Query on Release strategy and WFL?

Hi Friends
what is the diff bet Release Strategy and WFL
Regards
Emil

By WFL if you are referring to Workflow, then these two are not something you should look for differentiating. Worflow is tool provided by SAP to automate a series of business process activities based on business rules. In case release strategy it helps in automating the whole approval process.
Workflow is used to trigger e-mails to approvers once a purchasing document is subjected to release strategy. It can used to write the approval rules and in what scenario who is the approver, are there multiple approvers etc.

Similar Messages

Release Strategy and workflow in Purchase Requisition

Hello All,
My client wants to activate the release strategy and workflow at the purch req and PO levels. They allow users to create a Preq and reference that preq to the PO, or users may create a PO without referencing a Preq. Since they have the release strategy and workflow working on both levels, what they want done is, if a PO has a Preq reference, it does not need to go through another approval process on the PO level as it has already been approved on the Preq level. Therefore if a Preq is reference in a PO, the PO workflow and release strategy should not be taken into account. Can this happen as a standard config, or will this need a "user exit"?
Thanks in advance for your help!!

You will need to activate the user exit. This will keep the PO release strategy simple.
Have a flag (use USRC1 or USRN1). In your PO release strategy classification, maintain only X in this characteristic.
In the user exit, check whether the PO is created with reference to PR. If yes, pass "blank" to USRC1, else pass "X". The release will be triggered only in case of X.
Just a couple of points:
1) What will you do if one item in PO is created with reference to PR and the another item is not?
2) What will you do if one item is partially referenced to PR (i.e PR quantity is 100, PO quantity is 200 - of which 100 is referenced to PR and other 100 is not - this is possible by changing in delivery schedule)?
Hope this helps
Lakshman

PR release strategy and Standard Workflow suddenly doesn't work

Good day,
I have PR release strategy and Workflow activated. My workflow is copied from standard PR release workflow in SAP. The only changes I made in the WF is Agent Assignment. It worked like a wonder.
However this week when I was creating PR, Release Strat still works but WF doesn't kick in. No change was done to both PR release strat and WF.
Any help/suggestion for this? Is there a period of activation in WF?
Regards,
Si

Hi Diwakar,
I was able to activate it already yesterday. What I did was to test the workflow in SWDD. After the test, all workflow items were created. Am still wondering though why WF would suddenly stop (not generate workflow items) even with no changes made.
Thanks for the info and link. Points awarded.
Regards,
Si

Dynamic release strategy and static release strategy

Hi,
What is the difference between dynamic release strategy and static release strategy.
What the customization setting required to activate dymanic and static release strategy.
Thank you
REgards,
Yshu

Dear Yshu,
What do you mean by dynamic and static release strategy. In SAP, we don'y have this term.
Please kindly give more explanation so we can help you.
We only have with classification and without classification.
Normally, release strategy without classification is used in R/2, and out of support in
R/3. However the functionality still available in case you want to use it.
You can not use Release without classification and Release with classification.
If there is an entry present in Release Group table (T16FG-FRGOT), only release with
classification can be used.
If you are in R/3, then forget the release strategy without classification but just
use the release strategy with classification as it had more flexibility than the old
system design.
Thanks
Ian

Purchase Order Release Strategy and SAP user RelationShip

Hi,
We are currently developing a work flow to streamline PO release in our company . What we want to achieve is that
E.g
A purchase order 100001 is creates and a release strategy s1 is applied to it which is a 3 level relase statrgy having release code c1,c2,c3 which are uniquely assigned to user/employee of the company and no 2 users'employee can have the same release code.
Now when c1 release the purchase order a work item should be created to for the user/employee who is assigned the c2 code.
Currently this workflow is not implemented in our company adn the relase stategy is handeled by authorization oobjects and when ever a po user relase the po he calls up the other persona next in relase strategy to notify him about the work he has to do .
I am need to know can we develop a relationship b/w the release code and sap user or employee
Regards
Kamran ellahi

Hi,
We are currently developing a work flow to streamline PO release in our company . What we want to achieve is that
E.g
A purchase order 100001 is creates and a release strategy s1 is applied to it which is a 3 level relase statrgy having release code c1,c2,c3 which are uniquely assigned to user/employee of the company and no 2 users'employee can have the same release code.
Now when c1 release the purchase order a work item should be created to for the user/employee who is assigned the c2 code.
Currently this workflow is not implemented in our company adn the relase stategy is handeled by authorization oobjects and when ever a po user relase the po he calls up the other persona next in relase strategy to notify him about the work he has to do .
I am need to know can we develop a relationship b/w the release code and sap user or employee
Regards
Kamran ellahi

