Purchasing group block issue

Dear All,
Please clear How we can block a purchase group for purchase / purchase order ?
Thanks & Regards,
Mukesh Chejara

Hi,
Why you need to block the Purchasing group, is it the purchase group person is leaving the company or new purchase group is created & want to delete the older one which is not in use.
Usually if the purchasing group person is changed then in the place of the purchase group name we just change the name of the person which is there.
No need to remove or delete the purchasing group, in future you can use the same purchasing group with the new name of the person or dept.
If you still want to delete then in IMG settings you can just delete the group in
SPROMMPurchasing --Create Purchasing groups.
rgds
gsc

Similar Messages

To enable filtering the Purchase Orders based on Purchasing Group in Issue

Hi All,
We are facing one issue
Currently we are working with Extended Classic Scenario with SRM 5.0 and support pack 11
If the buyer uses Issue PO transaction in SRM, there are POs from all the buyers.
There is no filter to allow the buyer to display only POs relevant for his/her Purchasing group.
To enable filtering the Purchase Orders based on Purchasing Group in Issue Purchase Order transction, we found one
OSS note : 1162884 - BBP_PPF: Purchasing group as search criteria for PO
But we found that this oss note is not applicable for our system version
Could you please help me to resolve this issue by any suggestion or by any other oss note?
Thanks
Snehal

Hi Snehal,
There is a easy way to do that.
Go to buyer role in PFCG transaction and look for profile and go inside profile ...look for your transaction...
for Process PO transaction - BBP_PD_PO and you have field BBP_PURGRP...using which you can restrict it on purchasing group..
You may have to copy same role and create new roles based on purchasing group..
I feel that basis or Security and Authorization team can help you in this matter.
Regards,Nishant

List of blocked invoices purchase group wise

Hi experts
Any standard reports available for blocked invoices purchase group wise ? Wht is the Tcode for that?

Hi,
Check the Table RBKP_BLOCKED

Purchasing group issue

Hi,
I am trying to assign an output type for PO printing to a P.Grp using T.Code MN04.I already assigned it but the output is not getting determined in PO.Where as, if I do the same thing for any other P.Grp. its easily getting determined.
The issue is only with one P.Grp.
Can you please suggest what can be the problem?
Ashish

Hi
Check, if you have created the Output determination using the Txn MN04, If you try to create the same combination again in MN04 it should not allow you. Check the condition Recodr details in MN05 in the second screen enter the Doc. tyep /Purchase orgn/vendor which you have already created and execute you should be able to view the detailsinside if not then the condition is not there.
mean whil how did you create an output type condition record based upon Purchasing Group ? The existing Key combination does not contain any Pur grp. reference but Only Purchase Organisation only
for two of the selections.
Regards

Purchasing Groups deleted: Errors when processing related documents

Hi Gurus,
We are on SRM 7 and we are currently facing an issue when processing documents which Purchasing Groups have been deleted after thee procurement documents were created
In our case, when a PGroups is deleted and unassigned, an interfase from HR is raised and i the SRM PPOMA the Pgroup is not valid anymore and unassigned from the Purchasing Organization.
Once this happens, we face a blocking issue for all the documents created with Purchasing Groups that has been deleted.
These documents cannot be processed anymore and and error saying that Purchasing group is not assigned to purchasing organization... is raised.
Currently we are manually mantaining the validity of the Purchasing Group via PPOMA and transaction PP01. We put the validity to unlimited and the documents can be processed again.
Anyway we would like to avoid this manual update and to have a false information in te system where the PGroup will be shown as valid while it has been deleted in the past.
Could you please advise on the best solution on it?
Many Thanks in advance.
Best Regards,
Valentino

Thank you both for your responses and my apologies on my delayed response.
I have this POA set to run the indexing continuously, so it's generating large logs.
From the log entries, it looks as if the indexing process repeats itself anywhere from 30 minutes to an hour.
I base this on when I see the log repeating the userxxx.db file names.
When I look at the information for my single post office, it shows 559 users, 126 resources and a total mailbox count of 565.
I'm not sure how that all works out.
To answer your questions, Laura:
The logs show the error in relation to 527 out of 559 userxxx.db files.
There are 181 userxxx.db and 24 files with names like pu3a0101.db that do not return an 8210 error. All of those files consistently show a zero count after the index process, e.g., Updating QuickFinder index: userxxx.db (0).
The error or lack of error is consistent. It occurs on the same 527 files and does not occur on the same 181 files every time.
The one clue I've found to the puxx0101.db files was a forum post from back in 2006, where Dave Parkes identifies them as being associated with shared folders.
To answer your question, Howard:
I have a fair number of users with large attachments and high item counts, but nowhere near what I'm am seeing the 8210 errors on.

