Queries regarding fields in Bid invitation

Hi,
I am in bid invitation screen -> Header data -> Documents section. If I attach a document I can see the following buttons.
check-out, check-in, check in new version, terminate check-out, edit description, delete, activate.
what purpose does the check-in, check-out & check in new version serve ?? I am bit confused on this...please guide.Also is there any link where I can get info about these fields ?
Regards,
Rajeshree

Hi Rajeshree,
This is a new doc management feature of SRM 5.0.
You can now create versions, lock the document for local modification (check-in/out).
This requires an applet.
You can de-activate it in SPRO.
Rgds
Christophe
PS: please reward points for helpful answers

Similar Messages

How to hide document fields in Bid Invitation

While creating Bid invitation I need to hide some fields e.g. Attachements, upload a document, description, button Search & Add. These fields are available under tab Header data -> Documents.
BADI 'BBP_UI_CONTROL_BADI' works to hide Bid Invitation Basic data, but not for above.
Can anybody let me know how to hide above fields.
Nilesh Kumar

Hi,
I dont think there is any BADI/screen variant for this requirement.But yes,if any of the 2 are available in the std,ITS template changes should be avoided.
The foll are the screen variants available in SRM 5.0:
Item data overview in the invoice without purchase order reference: Screen variant BBP_IV_NON_PO; Method GET_SCREENVARIANT_INV
Item data overview in the invoice with purchase order reference: Screen variant BBP_IV, Method GET_SCREENVARIANT_INV
Item data overview in the confirmation: Screen variant BBP_CF; Method GET_SCREENVARIANT_CONF
Item data overview in the confirmation for time recording: Screen variant BBP_CF_TIMEREC; Method GET_SCREENVARIANT_CONF
Item data overview in the purchase order: Screen variant BBP_PO; Method GET_SCREENVARIANT_PO
Item data overview for contracts: Screen variant BBP_CTR_ITEMLIST; Method GET_SCREENVARIANT_CTR
Item data overview for selection of contracts: Screen variant BBP_CTR_ITEM_SELLIST; Method GET_SCREENVARIANT_CTR
Search results for changing/processing a purchase order: Screen variant BBP_SEARCH_PO_IN_PO; Method GET_SCREENVARIANT_SEARCH
Search results for entering an invoice and/or confirmation: Screen variant BBP_SEARCH_PO; Method GET_SCREENVARIANT_SEARCH
Search results for entering a purchase order: Screen variant BBP_SEARCH_SC; Method GET_SCREENVARIANT_SEARCH
Search results for displaying/processing a bid invitation: Screen variant BBP_SEARCH_BID; Method GET_SCREENVARIANT_SEARCH
Search results for displaying/processing a bid: Screen variant BBP_SEARCH_QUOT; Method GET_SCREENVARIANT_SEARCH
Search results for displaying/processing an auction: Screen variant BBP_SEARCH_AUC; Method GET_SCREENVARIANT_SEARCH
Search results for displaying/processing an invoice: Screen variant BBP_CHANGE_IV; Method GET_SCREENVARIANT_SEARCH
Search results for displaying/processing a confirmation: Screen variant BBP_CHANGE_CF; Method GET_SCREENVARIANT_SEARCH
Search results for entering/displaying/processing/status of a shopping cart: Screen variant BBP_SC; Method GET_SCREENVARIANT_SC
Worklist for Sourcing: Screen variant BBP_SOCO_WL; Method GET_SCREENVARIANT_SOCO
Work area in Sourcing: Screen variant BBP_SOCO_GA; Method GET_SCREENVARIANT_SOCO
Overview for the budget display: Screen variant BBP_BUDGET; Method GET_SCREENVARIANT_BUDGET
BR,
Disha.

