Purchasing Info Record last document references deleted PO

We created a PO line with a material which updated the purchasing info record. Subsequently we marked the PO line for deletion. However when I use ME12 to look at the PIR, under the Environment/Last document menu option the deleted PO line is still referenced. How can I reset the last document for a PO line once the PO line has been deleted?

the field just says last PO, it does not say last undeleted PO.
The next PO will update this field.

Similar Messages

Purchasing info record 5300000013 flagged for deletion

Hi,
While changing the Purchasing info record , we get the following message:
Purchasing info record 5300000013 flagged for deletion as a warning
We want to convert this message as error. For that we changed the System message category, purchasing as "E" in Materials Management-> Purchasing-> Environment Data-> Define Attributes of System Messages, but after that also the System gives a warning message in T Code ME12.
Where do I need to change to get the error message? As per understanding, the system should always warning message so that we can change the deletion flag, if required in future.
Please guide.
Regards,
PK

hi,
Try to understand the importance of the message. PIR document is not must to make or create any PO...
but in case if req. or for copying few parameters from old/latest PIR, we use it...
Its always better to have the PIR for the PO, which may be made before or after the generation PO...as it stores the PO price history, conditions etc...which may get updated and pulled whenever required...
So, due to such reasons system has made this message as warning message...because you can use it just for record maintainance, but it will be of no use if thinking practically...
Normally we make these settings at SPRO >> IMG>>MM Purchasing>>Environment data>> Define attributes of system messages...
Regards
Priyanka.P

Delete Purchase Info Records

Hi,
I have done some modification in the Pricing condition type.
When I create PO the condition type is appearing correctly
But, if there is info records existing for this Vendor Material combination, then the condition types from Last PO are fetched.
This should not happen.
It is difficult to explain to large number of usre to delete the PIR while cretion of Purchase Order OR to carry out new pricing.
I am thinking of deleting all the Purchase Info records to resolve this issue.
Is it the only solution..?what will be the Implications of deleting PIRs.
Rajesh

Hi,
If the requirement is to prevent the picking of the condition from the last PO for the info record maintained for vendor-material combination, you can as well go to SPRO --> MM --> Purchasing --> Purchase Order --> Environment Data --> Define Default Value for Buyers --> Settings for Default Value
Proce Adoption tab --> Select Do not copy conditions from last PO.
assign the default value to the paramter tab for the user in the SU02 transaction.
Regards,
Bijoy Kumar

Customizing the Enjoy PO document overview for Purchase Info Records (PIR)

Greetings!
I am looking to use purchase info records to store material pricing information but we donu2019t want to lose the document overview functionality that SAP delivers with the enjoy PO screens (ME21n, ME22n, ME23n).
Has anyone had success implementing user exit MEQUERY1 to customize the document overview so that a purchase info record query can be added to the document overview & the attributes of the purchase info record can be copied over to the PO?
Iu2019d be curious to know what solutions other SAP shops came up with.
Thanks.
Richard Wortmann

Nick,
Thanks for the reply. We will have the source list generated for the purchase info records (PIRs) however the gap I'm looking to solve for is mainly for non-MRP material buys.
Our current business situation allows material handlers to run a query in the document overview to ID specific materials on a purchasing contract (aka outline agreement) and drag those materials to the shopping cart on the PO. This provides a very easy process for the buyer to ID materials & supplier relationships.
Since we are moving away from purchasing contracts we want to continue with the same drag and drop process but only allow PIR's to be selected in the query.
Looks like in OSS note 377180 SAP provides a user exit to implement this functionality (via MEQUERY1)- I'm just wondering if anyone has had success adding a PIR query to the document overview and creating POu2019s with reference to that query.
Thanks.
Rich Wortmann

Purchasing Info Record marked for deletion

Hi experts,
I need some explanation on Purchasing Info Records and more precisely on the deleted ones.
Could you tell me why a Purch. Info Record that is marked for deletion is still set when a PO is created?
In ME13 I have the following warning message : 06-718 (Purchasing info record & & & & flagged for deletion).
In ME21N the same message is displayed as warning and users are able to save the PO with the deleted Info Record.
I don't understand why SAP still retrieves Info Records that are marked for deletion...
Is there a way to prevent SAP from using deleted info records?
Thank you for your help.
Regards,
Philippe

