Queries on Roles

Hi Friends
How can we identify the quries on a perticular user. Because we have roles on departments wise.
Now i want to identify all the queries that comes under a perticular user.
Regards,
Chama.

Hi
go to table RSZCOMPDIR
enter the user id in the owner Field
it will display the reports created by the user.
Regards
Sri
Also Check with RSRREPDIR Table also.

Similar Messages

Need procedure for creation of BW Roles, Assigning Queries,Publishing Roles

Hi Experts,
Could you please let me know the procedure for creation of BW Roles, Assigning Queries,Publishing Roles in Business Explorer (BEx - BW 3.5)
Thanks in advance,
Andy

Hi,
Creating BW Roles
http://help.sap.com/saphelp_nw04/helpdata/en/52/6714b6439b11d1896f0000e8322d00/frameset.htm
Assigning Queries
After creating the query, save the query to a role from the query designer.
Publishing Roles in Business Explorer
https://websmp101.sap-ag.de/~sapdownload/011000358700002894802003E/HowToBIPortal1.pdf
Hope this helps you..!
-Pradnya

Publishing Queries to Roles

Hello Gurus,
I would like your take on the practice of publishing BW queries to roles? For an example there are 10 sets of queries and these 10 are published into a role for each company that exists. So in essence if there were 20 company codes we will have 20 roles containing 10 queries hardcoded with a company code. I spoke to our BW developer to get an idea as to why this is being done instead of restricting access through S_RS_COMP. Response was that this was done due to performance reasons (something to do with the queries linking directly to the infoprovider containing the information rather than going through all of the infoproviders). So, Rather than leaving the query open and the user entering the parameter themselves it was decided that the queries were to be hardcoded to cut down the time it takes for systems to display the results.
Anyone experience this issue before? My goal is to setup a derived role where the child roles are restricted by S_RS_AUTH for the company codes and query access through S_RS_COMP instead of being published to a single role. Before I do this I would like to figure out a way to move away from this practice without affect performance for end users.
By the way our users access these queries through the Bex Analyzer.
Thanks,
Wes

Wes,
        Using derived roles in BW or S_RS_AUTH may not be the best design as field for S_RS_AUTH does not appear as org level. So you are not really going to have any advantage by going with derived role concept in terms of maintainence effort.
        With 10 queries - 20 Company Codes - you will not need 20 roles because of Company Code, just update the queries with appropriate authorization variable for company code and restrict users on company code. Just 20 company codes should not cause any performance issues
        Also with hardcoding the queries for each single company code - how are you resolving the scenario when user has access to more than one company code/ or global access.
Regards

Link between queries and roles

Hello,
Could someone tell me if there is a way to have an overview on the link between roles and queries?
For example a table which give us a role and the liste of queries which are linked to this role.
Thanks in advance.
Hicham

Hi,
I also had same query :
mapping between the query/report and the role with technical names - BI Sec
Its a bit tricky.
Actually there are no direct linkage between queries and roles. However, you can look up S_RS_COMP in the roles that will help you identify which all queries the role gives access to.
Regards,
Zaheer
Edited by: Zaheer on Aug 28, 2008 4:19 PM

Assign queries to roles

Hi,
I want to be able to assign queries to role. For this purpose I went into PFCG and created two folders. I have assigned the queries to the two folders ( technical names). However they are not showing up in the roles in BEx.
Can someone tell me Step-by-Step how this is to be done.
Any help is deeply appreciated and will be rewarded with points.
Thanks

I am on BW 3.5. We have done the following steps.
1) Created a Role in BW using PFCG.
2) Created two folders under the Menu option
3) Assigned BEx queries to the folders.
I have a question here:
When assigning queries to the folders, what options do I choose. What Technical name do I give.
i think the problem lies there as I am not able to execute the queries from within PFCG.
Please let me know. Any help appreciated and will be rewarded with points.
Thanks

Transport request for BW queries and roles.

Hi All,
we need to craete 20 bw queries on 4 multiproviders. We need to save 18 queries as workbooks in one role and the other 2 queries in other role. Both the roles and queries does not exist and will be created in Developement environment.
We just want to know how we can transport them in the quality environment. What is the right method to transport them.
Can we transport all the object queries, workbooks and roles in number of transport requests so that if few queries or workbooks needs any changes then we do not have to transport all objects just the request which includes the changed objects.
Thanks & Kind Regards,
Hardeep

Thanks a lot for all of you for your quick response. But i still have questions.
If we create one transport for roles and one transport for each query then we will be having 21 transport requests. But the transport request on same multiprovider can lock the clacuated key figures and restricted key figures, if they are present in more than one query, it means they will be present in more than one transport requests, so they can be locked and trasport request will be failed.
If i just create one transport request for all the objects roles, quaries & workbooks it will not loack any object, and transport request will not fail. But i have to transport all the objects again if i need to change one of the queries.
Please let me know if there is a method that i can divide my queries as per multiprovider and can create transport requests as per multiprovider so that we can not lock calculated keyfigures and restricted key figures. Is workbooks can be published in the role in the same transport request. If it is and if in more than one transport request we are publishing the different workbooks to the same role, will it lock the role.

