Purchase requisition creator

Hello all, I am working in SRM 7.0 and I need to know who is the user that appears as creator in the purchase requisition that SRM sent to MM backend system. Who appears in the created by tab in the purchase requisition?
I can´t test in my system because we have problems and I need to check it urgently
Thanks
Rosa Rodríguez

Hi ,
Created by will be the user with which the job clean_reqreq_up is scheduled.
Thanks
Iftekhar Alam

Similar Messages

Creator Name Purchase Requisition

Hi experts
one i've created a ShC the Purchase Requisition was born on Back-End system.
Into PR's item detail, in the folder Contact Person there is the field "Created by". I'd like to how if there is a way to change the system user "SRMREMOTE" with the name of real Shopping Cart creator.
Regards
andrea

Hi Andrea,
please see the notes:
990767
988490
Regards,
Peter

Purchase Requisition with wrong details - Sending back to Originator

Hi Experts,
In SAP Purchase Requisition contents found incorrect on the stand of technical specification then buyer do not have provision to send back it through SAP to the originator (Design department) for correction.
At present buyer are resolving such issues on the basis of Email. Till the time PR get corrected by originator it shows pending for action on buyer’s a/c .
Hence considering above facts request to suggest us the method for sending the Incorrect PR line items to the originator through SAP.
Regards,
Shekhar Gaikwad

Hi,
Configure release strategy for PO at item level along with workflow. The release code can be the buyer and once the buyer found any error in the technical specification, he can reject the release, which will notify the creator.
Refer the help doc: Workflow for Reject Purchase Requisition Item (SAP Library - MM - Materials Management: Workflow Scenarios)
Regards,
AKPT

Purchase requisition & Purchase order Workflow

Hi,
We have activated workflow for Purchase requistion & Purchase order. Workflow is working fine but the client requirement is to have mail to be triggered to the person who creates purchase requisition or purchase order through workflow to go ahead for sending to vendor i.e it should trigger message through workflow to the user saying he/she can forward this PR or PO to vendor.
The following workflow objects are used.
WS20000075
WS20000076.
Can anybody let me know how this can be achieved through workflow.
The message should be like your purchase order has been approved & you can send it to vendor.
Regards
Ravi Shankar.

Hi,
We have used user exist in the release strategy after release of PO/PR mail will be sent to PO/PR creator with required text.
These text are maintained through SO10 by technical team.
Regards
Ravi Shankar.

Purchase requisition rejection WS65400027

Hello all,
my customer has found out that after upgrade from 4.6 to 6.0 the purchase requisition rejection isnt announced to the PR creator.
I have activated the WS65400027 workflow for the REJECTION_START event (connected type in SWE2 and set the WS65400027 and TS 65400032 as a general task in OCCU as described in SAP notes for this particular workflow).
However the generated workitem is not coming only to the PR creator but to every single SAP user.
Release strategies and workflow for the PR releasing is properly customized.
Thanx for any tips
Petr

Hello Peter !
                In standard workflow, for the task TS65400032, you have to choose "Workflow initiator(expression)" for initiator to receive the work item.Verify whether initiator is maintained as mentioned above.
                You've stated as follows :
However the generated workitem is not coming only to the PR creator but to every single SAP user.
                This means whether the work item for this task is sent to every SAP user except the initiator ?
Regards,
S.Suresh.

"No selectable item exist for purchase requisition I_Banfn"

Dear all
While creating Po system show a massage"no selectable item exist for purchase requisition I_Banfn"
Please help.

Hi,
PR status in status TAB in item details You have following:
Processing status :Specifies the current processing status of the purchase requisition: IS PO Created or RFQ created etc...
Block ID:The requester (PR creator)can block a requisition item to prevent it from being converted to a purchase order
Processing State: Released or not Released
You need check above & then act to unblock if blocked , release it if it is not released or check if this PR already converted to PO.
Follow the steps to create PO from PR:
Enter ME21N T.Code
Click u201CDocument Overview onu201D
Click u201CSelection Variantu201D and Select Purchase requisition and double click & Execute
Now you will PR Numbers,Select your PR Number , you will have line items(10,20,30 etc..) , you will have all the details of PR (like item category,material , quanitites for each line items) and Now click u201CAdoptu201D and u will see all PR related copy to PO.
Regards,
Biju K