Hi Philippe,
The message 06718 can be set as an error or warning in customising.
If message 06718 is set as error then system will not allow to save
the document with that info record.
The deletion indicator is the reservation to delete this record. But
this is not comparable with the deletion of the record from the database
This has to be done within the archiving run for the object MM_EINA.
Untill this inforecord is not archived the data is taken as usual."
Online documentation provides the following information
"You cannot delete obsolete info records immediately. You can
only flag them for subsequent deletion. Info records earmarked for
deletion in this way are not actually deleted until the archiving
program is run. This is done at regular intervals by your system
administrator. You can flag an individual info record for deletion,
or create a list of deletion proposals and choose the relevant records
that are to be deleted from this list."
Kind regards,
Lorraine

Getting the last active number purchasing info record

Hi,
I was trying to get the last active number of the purchasing info record.
As in the ME21N, while creating a purchase order, once we have entered the material number, the system automatically returns the adequate number of the info recored, but I could't identify (through debug) which was the function module or method call used to get it.
I will be really thankful if somebody could help.
Thanks & regards.

Thanks to all for your answers. I finally figured it out with the help of a functional consultant.
To identify the last active number purchasing info record, we retreive from table EINA, and there, the field LOEKZ should be empty.
Basically, we only have one info record number per couple material/vendor.
Ragards

Document type for Purchasing Info Records

I want to know where do we define the document type( IL, IN ) for Purchasing Info Records in Customizing(SPRO).
Are these standards or can we define new document types?

Hi
There are 4 categories of info records.
Standard
Subcontract
Consignment
Pipeline
There are two types of Info records maintenance:
1) Cross-plant (where you can maintain your info record at the purchasing organization level); or
2) Plant specific (where the specific plant must be maintained).
Besides, there are two document types of info records being <b>hardcoded</b> in SAP -
1) Purchasing Info Record for stock materials (Document Type IL); and
2) Purchasing Info Record for Material Group (Document Type IN).
regards
Srinivas

How to set price in PR refer to last po or purchase info record?

Hi,
We meet problem for moving average material, do you know how to set Price in purchase request refer to last po price or purchase info record price, not material master valuation price? As the material price valuation may be low than current purchase price. When dept manager release pr strategy according to value in PR, if pr price not same with PO price, then release will be meaningless.
Thanks,
Li Jing

HI Li Jing
you can use usre exit for the same.
Regards,
Yagnesh Bhatt

SAP MM:Purchase info record

Hi experts,
Can anyone tell me the complete process of purchase info record (ME11).Complete screen steps what are the tabs are there in ME11.I want screenshots of ME11
Hope for good answer from experts
Regards
sandhya

Hi Sandya,
If you want to create it manually you can do so by using the SAP transaction code ME11. At the initials screen the following are the input values:
Vendor Number
Material Number
Purchasing Organization
Plant
Info Category
After key in these values at the initial screen you can maintain rest of the information related to material and vendor in the subsequent screen. These information can be group as follows:
Purchasing Organization Data
Conditions
Texts
As per the business requirement you can make some of the fields (information) as mandatory by customizing. You can also restrict the end user from modifying these information once saved in the system.
In the standard SAP purchasing info record is maintained as a source of information for Purchasing.
It contains some of the information from material master and some of the information related to its supplier/vendor.
Hence Material and Vendor Master is pre-requisite for a purchasing info record. You can also maintain the
purchasing information record without material master record if your material is for direct consumption.
Here you can use material group instead of material master. You can have more than one purchasing information
record for a single material if it is being supplied by more suppliers, one for each supplier. Information maintained
in purchasing information records is used as default data in documents such as purchase orders.
In standard SAP Info record stands for information record which contains concise information about a vendor and a material that Purchasing already procures from that vendor. An info record thus represents a material-vendor relationship. Following are some of the information maintained in Info record:
Units of measure in which materials are ordered from the vendor
The applicable reminder levels
Prices and Conditions with validity period (Present and Future)
Applicable Tax Code
Planned Delivery Time
Standard & Maximum Quantity
Tolerance limits for over-deliveries and under-deliveries
Number of Last Purchase Order or Quotation
Text
Vendor evaluation data
An indicator for showing vendor as regular vendor for the material
The vendor sub-range to which the material belongs
The availability period during which the vendor can supply the material
Thanks,
Swamy H P
Edited by: swamy kumar on Feb 8, 2010 3:00 PM

