Query FBL3N

FI Experts I am not too familiar with SAP queries, but my Finance dept is in need of a report that provides data from the following fields.
GL Account
Cost Center
Profit Center
Customer #
Customer Name
Document Type
Document #
Amount
I can get 80% of the fields thru report FBL3N except customer # and Customer Name. We have PO that I can drill down to in the line item and I can get name, but the tables I get are structured. I can't use FBL5N because this report although the fields for cost centers and Profit centers are available, they do not get display. You can only get these thru FBL3N.
Does anyone knows which tables I can use for a query report, and if someone can point me to some step by step, or if I need the help of ABAP. I want to avoid an ABAP report for now and want to see if I can it thru a query so I can show the users.
Thank You for your help,
Edited by: Frank on Jun 2, 2009 10:03 PM

IMG==>Financial Accounting (New)==>Accounts Receivable and Accounts Payable==>Customer Accounts==>Line Items==>Display Line Items==>Define Additional Fields for Line Item Display
See if you can add additional fields from here.
Otherwise, you can add additional fields in FBL5N itself. Please check menu path options.
Note that you are on classical GL and on customer and vendor line items you will not have profit center, unless you are on new GL
Regards,
Ravi

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FBL3N & F-03

Hi All
When I query fbl3n for GL :XXX (Intercompany-Accruals) if gives me list of document types AC & SA as open items. But I try to clear them in f-03 few documents are missing here. I am not sure why the few documents are missing here.
Any ideas on this will be helpful for me.
Thanks for all your help

In addition in F-03 the document missing are all cross company-code transactions..
So will all cross comany code transactions will not pop up in f-03? If so why?

Query on FBL3N................Urgent plz help me on this.

Hi Friends
Here is my query,
I am changing the tcode FBL3N to add one extra field into it and to display data in the name1 field for the spcific entries in the selection screen,
After selecting the All item radio button and giving the range in the select-options when i am pressing F8 it is giving me the correct output,after that when i am trying to display the name1 field by selecting the ctrl+f8 button and pressing the apply button it is giving me the error as
"An internal error has arisen in the form routine ANALYZE_ACT_FIELDCAT
for program RFITEM_INC.
This is due to inconsistencies between table T021S (special fields) and
structure RFPOSEXT."
I changed everything to Y* but still it is giving the error.
Plz help me in this if someone face the same prob or someone having idea on this.
Thanks a lot in Advance
Mrutyun^

Hi Mrutyunjaya,
Did you manage to resolve this error?
Thanks and Regards
Pras

Help with Query

Hi All,
our auditors wanted a report, basically FBL3N + the vendor name, i tried using
tcode O758 to just add the vendor number there but looks like i have to add
in BSEG inorder for it to appear in O758.
so i created a query which does this.
I was able to link BSIS to BSISK with BELNR and BSIK to LFA1 with LIFNR
to get the open items
to get the cleared items i linked BSIS to BSAK with BELRN and BSAK to
LFA1 with LIFNR. This works fine but i want to combinbe these reports
so that we get the open and cleared items both in the same report.
BELNR first sits in BSIK and once its cleared it goes to BSAK and theres no
AUGBL in BSIK but its there in BSAK so not sure how to link these tables.
Linking BELNR from BSIS to BSAK and BSIK doesnt work .
please advice........

looks like i havent figured it out fully, i am not getting the vendor name to show
only the vendor number, have to test it fully . will let you know Ravi

Open and cleared items FBL3n

Hi Guys,
I have a query.
In FBL3n for G/L line item display , we select open items or cleared items on a particular date.
What is the meaning of this? open in what sense? cleared in what sense?
thanks..
srikanth

Hi,
You can set up accounts with open item management if offsetting entries are to be assigned to the postings made to these accounts. Postings to these accounts represent incomplete transactions.
Example:
A goods receipt/invoice receipt (GR/IR) clearing account should be managed on an open item basis so that you can check at any time whether invoices have been received for the goods received for an order.
Items posted to accounts managed on an open item basis are marked as open or cleared. The balance of these accounts is always equal to the balance of the open items.
You can say that open items means vendor or customers needs to be paid.
Regards,
Jigar

FBL3N Report ...........