Release strategy and code authorizations

Hi,
We need to create a new release strategy for PO. After setting strategy, we are assigning existing release codes A1 and A2 to strategy. The same release code is also used in existing release strategy.
Now, will this create any authorization issue if we assign same release codes to different strategies, and different users in user roles.
Thanks
Alex

Hi,
I am confused with your requirement. When you have a business requirement to control the release, may be a new department created or new character value requires for adding to release process.
Option-1:--- >When you decided to create new release strategy, you should have gone for creating new release codes & design your release process with new release strategy with new release codes. Do not use same release codes, use different release codes for new release strategy which will be easy to control for authorization based on respective users.
Option-2:--- > When you added a new release characteristic to release class based on requirement, then check assignment of release group to release class ( just make change & TR need to be transported),release strategy design which trigger on how release is to be affected & which manner with a logic. Also check the new value you are entering with your release class, release group & release strategy in Cl20N/CL24N t.codes. Also check during creation of new release characteristic, you have values with correct field name.
Regards,
Biju K

Release strategy and ME54N.

Hi,
I can't perform the release with trx ME54N for a purchase requisition.
In the screen layout I don't see the release button in "Release strategy" view,
it seems not enabled.
Best regards

Hi,
Actually to criteria to meet release of any document is defined via class and characterstics so you first check the purchase requisition you are raising come under that release criteris.
For example any PR above rs 100000 is subjected to release.So you check in release startegy what threshold value or other characterstics are given in relative class.
This you can check in this link
http://www.sap123.com/showthread.php?t=59
I Hope this will work for you
Regards
VS
-- Reward if helpful

MIR7 doesn't get PO and PO release strategy

I can see PO item 10, 10000 MYR in ME23N, and it is already released.
In MIR7, PO reference tab, I put PO number and item number, but mesages says no item number. and it didn't populate item from PO.
what's the reason?
also I create PR and released PR, but when I run ME59N and input PR number, it says No suitable purchase requisitions found
Message no. ME261? I can't generate PO automatically. I have to use ME21N, what's the wrong with my system?
I tried one purchase group and PO can't be released, but when I change purchase group, it is ok, may i know the SPRO configuration to define certain purchase group for release strategy?
also how can we set certain PO document type with release strategy and some PO document type without release strategy ?

Hello
For first question, Please check in the PO line item level Invoice tab, whether GR based invoice verification is checked. If yes, then system will allow you perform MIR7 after Goods receipt.
Second question:
ME59N should display the open PRs for PO creation. Please cross check once agian the input selection parameters.
Third Question
Yes, you can configure the Release procedure based on Purchasing document type/Pur group. You need to define the paramter as Charactetristic and assign to the Release class.
warm regards
Ramakrishna

Report for release strategy

Hi,
Is there a report for PR/PO release strategy?
Thanks in advance!

Hey
In that case you must query the tables from release strategies, i suggest to you:
T16FS - to get release group, release strategy, and releases codes.
AUSP / KLART=032 - to get Cost Center or others characteristics.
More detailed information get from tables T16F... C/D/E/G/H/K/L/M/T/V and KSSK.
Cya
Jony

Why we Maintain the data in Trxn # CL20N / CL24N for Release Strategy ?

Dear All Gurus,
Please resolve my Query , that during maintaining the Release strategy for a P.O , i used to create characteristics for defined values such as plant , currency , doc. type etc, then creating class and assigning these characterstics with this class created.
Now after this i had create Release Group , Release Code and Release Strategy and assigned the Rel. Code with the Rel . Str and in Classification tab i had manually mentioned all those created Characterstics in CT04 and finally saved this Process.
Till now i had not at all made any entry in Trxn # cl20n.
But when i had create a P.O with all the values as same as defined in characteristsc , the Rel Str got triggered succesfully.
My Question is that , what is the use of mainiating data in Trxn # CL20N & CL24N ?
Please clarify my doubt.
Many Thanx in advance.
Rgds
sap11
Edited by: Rajeev Chaturvedi on Jan 20, 2011 5:08 PM

it is just another way to maintain the same thing in the same tables. Classification notspecific to release strategies, materials and batches, vendors and customers can be classified too.
You can do this from withion those objects, or from the central classification menu using the classification transactions.
People here recommending this for production system after you have transported the strategy from developement to production. Becaues classification is master data and cannot be transported the usual way. And many here do not know how this can be done with ALE

PO Release strategy

Hi,
I have a unique requirement in PO release strategy. The requirement is if the PO doesn't have any contract it should be subjected to 2 step release process. If there is a contract then it should be subjected to 1 step release process.
Now i have created 2 release strategies one with 2 step release and the other one with 1 step release with the same charecteristic values. The only exception is i have used the 'USER DEFINED CHARECTERISTICS' - USRC1 with the value of X in one step release strategy and the value of BLANK in 2 step release strategy.
After doing all these settings Release strategy is not trigerring at all. Firstly it has to trigger the release then using the exit we can change the release strategies depending upon the conditions.
Any suggestions are highly appreciated to fix this issue.
Regards
Sudhakar