Tabular Customer Fields - SC & Bid Invitation - Unable to display

Hi,
I am facing difficulty in displaying tabular customer fields for Shopping Cart and Bid Invitation. I have followed the steps given in the Consulting Note 672960.
I have added 3 fields for the append structures of INCL_EEW_PD_ITEM_CST, INCL_EEW_PD_ITEM_CST_SC & INCL_EEW_PD_ITEM_CST_BID.
Per Note 672960, Once the structures have been activated, the tabular customer fields will be displayed on the screen. But I am not able to see them under Shopping Cart Item level Basic Data Detail Screen as well as for Bid Invitation.
Any thoughts or Am I missing some steps here.
thanks, Ram P

The SAP Note also says the following:
=====
If you define fields for the first time, the system generates a screen for the display. If you create or delete fields, the screen must be regenerated. To do this, start report BBP_DYNPROS_GENERATE, change the proposed program to SAPLBBP_PDH_CUF and execute the report. Select the checkbox for the screens with the descriptions BBP_PDS_HCF for the table-like fields at the header and/or with the description BBP_PDS_ICF for the table-like fields at the item. You can use the 'Copy' button to enforce a regeneration of the screens.
=====
You may want to regenerate the screen according to the Report: BBP_DYNPROS_GENERATE.
But adding to Structure: INCL_EEW_PD_ITEM_CST_SC, INCL_EEW_PD_ITEM_CST_BID and INCL_EEW_PD_ITEM_CST should have worked if everything referencing these structures are compiled and activated correctly.
Hope that helps,
stirfry...today is 'tofu'

Query regarding POs in bid invitation

Hi Experts,
Just a quick question if I can combine multiple bid responses i.e Bid Accepted status from one vendor into a single Purchase order.
Bid 1 -
Vendor 1 - Bid accepted
Bid 2 -
Vendor 1 - Bid accepted -
Create one PO.
Bid 3 -
Vendor 1 - Bid accepted
Regards,
Rajeshree

Rajeshree,
As far as i know, PO's are created automatically when the Bid is accepted...
So, what i think is that if you still wanting to develop this function, you will need to create a program that concentrates bids by vendor, something like find vendors bid's and group them to create single PO's for multiple Bids.
I don't know if there's some customizing to achieve this, what i suggest is to develop some programs to make it happen.
BR,
Gerardo.

Bid Invitation Table Names and Field Names

Dear All,
We are implementing SRM 5.0 and we have a requirement of creating Interface for Loading data from R/3 to flat file or database and then in to BW.I am new to SRM module.I hope You will help me in finding out following fields technical name and table name corresponding to the fields.
Bid invitation name-
Bids required for all items-
Detailed Price Information-
display weighting to Bidders-
DOTP-
Email-
End Date(Tender)-
EPPU Minimum Financial category-
EPPU supply head-
EPV-
Fax-
Final Indictor-
Follow -On-Document
Frame work agrement Number-
GPA item Category-
GST Indicator-
Item category-
Line Type-
MPN-
MPN Indicator-
MSD Clearence-
Negotiation indicator-
Offer Validity-
Tender opening date-
PC end date-
phone-
Pr Item No-
Procument nature-
Procument type-
Product-
Product category-
Target quantity of bid invitation-
target value of bid invitation-
tech spec by indicator-
tender box number-
tender classification-
tender open date-
text fields
Thanks in advance.
Regards,
Meera

Hello,
You can go to transaction BBP_PD and choose Object type BUS2200 (for Bid Invitation) and click on Run button (or F8). Next, click or any searched document. In document display You can click on header or item, partner etc. and You get list of all used tables and fields.
Regards,
Marcin Gajewski

