Purchasing Groups for Creating PRs

Dears,
What is the best practice, shall we create seperate purchasing group for all dept employees (i.e., each and every employee of all departments) or shall we give 1 purchasing group to each dept. Please note that we want to implement Release Strategy for PR so that each Dept Manager will release his own Dept's PRs. Thanks.

Hi
Use p.grp & doc type as characteristics (you can have others also) and create release codes for each department (say HOD- department A). Assign user ID to this release code in work flow tab in PR release procedure. Assign release code & release group to particular person's profile (PR release role) in PFCG.
When a PR is created, depending on p.grp used in it, the work flow will be triggered to user ID attached in IMG. That person can release the PR based on the roles. When PR is released, buyer will be notified (workflow consultant can set a mail notification).
Thanks

Similar Messages

Purchasing group for free text SC

Hi everyone,
We have a requirement to change the purchasing group for free text & catalog SC's. We are using SRM 7.0. Normal procedure is to select the material from catalog, purchasing group is selected & once it is approved a PO is created.
But, now the requirement is that if a user is selecting a catalog material, then the selection of purchasing group should be restricted as per the business.
And if the SC is being created from Free text, then the purchaser's selection should be restricted to very few options in drop down.
Is it possible? I was thinking if the selection of purchasers could be restricted using BADI: BBP_PGRP_ASSIGN_BADI or BBP_PGRP_FIND BADI. But, there is no option for differentiation based on SC created using Catalog & SC's created from free text.
Can anyone please help me with this.
Thanks & Regards,
Bhakti

Hi Everyone,
Thanks for reply.
@Muthu: I explored the tables, but the only difference I could find between the catalog & free text SC materails is that the product id is missing for free text SC. Based on this I am unsure if any BADI can be used. Kindly let me know, if the BADI's can be called on this criteria.
@ Virendra: I doubt if that, that can be solution, since the product cataegory for free text cannot be fixed. It will depend on user requirement.
Pls help me to define the purcahsing groups for free text SC's.
Thanks & Regards,
Bhakti

Purchasing group for a materail???

Hi Experts,
I hv the inputs of material, plant, quntity, date, so, am looking forward to pull the Purchasing group-ekgrp value for these inputs, so, pls. let me know that, Where I hv to look? which table?
from other threads, I came to know that, its in materail master, purchase view, but, I am looking to pull into my prog.
My requirement is that, creating the Pur. requisations in DB-EBAN.
thanq

Hi srinivas
Please check
EKKO                           Purchasing Document Header
EKPO                           Purchasing Document Item
EKET                           Scheduling Agreement Schedule Lines
EKBE                           History per Purchasing Document
Best regards,
raam

Purchasing Groups for multiple Purchase Organizations

Dear all,
in SRM 5.0 we are using two different purchase organizations which are linked to backend purchase organizations in extended classeical szenario.
When I try to assign purchasing groups linked to backend purchasing groups to both both purchase organizations I get the following error message:
>> Purchasing group xxx in system xxx already assigned to unit xxx
>> Message no. BBP_ATTR030
>>
>> Diagnosis
>> You have attempted to enter the backend ID of a purchasing group or to change an existing one. >> >> However, this backend ID is already allocated to unit xxx (organizational unit xxx) in the organizational structure.
>>
>>
>> Procedure
>> Enter a different backend ID for the selected purchasing group.
Is there a way to assign purchasing groups to more than one purchase org?
Thanks and regards
AD

Hi,
See the solution in the foll thread:
Same Purchasing group assigment to multiple Purchasing Org
BR,
Disha.
Do reward points for useful answers

RE: Change Purchasing Group for vendor

Hi SAP Guru,
Can some guide me for the following issue:.
When a PO is closed, we do not have the option to choose where we send it. SAP will route the workflow to buyer of the PO. If someone from purchasing leaving the company and we need everything that has been going to her SAP inbox to be sent to another buyer instead.
Thanks

That you can set up the inobx of user to route to the diff person.
Go to inbox-setting-workflow settings-maintain substitute
this is for like temporary some one going on vacation that time that person can substitue to others.
Now if some one leave the company and you have to route teh workflow to someone else in this case
it is purely based on the logic you have define for work flow routing
suppose in my previous client our work flow flows based on the Purchase group and purchase group is assigned to the user id now
that person is leave the company than assign that purchase group to appropriate person so without destrubing the workflow settings system can send that message to the user who assigned this purchase group.