Hello,
After you have done config for the release strategy please execute " Check Release Strategies". This will also help you in giving first round of check/errors in your config.
regards
anand

Issue with PO Release strategy

Hi experts,
I have problem with Po release strategy in 5 to 10 purchase orders, i have created few purchase orders(2000 Po's) with same document type and company code ..etc and saved, then release strategy has been triggered.
For few purhcase orders release strategy has not been triggered.
If i take 1 po from that few purchase orders(Release strategy has not triggered) as reference and again if i create PO,new purchase order have getting created with release strategy.
Can some body tel how this ican be possible, hope this might be standard syatem behaviour.
Hope i should delete thos e purchase orders and i should create new PO's instead of of old PO's (Without release strategy).
Some experts can share their experiance in this regard.
And how i should proceed further with this issue.??
Thanks

Hi,
You issue in your system has 2000Nou2019s purchase orders with release strategy has been triggered but 5 to 10 purchase orders do have release strategy.
& when you are creating a new PO with reference to old purchase orders (which release strategy has not triggered) and on saving NEW PO created with triggering release strategy.
Cause for above:
PO which release strategy does not trigger because the purchase orders are created before setting release strategy for PO. Those PO triggered release strategy and all are created after setting release strategy for PO.
Action:
Its completely business call for business users to go for options:
Option-- >1# You can use same old PO which release strategy does not triggered, do GR and all other process
Option-- >2# You can create new PO with reference old PO which release strategy does not triggered and upon saving you will have new PO number with release strategy triggered, then release PO & do GR and other related process.
Regards,
Biju K

Creation of release order possible during release strategy

Hi folks,
we have currently contract and purchase order release strategy parallel in place. Both are working fine.
We are using quantity and value contracts.
Quantity contracts are changed frequentely by the business; with every change (adding new items, changing prices of existing items), the release strategy is pulled again.
Our release indicator is set to 6 and has value change 0,00%.
The business requirement is now to release a contract with status X (e.g. 10 items and a total item value of 10.000EUR). After release, call offs can be created for all the released line items.
If a new line item 11 is added, it should still be possible to create call offs for item 1-10 but not for item 11.
Item 11 should undergo a new release.
Has anyone ever come across such requirement?
I have tried version management. However, version management will only force a new release whenever the version is completed.
Even then, the complete contract is subject to release strategy and it is not possible to create call offs.
We dont want to set error message ME347 "Release orders against contract xxxx not possible (contract not released)" to warning, as this will allow to always create call offs regardless of the contract being released or not.
Any ideas greately appreciated.
Thanks!!

I suppose program checks in EKKO whether contract is released,, irrespective of version exist it or not. IF you are able to direct it to EREV, then may be version 0 or ( current - 1 ) released can be returned.
Isn't it a special case that your version 0 data is intact in version 1; Even if someone change lines 1 to 10 , with or without adding line 11, it still triggers version 1. How do you ensure that lines up to 10 are not changed. you may have to look in CDPOS CDHDR with object Revision..
This is just an idea which you may discuss with your developer to see whether a copy of the program can be modified..

Scheduling Agreement Release Strategy Issue

Hi,
We have a typical problem in Scheduling Agreement Release Strategy.
Once the SA is released for the first time it should restart the release strategy again if there is a change in Quantity or Value or Purchasing group. The release strategy is getting restart for some of the release strategies and not for others. I compared the characteristics, class for both the release strategies and I am not seeing any difference.
Can anyone please help me in this regard.
Thanks in advance.
Regards
Ram

release strategy can be rerigger in case where qty or price change and the changes is over the percentage you defined for Release indicator
goto release indicator config and in SPRO for release strategy and check the Value change %
maintian 0.1 here
so any change above 0.1 will retrigger
and maintian value 4 in chgable field.

PO release strategy not triggered after PO printout

Hi Experts,
I have configured PO release strategy and have given 10% tolerance to PO value.
When I change PO value (more than 10%) after releasing the PO, but before taking Print out of PO, the system triggers new release strategy.
But when I change the PO value (More than 10%) after taking PO print out, system do not trigger the new release strategy.
I want the system to trigger new release strategy after PO print out (if its going beyond the tolerance).
Please help.
regards,
Anand

Hi Anand,
you cannot reset the release once the PO is printed.
When the purchase order is printed/faxed the vendor will deliver the goods. Therefore it would make no sense if the system resets the strategy.
Please ensure that changeability of the release indicator should be 5 or 6.
Sanjeev

Query on Release strategy and WFL?

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