Purchase Info record error

hi SAP,
In purchase info record in deletion flag i tick the check delete info record. if i do this values from info record will not come when i create purchase order.
What are the other ways the values are coming to my purchase order if the info record for that particular material is deleted .
rgds
karan

Hello,
Check On the analysis button on the condition tab of the purchase order line item.
here you will find the pricing procedure system is picking up. Also you will get all the condition type there.
Check the first condition type PB00.
Click on the arrow mark before PB00 and drop down you will see all the acess sequence for that condition type new see agaist which acess sequence you can find arrow mark. From there you can analyze and will come to know system is picking up price from which aces sequence.
Outline agreement
Contract or Inforecord.
IIf you give deletion flag to Inforecord then also system will picking up price from info record. But if you keep the condtion record validity period as yesterdays date in ME12 or MEk2 transaction then system will not pickup from inforecord but it will pick up last PO price.
So if you dont want Info record price to pick up then change the condtion type validity perid as past dates.
Regards,
Shailesh

Pricing schema for purchase info records

hi guys!
does anyone knows either SAP standard got function to define pricing schema for PIR? if yes, can you please tell me how to set it up step by step?
Thanks a lot,
crystal.

Hi,
there is no separate pricing schema for reading info records.
When creating PO, the system first searches for a purchasing
info record with the combination of vendor/material at purchasing
organization/plant level. If there is no such info record, the system
then search at purchasing organization level. If there is no such
info record here either, you must enter it manually.
If the purchasing info record exist, then valid conditions have
priority during price determination. If an info record does not
contain any conditions or invalid conditions, the system read from
last purchasing document in the info record and then suggest the price
from here. The price determined in this way are default values that
can be changed by the buyer if necessary.
You can save useful quotation data for a material in purchasing
info record. The info record can be created automatically by
setting the info update indicator during quotation maintenance
in the item detail.
Please first check is there any valid info record exist for this
material/vendor. You can always create/change/view it manually
via Ta ME11/ME12/Me13.
Please read also the notes 392988, 456691.
Regards,
Edit

Purchasing Info Record

Dear Group Members
1. How Purchase info is created automatically?
Purchase info record is not updated when we use ordering measure in PR
(followed the instruction as per sap help)
I donu2019t want to change Purchase info
details as followed from SAP HELP DOCUMENT
Message No : ME898
UNIT H is not intentend as an order unit
System Response:
The system check whether the order unit you entered is allowed for this purchase order by comparing the order unit you entered with the order unit that the system determined
The system check the potential source of the order unit in the given sequence. if a source is not available (if the purchase order is not referenced to a preceding document for example ) then the system checks the next possible source ( such as purchase requisition ):
1 If you create a PO with reference to a proceeding document (PO, Contract or request for quotation), the system copies the order unit from the preceding document. The Var. OUn (variable order unit) indicator must not be selected in the Purchase info record
2 If you create a po with reference to PR and the var, OUn indicator is selected in the purchasing info record, the system copies the order unit from purchase requisition.
In Enjoy PR ( ME51N)you can maintain the order unit on the item detail screen on the sorce of supply tab. in the normal PR (ME51)you can maintain the order unit on the item details screen
3 When the Purchasing info record for the combination of vendor and material exists, the system copies the order unit from the purchasing info record
4 IF you create a purchase order with reference to PR and VAr .OUn is not selected in the purchasing info record, the system copies the order unit from the purchasing requisition
5 If you create a purchase order with reference to a pr and their is no existing purchase info record for the combination of vendor & material , then the system copies the unit of measure from the PR item in the item overview.
6 If you create a normal purchase order the system copies the order unit the material master
7 When you create a stock transport order the system copies the unit of measure from material master
8 If order unit and the unit of measure were not defined in the material master the system copies the material master base unit of measure
You people guide me how can i update Purchase info record?
I have Query to be solved .
Regards
Shamulheq