How to assign 5 queries into role?

hi experts,
I have created 5 queries.
i have created a role based on one role(its copied), what ever the queries are asigned to that role has come into my new role which i have created.i want to delete those queries and i want to assign my 5 new queries to the new role?
regards
vadlamudi

Hi there,
To remove the queries simply go to the Analyzer and inside the role select the query and click on delete. If prompted if you want to delete the reference or the query simple choose remove the reference (it removes the query from the role).
To assign the new queries to the role, go to the Query designer and open the query and choose from the menu publish-ZtoRole and choose the role to assign the query.
Do this for all the 5 queries to remove and all the 5 queries to add.
Diogo.

BW Queries menu roles

Hi All,
How to identify the menu roles been awarded for the BW queries.
Is there any transactions to find out.
Thanks with reggards,
Vinay H.S

you can check in the meta data repository.
Here you can get the roles to which the particular query is assigned to.

Transaction for overview of Queries published in Roles via Query designer

Hi Guru's,
in Query designer I have the possibility to publish Queries in roles.
I have the problem that some Queries have been published twice or more in different folders, so I want to clean it. But I don't know how to delete the Queries via BEx Analyzer as they are there again as soon as I log in again.
Isn't there any transaction in Backend that I can use to structure my Queries in roles?
Thanks in advance!

One way to delete unneeded duplicates....
Go to Query designer, in development
Instead of loading the query you want to delete, find it in the folder/role
Click on the "Trash Can" icon
Then we have 2 more options to consider....
- Delete object ...will TOTALLY delete it in the development system.... caution with this one, unless you really do want it to permanently go-away.
- Delete only the object reference from the Role/Favorites... will delete the one instance in the folder, but leaves it everywhere else, useful when deleting a duplicate report in the folder
After choosing one of the 2 options above, then click on the 'continue' button.
"Refresh" to check what was done in development = Menu / Refresh
When done... transport the role to Q and Production.
Similar process if the query is located inside of web template and there are multiple instances of the same web template in the roles/folders that need to be cleaned up in the web application designer.

Roles and queries Technical content cube

Dear Experts,
Is anyone aware of any technical content cube that has information about roles and which queries those roles have access to?
ie. I need Roles - Query mapping
I have already looked in to AGR_1251 table but here the direct value is not present. I will have to evaluate the S_RS_COMP and
S_RS_COMp1 authorization objects. Iam looking for another method. So please dont suggest AGR_1251 table.
Thanks,
Kris

Hi Kris,
The way that is there to find out the query - mapping details is already known to you which is the best possible way. But apart from that if you would like to know the roles present in your system then you can simply use the Metadata Repository that is already there and is easily accessible.
1) Just go to the RSA1-> Left hand side bottom -> Metadata Repository -> Click on it or use tcode RSORMDR.
2) You will get list for all the Activated objects in your production system.
3) Locate the Role object from Right hand side.
4) On clicking the Role you will get all the roles that have been created in your system.
If you want the role related to a query then you can simply select the Query object from the metadata repository, you will get list of all queries & further clicking on the query will give you entire details about the query like roles etc.
Also you can use your own method.
You will need to write your own abap to get the details by writing logic which compares the data from both the tables and displays the data accordingly else the best option that is always there is using Metadata Repository.
Thanks

