QM_Follow up action in usage decision

Dear QM Experts,
1. We can record the defects in inspection lot (01 origin) which creates quality notification in background under F2 type.
2. If the defects are recorded usage decision is given as Rejected.
Requirement is auto email should be sent to predefined email addresses briefing defects and number of defects. This has to be done only for those lots whose UD have been given as Rejected. Question is which follow up action and which function module to be used for this?
Best Regards,
Anand Rao

hi
kindly check whether the following FM can be used
QFOA_MAIL_REJECTED_RESULTS-Follow-Up Action Module: Send Mail for Rejected Characteristics
QFOA_MAIL_SENDING-Send Info MAIL After Usage Decision (Mail Contains UD Data)
QFOA_MAIL_SENDING_STANDARD-Send a Short Info MAIL After Usage Decision
you have to assign these follow up actions with FM to the rejected UD code
regards
thyagarajan

Similar Messages

Follow up action duriing usage decision

I have done the necessary configurations for triggering followup actions after doing usage decision in the system like
defined follow up configuration and assigned functional module to it
defined codes and code groups in qs41
defined selected sets with follow up actions in qs51
and I would like to know why after these settings are made the followup action is not getting triggered in the field followup actionwhile doing UD after providing valuation code .
Is there any others settings i need to make after these is so please help me in getting this triggered
Thanks in advance......

HI
Please find the below screen shots and please let me know your opinion about this.
This is the configuration I did

Follow-up actions via Usage Decision

Hi,
While I'm trying to use the follow-up action "MAIL3" in the usage decision screen, I recieve a mail from my user to my user.
Is it possible to send the mail via follow-up action "MAIL3" to other users?
Where can I enter those user's names?
Thanks & Regards,
Begü

Hi Begum,
Yes as Gajesh as referd the function module is "QFOA_UD_LONGTEXT_SENDING". That belongs to Mail:3.
Mail3 is STD SAP follow up action and will have following information:
Material document number
Material
Total lot quantity
Sample quantity
Completed number and description of stock postings
Usage decision code
Lot valuation
Quality score
Name of person who made the usage decision
Long text (if applicable)
[http://help.sap.com/saphelp_45b/helpdata/en/18/438976449011d189420000e829fbbd/frameset.htm]
[http://help.sap.com/saphelp_nw04/helpdata/en/24/77643c07437c7fe10000000a114084/content.htm]
Regards,
Shyamal

SAP QM Issues regarding follow-up action after Usage Decision

Dear Gurus -
Kindly need your expertise to resolve these issues regarding follow-up action.
1. After taking the UD i need to trigger the follow-up action to send an email with the long text to a group of people. As per standard SAP the email goes to the person taking the UD. Kindly can some one explain what & where do i need to make the changes. Also please let me know what is the customized Email ID table where mail ID's will be stored which fuction module can extract.
2. Can i also use the same functionality for partial lots during inprocess inspection. I need to send an email to a group in case the valuation is rejected for that operation.
Any response is highly appreciated.
Thank You.
Edited by: sunil t on Jan 6, 2010 7:03 PM

Hi
Please go through my recent thread
Incomming Inspection Auto mail if Rejected
Regards
Sujit

Mapping the Follow-up action to the Usage-Decision

Hi All,
I have a the following requirement in my development:
The Usage decision needs three function-modules for the three cases of the follow-up process.
In addition to that this ,service shall have a control table in Customizing, where the customer is able to decide which follow-up action should be made. (not standard customzing). The function-module for this process is not standard.
1) Does the second requirement also require FM?
2) Please give me the steps to map the Follow-up action to the Usage-Decision in SPRO
Thanks,
Vasuki

Hi
First create the follow up action which you want, and assign the same in QS51 t.code to your UD code group.
Thanks
S.Murali

Usage decision follow up action change of status in equipment

Hello every one, I am having calibration scenerio in my project. All process is running properly but the issue which i am having is that when i am giving usage decision i should get a pop up to change the status of the equipment which is not coming in my case. i have checked followup action whch PM_QM there i have activated 2 Funtion modules one is for automatic TECO of order which is working properly and second is change to status in equipment master which is not working for me. Kindly give some guidance to me on same.
Regards
Abhishek

Helloo,
Please let me know the equipment type you are using.
If you are using equipment type other than Q then u may get such type of issues.
Please try out with equipmetn type Q or P
Thanks

