Purchase orders u2013 send email

Hi;
Does anyone knows what can we do so every time a purchase order is created in SRM the supplier doesnu2019t receive an email?
Thanks in advance.
Kind regards,
GIF+.

You've posted this question to the EPM forum which does not cover SRM.  Please post your question again to the [SRM forum|Supplier Relationship Management (SAP SRM);.
Here is the link Supplier Relationship Management (SAP SRM)
Best regards,
Jeffrey Holdeman
EPM RIG

Similar Messages

  • Configuration of Purchase order to send thro' MAIL

    Dear Experts,
    Please let me know the configuration process of Purchase order to send the same thro' EMAIL.
    Regards,
    B.Sudharsan

    Hi
    You need to do some configuration for this.
    Goto NACE .
    Select EF and click on OUTPUT TYPES.
    Then select Output Type NEU and click on processing routines .
    In that you have to add a new entry - medium 5 .
    Then you need to assign a program, form routine and form.
    You can use the standard program i.e. SAPFM06P, FORM routine is always ENTRY_NEU and standard MEDRUCK.
    Then in PARTNER FUNCTION you need to add a new entry : medium - 5 and function - VN .
    For subject of the mail goto Mail Title and Texts. In title give PO No. &EKKO-EBELN& .
    Under General data -> Replacement of text symbols give programm as SAPMM06E and Form Routine as
    TEXT_SYMBOL_REPLACE .
    Now the subject will be PO No. 1800004202.
    You need to maintain your email id in tcode SU01 and also the vendor's email id.
    Now while creating a new purchase order , change the medium to External Send .
    Then goto Communication Method and select CS01 . ALSO make sure that the Cover Page Text has value PO No. &EKKO-EBELN& .
    Goto tcode ME9F .
    Execute.
    Select the checkbox and click on Output Message.
    You will get a message MAII 00000000000001 generated .
    If the BASIS guys have made the necessary configuration for sending mail then the mail will go .
    You can see the status and what is sent via tcode SOST.
    Hope it helps
    Best Regards

  • Relationship between sales standard order u2013 Purchase order u2013 Sales Invoice

    In the function screen u2018Document flowu2019, I see the relationship between the sales standard order, purchase order of material and the sales invoice this material. In the table VBFA, it exists the relationships between the Sales Standard Order u2013 Purchase Order and Sales Standard Order u2013 Sales Invoice, but it doesnu2019t exists the relationship between Purchase Order u2013 Sales Invoice.
    I need to link a Purchase Order with a Sales Invoice, which it has invoices the corresponding material had been purchased before, but I donu2019t know which table SAP maintenance this relationship.
    Thanks in advance.
    Xavier Gràcia.

    you found the table, there is no other with a direct link.

  • Purchase Order External Send with email body text

    hi guru,
    i saw lot of threads but i didn't get coreect answer
    i did below process
    Goto NACE .
    u2022 Select EF and click on OUTPUT TYPES.
    u2022 Then select Output Type NEU and click on processing routines .
    u2022 In that you have to add a new entry - medium 5 .
    u2022 Then you need to assign a program, form routine and form.
    u2022 You can use the standard program i.e. SAPFM06P, FORM routine is always ENTRY_NEU and standard MEDRUCK.
    u2022 Then in PARTNER FUNCTION you need to add a new entry : medium - 5 and function - VN .
    u2022 For subject of the mail goto Mail Title and Texts. In title give PO No. &EKKO-EBELN& .
    u2022 Under General data -> Replacement of text symbols give programm as SAPMM06E and Form Routine as TEXT_SYMBOL_REPLACE .
    u2022 Now the subject will be PO No. 1800004202.
    u2022 You need to maintain your email id in tcode SU01 and also the vendor's email id.
    u2022 Now while creating a new purchase order , change the medium to External Send .
    u2022 Then goto Communication Method and select CS01 . ALSO make sure that the Cover Page Text has value PO No. &EKKO-EBELN& .
    u2022 Goto tcode ME9F .
    u2022 Execute.
    u2022 Select the checkbox and click on Output Message.
    u2022 You will get a message MAII 00000000000001 generated .
    u2022 Use note no 191470
    mail subject is going ,but mail text is not coming.
    some people  suggest this sap note
    Note 786847 - E-mail purchase order w/ e-mail text and several attachments
    i did not get this note.
    give the solution for email body text ,i read some thread,it will solve through abap development .
    please  give solution
    regards
    vijay

    Hi
    1. GO to tcode SCOT.
    2. Double click on SMTP
    3. Click on the set button next to internet
    4. In this screen for SAP Script/ Forms select TXT.
    Regards
    Girish
    Edited by: Girish Bettaiah on Aug 8, 2011 3:11 PM

  • Send the purchase order to several email addresses.