Queries added to role in PFCG don't show up under role folder in BEX

Hello Guruu2019s
Currently I am experiencing a very strange problem regarding the visibility of queries in the role menu of BEX. Please find below some investigation already done:
Just to avoid any authorization questions/assumptions, I have a user with SAP_NEW and SAP_ALL. He also has 2 roles (R1 and R2, no other roles) in which reports are entered using: PFCG -> +OTHER -> SAP BW Query URL.
In his SAP user menu all reports from both roles show up and are executable.
When this user open BEX Analyzer and goes to u2018Openu2019 -> u2018Open Queryu2019 and then go to u2018Rolesu2019 only R1 and its contents is visible.
The roles however are identical and contain only the following authorization objects (apart from menu entries):
S_USER_TCD: RRMX
S_TCODE: RRMX
The only difference between them is that the R1 has been created some time ago while the R2 is new.
I expect that people will tell me that S_USR_AGR is required but this isnu2019t the case since he is able to see one of the two mentioned roles (R1) and its contents in SAP BI due to SAP_ALL and SAP_NEW.
When I copy R1 to R3 and add it to the user he is also able to see this R3 in the Bex analyzer. However, when I remove all reports from R3 and add some myself in PFCG these new entries do not show up in Bex analyzer, even though I re-added the report(s) I removed earlier in the exact same way.
The same for the original R1, when I add new entries they arenu2019t visible although the u2018oldu2019 ones are.
When I check the only table I know that holds SAP menu entries all links show up, this also explains why in his SAP user menu he sees all links. Does anyone know how (which tables) the BEX Analyzer gets the appropriate roles and role entries when a user wants to open a query?
What can be the issue here; to me it feels like something has changed in the system that prevents BEX to read all roles properly?

Hi Casper,
there is a known issue at the moment whereby workbooks/queries and roles are no longer
visable due to the following.....
The settings in SSM_CUST defines a compress mechanism for the user menu
known as "Redundancy avoidance" and described in notes 357877 and 357693
Redundancy avoidance deletes easy access menu entries for doubled
transaction codes whenever SSM_CUST contains
1. an entry CONDENSE_MENU with PATH = 'YES' and
2. either an entry DELETE_DOUBLE_TCODE with PATH = 'YES' or no entry
DELETE_DOUBLE_TCODES, at all.
If you don't want doubled transaction codes to be deleted, then simply
add an entry DELETE_DOUBLE_TCODES with PATH = 'NO' into table SSM_CUST.
Please enter
DELETE_DOUBLE_TCODES with PATH = 'NO' into table SSM_CUST
and retest this issue...
I hope this helps
best regards
Orla.

Listing Queries/Workbooks in Roles

Hi! Is there a way to list queries/workbooks by role?
Thanks in advance!
Marnie

Hi,
When you log on to the BEx by workbook or query and when you press the role button, you should be able to see all the workbooks and queries by role.
You can also check the listing in PFCG. Give the role name and all the workbooks and queries attached to that role can be found in the menu area.
Cheers,
Kedar

E-Recruiting : Role Authorization in e-recruiting standalone scenario

Hello Friends,
We have EREC on a standalone system (ERD 100). HR ECC is another system (ECD 300), Enterprise portal in another system (EPD 100).
we are on EHP 5, EREC 605, Support Pack 7.
We have activated the single sign on mechanism.
I have following queries regarding role authorizations on EREC in standalone model.
1) We have standard reference users such as recruiter, manager, decision-maker, data entry clerk, rec.admic etc; the" RCF_RECRUIT, RCF_MANAGER, RCF_CAND_INT, RCF_DATA_TYP" etc, Should this reference users be created both in EREC & HR system or only in EREC system ?
2) If the "RCF_XXXX" reference users roles are supposed to be created only in EREC system, how to assign reference user roles to employees whose master data is in HR System. ?
3) Can support teams concept help for mass authorizations? Can someone elaborate on the support team, support group concepts ?
Kindly provide inputs.
Regards,
ER.

Thanks Nicole for the inputs.
Just expanding my query on the 2nd point regarding assigning Reference users like manager, recruiter to certain employees :
Example: Say I have Emp. No 20003000. He is an hiring manager, In HR System, IT105, subtype user id is "20003000".
To assign RCF_MANAGER reference user role to user id 20003000, should i have to recreate the userid in EREC system as well and assign it in SU01 for this user id.
Would like to take your comments.
Thanks,
Regards,
ER.

Queries inactive in Production Technical name is not coming After Transport

Hi Folks,
i transported queries with role into production .
There queries are coming without their technical name means b'coze its related data-target was not active but now its active even then queries are not coming with their technical name.
So can we do any manual activation in production or should i go for re-import the same req again into production.
Plz Suggest me

Hi Rajan,
You can do manual activation in production and you can change the technical names of your queries in production.
Thanks and Kind Regards,
Lakshman Kumar Ghattamaneni

BEx Query Designer: Option Publish to Role

Hi Experts,
Need to ask about publishing queries to Role. What are the roles that system display when we use this option? Does it pick from user master from the person creating queries?
Alok

Hi Alok,
When you go to save a query in a role - it's the person who is saving the query whose roles are displayed.
Regards
Gill

Queries on Roles

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