IDoc or BAPI to send Usage Decision to external system

Dear SAP experts,
I am searching for an IDoc or BAPI which allows me to send the Usage Decision (on a QM Inspection Lot) to an external system.
Can anyone help me with this? Please advice.
Best regards,
Kenny

I think there is no standard IDoc that can be used. But you can define (customize) a follow up action for the usage decision in R/3. This follow up action could be a Z_* program that triggers a custom IDoc. This would suit your requirements I guess!
Regards,
Kai

Validaing usage decision in qa11

Hi,
My requirement is validate the usage decision in qa11 transaction, if the user select ACCEPT iam checking some conditions and throwing error message so that it will not be save, this is worrking fine.
my problem is if the user want to be remain on same screen after the error message and want to REJECT the lot, after rejecting this SAP meessage is coming like INTERNAL STATISTICS ARE NOT UPDATED. and user is not able to save the REJECT lot.
for rejecting user has to come out of the screen and re enter in to the transaction select the REJET than it is allowing.
after error message is displayed it is not allowing to do any action.
Pleae let me know if any body has coe acrross this.
Regards,
Tirumal.

Hi Tirumal,
I am giving you a perfect solution.
In Include MQEVAF14.
FORM "FORM d0101_pruef_ve".
Create a implicit enhancement at the end of above mentioned form.
Write below mentioned code inside the implicit enhancement.
If rqeva-vcode EQ 'A'.
MESSAGE 'ERROR' TYPE 'E'.
Endif.
Try this.
BR,
Vijay

Restriction on usage decision Save

Hi Experts,
We are able to save usage decision even after inspection stock posting pending.
Is it possible that system allows usage decision save only after inspection stock posting in such a way that all inspection lot qty. becomes zero.
Even some/partial stock posting pending system not allows to save ud.
Pl. help me to sort out problem
Gkude

U can use user status for this.
Quality Management   Quality Inspection Status Management Define Status Profile create user status QM_UDSTK
create 2 status NOUD and STCO
in NOUD
Make usage decision        forbidden and no action
in STCO
Complete inventory posting    Permitted   and Set
Make usage decision              Permitted   and No action
attach this user status in inspection type.
this will be attached to new inspection lots only.
ud will not be allowed, if stock is pending for clearance.
when complete stock posting is over u have to save and then take ud
or
change the user status manuly from NOUD to STCO and then UD will be allowed

What will effect the usage decision on vendor, Stock, purchasing,production

Hello Expert,
what will effect the usage decision on vendor, Stock, purchasing,production
Thanks regards,
Ram Rathode
Moderator: Please, avoid asking basic questions

Hi,
Usage Decision completes the inspection and life of Inspection lot will be over - when you take UD. Thus: by UD:
·        A quality score is determined for the inspection lot
·        The quality level (inspection stages for the next inspection lot) is updated
·        The quality management information system is updated with statistical data
·        Automatic follow-up actions are triggered
Affect of Usage Decision on:
Vendor: rating would come down.
Stock: no affect (unless you make it mandatory for "Accept" UD to be used for stock posting).
Purchasing: if the stock is returned to vendor, Purchase order would still be active. Also, Vendor rating would be affected
Production: UD has no affect on production except when it is linked to stock posting.
Outgoing certificates: In Certificate profile, if "accepted" lots are to be considered for Quality Certificate creation, then it may cause problem.
Regards,
KrishnaM
Edited by: Krishna. Madduri on Jun 13, 2011 3:56 PM

Error while doing the Usage Decision in transaction QA32

Hello Friends,
While doing the goods receipt for customer returns from customer, system generated a inspection lot with inspection type 06.
So in QA32 transaction, system is showing that inspection lot, but in same screen, against the column InspPlan: Material, system is not showing any entry.
Later on after analysis, i found that no inspection plan was assinged to the material, Plant for which that inspection lot was created. When i checked that inpection lot in transaction QA03, in Insp. Specifications tab, agaisnt the Assigned Specification section, system was not showing any entry in fields Group, Group Counter, Plant, Usage.
And against that inspection lot,status CRTD, PREQ, CHCR are active.
Because of which, when user is trying to do the UD against this lot system throwing the error message as Status check error.
When i checked again i found that status CRTD is throwing the error message.
Hence friend, i want to do the Usage decision for that inspection lot than how to do?
Now user has assigned the material, plant to the inspection plan in QP02.
Should i go to QA02 transaction, and in Insp. Specification tab, for fields group, group counter, usage, Plant, maintain the values?
Will this allow me to do the usage decision against the inspection lot which got generated when no inspection plan was assingned to that material, plant?
Waiting for your valuable inputs.