Can't use Overall Release for Purchase Requisitions

I have two groups, AA and ZZ. Each group has it's own Class.
Group AA uses Cost Center Class (CN) (uses Characteristics Cost Center and Line Amount)
Group ZZ uses Order Class (OC) (uses Characteristic Order)
I have built one and only one Release Strategy for each of these Groups. These Strategies both work successfully when I select the other group to be the group for Overall Release. That is, if I set ZZ to be for Overall Release, then create a requisition, the release strategy for Group AA is applied successfully. However, if I modify the req the strategy for ZZ, does not get applied.
The opposite is true. When AA is set to be for Overall release, then ZZ works. However, if I modify the req, then AA's release strategy does not get applied.
Again, both strategies work correctly when the other Group is set to be the one to use for Overall Release. However, neither strategy works if its group is set to be the one for Overall Release.
What am I missing? I only have two classes, two groups, and two release strategies.

SAP Standard system allows only 8 levels of release codes.If client requirement is more than 8 then for excess release codes customisation is done by the technical team (Abapers).Lets take an example of 15 release levels required for a client according to his Business needs then in this case initial 7 codes are customised and remaining 8 release codes are configured in the system.
Release procedure is of two types
Release Procedure without classification
             This procedure is applicable only for Purchase Requisitions.
             Here PR is released Item by Item only.
Release Procedure with classification
            This procedure is applicable to PR,RFQ,Service Entry sheet,RFQ,PO,Contract and scheduling agreements.
            Item by Item and Header level releases can be configured
            For PR - both item by item and Header level release can be configured
            For external purchasing documents - Release is possible only at Header level.
Step 1:
Create Characteristics
In this step we need to create characteristics - conditions to be satisfied for triggering Release startegy.For example client has asked to set release strategy based on 3 inputs.Combination of value, Plant and Purchasing group
            1) Total value of PR more than Rs 50,000
               create characteristic as "Release_PR_total_value" in transaction code CT04.
              Tab - Basic data " Data type --- CURR currency format", "Decimal places - eg. 2 " and "currency eg. INR or USD"
              Tab -values key in > 50000 INR
              Tab - Additional Data- Table Name "CEBAN" and Field Name "GSWRT"
              Tab - Restrictions - class type - 032 - Release strategy
            2) Plant
                 Create characteristic "Release_PR_plant" in transaction code CT04.
                 Tab - Basic data - Data type - CHAR; Number of chars - 4
                 Tab - Values - Key in all the plants for which you are required to configure release proc. eg. 1000,2000,3000
                 Tab - Additional data - Table name CEBAN and Field Name is WERKS.
            3) Purchaisng Group
                 Create characteristic "Release_PR_PurchasingGroup" in TCode CT04
                Tab - Basic data - Data Type - char, Number of chars eg. 3
                Tab - values - Key in all the purchasing Groups for which Release proc. is to be configured as required by Client.
                Tab - Addnl Data - Table Name CEKKO and field name - EKGRP
Step 2:
Define class in transaction code CL02
Menu path SPRO>Materials Mgmt>Purchasing>Purchase Requisition>Release Procedure>Procedure with Classification>Edit classes
Here we assign all the above created Characteristics to a CLASS so that a release strategy to be triggered when all the conditions are met.
Create a new class with free choice of names as "PR_Release_proc" in transaction code CL02.*Key in the class name and select class type as 032 - RELEASE STRATEGY then click on symbol create to enter all the details as mentioned below.
Tab - Basic data - Enter description as "PR_Release-Proc",
status- Released, Same classification - check the push button - Warning Message
Tab- CHAR Enter above created 3 characteristics
1.Release_PR_total_value
2.Release_PR_plant
3.Release_PR_PurchasingGroup
step3:
Menu path is
SPRO>Materials Mgmt>Purchasing>Purchase Requisition>Release Procedure>Procedure with Classification>set up procedure with classification>
here define
1.Release Groups
Release group 01 is used for Purchase requisitions and 02 for Purchase orders.
Here assign class "PR_Release_proc" against release code "01"
check "OvRelPReq" indicator for over all release (All line items )of document in one shot else it will be released line item wise.
2.Release codes
Release codes are assigned to Release groups, in Workflow these release codes are tagged to users' SAP IDs through which they will be able to approve or reject a PR in SBWP(Inbox in SAP Business workplace.
PRs are released by users in transaction code ME54N.
Eg
Type of user            - Level -             Release code
PR creator - clerk or Business user -
Approver    - Supervisor                 -   R1
Approver -   Project Lead              -   R2
Approver   - Asst. Manager             - R3
Approver   - HOD/General Manager - R4
Release codes R1 to R5 are assigned to corresponding users.Manager R4 can only approve the PR if prior approvals till R3 are completed else not in ideal situation.
For detailed info please refer
http://help.sap.com/saphelp_erp60_sp/helpdata/en/75/ee1fa755c811d189900000e8322d00/frameset.htm
3. Release Indicator:
Release indicators show the release status of a Purchase Requisition.
For detailed info please refer SAP Help official site
http://help.sap.com/saphelp_erp60_sp/helpdata/en/75/ee1fa755c811d189900000e8322d00/frameset.htm
4.Release Pre requisites:
These define the order in which individuals or departments release the PR in sequence.
3.Release strategies
Create a new release startegy eg ."A1" or "U1" , write its description PR release for value >1 lakh
Now select release codes according to the Chart of Authority set by your client.
Eg.
Release startegy " A1 - PR release for value >1 lakh"
R1 - Supervisor
R2- Project Lead
R3- Asst. Manager
R4- General Manager
Now click on" Release Prerequisites "push button and check all the boxes in ascending order.Save the document
click on "Release statuses" push button, check release statuses then click on "Continue" push button.
In third push button you can maintain CLASSIFICATION data or later you can directly mainatain in transaction code CL20N for this strategy.
Classification data for example
1. Value - > 100000
2. Plant - 1000,2000,3000 etc
3. Purchasing groups - 101,102,103 etc
By clicking on "Release Simulation" push button you can check whether release is getting affected for configured release codes or not.
In this way you can configure all the required Release startegies.
Now create a PR in T code ME51N with the above conditions then a new tab will appear in PR creation screen at the time of check.Save the document and this can be released by respective users in TCode ME54N.
Tcode - ME54N - For Individual Release
Tcode - ME55 - For Collective Release
For detailed info please visit SAP HELP website
http://help.sap.com/saphelp_erp60_sp/helpdata/en/75/ee1fa755c811d189900000e8322d00/frameset.htm
http://help.sap.com/saphelp_erp60_sp/helpdata/en/75/ee1fa755c811d189900000e8322d00/frameset.htm
Regards,
Indranil