Hi ! Jason M.
I checked the below configuration
SPRO - MM - Purchasing - Purchase order - Define screen layout at doc.level - Select ME21N - details - administrative data, item - Info update (optional or required).
In my configuration screen Info update is optional
Even though info records are not updated
My Query
PR Unit of measure is created in each, PO had created in each in the month of June & info records are in each fo the vendor
Now the Purchase group realize that the PO should be in Days
We made the changes in Material master ordering unit of Measure in days DAY
A) If we Crete PO system will not allow to save PO in days but only allows to save in Unit of measure as EA
B) If PO created by removing the info record PO is saved in unit of measure as days with the same info record
But info records are not updating Pleas provide some solution solve this
Regards
Shamulheq

Error in CIF for Purchase Info Records

Hi,
I am trying to CIF Purchase Info record from R/3 to APO but its getting stuck during activation "generating delta Model".
Can anyone please help in this regards, I have already read the link related to BD22 but which message type do we need to delete. Also what can be the other reason.
I have CIFed Plant, material, vendor in the same sequence also I have extended material to vendor manually in APO.
I have one more issue the vendor code 1000000 in R/3 is getting create as 0001000000 in APO can this cause a problem
Thanks,
sanjog

Hi Sanjog ,
Iam not sure why you are looking at tcode BD22. It is not relevant to PIR transfer .
Also to CIF the PIR for a material from R/3 to APO, it is not necessary that the material should exist in the vendor location in APO. (You need to create the material at vendor location only if it is required specifically for your business scenario).
Now , to identify what is causing the problem , you have to check the inbound queue in APO and outbound queue in R/3. The tcodes are SMQ2 and SMQ1. You can also use the queue manager /n/sapapo/cq in APO . Check what the error message is and correct the master data in R/3 accordingly. Then delete all blocked queue entries (/sapapo/cq can be used ) and then run the PIR CIF activation again.
Thanks
Saradha

Automatic creation of purchase info record

Hi friends
I could not find check box in RFQ (ME41!N)or in Quotation (ME47N) for updating/automatic creation of purchase info record.
Thanks
Sunny

Hi,
you can maintain the info update for the required quotation through ME47.choose the required line item and click on the "item detail" icon and put the necessary value for info update:
1-     No update
2-A     Update with or without plant
3-B     Update with plant (if no plant ban)
4-C     Update without plant (if no plant requirement)
Indicator: Update Info Record
Determines whether:
The purchasing info record for this vendor and material is to refer to this PO item, and
The item is to be valid for the entire purchasing organization or just for the plant.
Use
The indicator determines which prices and conditions are suggested in future PO items.
Prices and conditions can apply to an entire purchasing organization or to a single plant within a purchasing organization.
For example, if you create a purchase order for a plant for which an info record has been defined at plant level, the purchase order is based on the conditions in the plant info record and not on the conditions that apply to the purchasing organization.
Procedure
Enter the relevant plant key:
A
Updating of the document number is effected at plant level as long as there is a purchasing info record at plant level. Otherwise the document number is updated at purchasing organization level.
B
Updating is effected at plant level if plant conditions are allowed for the plant.
C
Updating is effected without plant data if plant conditions are not necessary for the plant.
Dependencies
The level at which updating of the document number may be effected is defined for each plant.
Hope this will clarify your query.
Thanks & Regards,
Bijay Pradhan

Purchase Info record

In purchase info record in deletion flag i tick the check delete info record. if i do this values from info record will not come when i create purchase order.
What are the other ways values are coming to my purchase order if the info record for that particular material is deleted ??????

Hi Venky,
Whenever you create a PO, System source the purchasing relevent information from all the possible Master Records on priority basis like..
1. Purchasing info records -
> !st Priority
2. Vendor master Records -
> 2nd priority
3. Material master records- -
> priority
Here if you delete info records, then
1. Vendor related information system will pick up from vendor master Records.
2. Material related information system will pick up from Material master records.
I hope this piece of information will solve your problem..
Cheers
Manoj K Singh

Purchasing Info Record last document references deleted PO

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