Dear Experts,
When we are running FBL3N in quality we get around 3,00,000 line items, now when we execute the same same report in production " in background " we are getting around 20,000 line items.
Is there any setting we have to do when we are executing the report in background, i mean change some setting during execution of background report so that whole line items are been displayed in production also ........
Regards.
Edited by: Gabriel Borde on Feb 12, 2010 7:27 AM

Dear,
It is not necessary that whatever that is there in quality client should be available in production client, you use quality client for testing purpose and the transaction data should not flow into production client.
This quality client is used merely to test the master data and transport into production, so dont compare the transaction data of quality with production.
Now coming to your query, you may happen to test a lot of scenarios with the user on the quality client that's why the data is huge compared to your live production client.

FBL3N & FBL1N combination report

We downloading data from FBL3N (GL line items) & FBL1N (Vendor line items). We then merge these two reports and based on the data of FBL3N (cost center/ order), we manually get Department, Location, Region & Order type. This entire exercise for every GL takes 4-5 man days. Hence we want to create one combined report in system, where we get all this data from system itself

Hi,
For a similar requirement, i created SQ01 query based on infoset (join of GLPCA and LFA1) that gives information of FBL3N and FBL1N by cost center/order. In GLPCA, you have Vendor(LIFNR) and Cost center/Order information. You can further add IO table AUFK and cost center master data table CSKS to get additional information that would now add manually.
Thanks
Venkata Ganesh Perumalla

GL report including incoming check account (FBL3N and FBL5N) SAP E1P

Hi experts, I have a minor problem concerning some reports we are running daily in our business.
Today we run few GL -account reports using transaction FBL3N and then we have to run FBL5N
in customer level to get information from our incoming check account... (FBL3N does not accept
that account in line level)
Now we have a need to get these reports in to a one report... Using SE16 is out of the question because
our company security reasons
SO, does anyone know any kind of solution to get all general ledger account transactions from a certain day
to one report?
We are using SAP R/3 E1P...

Hi ,
You can write an ABAP Query T-code SQVI. and generate the reoprt as desired.
regards,
Shayam

Vendor line item query

Hi gurus
Is it possible to create query which gives you same information as FBL3N, FBL1N or FBL5N? The problem is that i cannot get the header information right in the standard reports.
If someone knows the help is warmly welcome. The infoset creation+ others.
Thanks

Hi Gurus
I want to get the information from the selection screen to report header. I need posting period from and to. I also need account from and to. When i go to settings-layout- current header rows i cannot add the. It is only possible to put account from and the rest is shown as a star.
Please help me.

Query of GL line items along with "the other side of the JEs"

Hello All,
I am trying to create an ABAP program or SAP query that would allow me to create an output of all line items posted to a general ledger account for a particular fiscal year(s) along with the other side the journal entry.
Said another way, I want all documents posted to a general ledger account along with the rest of the line items included with those journal entry.
For example, if I wanted to do this for Bad Debt Expense (P&L acct), I would like to see all those bad debt write off postings that were (credit Trade AR and Debit Bad debt Expense) vs. adjusting the bad debt reserve or any other posting in there.
Rather than looking at each transaction individually, I think this query would allow me to see the big picture of all posting to a particular account.
Any help is appreciated.

Rob,
I appreciate the insight. I think you answered my questions, but could you provide me with a little more detail so I am on the same page as you.
For the BSIS and BSAS, I am assuming I can just use a FI t-code FBL3N to obtain the information.
Could you explain to me how to get the output in such a way and how to include it in the BSEG to get the complete journal entries for all of the document numbers I would get from the FBL3N. Or can I perform this in one function.
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Add field in dynamic selections of FBL3N

Hi,
I know this question has been post before and i have followed the sap note 188663 and 832997, and also I read it in the wiki tab, "Enhancing Selection Views in the dynamic selection of FB03, FBL3n, FBL5n and etc".
But no available for me.
Requirement: Accounting document entry date(BKPF-CPUDT) need to be added in the dynamic selection in FBL3N.
I did the following customizations, but it doesn't work.
1.Execute Transaction code SE36. Enter "SDF" in Logical database field.
2.From the initial screen of SE36, Choose from the path EXTRAS>> Selection Views
3.Change the selection views "CUS".
4.double click table BKPF, and enter "02" in function group of Accounting document entry date(BKPF-CPUDT).
But, when I execute FBL3N, the custmized filed was not displaying in dynamic selection.
And then, I found there is no BKPF table in dynamic selections setting in front screen of SE36. ( Menu path : Extras >>Dynamic selections ).
So, I modified the Selections of Subobjects as belows.
"SELECTION-SCREEN DYNAMIC SELECTIONS FOR TABLE BKPF."
When I use a test run(F8) in SE36, I could get the additional field in the dynamic selection.
However, I still could not get it in executing FBL3N.
I see that there is a Edit -> generate -> selections and program in front screen of SE36, and when I selected, the message was displayed as "The slections for LDB SDF cannot be generated (already exist)".
Please assist me.
Thanks in advance.
Weiyang