    Hi, everybody
    we are in a clasic scenary. SRM 4.0.
    does anybody know how I can send the purchase order (output is configured like automatic output by email) to several email addresses.
    Any idea.
    Jorge

    Has anybody tried to do a bespoke development in order to send the purchase order e-mail to more than one address.
    Alternatively can the PDF file be sent to a central folder or something like that. 
    Any advice would be greatfully received.
    Thank you
    Karen

  • Purchase Order External Send, Print for single output message

    Hi Experts,
              In my purchase order, NEU message output in triggered ( Medium 5 ). In communication method i defined comm strategy as CS01. Print immediately check box is active. I am able to send mail, but i am not getting printout.
              What could cause this, will i get printout, when i keep print immediate option.
              Is there any notes that is helpful for this.
    Thanks & Regards,
    Ravi

    I assume that when you say "I am able to send mail, but i am not getting printout" you mean that for vendors where no email address can be found the communications strategy CS01 is not then printing the purchase order, is this correct?

  • Purchase Order - How to email to Purchasing Group instead of Vendor?

    Hi,
    I managed to setup the PO email PDF functionality according to note 191470.
    However it sends to the Vendor by using the email address in the vendor master.
    How can I have it sent to the email specified in the Purchasing Group instead?
    Can this be configured or do I need to user-exit for this?  Please let me know the name of the user-exit if so.
    Thanks for your help and advice!
    cheers,
    Patrick

    Hi,
    Thanks for the suggestion.
    The sending of the PO PDF to the purchasing group email is meant for a certain set of PO types only.
    I'm just wondering, from what i read in note 191470, you can replace the email in the purchase order header "Address" section and the email that i specify would be used instead.
    If this is possible, then i could write a small user-exit which is activated before the PO is saved to replace that email with whatever email i want.
    Would that work?
    thanks.

  • Purchase Order Release Strategy - Emails/SOST

    Hi,
    Please bear with me in terms of knowledge level on this subject, it's not normally my "area" but I'm trying to assist a colleague.
    When an order reaches a certain value, it requires authorisation by a senior member of staff, from Manager to Director, and finally Managing Director.  Probably not unusual.
    When a member of our Purchasing Team input an order that requires higher level authorisation, after it has been authorised it goes into the email queue in SOST.
    However, the sender is displayed as the person who authorised the order, not the person who raised the order.  In other words, we have Purchase Orders arriving in Vendors inboxes addressed from our MD!
    We don't want this.
    Can anyone point me in the direction of the config which may allow me to alter this?
    Many thanks.
    If this is in the wrong forum, I apologise, I was unsure where to post it.

    this can only be achieved with a modification.
    Please find details in OSS note 561593

  • Purchase Orders output via Email

    When a buyer creates a purchase order for a vendor that is setup for email output, the email is sent to the vendor once it is saved.  The vendor receives the email and it appears to be sent by the buyer.
    When a buyer creates a purchase order for a vendor that is setup for email output and this PO requires approvals, the email output does not happen until the last approval is obtained.  At this point the vendor receives the email and it appears to have been sent by the last person to approve the purchase order.
    A vendor is receiving these purchase orders and in some cases replying to the email address from whom it was sent if they have questions, comments, etc.  In cases where approvals took place the vendor is replying to the last person who approved the PO who is not necessarily the person who should be receiving these emails.
    My question....is there a way to change it so that the email output always appears to come from the person (buyer) who created the purchase order and not the last person who changed (approved) it?

    We are using workflow in the case of approvals, however we do not want the email output to appear to be coming from the last person who touches the order via workflow.  Is there a way to customize through workflow to not use the last person who touches it as the sender?

  • What is a SiM card and do I need one in order to send email from my iPad?

    What is a SIM card and do I need one in order to be able to send email from my iPad?

    For further detail, a SIM card is a very small, thin, printed circuit card which you insert into a tiny drawer in your mobile device. It is your mobile/cellular account, with your personal details on it. So you can move it from one device to another. Before smartphones (like the iPhone), SIM cards also contained your Contact list. Since smartphones contain so much information now, the SIM card just identifies you to the cellular/mobile network. It means you can carry your phone number with you from one phone to another.
    You can get a SIM card for iPad from any Apple Store or phone shop. Note that the newer iPhones and the iPads use what's called a "micro-SIM", which is smaller than a regular SIM card, so it takes up less room inside the phone, and they can stick more hardware in there for better performance. Make sure you ask for a "micro-SIM for iPad".
    As Rudegar says, you don't need a SIM in your iPad if you always have WiFi access. But if you need to send email or messages outside a WiFi network, then you need a SIM, so you can access the cellular/mobile phone tower network.
    You can get prepaid SIM cards which give you so much data for a certain period of time. You need to decide how much data you need, and how often you want to "recharge" it. The salespeople should be able to help you work that out.

