Purchasing document without material master

Hi All ,
I was reading one document (MM-IM) .. there it is mentioned that
"The purchasing department can also order materials or services for which no material master record is defined. These are usually materials or services that are only purchased once (for example, material for paving a parking lot). The Purchasing department uses a text to describe the materials that do not have a material number and assigns materials to a material group, both of which are entered in the purchase order. These materials are not included in stock; instead, when they are received, they are posted to consumption."
To understand this functionality , I did create one PO item with ITEM CATEGORY T ( not sure !!!!! ) and maintained short text against it.The purchase Order type is "Standard PO"
But when i am trying to make a GR agst it , system is prompting an error " No Item available" .....
Just wondering what should be the correct process for it.
Can anyone pls help me
Regards/SANDEEP

Hi,
Instead of T item category that you have done pl arrange to give the Account assignment say 'K' or 'F' or 'A' etc,.
This means that the Value of goods hit the consumptio account directly.
Similarly, Material which has or does'nt have a material code may be procured for Direct Consumption(as above).
Hence the procurement made against a Material with only short text requires Account Assignment.
I think with the above you will be in a place to post the same.
In case of any further issues ,Pl post with details of Account assignment & the GR/IR Control.
Thanks & Regards,
Nagarajan

Similar Messages

Creation of Purchase Order Without material master

Dear Experts,
Can we create PO with out material master.
1. If yes, what is the functional objective behind creating PO with out material master
2. Where do you do the setting for the same
I am trouble shooting on issue where once the user creates PO without Material master and with the account assignment caragory K and one GL account the FI document gets posted in MIGO and MIRO. But when I use more than 1 GL account with the same above setting the FI document does not get posted.
Any Input.
Regards
Paul

Hi Tao,
Thanks for your prompt response.
The issue here is little different which i missed to mention above.
with the account assignment catagory K when I put two different Cost center system does not go FI posting.
paul

Purchase order without material master

I wanna create purchase order for a material that does not have a material master record.
is it possible to create it without entering account assignment? because i wanna buy it for an storage location and an sloc does not have any G/L account

Hi
You need to show purchase cost in some GL account. System recognises GL account through material master or material group with account assignment combination. Without these two you cannot identify to which account postings should happen. Assign a valuation class to a material group in OMWQ and assign a GL account to valuation class in GBB - VBR for automatic picking of GL account in purchase order. However you can overwrite this GL account as per the requirement.
Thanks

Is it possible to use IQS1 for purchase orders without material master?

Hello,
We are currently trying to come up with a way to send a notification on purchase orders which have GR's posted against them so that the purchasing team/requestor know that products have been shipped. We have an office in Qatar where we would like to ship products to (which we are purchasing out of a catalog based in the US) and we need a way to track the shipment. We are currently using T-Code IQS1 for any items which have been created as material master and are in stock within Qatar however we would like to utilize this t-code for products which are pulled in from a supplier catalog, which are not part of the material master.
Is there a way to use IQS1 for non-material master products?
Thanks,
Katie

Worked with my development team to locate the resolution.

PO creation without Purchasing view in material master

Hi
i am using 4.6 version
system is allowing to create PO without purchasing view in material master.
how it would be possible ?
Regards
Rahul

Hi,
i have checked with MARA for that material PSTAT value it is showing there "KDALBPCGV"
please suggest
regards
rahul

Material without material master record

Dear All,
i want material without material master record by using account assignment category k. how can i do that. item category should be standard. i will use another material group with a different valuation class.
regards,
qsm sap

