unable to resolve the agent.
Thanks & Regards,
Ramesh S

MM Purchase order Workflow links

Dear friends,
I was working on MM Purchase order workflows.
Please specify Links for exploring MM workflows.
thanks and Regards,

Hi
Standard Workflow for Purchase Order is WS20000075(Access it via PFTC_DIS Tcode). The business Object for Purchase order is BUS2012(access it via SWO1 Tcode).
http://help.sap.com/saphelp_47x200/helpdata/en/75/ee153f55c811d189900000e8322d00/frameset.htm
<b>Reward points if useful</b>

Purchase Order not getting saved

while creating Purchase Order iam getting the PO number while trying to change in ME22N system is throwing the error MSG *"Express document "Update was terminated" received from author "mm_SAP"*
clicking on the inbox iam getting
Transaction.. ME21N
Error Info... System error: error during insert in table EINA
(ME_CREATE_DOCUMENT)
Message class ME
Message no 807
Edited by: Praveensap23 on Feb 22, 2011 10:11 AM

Hi There
Get the help from ABAPer, he may help you to fix the issue.
Thanks
Senthil

Purchase order workflow generating mails to invalid peron for one plant

Hi,
I have a situation, where the user is receiving workitem mails to approve to outlook, even though he is not an approver. This is the case with only one plant. One more point is even in non-PO workflow, he is receiving the woritem mail execution mails, and plant is same as in PO workflow. Can anyone explain, where I can find the plant and this user relation and how it is happening.

Hi,
Check wrong user ID assigned release code in basis side in authorization(SU01 & PFCG) and also check wrong user ID assigned release code to following path:
SPRO ---> MM -> Purchasing- > Purchase Order- > Release Procedure for Purchase Orders- > Define Release Procedure for Purchase Orders--- > Workflow ---> Here against each release code assign OT as US and respective User ID's for Release
Regards,
Biju K

Activating conditions for Purchase Order workflows in EBP

Dear SRMer's,
I am facing the following problem:
System Info :SRM Server 5.5, ECC 6.0
Scenario 1:
All start conditions for Purchase Order in SAP Business Workflow are activated.
I created a direct procurement shopping cart (DP) in SRM browser and ordered it, then I logged in as proffessional purchaser, changed the Price and processed the DP PO.
When Ordering, the follow on Documents are created, but says the PO is waiting for approval. When I check for this PO in the Backend R/3 system in the Me22n (Display PO changes), I don't see the PO.
Scenario 2:
All Start conditions for Purchase Order in SAP Business Workflow are de-activated
I created another direct procurement shopping cart (DP2) in SRM browser and ordered it, then I logged in as proffessional purchaser, changed the Price and processed the DP2 PO (Status is held).
When Ordering, I get the Warning message, no workflow found, contact system administrator.
Please advice what needs to be configured for the PO to be ordered successfully.
Thanks in advance
Raj

Hi,
In your scenario 1, if system is saying that there the PO has to be approved, it means that you have managed the user that will receive the workitem..
Activating all PO WF is not a solution as in standard there are two many cases activated (amount, role, limit...)
I propose you to first activate only the 0 step WF and to overwrite the code inside
Just code that every PO modification should trigger O step WF thus it will be more simple to test it.
Later on, if you want to implement more complex starting conditions, you just have to modify the WF content...
Kind regards,
Yann

Problem with WorkFlow of Purchase Orders related to non active employees

Dear all,
We are running into issues with the WorkFlow when people are linked to a PO who are not anymore an active employee. That will give problems in the workflow as those people are logically not going to goods receipt/invoice reciept/approve those invoices.
How should we deal with this problem?
We are thinking about a solution like creating an overview of ALL purchase orders (without Goods Receipt) in which the creator, project manager or project sponsor of that specific PO is not anymore an active employee.
Could someone please advise the right solution?
Thanks in advance.

Experts? Anyone?

Purchase Order Workflow message for previous level approver

Hi folks!!
We are implementing PO workflow through which we want to notify the next level releaser as well as we also want to notify the previous levels releaser as well as Purchase requisition creator (if PR has been used as reference document to create PO).
I have already successfully implemented the workflow, in which next level of approver gets the notification in his/her SAP Business Workplace as soon as the PO gets approved by the previous level.
But my requirement is on final approval of PO, notification should also send back to the previous levels approver of PO and Requisition creator.How can I achieve it, please help.
Best regards

Hi,
A check can be made during final level of approval for which e-mail will get triggered to the previous approver and the requisitioner. you would need to provide a Logic to your developer with the message body whihc will trigger an e-mail during final approver and mail recipients will be the previous approver and the Requisitioner which can be picked from Line item in Purchase Order.
Prashant

Need to add two activities in Purchase order workflow template

Hello,
I got a requirement for purchase order at workflow template level need to add two activities like below
a) p.o changed
b) p.o cancelled.
once p.o changed based on agent determination agent will receive the mail in his inbox same functionality for p.o cancelled.
also at work item level need to add attributes .
but currently standard workflow for PO release it WS200000075 have only release activity .
how to add activity types to be available workflow template also please let me how to do binding for above activities once created?

Hi vinoth,
yes this p.o workflow based on release strategy. i was copied the standard workflow template added activities
one is for changed and another is rejection.
once functional guy rejected the purchase order rejection activity not working properly
also same problem faced for changed step also while change the p.o value at item level.
i am using business object BUS2012 adding attributes for work item.
please guide me how to achieve above functionality also how to do binding for changing and rejection activities?