Purchase Requisition release WF with multi-level release strategy

Since it has been "a while" from my WF course and i lack experience with WF's (this is supposed to be the 1st one i implement, finally)...
The problem I'm facing is really in planning phase of sketching up how my scenario should look like. I have to create couple of WFs for a project that involve purchase requisitions and purchase orders.
The problem i'm trying to solve is logic concerning release strategy steps for this documents. They are set-up and well-deffined in customizing, but there are couple ofrelease steps for particular strategy.
Scenario:
1. someone creates a purchase requisition (event for BUS2009 is triggered, and workitem appears for release of Purch. Req. in their workplace)
2. initiator of workflow executes his workitem and selects one of the release codes (this workitem is now complete) - i'd like for new workitem to appear in supervisors inbox automatically...
3. now i need supervisor of initiator to release same purch. requisition with another release code (how to do it?)
4. supervisor of supervisor (mentioned in step 3.) needs has the authorisation for final release with final release code.
5. now the initiator from step 1. has to be notified that requisition has been released by overall head of department.
Org structure i created looks like this:
ORG. UNIT. Level 0 for Purch. Req. (with Head CEO of Plant as final approver)
ORG.Unit. Level 1 for Purch. Req. (with Head of level 1)
ORG.Unit. Level 2 for Purch. Req. (with Head of level 2 and Clerks 2a,b,c)
So these guys (Clerk) 2a,b,c create Purch.Req. They or their Head of level 2 releases their requisitions with his release code Z1,
Head of level 1 should recieve workitem in his inbox to be able to release it with his release code Z2.
Director of the plant should recieve workitem for final release Z3, after Head 2 did his release with Z2, and then guys 2a,b,c should get notifications that their PR's are released.
I managed to get the SAP's standard for Purch. Req. Release working but it's just not enough...
Please advise me, guide me, if u have any idea, how could this be done, because i'm loosing a lot of time here, just searching and not seeing it. The problem is that we don't have any WF experienced guys that could help, so i'm kinda' stuck.
Could standard be used here at all?
Is it possible that the same task (for example. TS00007986 - Release requisition) appears more than once in the sam WF with different agent asignments?
I dont have an idea how this scenario should be built in WF builder.
BTW, i'll have 12-15 plants, does that mean 15 different WFs and Org Units?
Help WF gurus.
Thank you in advance,
BaX