Error when creating purchasing group.

Hi,
i am facing two issue when creating purchasing group. i never had such a situation before.
i have created two p.groups successfully and moved to quality.later i figured one of them is missing USER ID now when i try to enter user ID in user column getting below mention error.
Entry XXXX Does not exist in USR02-check your entry.message no 00058.i have checked in USR02 None of ID's exist i used in newly created groups.but ID i used in other groups has no issue even doesn't exist in USR02,but it shows value US in OB(Object type filed).
both ID's are not being created in Development in other words SAP ID's with SU01 but we never had such issue before while changing or creating now purchasing group.
Another thing i have noticed that OB(Object type field is missing in Dev.) i can see that field in Quality even in sand box but not visible in Dev.that when i use OME4.but when i use SM30-V_024 i can see the OB field.Somehow OB field is hidden when going through SPRO or ME04.
This is about Sap ver.4.7
Suggestion are much appreciated.

Hi,
Before creating new purchasing groups- 1st check your user ID is authorized to purchasing groups create in t.code: OME4.
In development system you can creates new purchasing groups with USER ID and telephone numbers, upon saving system will create a transport request. Later you can transfer related transport request to quality system for your testing.
For example: You can creates new purchasing groups with USER ID and telephone numbers
Purchasing groups-------------USER ID ---------------Telephone numbers
Z01-----------------------------------USR01------------------232569875
Z02-----------------------------------USR02------------------232589876
Regards,
Biju K

User Exit which triggers after creation of purchasing group

Hi all.
We are creating purchasing group by using the FOLLWOING PATH
SPRO->MATERIAL MANAGEMENT->PURCHASING->CREATING PURCHASING GROUP.
Our issue is whenever new purchasing group is created I need to track this and send this new purchasing group details only to other system. Can we have some user exit we can call one RFC.
Pls let me know. Thanks in advance.
cheers,
sami.

Hi,
You can check which BADi is getting initiated on creating new purchase order and do your coding there..
You can search a BADi with SQl trace..
Go through this thread
Exit for Purchase Order ME21N
Regards
Mudit
Edited by: Mudit Batra on Jan 22, 2009 6:22 AM

Same Purchasing group assigment to multiple Purchasing Org

Dear all,
I am facing an issue in SRM 5.0 in Classic Scenario.
In R/3 the freedom exist to assign independently the Purchasing Organization and the Purchasing Group to a PREQ or PO.
Then the following lists have been created:
PurchORG:
- PORG1: Porg of country 1
- PORG2: Porg of country 2
and PurchGROUP
- PGRP1: Pgrp Office sup
- PGRP2: Pgrp IT
and then I want to be able to use all the following combinations:
PORG1-PGRP1
PORG1-PGRP2
PORG2-PGRP1
PORG2-PGRP2
To do that I create in my Organization Plan the following:
- PORG1
 -PGRP11
 -PGRP12
- PORG2
 -PGRP21
 -PGRP22
However as I am in Classical Scenario I need to link the OrgPlan Pgrp to the coresponding in R/3
- PORG1
 -PGRP11 >PGRP1
 -PGRP12 >PGRP2
- PORG2
 -PGRP21 >PGRP1 : Error Purchasing group ... in system ... already assigned to ... (message BBP_ATTR 030)
 -PGRP22
1) I have read somewhere but I can not find it anymore that the system messages can be updated to avoid this error and to allow that functionality. Has somebody done it? Where is it? I am correct?
2) Otherwise do you have an option to do it?
How must I create my Org Plan as I suppose all Porg and PGrp must exist once in Org Plan.
Then must I use the BADI BBP_PGRP_FIND with Determine Responsible Purchasing Group(s) BADI BBP_PGRP_FIND. Can you explain how, or provide piece of code.
I looked in doculentation but I don't see clearly the difference between the 2 exit objects (they seem duplicate for me):
- ES_PURCH_DATA - This output structure should contain the object type and the object ID of the default purchasing group and the higher-level purchasing organization. If you are dealing with a backend purchasing group (purchasing organization), then you must also define the corresponding backend IDs.
- ET_PURCH_DATA - This output table passes the list of all responsible purchasing groups and their higher-level purchasing organizations. A table line is formed corresponding to structure ES_PURCH_DATA.
Thanks in advance
RD