Email to Purchase Group for GR and IR value variance

Dear Experts,
In our current setup an email will be triggered based on the company if there is a price variance occured for the PO in GR and IR value, however an email has been triggered although both values are exactly,please suggest some check points and how to resolve such issue.
Thanks and Regards,
Sathya Kumar.

Hi,
Check if there is a difference in Planned Delivery Cost or Freight Amount.

Purchasing group transacting for multiple purchasing organizations

Hi,
I have a requirement in which i have certain purchasers defined as purchasing groups in my organizational structure. However, these purchasing groups perform sourcing transactions (e.g., bid invitation, auction) for multiple purchasing organizations. In the organizational structure, these purchasing groups are created under an organizational unit that isn't defined as a purchasing organization. They appear "free-floating" since they are not assigned to a particular purchasing organization.
In sourcing transactions (e.g., bid invitation, auction), the list of purchasing groups from which I can choose from depends on the purchasing organization I select. Is there a way to include the "free floating" purchasing groups in the drop-down list?
Thanks and regards,
Joy

Hi Joy,
Its difficult to have a P.Grp with out a P.Org assignment.
My idea would be:
Assign this P.Grp to one of the P.Orgs (lets say POrg1). Add the entire root as the responsibility of this P.Grp.
When the Purchasers in this P.Grp create a Bid Invitation, the POrg1 will be defaulted always.
At the time of saving the Bid Invitation, use the "BBP_PGRP_ASSIGN_BADI" BADI to overwrite POrg1 value with any other POrg you desire.
You may test it out.
Cheers,
Akash

How to create new plant,purchasing org,purchasing group

hi,
how to create:
1. new plant
2. purchasing org
3. purchasing group
4.storage location ... in SAP-GUI
rgrds,
Piyush

Hi Piyush,
As path has been already provided in previous post.
For New Plant :
Once you are in define-copy-delete-check plant.
select Copy-delete-check plant
thne press F6 for copy org. object
Usally copy-delete-check plant is selected it will copy all exisiting tables of that plant to new plant.
For new Purchase Org. :
Once you are in screen select "new enteries "or "copy as" whatever you like.
Then you have to assign purchasing orgnization to plant or company code.. in aasigment > Materials management
for New Purchasing group :
From path already mentioned earlier either create new or copy as ...
moreover there is no assigment needed its just a group of purchasing . You can use p.grp with any p.org if checks are not there however these checks will be there based on procurement process. In our orgnization its there. ie System will not allow you to use some purchasing group for import / sub contracting etc.
For new Storage location I have already posted in your previous thread.
Regards,
Aakash
Edited by: Aakash Raval on Dec 29, 2008 11:15 AM

Email address for purchasing groups in configuration

Hi Gurus,
Can anybody please tell me what are teh effects or where do the email addresses appear, i mean what docuemtns (PR,s POs etc) when we maintain the email address for the purchasing groupsin configuration at the following menu path SPRO>MM>purchasing>create purchasing groups. I want to understand what effects we will have if we do not maintain the email address in this table
Thanks
ANusha

forms used for communication with external companies are usually cusomized to your companies needs, e.g. with a company logo instead of the IDES logo, maybe even rearrangig the logo and adress position. and propably adding additional fields or removing unwanted information.
So you can use this email adress field if you want it to appear on the form.
We are using SAP for decades, the purchasing group table did not have this email field in older releases. We are printing the email adress from the user master of the PO Creator in our forms.
And we are not maintaining the email adress in the purchasing groups for this reason, and it does not harm any standard process.

Create new purchasing group

Hi expert,
please guide me how to create new purchase group for company code 0122, purchase org 0233.What else need to be set up in config in terms of functionality? guide me step by step with detail path and tcode.
Thanks

Hi,
Folow this path
SPRO-> Materials Management> Purchasing-> Create Purchasing Groups-->execute>New entries>enter 3 digit Purchasing group, Description and other detail if required and save.
This purchasing group we have to assign to Material master in Purchasing view .
Main purpose of Purchasing group is as below
Purchasing Group
     Key for a buyer or a group of buyers, who is/are responsible for certain
     purchasing activities.
Use
     o   Internally, the purchasing group is responsible for the procurement
         of a material or a class of materials.
     o   Externally, it is the medium through which contacts with the vendor
         are maintained.
Hope this will help you.
Thanks
Krishna

Purchasing Group control - PO and PR - Best Practices?