Custom field in Bid Quote not editable/input enabled/changable

Hai All,
    In the SRM Surrogate Bidding process , PO is generated from the Quotation which corresponds to the bid which has been accepted. Now before generating the PO we need to pass the Ordering vendor address information from the Quotation back to the PO. We added a custom field to the Quotation following Note 672960 - User-defined fields 2 and it is being added to the BASIC DATA TAB in the Header data of the Quotation, but we are not able to enter any values since it is in display mode.
   We then referred Note 809630 - Customer field in bid invitation and bid - How does it work? ( after referring Notes 458591 and 672960), and found that we need to implement the methods MODIFY_SCREEN and MODIFY_MODE_QUOT of the BADI BBP_CUF_BADI_2.
         The MODIFY_SCREEN method works fine, but the MODIFY_MODE_QUOT is not getting called during the Bidding process. MODIFY_MODE_QUOT is already existing in the system as per the Note 822424 - CUF. Customer fields cannot be changed in the bid . Also Function-Pool SAPLBBP_PDH_CUF does not have any calls to the method MODIFY_MODE_QUOT but it has calls for the other 3 methods present in that BADI.
       We would like to know (1) How we can make this MODIFY_MODE_QUOT work? (2) And if it is working, Will MODIFY_MODE_QUOT along with MODIFY_SCREEN make the field in the Quotation Input enabled, and/or (3) Is there any other way by which we could make the field Input enabled, for the Users to enter some values, before they Click the Generate PO button.
Please help.
Thanks,
Ghanesh

Hi Ghanesh and SRM experts,
I went through your link mentioned below and I have the EXACT same issue. I am using SRM 5.5 and I have added a custom field to the quotation item level. I am unable to make this field editable no matter what I do .
1) I have gone through all notes mentioned in your scrap and I have implemented them all .
2) I have added the custom field to INCL_EEW_PD_ITEM_CSF_QUOT and INCL_EEW_PD_ITEM_CSF.
3) I have also implemented BADI BBP_CUF_BADI_2 and I confirm that the method MODIFY_MODE_QUOT is never getting called. MODIFY_SCREEN is getting called , and the value of the flag ET_FIELDS-XINPUT is always 'X'. Still the quotation field is display only.
Your post is dated a few months back. If you have solved this problem could you please let me know how.
Help from anyone who anything about the above will be appreciated.
Thank You .
Regards,
Ajali Sen

Sstep by step guide to create bid invitation

Hi Experts,
Can anyone forward step by step guide to create bid invitation? I went through SAP help but I need to understand meaning of each & every field in bid invitation and why we need to enter it. i.e . from end users point of view.
Please forward on my email id if possible.
I shall reward points for sure.
Thanks.

Hi Rajeshree,
See the link
http://www.ies.state.pa.us/srm/cwp/view.asp?a=3&q=208197&srmNav=|
Look for End User Procedures
look for RFP and RFQ and it will give step by step procedure.
Regards,Nishant

Fill the custom fields of backend PO from bid invitation

Hi all,
From bid invitation I am generating a purchase order. A PO is getting created in the backend. But when I save the PO in the backend it gives an error because a custom field (created in both backend PO and bid invitation) is mandatory for creating a PO is not filled. I have to map the Z field created in bid invitation to the custom field in backend. But in the badi BBP_CREATE_PO_BACK there is no information regarding the quotation or bid invitation. Is there any way to get the bid or bid invitation details like bid guid or bid invitation guid or any other field which related the PO to bid in the badi BBP_CREATE_PO_BACK?
Regards,
Asha

Hi Sundeep,
This problem looks to be a program error. SAP suggest few notes for the account assignment errors. However i could not found out any relation for this error w.r.t commodity code.
The related OSS notes are as under :
<b>Note 1000184 - Account assignment error when document transfer to back end</b>
<b>Note 966323 - Service Item: Not able to create PO in ERP backend</b>
The note 1000184 is more relavent in your case and other related notes are mentioned in that note which may resolve your issue.
Hope this note will definitely come to your help.
Please let us know the outcome for further help.
Rgds,
Teja

BID INVITATION FIELDS BY DEFAULT

Hi There,
Can anyone tell me how can I set some fields of the BID INVITATION by default? by customizing? With a BADI? is necesary to change the dynpro?
Scenario:
When I create the bid invitation from Sourcing I need to set 'yes' by default to the following fields of Bid Invitacion:
New items by bidder
Show bidder weighting
Bid all line items
Many thanks for your help!!!
Regards,
Sonia Roncero