Purchase requisition & Purchase order Workflow

Hi,
We have activated workflow for Purchase requistion & Purchase order. Workflow is working fine but the client requirement is to have mail to be triggered to the person who creates purchase requisition or purchase order through workflow to go ahead for sending to vendor i.e it should trigger message through workflow to the user saying he/she can forward this PR or PO to vendor.
The following workflow objects are used.
WS20000075
WS20000076.
Can anybody let me know how this can be achieved through workflow.
The message should be like your purchase order has been approved & you can send it to vendor.
Regards
Ravi Shankar.

Hi,
We have used user exist in the release strategy after release of PO/PR mail will be sent to PO/PR creator with required text.
These text are maintained through SO10 by technical team.
Regards
Ravi Shankar.

Account-assigned purchase order KBS is not activated

Hi Friends,
please expalin me maintain FI configuration; automatic postings procedures Account-assigned purchase order KBS transction account detemination is not activated.
Thanks
E.vasu

Hi,
KBS only define posting key (to which account the postings to happaen).In any account assign purchase order, system prompted to enter GL account (and CO object), which defined the account posting. Ex: Check in OMJJ - For mvt type 101 - update control - GR for acct. assgt. (consumption indicator V with quantity and value updation) - system defines postings as KBS and WRX, KBS refers to the consumption GL account.
KBS key doesnt require any additional settings in OBYC. It only looks for account specification in PO (say K /C/P) and GL account and can be assigned in OKB9 T.code.When we do GR for PO with account assign {KBS (consumption)}, it will debit the given GL account (assigned in OKB9 t.code) and credit GR/IR account (which define in OBYC).
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Biju K

Purchase Order Cost Getting Changes Automatically

Hi All,
We have developed an application which works as a bridge between two applications and we are taking data from other application and transferring the same to SAP B 1 using DI API provided by SAP we are having 2007 PL10 and we are facing the problem in some purchase orders as while transferring the date we have provided one rate say 24 to DI API and it gets saved in SAP as 30 (In Item master we have provided some price lists as Rs. 30) and 20% in discount column, final amount comes 24 but while making GRN's we are providing base entry no only and we are not providing any rate or discount at that and GRN get's punched with Rate as 30 and it is creating mess with data, and strange thing is this is happening rarely i.e. once in 1000 transactions or so. Can someone help me in this.
Thanks ,

HI,
Check if you have defined special prices for the vendors/customers ?
Noor

Purchase order workflow issue

Hi All,
A PO is created and rejected by a user in user decision step.The workflow will end.If the PO is changed(amount) again,the release strategy is triggered for the same user.But the workflow is not triggering.If the release strategy is for a different user,its triggering the workflow.I have used a fork inside which 1 parallel branch contains a wait for significantly changed event & another branch contains the user decision step,po release step & rejection reason scenario.
Please refer the thread below.
PO Release Strategy Issue
Replies will be greatly appreciated.
Edited by: Feddie on Jan 3, 2008 11:43 AM

Hi,
This is not workflow issue(work flow is different term)
It seem problem of BADI (program written for creation of purchase order based on sales order)
Take help of ABPer so he/she can solve this issue
Kapil

Purchase Order Workflow

I have Configured MM Purchase Order release procedure with Workflow.
Total three Release Hierarchies i.e. Buyer, Manager, director
Workflow is working fine and notifications are coming to SAP Business Work place (inbox)
I have added send mail step in my workflow to forward the mails form SAP Business Workflow to Lotus Notes.
I maintained the following binding in send mail step.
WORKFLOW.........................STEP u201CPO RELEASE PROCEDURE TO USERu201D
.............................................&EXPRESS&
G.......................................... &TYPEID&
&_WF_INITIATOR&.................&ADDRESSSTRINGS&
&_ATTACH_OBJECTS&..........&ATTACHMENTS&
&PURCHASEORDER&...........&PURCHASEORDER&
Iu2019m facing the following two issues:
1. Workflow is placing the mails correctly in SAP inbox, but mail is being sent to Workflow Initiator not Receiver.
Example:If Buyer releases the PO, workflow notification is going to Manager inbox, but mail is being forwarded to Buyer's email ID.
How to fix this problem, please suggest.
2. Attachments (I want to send sap GUI exe) are not going to lotus Notes, just plain mail is going to Lotus Notes.
Please suggest how to fix these problems.
Any immediate help would be highly appreciated.
SUNIL KUMAR
Edited by: SUNIL AKURATI on Aug 10, 2008 5:33 AM
Edited by: SUNIL AKURATI on Aug 10, 2008 5:33 AM
Edited by: SUNIL AKURATI on Aug 10, 2008 5:34 AM

Hi Martin
Your solution working fine, but I'm facing the following problem
In my work flow i have three hierarchies.
1.Buyer
2.Supply Chain Manager
3. Director
when buyer releases the PO, system sending the notification mail to Supply chain Manger.
but also sending one mail to Buyer
When Supply chain manger release the PO, system sending the notification to Director.
but it also sending mail to SCM
How to avoid this.
Please suggest
Thanks
SUNIL KUMAR

Purchase Order is getting locked

Hi Experts,
I have very strange problem with some of purchase orders.
I create the purchase order and saved it.
When i tried to chenge purchase order system does not respond and dont allow me to save the order.
Transaction gets locked which can be seen in SM12 tcode also.
Also when i tried to release the PO system again performs the same way and trasaction gets locked.
I checked the release strategy, customization, material and vendor master, also the authorizations..
Basis person also checked it but couldnt able to locate any specific reason.
In every PO i faced the problem Material and Vendor is same.
Waht could be the reason thet transactions are getting locked when working with these POs , any specific things to be checked , configuration, or Notes to be applied.
Please guide me in this as i am not able to process these very important POs.
Best Regards,
Kapil

Hello Kapil
Can you check under System -- User profile -- Own data, under this check under 'Parameters' tab what are the parameters set for your login?
Amol

Purchase Order Workflow - getting de-activated

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