Hi experts,
My client need to implement in the same plant, purchasing group for POs and indirect PRs.
They currently have around 5-6 plants in Asia and the design is to group the purchasing group for the plant at the prefix level. Example A01 to AZZ for plant in Thailand, B01 to BZZ for plant in China.
   Thus we will have situation of A01, A02, A03 created for buyers and A04, A05 created for department to raise indirect PR.
   But the requirement is that the buyer should not use the purchasing group from the department (A04, A05) to create PO. Other than hard-coding the A01, A02 and A03 to the role to be given to the buyer, for Best practice, how should the purchasing groups be design in such situations?

Hi Ravi,
          Thanks for your respond.
           My client won't have issue of buyer buying for other plants as the buyers are local buyers situated at the plant. They don't have a centralized purchasing team that purchased for mor than 1 plant.
            When you say purchasing group are added to the role, I presume you mean that buyer only have authorizaton for their own purchasing group? That mean buyer A01 only have authorization for A01 and nothing else?
             When it come to maintenance, won't this be tough? In addition, buyers will not be able to back up each other of the same plant when anyone goes on leave. Our current plan is to give A* for buyers in Thailand plant. But that also mean I might have the prob of direct buyers accidentally using department purchasing group to create PO.

Product heirarchy vs material groups for sales

Hi,
Can I make use of the material groups(5 in toatl in sales view1) to generate report for seeing the value/sale of any material instead of using product heirarchy ?
If I have created a 3 level heirarchy then how best I can use it to see in a report for any level.
Is there any standard report availble to track my sales/inventory needs based on product heirarchy ??
How can I track my purchases/open orders based on the employee resonsible for that material.i.e without having any HR module how can use the or create the staff of my company engaged in purchasing or for that matter selling also.
May be I can use Purchasing group for each employee.But then I need to use the same employee as Sales person.
How can this be achieved or any better option ??
Thanks in advance.
Regards,
Manoj

Redundant.Has been reposted in MM forum.Do not reply here

Two purchasing organisations for one user

Hi Experts,
We are running SRM 4.0, extended classic scenario with a large international setup.
I have an issue with purchaser that need to be able to shop for two different pur. orgs. in two different company codes (A & B).
I have added both A & B in the Company Code attribute for the user.
And I have made both the local purchasing groups for A & B responsible for the purchaser.
When I create a SC I can select whether to use Company code A & B and I can select the matching Purchasing Group. When I finish the shopping cart the order is created in SRM with correct the Local Purchasing Organisation which the Pur. Group I chose belongs to.
But when it is tranfered to R/3 it is allways assigning pur. org. A. (also if the order in SRM has local pur. org. B). This results in a error, if the purchase wants to make a purchase for Company B.
Is it not possible in SRM to able to chose more than one backend pur. org.?

Hej igen, Anders.
I don't suppose you have found a solution here?
What I was thinking is, that you should try using the GUID of the purchase order from SRM and use it in the function module BBP_PD_PO_TRANSFER_EXEC_V2 to test which data are getting sent from SRM to R/3. You know you can find the GUID of the PO from transaction BBP_PD with BUS2201, and this GUID is the only thing needed to test the function module. This FM is sending your shopping cart/PO data from SRM to R/3, so if you can debug this to see that here the p org is correct, you would know that the error occurs in R/3.
On the other hand you could also see in BBP_PD for the purchase order in SRM if the p org is already wrong here?
Cross buying is possible, so hopefully you get to find your error. Otherwise post a reply here, we'll figure something else out.
BR
Dennis

User Exit which triggers after creation of purchasing group

Hi all.
We are creating purchasing group by using the FOLLWOING PATH
SPRO->MATERIAL MANAGEMENT->PURCHASING->CREATING PURCHASING GROUP.
Our issue is whenever new purchasing group is created I need to track this and send this new purchasing group details only to other system. Can we have some user exit we can call one RFC.
Pls let me know. Thanks in advance.
cheers,
sami.