Hi
You can go through the link for complete code and other required details ->
https://www.sdn.sap.com/irj/sdn/wiki?path=/display/srm/badi-general+information&
Re: Purchasing group from external requirements
Re: BAdI BBP_PGRP_FIND
Re: Purchasing group from external requirements
Re: Sample code for BADI implementation
Every purchaser will be assigned to the relevant purchasing groups in Organization structure and purchasing groups have the product responsibility (product category) and person/organization responsiblility assigned in the 'Responsibility' tab. I think this should be sufficient to get the linkage.
Re: "Proc_Group" assignment to shopping cart from transferred requisitions
Using BAdI BBP_PGRP_FIND for purch.group determination
Use Function Module -> BBP_OM_READ_PURCH_ORG_ID
Give Logical system and Purchasing group to this FM.
It will give you
ES_PURCH_ORG-OT
ES_PURCH_ORG-OBJID
Use this info in table HRP1000(Infotype 1000 DB Table) to get the value of text.
Function module - BBP_OM_DETERMINE_RESP_PGRP
The purchaing groups are responsible for product catrgories (material group) and not material numbers. If you use "describe requirement" to create a shopping cart, the purchasing group will default from this responsibilty of product categorty and not material number.
Also the purchasing group can default on other criterias like the organizational responsibility and so on....
Inorder to determine the reponsible purchase organization for creating shopping carts for all product categories, this task can be accomplished by implemeting the badi BBP_DOC_CHANGE_BADI. here you have to write some logic to change the purchasing organization based on product category. In the purchasing cycle Purchase Organization is not responsible to procure the product, Purchase Group is responsible for the same. In the Organization structure after defining Purchasing organization, you might have define Purchase Group also in the purcase group RESPONSIBLE TAB you have to define the PRODUCT CATAGORY to be procure by this Purchase group.
Do let me know.
Regards
-Atul

Field Purchasing Group is disable in Shopping Cart

Hi Expert,
I have an issue in Shopping Cart. When i create Shopping cart in SRM, field for Purchasing Group is disable.
I don't know why it's happened.
Because of this, when i create PO from SC in SRM (From Source of Supply), field purchasing group and purchasing organization in PO window is disable also and has no value (blank). And we can not edit the value also.
Coud you help me please?
Warm Regards,
Rhesa Syahrial

Anil
Did you maintain Purch Group's Responsibility tab with Org ID of the user Org and responsible Prod categories.
Then this Purch grp will be picked up when user from that org unit is created the SC.
PS : Reward points if helpful.
Regards
Jagadish

Error during Po Creation "Purchasing group is wrong"

Hi All
Will Creating PO i am getting following error i.e. " Purchasing group is wrong " when i am double click on the error
message it is not showing me any error message following activity i had done
1) Create Purchasing group as "19" (OME4)
2) Assign purchasing group to the material master in MM01
3) Now when i am creating PO it is showing me that line item 10
Kindly assist what additional config required to maintained for Fix this error
Thanks
Trinath

Hi Pavel
I had tried this as per your instruction given above but still not able to identify this issue required further assist
by click on break point on statement as below screen is displayed
after that i am stuck to proceed further
thanks
Trinath