Hi,
In ME21N, In case of w/o material master purchases (Text Purchases), do not enter material code in PO, Enter following details;
Account Assignment Category (For e.g. K - Cost Center),
Item Category - Blank
Short Text,
Quantity,
UoM,
Material Group,
Plant,
Gross Price, etc...
Then Save it.
2. MIGO - GR w.r.t. PO
It will Debit Expense A/c and Credit GR/IR Clearing A/c.
3. MIRO - LIV w.r.t. PO
It will Credit Vendor A/c and Debit GR/IR Clearing A/c.
And if you want account determination on the basis of material group then do following config.
SPRO > MM > Purchasing > Material master > Entry Aids for Items without an material master > here assign different valuation classes to different material groups as per your Accounting requirement.
And then do necessary account determination in OBYC for the Valuation classes, T/E Key "GBB" and Val. modifier "VBR"
Also refer the following link;
[Default GL account in account assigned Purchase Documents|http://www.sap123.com/showthread.php?t=10]

Re: Creation of sales order without material master

Hi All,
Is it possible to create sales Order, without material master. In case if so please provide the details.

Hi,
It is possible to save order without any material.
But if you want to restrict it, go to VOV8 and select your Sales Document Type and see if any incompletion procedure is assigned.
Now go to SPRO - SD - BASIC FUNCTIONS - LOG OF INCOMPLETION ITEMS - SALES ORDER ITEM -
and for your incompletion procedure maintain VBAP under table and MATNR under field name. Also you can tick on warning message, if user now tries to save the order without any material.
So now you can restrict saving order without having any material.
I am sure this will help you, if it does, please dont forget to reward points for contribution.
Regards
Ravi

Unsolved Problem-Order without Material Master

Hi all
My problem is still unsolved. I want to create Sales Order with out Material Master. In Materials Management, we create Purchase orders to vendors with out a Material Master by just typing description of a material and then assigning Material Group and Cost Centre to that description.
If it is possible to issue Purchase Orders with out material master, then it is not possible to create sales Order also without material master?
I got an answer here yesterday to type description in Material description field in SO and use item category TATX. The problem with this is, it allows delivery, but does not allow pricing (pricing setting immediately goes to display mode in item category screen). If I do any other alterations with this item category, then it asks for material number while creating sales order.
Please help

Hi,
I think the for text material pricing is not applicable.Thats why it's not taking.Text material is only for displaying text only.
Regards,
Hari.

No delivery expediter for PO item without material master

Hello gurus,
when I create a PO with an item without material master (just user-defined text), my system does not create a delivery expediter in ME91F, although the delivery is overdue. When I use a material master in the item, the expediter is created just fine.
Does anyone have an idea what could be wrong here?
Thanks
Alicia

Hi,
Check in ME22N, under "Delivery" Tab whether following is maintained
Reminder 1
Reminder 2
Reminder 3
If not then maintain ad if you want it to come automatically in PO then check in SPRO > MM > Purchasing > Material Master > Entry Aids for Items Without a Material Master > Here assign the Purchasing Value Key to the material group
It will start picking it for this material group for Text PO also.

Create PO without material master

Hello guru
When we should create PO without material , no dout materail group willbe assigned to valluation class , then accounting document is generated ,so my case is when u do the PO without material is it necessary to do GR, in this position any movement type is hitting are not iam confused plz clarify problem
(without material creat Po means is it right na to assign mat group to val class imgmm-purchasingmaster data---entry aids for items without material master)
here GR is possible are not plz give me clear picture on this)
Regards
sapman

Hi,
If you create a PO without material you have the option of having a GR or no GR (it also depends on the configuration of the account assignment category).
Check the item delivery tab and you will see if you can change the flags
You can have no ticks and so no GR would be posted and all fanance postings happen at GR.
You could have the GR flag ticked and so all financial postings happen at GR stage.
You couldhave the GR flag AND the GR non-valuated flag ticked and this means a GR would be required but no financial postings will take place until invoice stage.
If a material master was involved then you you can still do the above but only if the account assignment category is NOT blank.
Steve B