  • VMI scenario: purchase order confirmation send to vendor

    Hello Dear Sappers,
    I'm using message type ORDRSP (Idoc ORDERS05) for inbound idoc  for Vendor Managed Inventory, and it works. Then, once the PO is created in our SAP, the system automatically send a PO confimattion message to our vendor through message variant VMI in the partner profile for the EDI message category ORDCHG.
    The system, once the PO is created, send an automatically ORDCHG Idoc to the vendor. The problem is that the system send the PO confirmation before the PO is release/aproved. That is a problem. My requeriment is to send the PO confirmation Idoc to the vendor after the PO is release.
    This is my configuration:
    Partner profile:
    When a message of the ORDRSP type is processed, a purchase order is created for the vendor who sent the purchase order confirmation.
    When a message of the ORDRSP type is processed, a purchase order is created for the vendor who sent the purchase order confirmation.
    Partner no.          VENDOR_AG
    Description:          VENDOR AG
    Partner Type:     LI
    Message Type:     ORDRSP
    Message Code:     VMI
    Process Code:     ORDV
    Processing:          Trigger immediately
    Send Purchase Order confirmation number to VENDOR AG:
    Partner no.          VENDOR_AG
    Description:          VENDOR AG
    Partner Type:     LI
    Partner Function     VN
    Message Type:     ORDCHG
    Idoc Type:          ORDERS05
    Message Code:     VMI
    Receiver Port:     CI.SPARES
    Pack Size:          1
    Output Mode:     Transfer Idoc immediately
    Message Control     Application: EF; Message type ZPOC; Process code ME11 and Change message indicator set.
    I created the Output Type ZPOC but when I tried to added manually to the PO "Maintain outgoing EDI-connection data for partner VENDOR_AG.
    However the strange thing is that the system send the PO confimation IDoc ORDCHG anyway (without any Output Type). But send the Idoc inmediatly the PO is created (not yet release).
    My question here is: how can I only send to the vendor the IDoc ORDCHG only when the PO is release?
    Thanks a lot to all
    Fred

    Hi,
    This problem was solved. I had to remove the message variant VMI from the partner profile. Keep the message type ORDCHG but without VMI variant. And with that way, the system do not send the Idoc after the PO is created. SAP send the Idoc after the PO is release and do it by Output Type determination.
    The key was to remove the message variant! Unbelievable!
    Thanks to all.
    Fred.-

  • Purchase order - External send

    Hi
    I am using the functionality "External send" for sending the PO by email to vendor.
    PO is appearing as PDF in the mail.
    The email going to vendor contains PO in Script form.
    I want to send the PO in the form of "customized smart form" developed by me.(As it is appearing when I use "print output" option)
    Can you plz suggest how I can do this?
    Regards
    S

    Dear all,
    Any suggestions how to send "PO customised smart form" via external send.
    I have maintained all the settings in NACE and now PO is going successfully to vendor but in the text form
    i.e. MEDRUK form
    Rgds
    Sara

  • Spool number of purchase order

    Hi experts
    How do I get the spool number of a purchase order to send email?
    I need to know this spool because I use the FM 'CONVERT_OTFSPOOLJOB_2_PDF' and 'SO_NEW_DOCUMENT_ATT_SEND_API1' to send email with purchase order in PDF format.
    Thanks.

    Thanks Ernesto.
    I get the number spool otherwisw.
    temprally in Device, I change MAIL for PRINTER.
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        IMPORTING
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          rdi_result = rdi_result.
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    Thanks

  • Purchase order sending to an alternate email

    Dear experts,
    In the vendor master, the default communication is set to email, and a email is maintained. The payment advise and the purchase orders are sending to the email that defined here.
    We would like to send the purchase orders to an a different email than what the payment advices are sent to.
    Any suggestions?
    Thank you.

    You have the option of maintaining only one email address in vendor master. But while saving the PO you can change the address there in address tab -- address details in PO header. Changing here will not affect the vendor master data but this will be applicable for this PO only and PO can be send to this address.
    Hope this helps.. if useful award points..!!!

  • Sending Purchase Order by Email as an PDF Attachment.

    Dear Experts,
    I would like to make use of the Standard Functionality Provided by SAP to Send PO by Email. I Reffered to SAP note 191470. And made sure that everything is Done.
    Now the Problem is We are getting the Mail. But There is no attachment to the Mail.
    Anyone can give some light to this issue?
    Regards,
    Lijo Joseph

    hi Lijo,
    Check these below threads it might help you.
    PDF form as email attachment for purchase order
    To send PDF file as an email
    Error opening the PDF file while sending the PDF as an attachment
    unable to e-mail a pdf  through FM  'SO_NEW_DOCUMENT_ATT_SEND_API1'
    Hope this helps!
    Cheers
    Alfred

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