Hi,
Many thanks for your answer!!
I have done one part via customazing and it already works!!
But I have another problem, I have a CUF for the field " bid_chg_allowed" that I need to set "yes" by default as well. It is included in the structure bbps_bid_ui_header but I don't know where I can find de CUF. Do you think I can use the BBP_DOC_CHANGE_BADI ?
I have tried with BBP_BID_DET_PROCTYPE and I have modify the dynpro 1200 but it doesn't work.
I'm working in SRM 4.0.
Thanks a lot, regards,
Sonia

Add "Bid Invitation" field to PO create (ME21N)

Hi Gurus,
I have a request to add the 'bid invitation" field (AUSNR) as optional entry to the PO and Requisition during creating. I thought all I had to do is add it to table T162X (I put in position 210) and then configure it as required/optional/display in IMP / MM / Purchasing / Purchase Order / Define Screen Layout at Doc Level, but it is not showing on as an available field on the screens. What steps am I missing? Any help would be appreciated.
Thanks, Mike

The 'bid invitation' field AUSNR is in the EKKO table. I am trying to have it come up on the PReqn & PO create and change screens, but have not have any luck. Please help me thru the proper steps.
Thanks, Mike

Bidder Not able to filter Bid Invitations with custom fields

Dear Community,
Need some ABAP help.
Know many experts are in our community.
We have added 3 custom fields to the Bid Invitation and Bid header
Coded Badi BBP_CUF_BADI_2 for them to appear in the Search criteria for Find Bid Invitation for both the logins(purchaser and bidder).
The custom fields now appear in the Extended search for both.
These custom fields extract values from custom tables.
But we found that the search criteria seems to be filtering Bid Invitations only in the Process Bid Invitation screen(Find Bid Invitation) of the purchaser login.
Template: bbp_bid_inv/99/saplbbp_bid_inv_1010.html
And NOT filtering Bid Invitations in the Process Bid screen(Find Bid Invitations and Auctions) of the Bidder login.
bbp_quot/99/saplbbp_quot_ui_its_1010.html
The ABAPer has already incuded the custom fields in structures INCL_EEW_PD_HEADER_CSF_BID and INCL_EEW_PD_HEADER_CSF_QUOT,
What is required in addition so that the search criteria will work in the Bidder login as well??
Thanks in Advance,
Dinesh
(Will appreciate with points)

Thanks, Disha.
We have alreday activated BBP_WF_LIST
and tried some code in method
BBP_WF_LIST_SOCO
but did not help us.
Can you suggest any specific code to try?
You are right for template modification for values of this custom fields.
If we do that Bidder CAN filter the BI correctly with these values of custom fields.
But customer does not want that way because in future the values would be changing.
and so it would be an additional task to correct templates.
Also they have to redo these changes with every upgrade.
So we are fetching the values from custom tables for these custom fields.
Would like to again draw the attention towards purchaser's search with these custom fields.
Why purchaser can search correctly with these custom fields fetching values from custom tables?
Can we debug or take any hint from there?
Any futher thoughts?
Landscape - SRM 5.0 SP11 CLASSIC
BR
Dinesh
Already raised an OSS for this issue.
Will keep updated about any responce.

Custom field in Create Bid Invitation..

Hi,
I have to add a custome field in the 'Create Bid Invitation - Find bid invitation - Extended Search screen. has anyone done this same scenario.
john.

hi,
I dont think you can add custom field at the item overview level.
There is nothing in standard for CUF in item overview.
CUF are available in Header/item basic data, accounting and search screens, but nothing in item overview.
The only workaround which i can see is to modify the HTML page in the Internet Service .
You can try to use some standard field which stores the information you want to display (instead oc creating a custom field).e.g.If you want to display the Product CAtegory in addition to its description on the item overview screen(Table control),then you will have to find out the std field which stores the Prod category value.
If the standard populates that field with the info you require you'll not have to populate it yourself: so check it.
Be careful to add this column as the last column in the Table control, as the template refers to column numbers for existing data.
Then change the template in order to manage the field display in the different cases (selection and display).
DO NOT COPY STANDARD PROGRAM, or you will loose modification tracking during upgrade or SP applications.
Be careful. The same HTML templates of the Internet Service are (shared) used for all the users. So be very sure in making changes to the standard HTML template and publishing those changes. Incase of shortdumps here, you need to go through each line in the Service to see the cause of the error(which might be as silly as missing a comma, bracket, period after a line). SAP dump analysis is not much help here.
BR,
Disha.
Pls reward points for useful answers.