Entry aids for items without material master

Hi All
Can someone remind me....
I want to default G/L accounts directly into the purchase order non-material master line items based upon the material group.
I have added specific valuation types to the entry aid config table in purchasing but now cannot remember what accounting entry I need to make to link the valuation class to an expense account
Is this in valuation and account assignment? which business key or modifier?
Thanks for any suggestions
Steve

Hi,
To link the valuation calss to G/L proceed as below.
In OME9 the Cost centre K should have the Modifier VBR.
In OMSK create a new Account Category Reference with description.
In same OMSK create a new Valuation class and refer the new Account category reference.
In OBYC against T key GBB against the suitable valuation modifier add General modifier VBR ,new Valuation Class and debit and credit the appropriate G/L.
Now assign the valuation class to the material group in entry aids without material master.This will make the G/L adopted in PO.
Dhruba

Acct Assign of material without material master

Dear all:
Here's the scenario
In IMG setting, I assigned my own accout modification (CIP) to my own account assignment category (0)
and I made configuration in auto posting OBYC to assign GBB/CIP to G/L account for no specific valuation class.
And when I create a PO to purchase a material without mateirla master with accout assignment category (0) and material group.
The system only auto assign G/L account to material group which no valuation class was assigned in OME9 (Entry aids without material master in MM IMG setting)
But I read the PA material it says "If you do not want to differentiate according to valuation classes you do not have to maintain a valuation class for a transaction."
Yes, I don't want to differentiate according to valuation classes, but the system result is not what I expected.
Any response might be helpful. Thanks in advance.

Hi Utsav
Hope you are aware of the field G/L account in Account assignment tab in PO.
G/L account will be automatically populated here based on the Material grp you use for the PO without Material master.
System will check the valuation class assigned to material grp ( Tcode OMQW) then the system will look for the G/l account in OBYC
Transaction event key GBB/Genral modifier/Valuationcls/Gl acc..
If there is an entry with Genral modifier ( from account assignment category) and valuation class ( from material grp) then the system will pick this G/L and
populate it in PO account assignment tab.
This G/L account will be used for further postings
Hope it is clear
Thanks/karthik

Entry Aid without Material Master

Hi Guru's,
We are in a process of implementation and it was decided that we will used the valuation class linked to material groups instead of material master. I have linked the Material groups to Valuation Class through the 'Entry Aid without Material Master' and unfortunately I'm not able to Process the Purchase Order.
Could you please help or advice about the process which needs to be followed to make this solution work without referencing to material master?
Your help will be appreciated,

hi,
Even if you define data there, remember you have to also define material group in the PO as well...Do define short text, account cat, and its additional details...and then check the PO...
Even if it don't work let me know the error message...
Regards
Priyanka.P

Split GR/IR accounts by Valuation Class (PO without material master)

Hi Experts,
I've an issue here, when I'm tried to do GR posting (PO without material master), system doesnt able to post GRIR account by valuation class.
Scenario: PO issue without masterial number, enter description and with material group.
In the configuration, I've configure "Entry aids for item without material master", assign material group "Asset" and material group "Services" into 2 different clearing account. However, when GR posting, system prompt error message and not able to do posting.
Kindly advice.

Yes , you can post to different GR/IR accounts based on the valuation class . In OBYC for WRX , you can choose your rules . In the Rules , select valuation class . Then the system will allow you to choose different GR/IR accounts for each valuation class .
During the GR , the system will pick the corresponding GR/IR account based on the material grp valuation class .
Regards,
Hari.

Change documents of material master classification class type 001 and 300

Dear guru ,
I want to see the history of change documents of material master classification using MM02.
The system allow to see the history only for class type 023.
For class type 001 or 300 the change document isnu2019t available.
I must do some settings or the function for these class type arenu2019t available ?
Thanks.

Dear ,
changes in values for a characteristic can be monitored in CL20N but as for MM02/MM03 transaction only for class type 023.
For class type 001 or 300 the change document isnu2019t available.
Thanks.

Purchasing document without material master

Similar Messages

Maybe you are looking for