Hi,
You can check which BADi is getting initiated on creating new purchase order and do your coding there..
You can search a BADi with SQl trace..
Go through this thread
Exit for Purchase Order ME21N
Regards
Mudit
Edited by: Mudit Batra on Jan 22, 2009 6:22 AM

Same Purchasing group assigment to multiple Purchasing Org

Dear all,
I am facing an issue in SRM 5.0 in Classic Scenario.
In R/3 the freedom exist to assign independently the Purchasing Organization and the Purchasing Group to a PREQ or PO.
Then the following lists have been created:
PurchORG:
- PORG1: Porg of country 1
- PORG2: Porg of country 2
and PurchGROUP
- PGRP1: Pgrp Office sup
- PGRP2: Pgrp IT
and then I want to be able to use all the following combinations:
PORG1-PGRP1
PORG1-PGRP2
PORG2-PGRP1
PORG2-PGRP2
To do that I create in my Organization Plan the following:
- PORG1
 -PGRP11
 -PGRP12
- PORG2
 -PGRP21
 -PGRP22
However as I am in Classical Scenario I need to link the OrgPlan Pgrp to the coresponding in R/3
- PORG1
 -PGRP11 >PGRP1
 -PGRP12 >PGRP2
- PORG2
 -PGRP21 >PGRP1 : Error Purchasing group ... in system ... already assigned to ... (message BBP_ATTR 030)
 -PGRP22
1) I have read somewhere but I can not find it anymore that the system messages can be updated to avoid this error and to allow that functionality. Has somebody done it? Where is it? I am correct?
2) Otherwise do you have an option to do it?
How must I create my Org Plan as I suppose all Porg and PGrp must exist once in Org Plan.
Then must I use the BADI BBP_PGRP_FIND with Determine Responsible Purchasing Group(s) BADI BBP_PGRP_FIND. Can you explain how, or provide piece of code.
I looked in doculentation but I don't see clearly the difference between the 2 exit objects (they seem duplicate for me):
- ES_PURCH_DATA - This output structure should contain the object type and the object ID of the default purchasing group and the higher-level purchasing organization. If you are dealing with a backend purchasing group (purchasing organization), then you must also define the corresponding backend IDs.
- ET_PURCH_DATA - This output table passes the list of all responsible purchasing groups and their higher-level purchasing organizations. A table line is formed corresponding to structure ES_PURCH_DATA.
Thanks in advance
RD

Hi
You can go through the link for complete code and other required details ->
https://www.sdn.sap.com/irj/sdn/wiki?path=/display/srm/badi-general+information&
Re: Purchasing group from external requirements
Re: BAdI BBP_PGRP_FIND
Re: Purchasing group from external requirements
Re: Sample code for BADI implementation
Every purchaser will be assigned to the relevant purchasing groups in Organization structure and purchasing groups have the product responsibility (product category) and person/organization responsiblility assigned in the 'Responsibility' tab. I think this should be sufficient to get the linkage.
Re: "Proc_Group" assignment to shopping cart from transferred requisitions
Using BAdI BBP_PGRP_FIND for purch.group determination
Use Function Module -> BBP_OM_READ_PURCH_ORG_ID
Give Logical system and Purchasing group to this FM.
It will give you
ES_PURCH_ORG-OT
ES_PURCH_ORG-OBJID
Use this info in table HRP1000(Infotype 1000 DB Table) to get the value of text.
Function module - BBP_OM_DETERMINE_RESP_PGRP
The purchaing groups are responsible for product catrgories (material group) and not material numbers. If you use "describe requirement" to create a shopping cart, the purchasing group will default from this responsibilty of product categorty and not material number.
Also the purchasing group can default on other criterias like the organizational responsibility and so on....
Inorder to determine the reponsible purchase organization for creating shopping carts for all product categories, this task can be accomplished by implemeting the badi BBP_DOC_CHANGE_BADI. here you have to write some logic to change the purchasing organization based on product category. In the purchasing cycle Purchase Organization is not responsible to procure the product, Purchase Group is responsible for the same. In the Organization structure after defining Purchasing organization, you might have define Purchase Group also in the purcase group RESPONSIBLE TAB you have to define the PRODUCT CATAGORY to be procure by this Purchase group.
Do let me know.
Regards
-Atul

Purchasing Groups for Creating PRs

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