For Result Recording and Ud the inspection lot status must be REL as u told ur status is CRTD it Mean Some master
is missing in inspection lot,generally inspection plan for that u run QA02 enter inspection lot no go to specification tab
there a button assigned specification there click on that as u click on button u will find that plan for above material copied to lot and it will show u plan detail line group and group counter no.
then go to next screen Sample if sample management is active and click on sample then system will calculate sample size then save ur lot. it would get Status As REL now ui can enter result or take UD
for QM setting Refer
http://sap-questions.blogspot.com/

Automatic TO Creation for QM Usage Decision

Dear Gurus
We all know WM TO to releasing stock from QI to UU or return goods to vendor can be created automatically,
My question is, when the usage decision is split into two, some material going into stock, and some returned to vendor. for return to vendor, SAP will do automatic transfer, but for material go into stock, SAP is not release Q status in WMS to unrestricted (blank), I have set the movement 321 to create TO automatically and post into same bin.
FYI, if the transaction is separated, SAP perform well (transfer Q to unrestricted done automatically and return to vendor also done automatically)
Is there any solution for this problem?
Thanks and Regards
CJ Lee

Hi,
In case of a usage decision for a partial quantity, it is not possible to create the TO for the generated posting change notice automatically. This is only possible when the full quantity is released. The same happens if you release a partial quantity and post the rest using a different stock posting. The reason is, there needs to be a user decision, which part of the quantity has to be posted, this is necessary for example when the quantity is distributed in the warehouse over many storage bins. But even if the full quantity is on one storage bin, there is no automatic TO creation. You can see this also in the online processing LT05), in case of partial quantities you have to enter the selected quantity in the quant list, for a full posting this is not necessary.
Hope this helps.
Regards,
Sinéad Curran

Unable to change stock posting date at usage decision while inspecting HUs

If we were using materials without WMS it's simple: thereu2019s a button in the screen for stock posting by which we're able to change document date and posting date; but we're using WM and the screen is slightly different: the button I'm referring it's gone!
So, how to change the posting date at posting stock in QA11 when we're using handle units? Some end-user told me that in version 4.7 this was possible. I don't think so ...unless there was something customized at WM IMG...or maybe they were using a USER EXIT to bring a pop-up window for this (I'm starting to believe that this was implemented..). This is the first time I work with HUs, so I don't know how to manage this.
Anyone?
Seba
Edited by: Sebastian Sniezyk on Apr 3, 2009 10:16 AM

I solved it in this topic: Changing posting date at usage decision for handle units. How?

Issue while doing material posting through Usage Decision

Hi all,
I have an issue while doing material posting through Usage Decision. Please find below the details.
Inspection Lot 10000604689
Material        1730PCPBS.0031
Batch           QP611097      GQ02
Out of total qty of 2100 we need to post the following
To unrestricted use                     2,098
To sample usage                         2
Following error appears,
Deficit of SL Stck.in qual.insp 1,638 NO : 1730PCPBS.0031 62GQ GQ02 QP611097
Message no. M7021
Diagnosis
Shortfall below the specified stock level or quantity amounting to 1,638 NO.
System Response
If the message is an error message (E), the above is not allowed.
If the message is a warning message (W), the system will allow your input, but the warning is intended to prevent you entering a wrong quantity.
Procedure
In the case of a warning message, check the quantity entered.
In the case of an error message, change the quantity or terminate processing.
I have checked that quantity 2100 of material 1730PCPBS.0031 is in QI stock. Kindly advice what is the issue and why we are getting the error?
Regards,
Brijesh

Hi Brijesh,
What is the status of inspection lot?
One of the possibilities I think could be inconsistencies between MM and QM.
Have a look on SAP note 48815- Checking possible inconsistencies between MM and QM.
Regards,
Anand Rao

Error message during the usage decision

Dear Gurus,
While performing the usage decision in txn code QA11, i entered the relavant quantities in unrestricted-use.
Then when i tried to assign the UD code i am getting the following error message.
"You have no authorization for this catalog entry Message no. QS291"
But QA11 authorization is already there, apart from that which authorization is required.
Please give your inputs
Thanks and Regards
Hari

Hi,
As the error message says Authorisation for Calatalg 3 and the related code group is missing.
When u get this message just run /nsu53 on your screen so you know which objects are missing. Maintain those vlaues or ask Basis to mainatin these values.
Regards,
Nitin

QM_Follow up action in usage decision

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