Add new customer fields on Basic Data Header of Bid Invitations

Add new fields on Basic Data of Header of BID INVITATIONS and other screens. I found many notices sap that it indicates that I can use badi BBP_CUF_BADI_2, both how does it?
I understand that method MODIFY_MODE_QUOT is due to implement because he is the one that allows to use in way edition the screen. In this method only CV_MODE ='E'.
In which method I assign the structure with the new fields or customer fields?
In where I indicate to him in that screen must add the new fields or customer fields?
I need to implement more methods to add the new fields the headed one of basic data of BID INVITATIONS.
Thank you.

Perhaps some answer for you can be found here:
in this forum thread: Bidding Engine general questions :-(
I have moved your thread from the general Business Process Expert forum to here as I think it has a better chance of being answered.
cheers,
Marilyn

PO Creation error after processing bid invitation

Hi Guys,
I need small help from you. I have created one bid invitation with out shopping cart. I had processed the bid invitation. Few vendors have submitted their bids. Purchaser had accepted those bid and approver had approved those bids. Now I have the option to "Generate PO" and "Create contract". If I click on Generate PO button I am getting an error that Purchase order has not been created.
I am unable to process further. Please help me. I have maintained PO number range in both the systems means in R/3 and SRM. Transaction types are also maintained in both the system. What else settings I need to configure?
if i click on "Create contract" buttion then I am able to create Contract in SRM system in held state. When this Purchasing contract will be copy to Backend system? once I chance the Contract status to release then this will be copied to backend?
My requirement is to create Purchase Order ?
Regards
Apparao a

Hi
Please provide your system version details.
In the bid invitation, the Follow-On Document field must contain the entry Purchase Order or Contract.
· In the case of bid invitations that are created manually, purchase orders are local only (product category is not relevant). In the case of direct material purchase orders, a copy (that cannot be changed) is created in the backend. Whether or not it concerns direct material needs to be stated in the item details in the bid invitation. You must specify the goods recipient and purchasing group. Also:
-> Outline levels can be displayed in a local purchase order
-> Bid invitation texts, bid texts, and documents are transferred to the purchase order (however not internal notes).
Also refer to this link for configuartion settings ->
http://help.sap.com/saphelp_srm50/helpdata/en/d3/133dcd5641b244a60578baa996a597/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/38/4cc5376848616ae10000009b38f889/frameset.htm
Hope this will help.
Please reward suitable points, incase it suits your requirements.
Regards
- Atul

NO quote for some line items in a Bid Invitation

Hello Experts,
We have implemented SRM 5.0/Bidding Engine.
For example, When we create bid invitation with 10 line items, and invited about 5 bidders to participate.
Please note each one of line item is having about 15 attributes which are all required. It is not an optional attribute.
If one of the bidder is not interested in bidding for about 3 line items and standard functionality is - the bidder will make submittied quantity field to zero, so it will be ignored for any further checks.
But this is functionality is not working in our production system.
Please help me to resolve this.
Vijay

Hi Vijay
I do not think it works the way you suggested.
If you make dynamic attr required, they will be required and making 'submitted quantity' as '0' will not change that.
Pl create a OSS message, if you feel strongly about it but I doubt you get a solution as it's not a bug.
Instead of using 'Required' field in Dynamic attributes, you may try to use BBP_DOC_CHECK_BADI to control the required checks.
Best regards
Ramki

Queries regarding fields in Bid invitation

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