Dear Weiyang
kindly note that as per SAP note 310886 Only certain tables or fields are permitted
Permitted tables:
SKA1: all fields
SKB1: all fields
BSIS: all fields
no other table is allowed
so your field BKPF-CPUDT is not allowed in dynamic selection
Hope your query is solved
Cheers
IMK

Check Number field in FBL3N

Guys,
Do we have any option to include check number in FBL3N. When I take the display of my main cash account in FBL3N, I need to see the check number as well to figure out if there are more than 1 checks with the same amount.i.e: If there are 2,3 checks of 20,000 each are there in the list.I like to see the check number asociate with those line items.Is it any way or we need to modify the table.Thanks
Iqtidar

Hi Iqtidar,
I don't have a straight forward answer for your query.
You can think of using Substitution, with an User Exit, that can be used to populate the check number in one of the unused BSEG fields
But, there is a simple workaround.
You can create an query (SQ01) with Info set built on PAYR table.
In the selection screen user
PAYR-UBHKT ( GL a/c No for our bank a/c / bank sub-a/c)
along with other selection parameters like
PAYR-ZBUKR (Paying company code)
PAYR-HBKID (House Bank)..........
Let me know if this is helpful.
Thanks
Kalyan

FBL3N- Abap error for new company code

Hello Forum,
I have created a new company code and created few GL accounts in My Test system. However when i try to run this report FBL3n it gives a runtime error.
Runtime Errors         CALL_FUNCTION_NOT_FOUND
Except.                CX_SY_DYN_CALL_ILLEGAL_FUNC
Date and Time          02/11/2014 11:13:48
Short text
     Function module "LINE_ITEMS_GET_GKNOT" not found.
However it works fine with other company codes and report is executable and displaying the values properly.
Any help is apreciatable
Thanks
David

Hello David,
Please go through in the below link which is already answered for your query.
http://scn.sap.com/thread/1859902
Yes, you are correct there is no Function module "LINE_ITEMS_GET_GKNOT" with this name. PFA the screenshot for your easy reference.
This is because of spelling error. Correct FM is LINE_ITEMS_GET_GKONT
Please follow the below given steps to correct the FM Name spelling error.
Go to FIBF ---> Settings tab ---> Choose P/S Modules ----> Of a Customer ---->
Event: 00001650
Product: ZFBLOFF (which has been created in the previous step)
Function Module: LINE_ITEMS_GET_GKONT
Modify GKNOT as GKONT by choosing the correct line entry and then save.
I hope it will resolves.
Thanks & Regards,
Lakshmi S

Line item query creation

Hi Gurus
Do you know if there is any possibility to create query which gives same information as FBL3N - G/L account line items?
My problem is that in FBL3N i cannot get the data from to selection screen to report header. I want to get there account from-to and period from-to. Someone said me that build a query and you can get the data to header. I know that there is some user exit to get the information to report header in FBL3N..any idea about that?
But could some one give me detailed information how to create the query with the information in the header..infosets/tables? All advices are warmly welcome.
-Jaakko

THANKS

Query problem, no data exist

Dear Experts,
My user would like to combine data from FBl3N (field BUDAT, amount in document currency, amount in local currency , reference document) with data taken from Billing (VF03- FKDAT, BUDAT, VBELN, CHARG, MATNR, ARKTX).
I have created a query with the following join table:
1. VBRP (FKIMG, MATNR, WERKS, CHARG, PRCTR)
2. VBRK (FKDAT, VBELN, BUDAT).
3. BSIS (XBLNR, WRBTR, DMBTR)
Join condition : BSIK&VBRP (BUKRS, GJAHR), VBRP & VBRK (VBELN).
While executed the query ( SQ01), u2018no data existu2019 message is appear.
Did I made a wrong join table and condition?
Kindly advice me.
Thank you.

HI
Please check the joining conditions
Thanks & Regards
Phaneendra

Query FBL3N

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