Its' a while since I last time worked with PRs, but I'll give a try...
This part is a bit confusing:
>1. someone creates a purchase requisition (event for BUS2009 is triggered, and >workitem appears for release of Purch. Req. in their workplace)
>2. initiator of workflow executes his workitem and selects one of the release >codes (this workitem is now complete) - i'd like for new workitem to appear in >supervisors inbox automatically...
>3. now i need supervisor of initiator to release same purch. requisition with >another release code (how to do it?)
Why do you want that the initiator (the creator of the PR) needs to go the business workplace and release the PR (or select the release code). Isn't this an unncessary step? Shouldn't it worked like this:
1. Someone creates a PR
2. PR "gets" a release code automatically with some logic defined in customization
3. PR release work item apears in the supervisor's workplace
4. Initiator gets the mail
If I recall correctly, the standard solution works like this, or has quite similar approach.
Whatever way you decide to build your workflow, you won't most probably need a workflow for each plant, but you'll need several org units. But this all really depens on how you decide to do it...

Restrict Acces to Purchase Requisitions

MM Experts,
We recently implemented Purchase requisitions which is working fine. We are using the standard reporting SAP provides. However, I have a new requirement where we would like the requisitioner to view only his purchase requisitions and the ones where he is an approval. The idea is that we don't want other requisitioner be looking at other users REQS and PO'. Is there a way to create this type of access?
For example, ME55, surely you can enter the requisitioners ID and pull only what's theirs, put you can also change the ID and see someone else's REQ.
Your help will be greatly appreciated.

Hi,
The standard authorization objects available for requisition are :
Document Type in Purchase Requisition                        M_BANF_BSA
Purchasing Group in Purchase Requisition                     M_BANF_EKG
Purchasing Organization in Purchase Requisition              M_BANF_EKO
Release Code in Purchase Requisition                         M_BANF_FRG
Plant/Storage Location in Purchase Requisition               M_BANF_LGO
Plant in Purchase Requisition                                M_BANF_WRK
you will have to chose one of the available objects to be the critrion that can be related to the creator.
Hope this helps
regards

FI MM integration with purchase requisition

Hi,
For FI MM integration - acquire asset through MM - the process is -
1) create asset master
2) Purchase requisition
3) PO
4) Assign asset master to PO
5)Goods receipt
It is difficult to create an asset master in advance, so the solution is to create purchase requisition without account assignment.
I would like to know whether this is possible. because once we select Account assignment category "A" system does not allow us to save the Purchase requisition.
Can someone pl. help me understand how to achieve this.
Thank you
- Vedavatee

Hi vedavatee,
You need to assign Asset Number since PR when you are using Account Assignment A.

Error in new purchase requisitions, for already deliverd materials

Dear all,
I have a problem with newly created purchase requisitions, although material was partially delivered and no delivery is expected anymore.
For example I have ordered 1767kg of oil and a total sum of 1766.2kg was deliverd. This means only a minor amount of material was not deliverd and only 80gramm are missing. The purchase value key allows a 5% over and under delivery.
Usually I would expect, that because of the purchasing value key of 5 % over and under deliverance allowence this situation should not occur anymore. Additionally at the time of goods receipt the key of final delivery was set and the purchase order is updated correctly.
But when I run the MRP again I will have another purchase requisition. The dependend requiement of the material above still existis as production is not finished yet or this is still a planned order.
What keys do I need to set in total for allowing a "partial delivery"?
- Purchaseing value key in the material master
- Delivery completed at the time of goods receipt
Maybe this question is to basic as I cannot find any questions / answers related to this issue here in the forum.
In some points, I found that I need to set up the vendor accordingly to set up partial deliveries. But I cannot find the right setting to allow the vendor to do so. I use MK02 for the change of the vendor settings.
Thank you very much for your support!
With best greetings,
Bjoern