Restricting for creation or PO for material with other purchase group

Hi,
We have one requirement we want to restrict the user for creation of purchase order for the materials which is not in there purchasing group
on ME21N in order data we enter the Pur. Group e,g 101 and if user enter the material XYZ for which the purchasing group is 102 system should issue the error message for this, so what setting can be done for this
regards,
zafar

the purchasing group in material master is just a default for requisitions that are created via MRP.
user can enter whatever purchasing group they want in a requisition if they create one manually.
the buyer usually looks in his worklist e.g. in ME57 by selection all requisitions that are assigned to him.
However, if the buyer 101 is the holiday replacement to 102, then the general concept allows that buyer 101 can pull the requisitions of buyer 102 and change the purchasing group to 101 in the PO.
If you dont want that, then restrict authorization based on object M_BANF_EKG (purchasing group in requisition)

Purchase Order Idoc Issue - PORDCR103

Hello Experts,
I have one PO and 5 PO Items in my source. I sent Idoc(PORDCR103) to SAP from SAP BODS4 successfully and I was expecting to see 1 PO with 5 items But I saw 5 PO's were created with 5 items each instead of 1 PO with 5 items. Please find attached my Job screenshots.
Any Idea on this.. Please can anybody share your experience.
Thanks...Mohan

This was because of different purchase group's in source data for all other 5 po items. I have resolved this issue by make same purchase group for all 5 po items.

Default Purchasing Group in Purchase Order from user parameters of an user

Hi Team,
I have an issue in defaulting the Purchasing Group in PO.
The Purchase Order is capturing the Purchasing Group of the Contract when the PO is created with reference to a Purchase Requisition which in turn is created with reference to a contract.
The Customer says he has default Purchasing Group in his user profile - parameter tab which would always overwrite any other Purchasing Group. But now, he is getting the Purchasing Group of the contract in the Purchase Order.
Team,
Request you to post your comments/ suggestions for this.

Dear,
System is behaving in the correct manner..
If at all P GRP is maintained in contract....It will be defaulted in the PO.
If there is no P grp data in the ref doc, then system will check the default parameters maintained in the User profiles.
Regards
Utsav

Change the purchasing group of shopping cart created in SRM from PR in ECC

Dear All,
When a PR is created in ECC and transferred to SRM using program BBP_EXTREQ_TRANSFER, the purchasing group does not get assigned correctly in the SC created in SRM.
I tried implementing Badi BBP_BADI_EXTREQ_OUT to resolve the same.
But it is not working.
I've passed the value 'O' to the field PROC_GROUP_OT and the puchasing group value to the field PROC_GROUP_ID of the parameter ORG_IMP. But I'm not sure wat value has to be passed to the field PARENT_GUID of the same parameter and tried passing the PR number once and the item number once to it.
But none of it is found to be giving the expected results.
The purchasing group found in the SC in SRM is different from that given in the PR in ECC.
The code that i've written in the Badi implementation is as follows.
move transtab_imp to ls_transtab.
ls_org_imp-PROC_GROUP_OT = 'O'.
ls_org_imp-proc_group_id = ls_transtab-eban-ekgrp.
read table item_imp into ls_item_imp with key item_number = ls_transtab-eban-bnfpo.
if sy-subrc = 0.
ls_org_imp-parent_guid = ls_item_imp-item_guid.
endif.
APPEND ls_org_imp to org_imp.
Can anyone help me to resolve the issue??
Thanks,
Kayal

Hi kayal,
See the foll threads for sample code/solution:
Re: BAdI to change pur group
Re: Changing P Grp in shopping cart item
BR,
Disha.
Pls reward points for useful answers.

Error on shopping cart : "No purchasing group exists"

Hi,
While the user tries to add items to shopping cart through portal, he is getting error "No purchasing group exists" which stops the user from saving the shopping cart.
We have checked org structure where all the necessary configuration is existing. Please suggest what could be the reason for the error.
Thanks in advance.
Tejas Jani

Hello Tejas,
System is not able to determine the PGrp. 3 things are important for determining PGrp
a. Organization Unit
b. Product category
c. Logical System
To check whether its a data issue or system issue. Best way is to update one of the PGrp
1. Ensure in function tab PGrp is flagged & assigned to backend PGrp
2. Maintain Responsibility tab Product responsibility as * & Organization responsibility as highest node in Org structure.
Now, create a new shopping cart. It should pick this PGrp. If not, check if you have implemented BBP_PGRP_FIND BADI in system.
Hope this helps.
Ashutosh

Purchasing group block issue

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