Hello Jürgen,
yes after thinking about this issue again, I think this might not be an appropriate solution. Now I am thinking about other possibilities.
1) Automatically change the value in the production order at the time of saving MIGO - will not create any more missing material messages and no new purchase requisitions .
2) Errror message, that for this positions no more postings are possible as the purchase order still remains "open"
3) I need to find the customizing of the indicator "delivery completed". At the moment I just dont see, the influence of this indicator.
Sorry for my "stupid" questions, but I am quiete new to these MM topics. Up to now I was always doing only PP and QM but our collegue for MM has left the team and there are some open issues which now belong to me. Lucky me.
I have created a new posting at:
With best greetings,
Bjoern

Error in creation of purchase requisition

Hello Sap Guru,
When we are trying to create a purchase requisition under t.code ME51N, we are getting error message "enter valuation price"?
If anyone can please explain the reason & solution of this error.
Thanks In advance
Deepak Garg

{code)When we are trying to create a purchase requisition under t.code ME51N, we are getting error message "enter valuation price"?{code)
Hi,
it is sap standard process when you create PR and if material master record exist the price is automatically taken from the valuation price field. if record not exist enter lum sum price of requested material price.
When purchase guy create po with reference to Pr they can change valuation price also.
In custommization for Purchasing under Purchase Requisition -> Define Screen Layout at Document Level, you can set price and price unit. The Valuation price field can be set as a mandatory or optional input field.

Help needed for enhancement in Purchase requisition

Hi all,
Our client uses me59n to generate PO's automatically using purchase requisitions.
Now, the requirement is ...
If net Purchase value is 0 in purchase requisition, then
Free(UMSON) field in Purchase order shoud be "checked".
lemme explain the steps a bit detail.
1. lots of purchase requisitions will be created in me51n.
2. Client will use me59n to generate PO's automatically, using Purchase requisitions.
3. purchase orders will be created.
3. Now, i am in search of a badi/user exit , which will
     if netPurchasevalue(gswrt) = 0
        (free)umson = X.
     endif.
so , i need a enhancement, which links both fields(gswrt) from purReq & (umson) in PO.
please lemme know if anybody have experience on similar issues earlier.
Regards.
santosh.

Hi,
Try implementing the BADI -ME_PROCESS_PO_CUST ...the method "PROCESS_ITEM" can be used to do the check that you want...
Thanks,
Renjith

Service Number is not getting updated in the Purchase Requisition

Hi All,
When i create a Service PR using bapi BAPI_REQUISITION_CREATE FM , service details ( Service number, Qty, Gross price, ) are not getting updated in Service tab of Purchase requisition transaction. I am passing all the services related parameters in the FM.
Please clarify this.
Thanks for the help.
Vinoth

Hi Vinoth,
Are you getting any error in the return table?Can you show your coding?
Regards,
ravi

Purchase requisition is not being displayed in FM area, CJIA

Hi
Project cash management is activated in our system, when creating purchase requisition from project builder with account assignment 'Q' system does not generating any document in FM area (CJIA). Contradicting to this, system generating document in FM area when creating purchase requisition through ME51N transaction with account assignment Q and setting project WBS to account assignment object.
Later, comparing both purchase requisitions using ME5J, field committed item showing different values (default layout do not display this field, need to added from change layout settings). Can any one help us to find the settings which derives the committed item field in purchase requisition?
Screen shots are attached for detailed understanding.
Thanks

Sanjeev,
In EBAN table both records are present with special stock indicator Q. But these documents are not available in second table COOI.
In customizing, KOAB for order category 20 (network) don't have indicator commitment management, whereas different order category having this indicator. Possibly, this would be causing the issue?? if so please help us in this direction. One more point that component with item category L (non-stock) are displayed in CJIA report.
Checked OPSV and found both the check boxes are ticked for order category 20.
Thanks

Purchase requisition creator

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